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HomeMy WebLinkAbout5. NEW BUSINESS 3/18/03Village of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF COMMUNITY DEVELOPMENT MARCH 14, 2003 PZ-44-02 - CONDITIONAL USE RANDHURST COMMONS (201-225 W. RAND ROAD) FIFTH THIRD BANK - APPLICANT The Planning & Zoning Commission transmits their recommendation to approve Case PZ-44-02, a request for Conditional Use approval to amend a Planned Unit Development to allow the construction of a freestanding drive-thru bank. The attached staff report and exhibits provide details about the request. The Planning & Zoning Commission heard the case at their February 27, 2003 meeting. The subject property is located on the west side of Rand Road and is commonly referred to as Randhurst Commons. The proposed drive-thru bank would be located in the northeast corner of the shopping center (just south of the Autobarn facility). The Planning & Zoning Commission discussed the proposed landscaping improvements in great detail and determined that the proposed plan for the shopping center portion was insufficient. They recommended that the Petitioner work with staff to revise the landscape plan to include more year-round greenery that would survive winter conditions. In addition, the P&Z discussed the potential impacts of the proposed drive-thru bank on the shopping center and its existing tenants, as well as the sub par aesthetic condition of the existing shopping center building and parking lot. The P&Z also discussed the interior circulation pattern a~ Randhurst Commons and noted that the location of the drive-thru bank would have minimal impacts on the shopping center. As part of the bank project, the Petitioner requested a variation for a second freestanding sign that would be used to identify the proposed bank. This request was final at the P&Z level The Commission voted 6-0 to approve a second freestanding sign because the shopping center has a significant frontage along Rand Road and there would be at least 300-feet between the existing shopping center sign and the proposed bank sign. The Planning & Zoning Commission members voted 6-0 to recommend that the Village Board av~rove the request to amend the Planned Unit Development for the Randhurst Commons Shopping Center to allow the' construction of a freestanding drive-thru bank subject to the following conditions: I. Revise the site plan to reflect an interior parking lot landscape islands for the northern most row of parking (see attached Exhibit A); and 2. Revise the landscape plan to include sustainable plant background to the Rand Road frontage area and the interior parking lot landscape islands. Following the February 27th hearing, the Applicant submitted revised plans to address the specific concerns indicated by the P&Z. Staff has reviewed these latest plans (see attached copies) and believes that they adequately address the conditions included in the Planning & Zoning Commission's recommendation for Z-44~02 Page 2 approval. Please forward this memorandum and the attachments to the Village Board for their review and consideration at their March 18, 2003 meeting. Staff will be present at the meeting to answer any questions regarding this matter. William J. ¢ooney, Jr., AICP Village of Mount Prospect Community Development Department CASE SUMMARY - PZ- 44 -02 LOCATION: PETITIONER: OWNER: PARCEL #: LOT SIZE: ZONING: LAND USE: REQUEST: Randhurst Commons (201-225 W. Rand Road) Lee Winter, Fifth Third Bank Michigan Rand Development, LLC 03-27-301-013 9+ acres B3 Community Shopping Planned Unit Development Shopping Center Conditional Use and Variations LOCATION MAP Kensington Road Oxford Place Village of Mount Prospect Community Development Department MEMORANDUM TO: MOUNT PROSPECT PLANNING & ZONING COMMISSION ARLENE JURACEK, CHAIRPERSON FROM: JUDY CONNOLLY, AICP, SENIOR PLANNER DATE: FEBRUARY 20, 2003 HEARING DATE: FEBRUARY 27, 2003 SUBJECT: PZ-44-02 - CONDITIONAL USE AND VARIATIONS RANDHURST COMMONS -201-225 W. RAND ROAD BACKGROUND A public hearing has been scheduled for the February 27, 2003 Planning & Zoning Commission meeting to review the application by Fifth Third Bank Michigan and Rand Development LLC (collectively the "Petitioner") regarding the property located at 201-225 W. Rand Road, Randhurst Commons (the "Subject Property"). The Petitioner has requested Conditional Use approval to