HomeMy WebLinkAboutRes 21-03 03/18/2003 w
3/03
RESOLUTION NO. 21-03
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENTBETWEEN THE VILLAGE
OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC
FOR THE ACCESS TO CARE PROGRAM
WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development
Block Grant Program; and
WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect
that the Suburban Primary Health Care Council, Inc. shall provide a program to facilitate access to
primary health care in the corporate limits of the Village of Mount Prospect; and
WHEREAS, the program proposed by the Suburban Primary Health Care Council, Inc. and approved
herein, complies with the requirements of the Department of Housing and Urban Development with
respect to benefiting low/moderate-income persons.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his
signature on an agreement for Community Development Block Grant implementation, which Agreemem
is between the Village of Mount Prospect and Suburban Primary Health Care Council, Lnc, a copy of
which Agreement is attached hereto and hereby made a part hereof as Exhibit "A".
SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and
approval in the manner provided by the law.
AYES:
Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
NAYS: None
ABSENT: Corcoran
ATTEST:
PASSED and APPROVED this 18t~ day of March 2003.
Gera(d L. Farley; Mayo. er/
/
· Deputy Village Clerk
AGREEMENT
This Agreement is entered into this day of 2003, by and between the
Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the
"VILLAGE"), and the Suburban Primary Health Care Council, (hereinafter referred to as the
"COMPANY"), a not-for-profit Corporation.
SECTION I
Statement of Purpose
As a grantee of Community Development Block Grant funds (hereinafter referred to as
CDBG funds) by the U.S. Deparunent of Housing and Urban Development (hereinafter referred to as
HUD), the VILLAGE elects to contract for services with the COMPANY for operation of a program
to facilitate access to primary health care for low-and moderate-income residents of the Village of
Mount Prospect as outlined in the Scope of Services attached herewith as Exhibit "A".
SECTION II
Amount of the Grant
The VILLAGE does hereby contract for services with the COMPANY up to a maximum of
$11,000 and the COMPANY agrees to abide by the provisions and regulations of the 1974 Housing
and Communi .ty Development Act, as amended under which said contract is made, and to use said
contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of
Section 1II next.
The VILLAGE's contractual obligation as identified in Section I shall be limited to the
maximum amount specified in Section 1I, to the actual amount invoiced by the COMPANY, and only
to the extent such amount is received from HUD for such purposes.
SECTION III
Conditions of Contract
A. Indemnification. The COMPANY agrees to indemnify and save and hold harmless the
VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and
successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages
of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter,
act, or omission arising out of the failure of the COMPANY, or those acting under it, to conform to
the statues, ordinances or other regulations or requirements of any governmental authority, in
connection with the COMPANY's performance under this Agreement. The COMPANY agrees to
defend against any claims brought or actions filed against the VILLAGE with respect to the subject
of the indemnity conta'med herein, whether such claims or actions are rightfully or wrongfully
brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that
the COMPANY may employ attorneys of its own selection to appear and defend the claim or action
on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the
COMPANY. The COMPANY, at its option, shall have the sole authority for the direction of the
defense.
B. Non-discrimination. The COMPANY, performing under this Agreement, shall not
discriminate against any worker, employee, or applicant or any member of the public, because of
race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be
limited to the following: employment, upgrading, demotion or transfer, termination, compensation,
selection for training including apprenticeship. The COMPANY agrees to post in conspicuous
places available to employees and applicants for employment, notices setting forth the provisions of
this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be
applicable with regard to both COMPANY's internal personnel practices and its actions in the
performance of this Agreement. The COMPANY hereby certifies that 1-9 forms are current and
employment verification has been completed regarding all employees. The COMPANY agrees and
authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure
compliance with these provisions, subject to applicable laws and regulations concerning privacy with
reasonable notice to the COMPANY.
C. Examination of Records. The COMPANY will, at all times, give HUD, the Comptroller
General of the United States, and the VILLAGE, through any authorized representative, access to,
and the right to examine all records, books, papers or documents related to the contract, in
accordance with state and federal law. Said records shall include verification of household income
and information on race or national origin. Eligible households for this program must have incomes
below those noted in Exhibit "C". The COMPANY may establish program income criteria below
that noted in Exhibit "C".
D. Filing of Records. The COMPANY shall file with the VILLAGE such duplicates of
records covering such activities to be performed in whole or in part, as specified in Exhibit "A".
E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of
the COMPANY, provide it with copies of all laws, regulations and orders, including those cited in
this contract, which regulate the operation of the Block Grant funded programs, or which might
otherwise affect the performance of this Agreement. This agreement includes program income
requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COMPANY and
uniform administrative requirements described in section 24 CFR 570.502.
