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Home My WebLink About02/04/1997 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT FEBRUARY 4, 1997 CALL TO ORDER Mayor Farley called the meeting to order at 7:35 P.M. CALL TO ORDER ROLL CALL ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee George Clowes Trustee Timothy Corcoran Trustee Richard Hendricks Trustee Paul Hoefert Trustee Arlene Juracek Trustee Irvana Wilks INVOCATION The invocation was given by Trustee Clowes. INVOCATION APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Juracek, moved to APPROVE approve the minutes of the regular meeting of the Mayor and MINUTES Board of Trustees of the Village of Mount Prospect held on January 21, 1997. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: Hendricks Motion carried. APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Corcoran, moved APPROVE to approve the following list of bills: BILLS General Fund $ 731,181 Refuse Disposal Fund 210,619 Motor Fuel Tax Fund 23,286 Community Development Block Grant Fund 3,309 Debt Service - Capital Improvement Fund 3,411 Capital Improvement Construction Fund -- Downtown Redevelopment Construction Fund -- Police & Fire Building Construction -- Flood Control Construction Fund -- EPA Flood Loan Construction Fun -- Street Improvement Construction Fund -- Water & Sewer Fund 229,350 Parking System Revenue Fund 668 Risk Management Fund 94,784 Vehicle Replacement Fund 9,012. Vehicle Maintenance Fund 43,622 Flexcomp Trust Fund -- Escrow Deposit Fund 111,801 Police Pension Fund 72,649 Firemens Pension Fund 77,775 Benefit Trust Fund 2,626 $1,614,093 Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: Hendricks Motion carried. Trustee Wilks stated that a $17.00 item was for her attendance atthe Chamber of Commerce breakfast and while she supported the motion to approve the list of bills, she would abstain from approving that item. FINANCIAL REPORT Trustee Hoefert, seconded by Trustee Corcoran, moved to accept the Financial Report for the period January 1, 1996 through December 31, 1996. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. MAYOR'S REPORT PROCLAMATION: Mayor Farley proclaimed the week of February 9 - 15 as Child Safety Restraint Awareness Week in the Village. APPOINTMENTS Mayor Farley presented the names of Trustee Irvana Wilks and David Strahl, Assistant Village Manager, as 1st and 2nd alternate representatives to the O'Hare Noise Compatibility Commission. Trustee Clowes, seconded by Trustee Hoefert, moved to concur with the recommendation of the Mayor and appoint Irvana Wilks and David Strahl as 1st and 2nd alternate representatives to the O'Hare Noise Compatibility Commission. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Juracek Nays: None Abstain: Wilks Motion carried. COMMUNICATIONS AND PETITIONS None OLD BUSINESS None NEW BUSINESS ZBA 1-97 ZBA 1-97, 1401 Sauk Lane 1401 SAUK LANE The Petitioner is requesting a variation to permit an addition to their home of a 2-car garage with living space above the garage, which would result in a 4 foot side yard setback. The Zoning Board of Appeals recommended 7-0 to grant the request for the variation to allow a 4 foot side yard provided the Petitioners eliminate their plan for living space above the garage. It was noted that the subject property is located at the corner of Tano and Sauk Lanes and the proposed plan is the best plan in order to provide a garage for the homeowners and would allow them to continue their enjoyment of the existing deck. Page 2 - February 4, 1997 Staff recommended denying this request, citing a 4 foot side yard was too close to the sidewalk. Staff presented an alternative plan to the Village Board which provides for a detached garage and driveway off Tano Lane. There is a fire hydrant in the area of the new driveway, however, it was noted that if the plan couldn't be shifted to avoid the fire hydrant it was suggested that the Petitioner could have the fire hydrant moved by Citizens Utilities Water Company, at a cost of between $2,000 and $4,000. The Petitioner didn't have time to consider all the alternatives presented therefore the Mayor suggested this matter be deferred to the next regular meeting in order for the Petitioner to consider all options. Trustee Hoefert, seconded by Trustee Clowes, moved to defer action on ZB^ 1-97 until February 18th. