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HomeMy WebLinkAboutRes 16-03 03/18/2003 w 3/03 RESOLUTION NO. 16-03 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE CEDA NORTHWEST SELF-HELP CENTER WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that the CEDA Northwest Self-Help Center shall provide a transitional living program and an employment resource center to assist near homeless and homeless low and moderate income residents of the Village of Mount Prospect; and WHEREAS, the program and project proposed by the CEDA Northwest Self-Help Center and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and the CEDA Northwest Self-Help Center, for addition of a sprinkler system at their Administrative Office to meet fire code. A copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and the CEDA Northwest Self-Help Center, for addition of sprinkler system to their Administrative Office to meet fire code. A copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "B" SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel NAYS: None ABSENT: Corcoran PASSED and APPROVED this 18th day of March 2003. Gerald/L. Farley, Mayor ATTEST: Kimberly Dew~,, Deputy Village Clerk AGREEMENT This Agreement is entered into this day of 2003, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and the CEDA Northwest Self-Help Center, Inc. (hereinafter referred to as the "CORPORATION") a not-for-profit Corporation. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the CORPORATION for creation of an employment resource center to assist near homeless and homeless low- and moderate-income residents of the Village of Mount Prospect as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the CORPORATION up to a maximum of $25,000.00 for Phase GI ora project that includes the completion of a sprinkler system at its administrative office (1300 W. Northwest Highway, Mount Prospect) to meet fire code. The CORPORATION agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the prowslons of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the CORPORATION, and only to the extent such amount is received from HUD for such purposes. SECTION IH Conditions of Contract A. Indemnification. The CORPORATION agrees to indemqnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the CORPORATION, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the CORPORATION's performance under this Agreement. The CORPORATION agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim 1 brought or such an action filed, the VILLAGE agrees that the CORPORATION may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the CORPORATION. The CORPORATION, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The CORPORATION, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for mining including apprenticeship. The CORPORATION agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both CORPORATION's intemal personnel practices and its actions in the performance of this Agreement. The CORPORATION hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The CORPORATION agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the CORPORATION. C. Examination of Records. The CORPORATION will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit "C" D. Filing of Records. The CORPORATION shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the CORPORATION, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which rmght otherwise affect the performance of this Agreement. This agreement includes program income reqmrements set forth in section 24 CFR 570.504 (c), but is not applicable to the CORPORATION and uniform administrative requirements described in section 24 CFR 570.502. SECTION IV Compliance with Laws The CORPORATION, shall obtain building permits from the Village of Mount Prospect and shall at all times observe and comply w/th all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the CORPORATION shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the CORPORATION materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable roles and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The CORPORATION shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI B'flling and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the CORPORATION on the following basis: The VILLAGE shall allocate the $25,000.00 contract amount for the services snpulated in this Agreement. The CORPORATION shall submit invoices for work completed, inspected and approved by Village Inspectors. A final report shall accompany the CORPORATION's final billing and report no later than January 10, 2004. This report will summarize the benefits of the project, financial summary of the project from January I, 2003 to December 31, 2003. This report will be due upon completion of the project. SECTION VII Length of Contract This Agreement shall be valid from January 1, 2003 through December 31, 2003 and may be terminated by either party upon thirty (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The CORPORATION shall not assign the