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Home My WebLink About04/15/2003 VB minutesCALL TO ORDER ROLL CALL MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE oF MOUNT PROSPECT April 15, 2003 CALL TO ORDER Mayor Gerald L. Farley called the meeting to order at 7:12 p.m. ROLL CALL Present: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE The Posting of Colors was conducted by the Mount Prospect Police Department Honor Guard, after which Trustee Corcoran led the audience in reciting the Pledge of Allegiance. INVOCATION MINUTES INVOCATION Mayor Farley gave the invocation. APPROVAL OF MINUTES Trustee Wilks, seconded by Trustee Skowron, moved to approve the minutes of the regular meeting held April 2, 2003, as amended, with corrections being noted by Trustee Corcoran and Trustee Skowron Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None Abstain: Lohrstorfer, Zadel BILLS & FINANCIAL REPORT APPROVE BILLS AND FINANCIAL REPORT Mayor Farley stated the next item on the agenda, "APPROVE SILLS AND FINANCIAL REPORT", noted by an asterisk would be considered as business item "IX. CONSENT AGENDA." MAYOR'S REPORT APPOINTMENTS MAYOR'S REPORT The following proclamations were read and presented by Mayor Farley: · Arbor Day, April 25, 2003 · Earth Day, April 22, 2003 · Municipal Clerks Week, April 27-May 3, 2003 · National Volunteer Week, April 27-May 3, 2002. There were no appointments to boards or commissions, CITIZENS TO BE HEARD COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA CONSENT AGENDA Trustee Zadel, seconded by Trustee Lohrsto. r'fer, moved to approve the following business items: 1. Bills, dated April 9, 2003; 2. Financial Report, dated January 1-March 1,2003; Upon roll calh Ayes: Corcoran Nays: None Motion carried Hoefert, Lohrstorfer, Skowron, Wilks. Zadel OLD BUSINESS NEW BUSINESS ELECTION RESULTS RES. NO. 23-03 TRUSTEE REMARKS OLD BUSINESS None. NEW BUSINESS A resolution was presented stating the results of the April 1. 2003 election, in which three Village Board members (Trustees Skowron, Wilks, Hoefert) and two Mount Prospect Library Board members (William Walters, Judy Klein) were elected (results attached). Trustee Hoefert, seconded by Trustee Zadel, moved to approve Resolution No. 23-03: A RESOLUTION DECLARING THE RESULTS OF THE CONSOLIDATED ELECTION OF THE VILLAGE OF MOUNT PROSPECT HELD APRIL 1, 2003 Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None TRUSTEE REMARKS Trustees Hoefert, Skowron, and Wilks offered, remarks relative to their previous terms and expressed appreciation for the support they continue to receive from colleagues, staff, and the community ADJOURN SINE DIE ADJOURN SINE DIE The Board adjourned sine die at 7:30 p.m. ADMINISTER OATHS ADMINISTER OATHS OF OFFICE TO NEWLY ELECTED OFFICIALS Village Clerk Velma Lowe administered the oath of office to Trustees Hoefert, Skowron, and Wilks. CALL TO ORDER ROLL CALL CALL TO ORDER Mayor Gerald Farley called the mee!ing to order at 7:35 p.m. ROLL CALL Present: Mayor Gerald Farley Trustee Timbthy Corcoran Trustee Paul Hoe'fert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana W.ifks Trustee Michael Zad~l 2 MAYOR'S REPORT MILITARY TROOP SUPPORT RES. NO. 24-03 GIRL SCOUTS NEW BUSINESS PZ-05-03 121S. ELMHURST AVENUE ORD. NO. 5326 PZ-48-02 1850 W. GOLF ROAD MAYOR'S REPORT Mayor Farley presented a resolution expressing support of military troops from this area that are involved in the war in Iraq. Trustee Hoefert, seconded by Trustee Zadel, moved to approve Resolution No. 24-03: A RESOLUTION SUPPORTING THE UNITED STATES ARMED FORCES IN FIGHTING THE WAR ON TERROR AND IN IRAQ Upon roil call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Copies of the resolution were presented to Bob McKillop, Jack Metcalf, and Marcy and Dennis Kane; each of the families have sons who have been deployed. Girl Scouts Megan Garrity and Carissa Coppola addressed the Board with plans to tie yellow ribbons throughout the Village, as a show of support for our military troops. NEW BUSINESS An o~:dinance was presented for first reading to grant a Conditional Use permit for the construction of an unenclosed porch at 121 South Elmhurst Avenue. The Planning and Zoning Commission had recommended approval by a vote of 7-0. Trustee Wilks, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Trustee Wilks, seconded by Trustee Skowron, moved for approval of Ordinance No. 5326: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 121 SOUTH ELMHURST AVENUE Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None The following items were presented relative to property at 1850 West Golf Road: · 1st reading of AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP WITH RESPECT TO THE ZONING OF CERTAIN PROPERTY FROM RXTO R1 AT 1850 WEST GOLF ROAD This ordinance rezones the subject property from RX to R1. The Planning and Zoning Commission had recommended approval by a vote of 7-0. A RESOLUTION APPROVING A FINAL PLAT OF RESUBDiVISION FOR PROPERTY LOCATED AT 1850 W. GOLF ROAD This resolution creates three lots of record. The Planning and Zoning Commission had recommended approval by a vote of 7-0. 