amend the Planned Unit Development approval in order to construct a drive-thru bank on an outlot and variations to construct a second freestanding sign for the proposed bank. The P&Z hearing was properly noticed in the February 12, 2003 edition of the Journal Topics Newspaper. In addition, Staff has completed the required written notice to property owners within 250-feet and posted a Public Hearing sign on the Subject Property. PROPERTY DESCRIPTION The Subject Property, commonly referred to as Randhurst Commons, is located on the west side of Rand Road, north of Elmhurst Road and contains a retail shopping center. The Subject Property is zoned B3 Community Shopping and is a Planned Unit Development. The Subject Property is bordered by the B3, BI Office, B4 Business Retail & Service, and RI Single Family districts. SUMMARY OF PROPOSAL The attached exhibits illustrate the Petitioner's 'plans for the proposed bank, site improvements to the shopping center, and the proposed second freestanding sign. Fifth Third Bank The Petitioner proposes to construct a 4,116 square foot one-story building that includes five drive-thru lanes. The proposed freestanding bank, located on an Outlot at the north end of the property, would be located slightly more than 36-feet from the north lot line (adjacent to The Autobarn), 72-feet from the east lot line (Rand Road), and approximately 44-feet from the existing shopping center (the closest section of Bally's). Site Improvements As part of the bank project, the Petitioner proposes minor changes to the shopping center parking lot. Access into the shopping center would remain basically the same, however, the existing northern driveway would be shifted slightly to the south to better align with the proposed bank site plan. The change has been approved by the Illinois Departmenl of Transportation, which is required because Rand Road is under IDOT jurisdiction. Also, PZ-44-02 Planning & Zoning Commission Meeting February 27, 2003 Page 3 the modification will reduce potential traffic conflicts within the shopping center. The interior circulation pattern would not be significantly modified, but the parking lot will be restriped and repaired as required by Village Code regulations. The attached plat of survey depicts the existing parking lot layout. As expected, people frequenting Bally's park in the spaces by Bally's entrance. These spaces are located in a manner that mirrors the curvilinear building footprint and include spaces directly adjacent to the building, two 'floating' sections of parking spaces, and parking stalls located directly up to the north lot line. This parking section will be eliminated because the bank building and drive-thru will be constructed in this area. The Petitioner's plans show new parking spaces intended for bank customers and the remainder of the center's parking lot will be unaffected. However, the proposed bank and drive-thru will shift parking patterns so people frequenting Bally's will most likely have to park closer to SportMart. The following chart summartzes parking requirements and shows that the site will continue to meet Village parking regulations. Required Spaces PARKING Existing # Spaces 533* Retail 330 Bally's 148 Bank 12 REQUIRED 490 Proposed 528* *excludes 19 spaces leased to 1 W. Rand Road commercial development Signage Proposal The petitioner ts seeking a Variation to allow a second freestanding sign along the Rand Road frontage. The existing sign would not be .modified and would continue to identify the existing stores in the shopping center. The Petitioner has requested a second freestanding sign that would be used exclusively for the proposed bank. The Sign Code allows one sign per street frontage (Sec. 7.305.A). The intent of this regulation is to mimmize Visual clutter and eliminate traffic hazards that may result from multiple freestanding signs. The distance between the two proposed signs is approximately 306-feet and the signs would be used to identify two separate uses. GENERAL ZONING COMPLIANCE Although the primary structure (shopping center building) will not be altered, the parking lot will be Slightly modified and new landscaping will be installed along the Rand Road frontage. It should be noted, however, that some of the existing site conditions do not comply with current zoning regulations. The parking setbacks and excessive lot coverage are