Agreement or any part thereof and the CORPORATION shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the CORPORATION shall be deemed of no force or effect and shall not be binding upon the VILLAGE. ECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the CORPORATION Mr. Ronald Jordan Executive Director CEDA Northwest Self-Help Center, Inc. 1300 W. Northwest Highway Mount Prospect, Illinois 60056 ATTEST: GE OF MOUN~P~CT ~ Pre~idet~t of the V~llage ~rd ]~Jq'/-'9 ~ CEDA~ CENTER, Village ~lerk INC ~,,~ ~ ATTEST: ~ HILDA,/DEJESU$ ~ EX lti rA ADMINISTRATION OBJECTIVE: The objective of this manual is to provide a written outline of the areas of responsibility for both the management and staff of CEDA Northwest Self-Help Center, Inc. in Participant relationship with regard to the Transitional Living Program. CEDA NORTHWEST BOARD OF D13tECTORS: The Board of Director of CEDA Northwest Se!f-Help Center, Inc. is responsible for the policy, operation and implementation of the program, as well as fiscal oversight. EXECUTIVE DIRECTOR, CEDA NORTHWEST: The Executive DireCtor is responsible to the Board ofDkectors, h is the Executive Director's responsibility to carry out the policy and directions of the Board of Dkectors as they are approved. The Executive Dkector is also responsible to the Executive Director, CEDA of Cook County, Inc., and CEDA Northwest Self-Help Center, Inc. and is responsible for all liaison between the two organizations. The Executive Director is also responsible for all program functions, as well as personnel at CEDA Northwest, and through the Operations Coordinator and Prol~'am Services Coordinator, is responsible for the development and implementation of both program structure and content. PROGRAM SERVICES COORDINATOR: The Program Services Coordinator has the direct responsibility for program content, Participant contact, and staff performance, ensuring that all parts of the program are structure to meet the stated objectives, and providing comprehensive Case Management · to all Participants in a manner that will meet all program objectives. BUSINESS MANAGER: The Business Manager has direct responsibility for both financial and direct property management on a day-to-day basis for the agency. In conjunction with the Executive Director, the Business Manager will collect and disburse funding, work on funding proposals as designated, and provide for physical plant oversight, to ensure that property owned by the agency is maintained in good operating condition. The Business Manager will also, as directed by the Executive Director, provide input and coordination of ail CEDA programs as required. HOUSING SPECIALIST: This Staff position reports to the Program Services Coordinator, and is the key intake assessment position for the Transkional Housing Program. The Participants are evaluated -to make sure they meet all the basic requirements for the program, and if ail requirements are met, are recommended to the Program Services Coordinator for consideration for the program. HOUSING ASSISTANT: This Staff position reports to the Program Services Coordinator, and works in conjunction with the Housing Specialist to provide for intake assessment and recommendation for the program. EMPLOYMENT SPECIALIST: This staff poskion reports to the Program Services Coordinator, and provides the job seeker with the necessary tools to be competitive in the job market. Service may include resume preparation, job referral, and job training, if necessary, in order to place the Participant in the best position available that they are qualified for. BUDGET AND FINANCIAL COUNSELOR: The Budget and Financial Counselor reports to the Program Services coordinator, and is responsible for developing a day-today budget, establishing a savings plan, and providing financial consultation to the Participant. This position also maintains customer accounts for all Participants in the housing program. THE PURPOSE: TI-[E TRANSITIONAL LIVING PKOGKAM offers a community of people who will involve themselves in relationships with the families in the program to provide practical assistance and care. It is the intent of the program to assist families in locating permanent housing in the community and achieve self-sufficiency. HOW IT WORKS: ALL CANDIDATES FOR TH~ PROGRAM MUST: Complete the CEDA Northwest assessment process. Meet all qualifications of the program. (See Program Policies) Go through a three-step process: A. Be recommended by a Housing Counselor for consideration for the program. B. Be recommended by the Program Services Coordinator for consideration for the program. C. Attend a group interview with all members of the family who will be living in the unit and be approved by the team for participation in the program. 4. Sign a CEDA/SELF-I-IELP CONTRACT. This contract is not valid until properly authorized by CEDA Northwest personnel. (See page 7). 5. ABIDE BY ALL OF THE PROVISIONS IN THE CEDAYSELF-HELP CONTRACT. 6. Head of household must have income. 