HomeMy WebLinkAboutRes 15-03 03/18/2003 w
3/03
RESOLUTION NO. 15-03
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE
VILLAGE OF MOUNT PROSPECT AND THE CEDA NORTHWEST SELF-HELP CENTER
WHEREAS, the Village of Mount Prospect is a recipient of funds under the Com2munity Development
Block Grant Program; and
WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect
that the CEDA Northwest Self-Help Center shall provides a transitiOnal' liking program and an
employment resource center to assist near homeless and homeless low and moderate income residents of
the Village of Mount Prospect; and
WHEREAS, the program and project proposed by the CEDA Northwest Self-Help Center and approved
herein, complies with the requirements of the Department of Housing and Urban Development with
respect to benefiting low/moderate-income persons.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Mayor is hereby authorized to s~gn and the Clerk directed to attest his
signature on an agreement for Community Development Block Grant implementation, which Agreement
is between the Village of Mount Prospect and the CEDA Northwest Self-Help Center, for the provision of
a Transitional Living Program, a copy of which Agreement is attached hereto and hereby made a part
hereof as Exhibit "A".
SECTION TWO: That the Mayor is hereby authorized to s~gn and the Clerk directed to attest his
signature on an agreement for Community Development Block Grant implementation, which Agreement
~s between the Village of Mount Prospect and the CEDA Northwest Self-Help Center, for provision of a
transitional living program, a copy of which Agreement is attached hereto and hereby made a part hereof
as Exhibit "B".
SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and
approval in the manner provided by the law.
AYES:
Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
NAYS: None
ABSENT: Corcoran
PASSED and APPROVED this 18th day of March 2003.
ATTEST:
Ki ~m~Deputy Village Clerk
AGREEMENT
This Agreement is entered into this day of __2003, byandbetweentheVillage
of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE"
and the CEDA Northwest Self-Help Center, Inc. (hereinafter referred to as the "CORPORATION") a
not-for-profit corporation.
SECTION I
Statement of Purpose
As a grantee of Community Development Block Grant funds (hereinafter referred to as
CDBG funds) by the U.S. Deparmaent of Housing and Urban Development (hereinafter referred to as
HUD), the VILLAGE elects to contract for services with the CORPORATION for operation of a
program to assist near homeless and homeless low- and moderate-income residents of the Village of
Mount Prospect as outlined in the Scope of Services attached herewith as Exhibit "A".
SECTION II
Amount of the Grant
The VILLAGE does hereby contract for services with the CORPORATION up to a
maximum of $5,000 for the Transitional Apartment Living Program, and the CORPORATION
agrees to abide by the prowsions and regulations of the 1974 Housing and Community Development
Act, as amended under which said contract is made, and to use said contract funds for the purposes
set forth in Section I hereof and as conditioned by the provisions of Section III next.
The VILLAGE's contractual obligation as identified in Section I shall be limited to the
maximum amount specified in Section II, to the actual amount invoiced by the CORPORATION,
and only to the extent such amount is received from HUD for such purposes.
SECTION III
Conditions of Contract
A. Indemnification. The CORPORATION agrees to indemnify and save and hold harmless
the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers
and successors from any and all claims, demands, causes of actions, expenses, in2 uries, losses or
damages of whatever kind, character of description the VILLAGE may suffer as a result of any
cause, matter, act, or omission arising out of the failure of the CORPORATION, or those acting
under it, to conform to the statues, ordinances or other regulations or requirements of any
governmental authority, in connection with the CORPORATION's performance under this
Agreement. The CORPORATION agrees to defend against any claims brought or actions filed
against the VILLAGE with respect to the subject of the indemnity contained herein, whether such
claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or
such an action filed, the VILLAGE agrees that the CORPORATION may employ attorneys of its
own selection to appear and defend the claim or action on behalf of the VILLAGE, subjec~ to
reasonable approval by the VILLAGE, at the expense of the CORPORATION. The
CORPORATION, at its option, shall have the sole authority for the direction of the defense.
B. Non-discrimination. The CORPORATION, performing under this Agreement, shall not
discriminate against any worker, employee, or applicant or any member of the public, because of
race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be
limited to the following: employment, upgrading, demotion or transfer, termination, compensation,
selection for training including apprenticeship. The CORPORATION agrees to post in conspicuous
places available to employees and applicants for employment, notices setting forth the provisions of
this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be
applicable with regard to both CORPORATION's internal personnel practices and its actions in the
performance of this Agreement. The CORPORATION hereby certifies that 1-9 forms are current and
employment verification has been completed regarding all employees. The CORPORATION agrees
and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to
assure compliance with these provisions, subject to applicable laws and regulations concerning
privacy with reasonable notice to the CORPORATION.