legal non-conformities (Sec. 14.402.B) and allowed to remain because the petitioner is not seeking to increase the amount of the non-conformity. Although the proposed site improvements will bring the site closer to zoning compliance, the site will not meet current zoning regulations. PZ-44-02 Planning & Zoning Commission Meeting February 27, 2003 Page 4 CONDITIONAL USE STANDARDS The standards for Conditional Uses are listed in Section 14.203.F.8 of the Village Zoning Ordinance and include seven specific findings that must be made in order to approve a Conditional Use. The following list ~s a summary of these findings: The Conditional Use will not have a detrimental ~mpact on the public health, safety, morals, comfort or general welfare; · The Conditional Use will not be ~njurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; · Adequate provision of utilities, drainage, and design of access and egress to minimize congestion on Village streets; and · Compliance of the Conditional Use with the provxsions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. The Petitioner's request to construct a drive-thru bank on an outlot requires amending the shopping center's original Conditional Use approval for a Planned Unit Development. The proposed bank has been designed so the structure meets current building material regulations, i.e. constructed from brick, and the overall new development will meet all Building, Fire, and Development Code requirements. Access to the drive-thru lanes has been designed so the shopping center traffic (intemal circulation) is not adversely impacted. Redesigning the parking lot as shown on the attached site plan allows vehicles to enter the center from Rand Road and from the shopping center parking lot in a safe manner. The petitioner's request to construct a drive-thru bank meets the standards for a Conditional Use. Locating the bank away from the shopping center building will not have a detrimental impact on the stores within the center and the manner in which the center's parking lot will be reconfigured will not impair the use or value of the other stores and adjacent uses. The use (a bank) complies with the Comprehensive Plan and will be constructed according to Village Codes. VARIATION STANDARDS - FREESTANDING SIGNS Required findings for sign variations are contained in Section 7.725 of the Village of Mount Prospect Sign Code. The section contains specific findings that must be made in order to approve a variation. These standards relate · The sign allowed under code regulations will not reasonably identify the business; · The hardship is created by unique cimumstances and not serve as convenience to the petitioner, and is not created by the person presently having an interest in the sign or property; · The variation will not be materially detrimental to the public welfare or injurious to other property or improvements in the neighborhood; · The variation will not impair visibility to the adjacent property, ~ncrease the danger of traffic problems or endanger the public safety, or alter the essential character The request to allow a second freestanding signs on one lot of record meets the standards for a variation because combining the information from the two signs to one sign would not allow for the reasonable identification of the businesses. The petitioner researched the possibility of using one sign and found that the bank identification and information combined with the existing tenant panels would be difficult to read on one sign. Z-44-02 Planning & Zoning Commission Meeting February 27, 2003 Page 5 Also, the two signs would be located more than 300-feet apart. The distance between the two s~gns is similar to two different businesses installing their own signs on each of their properties. The signs have been located according to Sign Code regulations and will not adversely impact adjacent properties, increase traffic problems or alter the character &the area. RECOMMENDATION Based on these findings, Staff recommends that the Planning & Zoning Commission recommend approval of the petitioner's requests for: 1) relief from sign regulations to allow two freestanding signs as shown on the attached exhibits prepared by Design Organization, Inc. dated January 20, 2003; and 2) Amending Conditional Use approval for the Planned Unit Development to allow for the construction of a drive-thru bank on an outlot bank as shown on the attached site plan and elevations prepared by Design Organization, Inc. dated January 20, 2003 'subject to the following condition: 1. Revise the site plan to reflect an interior parking lot landscape islands for the northern most row of parking (see attached Exhibit A). The Village Board's decision is final for this case. I concur~ William J. (looney, AICP, Director of Community Development Exhibit A ? VILLAGE OF MOUNT PROSPECT ~~'°~'~-"~°"~ ~' COMMUNITY DEVELOPMENT DEPARTMENT - Planning Division /,,./~,~~x~ 100 S. ~mt~on Steer Mo~ Prosp,ch Illinois 60056 Phon~ 847.818.