1St reading of AN ORDINANCE GRANTING AN EXCEPTION TO THE SUBDIVISION DEVELOPMENT AND SITE IMPROVEMENTS CODE This ordinance grants an exception to the Subdivision Development and Site Improvements code in regards to lot depth. The Planning and Zoning Commission had recommended approval by a vote of 7-0. 3 VOMP & MPPL GROUND LEASE RES. NO. 25-03 The petitioner, Frank Chilelli, addressed numerous concerns of Board members, the majority of which were related to stormwater.run-off, and whether it would have a negative impact of adjacent properties. With all concerns having been addressed, it was determined that both ordinances would be presented for second readings at the May 6, 2003 Village Board meeting. With the resolution being a part of this zoning case, it !s also being held for approval at that time. A resolution was presented to authorize payment to the Mount Prospect Library as part of a long-term Ground Lease, which provides for the construction of municipal parking deck on a portion of Library property, at 10 South Emerson Street. The Lease requires a payment of $1.00 per year as base rent, and the resolution would provide for that payment along with certification of compliance. Trustee SkoWron, seconded by Trustee Hoefe~t, moved for approval of Resolution No. 25-03: A RESOLUTION AUTHORIZING PAYMENT TO THE MOUNT PROSPECT PUBLIC LIBRARY UNDER THE TERMS OF THE GROUND LEASE Upon roll call: Ayes: Nays: Motion carried. Corcor~n, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None VILLAGE MANAGER'S REPORT SCADA SYSTEM: SIMPLEX SYSTEM CONTROLS TELEMETRY & PROCESS CONTROLS INDUSTRIAL CONTROL & COMPUTER SYSTEMS JULIE MANAGEMENT SYSTEM: AMERICAN COMPUTER & COMMUNI- CATIONS, INC. VILLAGE MANAGER'S REPORT A request was presented to accept bid results for a watedsewer system supervisory control and data acquisition (SCADA) system (electrical control panels $181,551; computer hardware and software $61,914; programming/installation services, $118,528). Deputy Director of Public Works Sean Dorsey gave a detailed presentation of the SCADA system, and answered questions from the Board. Trustee Wilks, seconded by Trustee Zadel, moved for approval to accept the following: · Bid of $181,551 from Simplex System Controls, of BensenviIle, IIIinois, for the equipment control panels; · Bid of $61,914 from Telemetry and Process Controls, Stillwater, Minnesota for the computer hardware and software; · Request from Industrial Control and Computer Systems, of Savoy, Illinois, for completion of the additional design, programming, and installation work. Upon roll calk Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None The Board received a request to waive the bid requirement and accept proposal for a computerized JULIE (Joint Utility Locating Information for Excavators) Management System, from American Computer & Communications, Inc. (ACC), for an amount not to exceed $19,395. Trustee Hoefert, seconded by Trustee Zadel, moved to accept the above proposal from ACC of Downers Grove, Illinois, for an amount not to exceed $19,395. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert; Lohrstorfer, Skowron, Wilks, Zadel None 4 UILDING PERMIT APPLICATION SOFTWARE: BLACK BEAR SYSTEMS, INC. STATUS REPORT Information Technology Director Joan Middleton presented a request to purchase computer programming services to convert existing data from an outdated software building permit application program to a new program. Trustee Corcoran, seconded by Trustee Zadel, moved to accept staff's recommendation for the purchase of a new building permit application software program, for the Community Development department, from the vendor Black Bear Systems, Inc., for an amount not to exceed $26,425. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None STATUS REPORT Village Manager Michael Janonis noted the following dates: · April 22-Committee of the Whole meeting, discussion of the Village's long range financial plan · April 26- Welcome New Residents, 9:00-10:30 a.m., 1000 W. Central Road Trustee Wilks and Mr. Janonis informed the public that they can submit their comments via electronic mail for the April 22 COW meeting. OTHER BUSINESS ADJOURN Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None ANY OTHER BUSINESS Trustee Hoefert asked when a sidewalk would be poured on Douglas Avenue, noting that the roadway has been closed for some time. Mr. Janonis stated that there is a possibility of the project being presented for approval at the May 6, 2003 Village Board meeting, as staff is currently communicating with the owner of the two properties there. Mayor Farley inquired about the number of trees to be removed from property across the street from the Mount Prospect Library, stating that he was only expecting one to be removed. Assistant Village Manager answered that at least two trees would be removed, and possibly as many as four. ADJOURNMENT The April 15, 2003 meeting adjourned at 8:52 p.m. k\WIN\M¢.NUTES~April 15,2003.doc Village Clerk