C. Examination of Records. The CORPORATION will, at all times, give HUD, the
Comptroller General of the United States, and the VILLAGE, through any authorized representative,
access to, and the right to examine all records, books, papers or documents related to the contract, in
accordance with state and federal law. Said records shall include verification of household income
and information on race or national origin. Eligible households for this program must have incomes
below those noted in Exhibit "C". The CORPORATION may establish program income criteria
below that noted in Exhibit "C".
Do Filing of Records. The CORPORATION shall file with the VILLAGE such duplicates of
records covering such activities to be performed in whole or in part, as specified in Exhibit "A".
E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of
the CORPORATION, provide it with copies of all laws, regulations and orders, including those cited
in this contract, which regulate the operation of the Block Grant funded programs, or which might
otherwise affect the performance of this Agreement. This agreement includes program income
requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the CORPORATION
and uniform administrative requirements described in section 24 CFR 570.502.
SECTION IV
Compliance with Laws
The CORPORATION, shall at all times, observe and comply with all laws, ordinances or
regulations of the Federal, State, County and local government which may in any manner affect the
performance of this Agreement, and the CORPORATION shall be required to perform all acts under
this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or
would be required to perform such acts. Suspension or termination shall occur if the
CORPORATION materially fails to comply with any term of the award in accordance with 24 CFR
85.44.
SECTION V
Submission to HUD
Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all
necessary documents with HUD and shall comply with all applicable rules and regulations necessary
to facilitate acquisition of funds approved for this program by HUD. The CORPORATION shall not
file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract,
except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the
VILLAGE or any of its officers or employees.
SECTION VI
Billing and Reporting Arrangements
Pursuant to this Agreement, the VII.LAGE will disburse CDBG funds to the
CORPORATION on the following basis:
1. The VILLAGE shall allocate the $5,900.00 contract amount for the services
stipulated in this Agreement. The CORPORATION shall submit one invoice every
quarter (3 months) for no more than one-fourth (1/4) of the contract amount. Every
month, the CORPORATION shall submit to the VILLAGE a Monthly Status Report.
Said report shall include information on:
Each Mount Prospect resident provided housing and other services during the
month, showing the client's CORPORATION number, client's address, and
type(s) of service rendered. Services may also include the number of
applications received and the number of applicants approved for the program
from Mount Prospect residents.
A final report shall accompany the CORPORATIONVs final billing. This report will
highlight the accomplishments of the program for the fiscal year, from January 1,
2003 to December 3 l, 2003, summarize the number of Mount Prospect residents
served, and include the completion of Exhibit "B" herein attached. This report shall
be due no later than January 10, 2004.
SECTION VII
Length of Contract
This Agreement shall be valid from January 1, 2003 through December 31, 2003 and maybe
terminated by either party upon thirty (30) days written notice. All costs associated with completed
tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation
required under Section VI.
SECTION VIII
Assignments
The CORPORATION shall not assign the Agreement or any part thereof and the
CORPORATION shall not transfer or assign any funds or claims due or to become due hereunder
without the prior written approval of the Village Manager. Any transfer or assignment of funds
pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the
CORPORATION shall be deemed of no force or effect and shall not be binding upon the VILLAGE.
ECTION IX
Notices and Communications
Notices and communications under this Agreement shall be sent registered or certified mail postage
prepared, to the respective parties as follows:
to the VILLAGE
Mr. William J. Cooney, Jr.
Director of Community Development
Village of Mount Prospect
100 South Emerson Street
Mount Prospect, Illinois 60056
to the CORPORATION
Mr. Ronald Jordan
Executive Director
CEDA Northwest Self-Help Center, Inc.
1300 W. Northwest Highway
Mount Prospect, Illinois 60056
ATTEST:
Village Clerk
ATTEST:
~/-"~/~"-Pre~iddnt or'the eVillag~rd
CE~W~ S~F-HELP CENTER,
EXHIBIT A
ADMINISTRATION
OBJECTIVE:
The objective of this manual is to provide a written outline of the areas of
responsibility for both the management and staff of CEDA Northwest Self-Help Center,
Inc. in Participant relationship with regard to the Transitional Living PrOgram.
CEDA NORTHWEST BOARD OF DIRECTORS:
The Board of Director of CEDA Northwest Self-Help Center, Inc. is responsible
for the policy, operation and implementation of the program, as well as fiscal oversight.
EXECUTIVE DIRECTOR, CEDA NORTHWEST:
The Executive Director is responsible to the Board of Directors. h is the Executive
Directors responsibility to carry out the policy and dkections of the Board of Dkectors as
they are approved.