2
SECTION IV
Compliance with Laws
The COMPANY, shall at all times, observe and comply with all laws, ordinances or
regulations of the Federal, State, County and local government which may in any manner affect the
performance of this Agreement, and the COMPANY shall be required to perform alt acts under this
agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or
would be required to perform such acts. Suspension or termination shall occur if the COMPANY
materially fails to comply with any term of the award in accordance with 24 CFR 85.44.
SECTION V
Submission to HUD
Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all
necessary documents with HUD and shall comply with all applicable rules and regulations necessary
to facilitate acquisition of funds approved for this program byHUD. The COMPANY shall not file
any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract,
except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the
VILLAGE or any of its officers or employees.
SECTION VI
Billing and Reporting Arrangements
Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COMPANY on
the following basis:
The VILLAGE shall allocate the $11,000.00 contract amount for the services
stipulated in this Agreement. The COMPANY shall submit no more than one
invoice per month for an amount equal to one-twelfth of the contract amount.
In addition, the COMPANY, shall submit to the VILLAGE a Monthly Performance
Report. Said report shall include available information on:
Each Mount Prospect client served during the month, showing the client's
COMPANY number, address, and type(s) of service rendered. Services may
also include number of applications received and the number of applicants
approved for the program.
A final report shall accompany the COMPANY's final billing. This report will
highlight the accomplishments of the program for the fiscal year, from January 1,
2003 to December 31, 2003, summarize the number of Mount Prospect residents
served, and include the completion of Exhibit "B" herein attached. This report shall
be due no later than January 10, 2004.
SECTION VII
Length of Contract
This Agreement shall be valid from January 1,2003 through December 31, 2003 and may be
terminated by either party upon thirty (30) days written notice. All costs associated with completed
tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation
required under Section VI.
SECTION VIII
Assignments
The COMPANY shall not assign the Agreement or any part thereof and the COMPANY shall
not transfer or assign any funds or claims due or to become due hereunder without the prior written
approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement,
either in whole or in part, or any interest therein shall be due to the COMPANY shall be deemed of
no force or effect and shall not be binding upon the VILLAGE.
ECTION IX
Notices and Communications
Notices and communications under this Agreement shall be sent registered or certified mail
postage prepared, to the respective parties as follows:
to the VILLAGE
Mr. William J. Cooney, Jr.
Director of Community Development
Village of Mount Prospect
! 00 South Emerson Street
Mount Prospect, Illinois 60056
to the COMPANY
Mrs. Victoria Bigelow
President
Suburban Primary Health Care Council
2225 Enterprise Drive, Suite 2504
Westchester, Illinois 60154
ATTEST:
Clerk
ATTEST:
Notary Public
THE VI~/L~E OF MOUNT PR~S~p~CT
ff--~.- ~ ~Presi~l~nt of the Vil~ageBocrd~
SUBURBAN PRIMARY HEALTH CARE
COUNC?/
Pres'~ -
5
H:XGEN\PLANNING\CDBG\2003~2003 Sub-Reclpients~Access To Cra'e\2003 Contract. doc
EXHIBIT A
SCOPE OF SERVICES
The Access to Care Program
In Illinois, 1.5 million persons are without public or private
health insurance coverage. In suburban Cook County more than
156,000 low-income individuals are uninsured and unable to afford
even basic health care services.
The Access to Care program provides access to primary care services
for low-income, uninsured residents of suburban Cook County.
Eligibility is limited to residents with a family income less than
twice the federal poverty level who are uninsured for primary
health care and ineligible for public programs such Medicaid and
Medicare.
The Council contracts with local providers throughout the area and
pays them a discounted rate to provide services to persons enrolled
in the Access to Care program. Services include office visits to
a primary care physician, routine laboratory and radiology tests
and prescription medication. Patients make a small co-payment
directly to the provider for each service.
In the northwest suburbs screening for eligibility and enrollment
occur at township offices, at the Villages of Mount Prospect,
Arlington Heights, Des Plaines, and Scha,,~hurg, at CEDA Northwest
and Meadows Community Services, and at the Cook County Department
of Public Health. Enrollment is generally for a one-year period
and there is no fee to enroll.
Preventive services~which are already available in the community
at low cost are not duplicated by Access to Care. All clients
receive a booklet listing free or low-cost preventive services
available in the area. The Council haS coordination agreements
with the organizations providing these services.
Exhibit B
Population Benefiting From Activities Underway or Completed
I Agency Name
Contact Person Date
Female
Lower-Income Male Female Youth Total
Head of Home
Minority Population Benefitin.q
Ethnic Categories
Male Female Total Male Female Total
Male Female Total Male Female Total
Male Female Total Male Female Total
Male Female Total
Exhibit C
HUD 2003 Income Limits
# in Household
1
2
3
4
5
6
7
8
Gross Income
$39 550
$45 200
$50 850
$56 500
$61 000
$65 550
$70 050
$74 600