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. ZBA 2-97, 201 West Central Road ZBA 2-97 The Petitioner is requesting a variation to reduce the number 201 W. CENTRAL of required parking spaces from 24 to 6, The Zoning Board of Appeals recommended granting this request by a vote of 7-0, The Petitioner withdrew his request to waive the requirements for curbs and gutters within the perimeter of the existing parking lot and to waive the screening and landscape requirements for the existing parking lot. It was noted that this property has been used as a wholesale/ retail auto parts facility for years and that 6 parking spaces has been an existing condition for all those years. The Petitioner runs a copy shop and does not generate a lot of walk-in customers and noted that 6 spaces will actually double the number of On-site parking spaces that this company now has. It was noted that parking is available on the west side of Pine Street. Trustee Corcoran, seconded by Trustee Clowes, moved to concur with the recommendation of the Zoning Board of Appeals and grant the variation requested in ZBA 2-97. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. An Ordinance will be presented for first reading at the next regular meeting of the Village Board on February 18, 1997. An Ordinance was presentedfor first reading that would AMEND amend the 1997 Village budget. The proposed amendment 1997 BUDGET Page 3 - February 4, 1997 incorporates the decision made by the Village Board at the Committee of the Whole meeting to implement a revised funding approach for the 1997 street improvement program. Trustee Hoefert expressed his reservations about moving money from an acCOunt established for the possible renovation of the Village Hall. Trustee CorCOran, seCOnded by Trustee VVilks, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: Hendricks Motion carried. ORD.NO. 4844 Trustee CorCOran, seconded by Trustee Wilks, moved for passage of Ordinance No. 4844 AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 1997 AND ENDING DECEMBER 31, 1997 Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: Hendricks Motion carried. MFT FUNDS A Resolution was presented that would appropriate money from the Motor Fuel Tax funds, which funds will be allocated for the 1997 General Maintenance Program approximately $220,450.00: RES.NO. 7-97 Trustee Clowes, seconded by Trustee Corcoran, moved for passage of Resolution No. 7-97 A RESOLUTION APPROPRIATING MOTOR FUEL TAX FUNDS Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. MFT FUNDS A Resolution was presented that would clarify the expenditures for the paving testing program throughout the Village for the 136 miles of Village streets, which program cost approximately $71,000 more than the originally project. This change is a result of the audit for 1995 MFT funds conducted by IDOT. RES.NO. 8-97 Trustee Corcoran, seCOnded by Trustee Clowes, moved for Page 4 - February 4, 1997 passage of Resolution No. 8-97 A RESOLUTION APPROPRIATING MOTOR FUEL TAX FUNDS Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. A Resolution was presented that would allocate funds MFT FUNDS from Motor Fuel Tax Funds in the amount of $203,000, which allocation was directed by the Illinois Department of Transportation following their audit of the 1995 General Maintenance Program. Trustee CIowes, seconded by Trustee Corcoran, moved RES.NO, 9-97 for passage of Resolution No.9-97 A RESOLUTION APPROPRIATING MOTOR FUEL TAX FUNDS Upon roll call: Ayes: CIowes, Corcoran, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. A Resolution was presented that would authorize execution TRAFFIC SIGNAL of a Traffic Signal Agreement between the Village and AGREEMENT: the City of Des Plaines for a traffic signal at Wolf Road WOLF/DURSEY and Feehanville Ddve/Dursey Lane. It was noted that while Feehanville Drive is located within Mount Prospect the same street becomes Dursey Lane east of Wolf Road in Des Plaines. Trustee CIowes, seconded by Trustee Hoefert, moved RES.NO. 10-97 for passage of Resolution No. 10-97 A RESOLUTION AUTHORIZING EXECUTION OF A TRAFFIC SIGNAL MAINTENANCE AGREEMENT AT WOLF ROAD AND FEEHANVILLE DRIVE/DURSEY LANE BETWEEN THE VILLAGE AND THE CITY OF DES PLAINES Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. An Ordinance was presented for first reading that would DISCONNECT disconnect that portion of Kensington Road located KENSINGTON in front of Prospect High School. It was noted that ROAD plans have been approved to improve Kensington Road, however, since the Village is not willing to assume the maintenance responsibility of Kensington Road, the Village of Arlington Heights has agreed to assume maintenance responsibility of that portion of roadway so the improvement can include that specific area. Page 5- Februa~4,1997 Trustee Hoefert, seconded by Trustee Corcoran, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, ,-.