$~125 847.818.$1t29 Application for Conditional Use Approval Address(cs) (Strce! Nmnb~r, Slicer) 'Si~ ~ (A~s) P~pc~ ~ng Total Buil~g Sq. Ft. (Si~e) Front ~ Sid, Sial, j~' Building HeiSt Lot ~vemge (%) N~er of Parking Spaces Adja:~.t ~.d U~: No~h Soufl~ East Wcst Tax I.D. Numar 0r Coun~ A,sign,d Pin . ~gal D~pfion (atach additional s~c~ ifncccs~) Z Nan~ Tel*phon~, (day) o_ L~ ~ ~,~ L $0..7) ~5'~,- ~ ,.  ~n~on ~ Tcl~ho~. (eying) B~ ~ ~ ~IC~O~ ' ''~ ' ' ~ S~eet AJdr~ ' ' Fax ~~ Ci~ S~tc ' Zip Code Pa~ EI4?E~.479E)6 P. 11/17 ~a~ Tcl~ (~y) A~ , , Fax ~ ~ ~gineer Na~ - Telephan~ (day):' Land~pe l~l~t Mount Prospect Department of Community Development I O0 South Eme~on $1reet, Mount Prosi~-ct Illino|s www.muumln~-pect, org Phone 84'/.818.5328 Fa~ 847.818.5329 TDD 847.392.6064 4?E~4'~ FlJn~e not~ ~hat the application will not be accepted un~,'l this petition has been f~lly completed and dl t~qulred pkns ~ ~ nln~er~Js hnv~ b~n sati.~ctmily mbmitted to Ih~ Pl:mnin$ I~iv~om It i~ ~;,~,~gly .q~l~c~ted that the 1oelitloner ~hedule nn nlal~Jnumnr with Ihe l I~by afl'u'm that alZ ~nfm~tion provided herciw. ,~ in nil ,n~m, ln],, nuhnilted in sssocialion wi~ I,l~is appl~.**ndon are n-ue If applicam Is not ptqa:rq I bzmby d~ignale the applic~m ~ act ~ my a~,Tfor Ibc purpose of se~kini X~ Variation(s) dt.~bed in this applkalion and the ~aunt Prn~pecl Depm*~nt ot Ct~,,,mnhy l~oveJaj~neal 100 8outh Emet,~n ~ Meam Pmepee~ Illinois Pho~ 847.81g.537J Fax 147.~1~J329 TDD ~i7.392.6064 OCT-29-2EIB:~ I?:00 KURTZ ASSDCIATES VILLAGE OF MOUNT PROSPECT COMMUNITY DEVELOP~ DEPARTMENT 100 S. Emerson Slxeet Mount Prospect, lllinob f~0056 Phon~ 847.818.53:28 FAX 847.8 ! 8.5329 Sign Variation Request 84'"¢8247c-:-:-:-~6 P. 11~/17 Plarming & Zoning Co.,,dssion Final The Planning & Zoning Commission has final administrative authority for all petitions for sign variations. PETITION FOR PLANNING & ZONING COMMISSION REVIEW Dcv¢lopmcn~ Name/Address .. · .... . .' .... Date of Submissfo .... ... - ' . . Hearing Date Common Address(es) (Street Number, Street) Tax I.D. Number or Coumy Assisncd Pin Number(s) · '" L~gnl Description (atta~:h adjition~i Name Telephone (day) Corporation Telephone (evening) Street Address City S~tc Zip Code Pager Inlet'cst in Propcn'y 0CT-29-2002 16:59 KURTZ ASSOCIATES 84?824?906 P.03/17 Name Tel~'iid~one (day) Corpora6on ' Tclephon~ (¢venln~) ~i~ S~Ie ~p ~e Pager Na~ Tcl~hone (day) Ad.ss S~eyor Addrc~ Fax Mount Prompect DeparUnem of Co.,,nanity D~velopn~:nt l~honc 847.818.5328 100 South Fanerson Stree& Mount Prospect Illinois Fax 847.818.5329 2 TDD 84'/392.6064 roposed Cond~6onl Usc (a~ Hsted in the zonln~ d~tfict) Dcacr~ in Det~l thc Bu~!_a;.~ and Act~itie$ P~ sad How the Proposed Use Me, eta the Attached Standar~ for Conditional UscApproval (attach s,Mi~onal sheet~ ff necessL-7) , Address(es) (.qtrect Number, Stzeet) ~; ..... Site A~'ea (Acres) PropcTty Zoning Total Building Sq. Ft. (Site) I Sq. Ft. Devoted to Proposed Use Setbacks: ' ' From _'. , Rear ~ ,~ Side 'aide Buildinl~ t?l~ht Lot Coverage (%). Number ol'Parkln~ Spaces .... Plense note thai Ihe application will not be reviewed until this pctitlon has been Fully completed and all requlrcd plans and other materials h-~ve been satis~'netority submitted to ~he Planning Division. Incomplete submitt, ls will not be accepted. It is strongly suggcstcd d~at the petitioner schedule an appoinlment with the appropriate ViLlage staffso that materials can be revi~vcd t'or accuracy arid compictefless at thc time of'submittal. In consideration of thc in£ommtion conic[ned in ~ petition as well as all supporting documentation, it is requested that approval be siren to this request. The applicant is thc owner or authotlzcd rcprc~.ntative ord~ owner of the property. The petitioner and the owner of'the property grant ~,,~loyccs o£tl~e Village of Mount Prospect and their agents permission to cuter on the propert~ dur~g rv~sonabl~ hom~s for visual inspect/on of'the subject property. I hereby afl'urn dmt all information provided herein and in all nmterials submitted in a.