The Executive Dkector is also responsible to the Executive Dkector, CEDA of
Cook County, Inc., and CEDA Northwest Self-Help Center, Inc. and is responsible for all
liaison between the two organizations.
The Executive Director is also responsible for all program functions, as well as
personnel at CEDA Northwest, and through the Operations Coordinator and Program
Services Coordinator, is responsible for the development and implementation of both
program structure and content.
PROGRAM SERVICES COORDINATOR:
The Program Services Coordinator has the direct responsibility for program
content, Participant contact, and staff performance, ensuring that all parts of the prog~'am
are structure to meet the stated objectives, and providing comprehensive Case Management
to all Participants in a manner that will meet all program objectives.
BUSINESS MANAGER:
The Business Manager has direct responsibility for both financial and direct
property management on a day-to-day basis for the agency. In conjunction with the
Executive Director, the Business Manager will collect and disburse funding, work on
funding proposals as designated, and provide for physical plant oversight, to ensure that
property owned by the agency is maintained in good operating condition. The Business
Manager will also, as directed by the Executive Director, provide input and coordination of
all CEDA programs as required.
HOUSING SPECIALIST:
This Staff position reports to the Program Services Coordinator, and is the key
intake assessment position for the Transitional Housing Program. The Participants are
evaluated .to make sure they meet all the basic requirements for the program, and if all
requirements are met, are recommended to the Program Services Coordinator for
consideration for the program.
HOUSING ASSISTANT:
This Staff position reports to the Program Services Coordinator, and works in
conjunction with the Housing Specialist to provide for intake assessment and
recommendation for the program.
EMPLOYMENT SPECIALIST:
This staff position reports to the Program Services Coordinator, and provides the job
seeker with the necessary tools to be competitive in the job market. Service may include
resume preparation, job referral, and job training, if necessary, in order to place the
Participant in the best position available that they are qualified for.
BUDGET AND FINANCIAL COUNSELOR:
The Budget and Financial Counselor reports to the Program Services coordinator, and is
responsible for developing a day-today budget, establishing a savings plan, and providing
financial consukation to the Participant. This position also maintains customer accounts for
all Participants in the housing program.
THE PURPOSE:
THE TRANSITIONAL LIVING PP, OGRAM offers a community of people who
will involve themselves in relationships with the families in the program to provide
practical assistance and care. It is the intent of the program to assist families in locating
permanent housing in the community and achieve self-sufficiency.
HOW IT WORKS:
ALL CANDIDATES FOR TI-IE PROGRAM MUST:
1, Complete the CEDA Northwest assessment process.
2. Meet all qualifications of the program. (See Program Policies)
3. Go through a three-step process:
A. Be recommended by a Housing Counselor for consideration for the program.
B. Be recommended by the Program Services Coordinator for consideration for the
program.
C. Attend a group interview with all members of the family who will be living in the
unit and be approved by the team for participation in the program.
4. Sign a CEDA/SELF-HELP CONTRACT. Tkis contract is not valid until properly
authorized by CEDA Northwest personnel, (See page 7).
5. ABIDE BY ALL OF ~ PROVISIONS IN THE CEDA/SELF-HELP CONTRACT.
6. Head of household must have income.
7. In order to initiate your mandatory savings account, a deposit will be required
immediately.
8. A $150 service fee is required gt the start of the program.
9. All Participants must donate five (5) volunteer hours of service while a resident in the
Transitional Living Program.
1) CRITERIA FOR PARTICIPANT ADMISSION:
a) Must be homeless.
b) Limited resources.
c) One employable adult in family.
d) Must have potential for economic self-sufficiency at the end of the program.
e) Must sign CEDA/SELF-HELP CONTRACT.
f) Participant with last permanent address in our area will be given preference.
g) Must have income.
2) EMPLOYMENT RILLES:
a) Any Participant fired from his/her job for poor perfoa~tance may be asked to
'leave the program.
b) Any Participant who is laid off will immediately report this to the Program
Services Coordinator.
c) A Participant may not quit a job without the Program Services Coordinator's
approval, or they may be asked to leave the program.
d) A Participant may not be late, leave, or miss work to take care of other matters
without Staff approval.
3)
BUDGET RULES:
a) Participants must keep receipts of monies spent...every dollar must be
accounted for. These are to be reviewed by the Financial Counselor at each
meeting.
b) Participants must provide copy of ALL check stubs from iobs to the Financial
Counselor.
c) There will be no borrowing or loaning of monies.
d) AT LEAST 30% of all income earned will be placed in a savings account
controlled by the Financial Counselor. Any variation in this rule will require a
signed agreement from both the Financial Counselor and the Program Services
Coordinator.
e) No savings withdrawal may be made without the approval of both the Financial
Counselor and the Program Services Coordinafor.