~ ; ,~. ~ Juracek, Wilks · '?i;;' Nays:' Hendricks Motion carried. ORD.NO. 4845 Trustee Hoefert, seconded by Trustee Corcoran, moved for passage of Ordinance No. 4845 AN ORDINANCE DISCONNECTING THAT PORTION OF PUBLIC RIGHT-OF-WAY KNOWN AS KENSINGTON ROAD LOCATED ADJACENT TO PROSPECT HIGH SCHOOL Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. VILLAGE MANAGER'S REPORT BID: Village Manager Michael E. Janonis presented the following bid results for the purchase and installation of 5 portable radios and 4 vehicle radios for the Fire Department: RADIO EQUIPMENT Bidder Amount Communications Direct, Inc. $13,781.70 Portable Communications Specialists $14,631.00 Chicago Communication Service $15,933.00 COMMUNICATIONS Trustee Hoefert, seconded by Trustee CIowes, moved to concur DIRECT with the recommendation of the administration and accept the Iow qualified bid submitted by Communications Direct, Inc. for radio equipment and installation for the Fire Department in an amount not to exceedS13,781.70. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, ~- Hoefert; Juracek, Wilks .. ,=~...~. Nays: None-- Motion carried.-- GIS SYSTEM The following proposals were presented for detailed planimetric MAPS maps for the GIS System: Bidder Amount Sidwell $ 69,710 Geonex $112,960 Kucera $138,456 Aero-Metric. . .. $151,169 Ayres No Proposal Page'6 - February 4, 1997 Trustee Wilks seconded by Trustee Cl°~Wes, movedto SIDWELL concur with the recommendation of the administration and accept the proposal submitted by $idwell to perform the aerial survey work and detailed planimetric maps during '1997 at a cost not to exceed $69,710.00. Upon roll cell: Ayes: Clowes, Corcoran, Hendricks Hoefert, Juracek, .Wilks ~. Nays: None Motion cerried. · : , The following proposals were received for the GIS ~ GIS: software and hardware: SOFTVVARE Bidder , Amou,Dt Autodesk ~: $ 8,067 ESRI $23~165 Intergraph $18,465 GDS $40,555 · This system s comp exand inasmuch as the proposa ,. ~ ESRI submitted by ESRI best met the needs of the Village, it was the reCOmmendation of staff that their proposal be accepted. . Trustee Wilks, seconded by Trustee Corcoran, moved to accept the proposal submiffed by ESRI for the .software system for GIS at a cost not to exceed $23,165.00. Upon roll cell: Ayes:: Clowes, Corcoran, Hendri~, Hoefert, Juracek, Wilks Nays: None Motion carried. Mr. Janonis reminded everyone that Coffee with Council COFFEE will take place at the Village Hall on Saturday, FebrUary 8th WITH at 9 AM. COUNCIL Trustee Hoefert noted that a street improvement program used by Lake in the Hills was recently acknowledged and asked if Mount Prospect could benefit from a similar system. Staff will look into it. Trustee Hoefert also asked if the cost of a Village sticker could be reduced or eliminated completely for antique vehicles. Staff will look into this matter. 'Trustee Wilks noted that there is a Palwaukee Airport Layout Study and suggested the Village get together with the Mayor of Prospect Heights to learn more about the plans for their airport and how it could impact residents of Mount Prospect. Trustee Wilks also noted that the annual Park Ridge survey has been received as to per capita costs and once again :the Village of Mount Prospect has the lowest per capita cost of the tSsurrounding COmmunities. Trustee Juracek reminded residents that parking is prohibited between the entrance and exit of Post Office Drop Off boxes on Elmhurst Avenue. Trustee Jurecek also noted that the timing for the railroad crossing gates may be off at Emereon Street. Trustee Hoefert COngratulated the Special Events Commission on yet another successful Celestial Celebration Ball held last Saturday. Trustee Hendricks COngratulated the residents of Green Bay, WisCOnsin on the Green Bay Packers winning the Super Bowl. Trustee Hendricks also noted that he purchased a ream of paper from the Finance Department for $1.98. ADJOURN ADJOURNMENT Trustee Corcoren, seconded by Trustee Clowes, moved to adjourn the meeting. Upon roll call: Ayes: Clowes, CorCOran, Hoefert, Juracak, Wilks Motion carried. The at 9:30 P.M. Carol A. Fields Village Clerk Page 8 - February 4, 1997