~ochfion w~th tl~ application are true and accurate to ~ best of my~ ita~v/l~ge. If applicant is not prol~rty owner: ] hereby designate the appllcaot to act as my agent for the purpose o£$eeking the Variation(s) dcacl~bcd ~n this appSca~on and thc associated ~upporting material. Property Owner Date Mount Prospect Depatanent oFCommunity Development 100 South Emerson Street, Mount Prospect ILlinois w,,vw.mountprospect.or~ Phone 847.818.5328 Fax 847.818..5329 TDD 847.392.6064 Fifth Third Bank, Mount Prospect Traffic Impact Study December 16, 2002 ~Fiflh Third Bank Prepared for: Design Organization, Inc. 445 N. Wells Street, Suite 204 Chicago, Illinois 60610 Prepared by: LA N D_.~_[ ~TRATEGIES, m~ LAND STRATEGIES, INC. PLANNING/TRANSPORTATION/URBAN DESIGN Introduction This report contains an analysis of traffic impacts related to a proposed Fifth Third Bank to be located in an existing shopping center on the southwest side of Rand Road, west of Elmhurst Road in Mount Prospect, Illinois. Land Strategies, Inc. established existing roadway conditions by perfo,ming a field analysis and peak hour traffic counts at the site driveway. Land Strategies then established the number of trips the development would generate on the road system. The potential traffic volumes generated by the development were added to existing traffic to establish future traffic volumes at the proposed site driveway. The site driveway was analyzed and recommendations made with respect to driveway design, roadway operations, safety and parking adequacy. On-site circulation and potential queuing at the teller and ATM lanes was performed. Existing Conditions As shown on Figure 1, the proposed development is located on Rand Road, west of Elmhurst Road. Existing land uses within the shopping center include a Bally's Health Club and retail stores. To the west, adjacent to the site is a car dealership, while north of the site are residential land uses. Currently two full acces~ drives provide access to the shopping center, one located on the western proper!y line and the other the eastern edge of the site. The eastern drive also provides access to an outdoor amusement land use. Rand Road (US Route 12) is a northwest/southeast five-lane arterial roadway, with two lanes in each direction and a striped center two-way left-turn lane. Rand Road provides regional travel in the area and has a posted speed limit of 40 miles per hour. For the purpose of this study, Rand Road will be referred to as an east/west street. At the unsignalized intersect/on with the existing site access drive, the westbound approach provides an exclusive left-turn lane and two through lanes, while the eastbound approach provides one through lane and a shared through/fight-mm lane. Rand Road is under the jurisdiction of the Illinois Department of Transportation (IDOT). The Existing Site Access Drive is located near the northwestern property line. The access drive is 36 feet wide and is not striped. Field observations indicate that drivers utilize the drive as if an exclusive left-turn and exclusive right-turn lane are provided with a single lane entering the site. Although no stop signs are placed at the access drive, the outbound movements operate as if they are under stop control. Weekday evening (4:00 PM-6:00 PM) and Saturday Midday (11:00 AM to 1:00 PM) peak hour manual counts were conducted at the intersection of Rand Road and the existing western site access drive. Due to the location of the eastern access drive, it was assumed that the majority of the bank patrons would not use the eastern access drive. The resulting peak hour volumes are shown in Figure 2. 2 LAND STRATEGIES, INC. 4554 North Broadway, Suite 301 Chicago, Illinois 60640 Tel. 773.506.8498 Fax 773.506.8824 Yahoo! Inc .LAND I STRATI:.GIES, FIGURE 1- SITE LOCATION STH 3RD DRIVE UP B/~,.NK SCALE: NOTTO ScA. LE DATE 11/4- ,/' 02 DRAWN BY: --. / Legend: ~: Stop Approach Controlled XX: PM Peak Hour (4:45 PM- 5:45 PM)Volume (XX): Saturday Midday Peak Hour (1 l:00 AM -12:00 PM)Volume · XXXX .- Average DailyTraffic FIGURE 2 - EXISTINGTRAFFIC COUNTS 5TH 3RD DRIVE UP BANK SCALE: NOTTO SCALE DATE ! 