0 Participants are responsible for their own ~hones and unusually high utility
bills.
4
4) t~IEETING RULES:
a)
i~LL MEETINGS ARE MANDATORY. AND A MISSED MEETING
BE CAUSE FOR REMOVAL FROM THE PROGRAM.
b) Meet regularly with the Program Services Coordinator (usually once per week).
Contact Program Services Coordinator directly if changes are needed.
c) Meet on a periodic basis with the Financial Counselor.
d) Must attend weekly job club, it' unemployed.
e) Meet periodically with the Employment Counselor to assess employment
stat'us.
f) Participants must contact the appropriate staff person directly. Leaving a
message without speaking t6 the appropriate staff person will be considered
unacceptable.
4)
MAITENANCE RULES FOR LIVING QUARTERS:
-a) Any costs associated with repairs that were caused by Participant neglect and/or
-' replacentent of living quarters, equipment and/or furnishings in the living unit
will become the Participants' responsibility and will be deducted from their
savings account prior to the conclusion of their program stay.
b) The Participant will agree to maintain the living quarters in a clean, well-
maintained condition. This includes keeping the apartment vacuumed, dishes
washed and put away, bathroom fixtures scrubbed, and clothes picked up. Any
unusual costs for the cleaning or repair of a unit at the Participants' departure
will be deducted fi-om the Participants' saving account prior to the final closing
of the account by the Financial Counselor.
c) The Participant will assume the financial responsibilitY for any ElVlERGENCY
SITUATION which has been created or caused by them, on weekends or after.
Participants will be required to pay for all repair work, plus a 10%
administrative fee. This cost will be submitted to the Financial Counselor for
reimbursement to the agency from the Participants' savings account.
d) All adult Participants MUST attend the support group.
e) Any violation of these rules will be cause for immediate dismissal from the
program, and a twenty-four hour vacate notice of the living unit.
Exhibit B
Population Benefiting From A(~tivities Underway or Completed
I Agency Name
Contact Person Date
Female
Lower-Income Male Female Youth Total
Head of Home
Minority Population Benefitin.q
Ethnic Categories
'. ;'",.: ·. · .' . .::' ~: ' .': ' '..' Hispanic · .. :;' ....:'... ' "....~, · ;;" ~' :~=:'... ...' .~. '....': ... ~:'; ~".;:'~'-::: ;" .... ': ." :.~.' ;;.. :.. ':~ ...: ... · · ? ..': · ~' ·: · · ·
.' .... :'.' .,.. :::.., '~., .? :..:..;: '.; '" ..' .';... ~.;:'..,..' :.' ~.~':;:...:.. '.:' .:: ':. :': ,' '" :,.. :: ':.' .'"' :' ': :;' · :::'.. :. :'.": ~0[ Mispanic or..Latino. · .":" .:' · .,'.." .' ..
· .. :.: ....: .:;: ....:. :;' ....' . .or.l.~atlno '.: .. ::.':: ... :. ':..:.:::" ...:.:' '.,'.; :: .. :..: ,,. ;...: :.,:: :.. :::........: , .::..:..,.?..:?.."...... :.' ,..= '.....,.. '....' ... '"', .;',; ..'..:
Male Female Total Male Female Total
Racial Categories
· .'.. ;'.:.':.', ." :' ..:' :'. i' ': .:..AmeriCan:Indian:: ...:':' .. ::' :': · ::,' :.~.::,,:; ':.. ::. ¥ .:.,:; · ::' .:..;: .'., .;. ,.:: .:Native.Hawaiian or..:: ': .., ':...' .' :.. :.....
':"..'i."i:'..i', .! .:..? .'.. ii':.'.:'. ~'r AlaSka'S' N~fiV~:!:' ;"' :i!'. :,:. ::,' ::::::: ::.:: ,:i'...':..!!'":::,.,.:: ,!:' ..!i:';' :i" '.i;:' ;!:,'. :;:::'"':;!;" :ii'.i!' .:!; 'i':'~th~. ~C'i~;ib":isi~i~d~:r :.:' ..::'.' ::'. :' ". :;::., ::'" iii:"...
Male Female Total Male Female Total
Male Female Total Male Female Total
Male Female Total
Exhibit C
HUD 2003 Income Limits
# in Household
Gross Income
$39,550
$45,2OO
$5O,850
$56,500
$61,000
$65,55O
$70,050
$74,600