7. In order to initiate your mandatory savings account, a deposit will be required immediately. 8 A $150 service fee is required at the start of the program. 9. Ail Participants must donate five (5) volunteer hours of service while a resident in the Transitional Living Program. PROGRAM POLICIES 1) CRITERIA FOR PARTICH~ANT ADMISSION: a) Must be homeless. b) Limited resources. c) One employable adult in family. d) Must have potential for economic self-sufficiency at the end of the program. e) Must sign CEDA/SELF-HELP CONTRACT. f) Participant with last permanent address in our area will be given preference. g) Must have income. 2) EMPLOYM~NT RULES: a~) Any Participant fired from his/her job for poor performance may be asked to ']eave the program. b) Any Participant who is laid off will immediately report this to the Program Services Coordinator. c) A Participant may not quit a job without the Program Services Coordinators approval, or they may be asked tc leave the program. d) A Participant may not be late, leave, or miss work to take care of other matters without Staff approval. 3) BUDGET RULES: a) Participants b) c) d) e) must keep receipts of monies spent...every dollar must be accounted for. These are to be reviewed by the Financial Counselor at each meeting. Participants must provide copy of ALL check stubs from jobs to the Financial Counselor. There will be no borrowing or loaning of monies. AT LEAST 30% of all income earned will be placed in a savings account controlled by the Financial Counselor. Any variation in this rule will require a signed agreement from both the Financial Counselor and the Program Services Coordinator. No savings withdrawal may be made without the approval of' both the Financial Counselor and the Program Services Coordinafor. Participants are responsible for their own ~hones and unusually high utility bills. 4) MEETING RULES: a) /~LL MEETINGS ARE MANDATORY. AND A MISSED Ivl]EETING MAX BE CAUSE FOR REMOVAL FROM THE PROGRAM. b) Meet regularly with the Program Services Coordinator (usually once per week). Contact Program Services Coordinator directly if changes are needed. c) Meet on a periodic basis with the Financial Counselor. d) Must attend weekly job club, if unemployed. e) Meet periodically with the Employment Counselor to assess employment stat'us. f) Participants must contact the appropriate staff person directly. Leaving a message without speaking tO the appropriate staff person will be considered unacceptable. MAITENANCE RULES FOR LIVING QUARTERS: -a) Any costs associated with repairs that were caused by Participant neglect and/or · ' replacement of living quarters, equipment and/or furnishings in the living unit will become the Participants' responsibility and will be deducted from their savings account prior to the conclusion of the'tr program stay. b) The Participant will agree to maintain the living quarters in a clean, well- maintained condition. This includes keeping the apartment vacuumed, dishes washed and put away, bathroom fixtures scrubbed, and clothes picked up. Any unusual costs for the cleaning or repair of a unit at the Participants' departure will be deducted from the Participants' saving account prior to the final closing ortho account by the Financial Counselor. c) The Participant will assume the financial responsibility for any EIVIERGENCY SITUATION which has been created or caused by them, on weekends or after. Participants will be required to pay for all repair work, plus a 10% administrative fee. This cost will be submitted to the Financial Counselor for reimbursement to the agency from the Participants' savings account. d) All adult Participants MUST attend the suppor~ group. e) Any violation of these rules will be cause for immediate dismissal from the program, and a twenty-four hour vacate notice of the living uni~. 5 Exhibit B Population Benefiting From A(~fiVities Underway or Completed I Agency Name Contact Person Date Female Lower-Income Head of Home Male Female Youth Total Minority Population BenefitinR Ethnic Categories :' : :.. '. .'.' · .:'...' .".' :=: .H span c .':' .. :.:.' · .:. :...::' i:. ::.':i' ..:. .;: .? .; ;.:.. .;. ,, .: .:':. ~ · '...." .., :: :. ;' .. :: ..'"'.:' · ;: or E.azlno... ::' ...;: .:.' ...' :'... ,.' :. ,, '....... :::' .. ".'. ,. ,.;' .,, :. ,...,' ...,!:..; '.~...... :"..,.: .',. ,., .: '.. '", ..': .. :..., ., , · ."... '::'.... '.', Male Female Total Male Female Total Racial Categories ~: .. ': :"...'..::~ .~' :'. :' ;:American-Indian .'~ .:. ;:: ~:; ;: :.. i:i' .:'_:' .:~ .... ,::' ...:. ¥ :: -';: .~. :;~' .- NatiVe Hawaiian or. ::" ~...' .~ :'~...: · ..; · Male Female Total Male Female Total ·: .," ... :' .: .;' ... ::'...: ..' ...,'....: · :...' .,.... :,: .,.. '::' ....:...... :...:,..;' · .:'..' ..! . · . .,. !., .:: '..:" ....' .,... · A~'[icall-P. merlcan · .... ;;' .... ..'. ... Male Female Total Male Female Total Male Female Total Exhibit C HUD 2003 Income Limits # in Household 1 2 3 4 5 6 7 8 Gross Income $39,550 $45,200 $5O,850 $56,500 $61,000 $65,550 $70,050 $74,600