1 / ! 3/02 DRAWN BY: DNP LAND STRATEGIES~ INC. PLANNING/TRANSPORTATION/URBAN DESIGN Project Trip Generation The proposed development is expected to be an approximately 4,100 square foot bank with both walk-in service and drive-up service that provides four drive-up lanes and an ATM lane. Land Strategies, Inc. based the number of trips generated by the Fifth Third Bank on trip generation rates contained in "Trip Generation," 6th Edition, by the Institute o£ Transportation Engineers (ITE), 1997. Applying the appropriate trip rate to the land use establishes the number o£ project generated peak hour project trips as shown in Table 1. Table 1 Trip Generation :;: :.~ . Land Use ' PM Peak He'ur Trips Saturday Peak Hour Trips : Drive Lip Bank · · ;:~i'i4,1:16SqUare, Feet~. In i 'Out ' Total 'In Out ' Total Total Trips 115 110 225 90 85 175 Pass By 35% 40 40 80 ' 30 30 60 Internal Capture 10% 15 I0 25 10 10 20 NEW TRIPS 60 60 120 50 45 95 Banks with drive up lanes also generate what is known as "pass by" trips. These trips are vehicles that are already on the road passing by the site. They are attracted to the bank as part of' an existing trip, from home to the office or from home to shopping, etc. Pass by trips add new vel-ficles to the site driveway, but not to the adjacent roadway. Pass by trips are assumed to account for 35 percent of the trips generated by the Fifth Third bank, although this percentage may be higher based on the location. It is expected that the bank will also have internal capture from vehicles already on-site, due to the fact that the bank is being constructed within an existing shopping center. These vehicles do not add new volumes to the access drives, as these are vehicles already on-site. It is assumed that many of the drive-in trips will be from other land uses on-site. Therefore, 10 percent of the total trips were assumed to be internal capture trips. Land Strategies Inc. did surveys at two existing Fifth Third Banks, one on Dundee Road in Northbrook, IL and the other on Algonquin Road in Rolling Meadows, IL. The surveys were conducted during the Saturday midday peak from 10:00 AM to 12:00 PM and the Friday evening peak from 3:00 PM to 6:00 PM. According to Fifth Third Bank officials, this is the banks busiest time periods. The peak hour survey results are shown in Table 2. LAND $TRATEGIE$, INC. 4554 North Broadway, Suite ]01 Chicago, Illinois 60640 Tel 773.~06.8498 Fax 773.506.8824 LAND STRATEGIES, INC. PLANlqlNG/TRANSPO RTATION / URBAN DESIGN Table 2 Fifth Third Bank ii':?~.',. Land U~e :' PM Peak H0U~ TriPs' '.'::: Saturday Peak Hour Trips . · Northbrook LOcation ' ?:~:Driv6UP Bank : In ' Out ' Total In ' .:. Out " ' ' Total Total Trips 85 83 168 68 66 134 Source: Land Strategaes, Inc. field survey As shown above and comparing the Saturday trips, the number of trips generated by the existing Fifth Third Bank is significantly less then indicated by the Trip Generation Handbook (168 vs. 225) during the PM peak hour and (134 vs. 175) during the Saturday peak hour. It is likely that a greater number of banks exist today then when the ITE surveys took place, from the mid 19708 to the 19908, and ATM transaction use was not as prevalent. These older banks experienced more patrons using the same bank location, adding to greater trip generation rates and longer drive up queue lengths and transaction times. However, in order to present a conservative analysis, the ITE trip generation numbers were used for analysis. Project Trip Distribution The project trip distribution is the direction in which project development traffic will travel to and from the site. The travel patterns expected for this development are based on the existing travel patterns in the area and on the existing traffic volumes entering the existing access drive. The directional distribution percentages are shown on Figure 3. Project Trip Assignment The project trips contained in Table I were assigned to the road system based on the directional distribution percentages in Figure 3. These results are shown as the site traffic assignment contained on Figure 4. Pass by trips are shown in Figure 4 as a negative number, since these are exis. ting through trips that are now diverted from the adjacent roadway. Site traffic volumes were added to the existing volumes to determine the total traffic assignment; these are shown on Figure $. 6 LAND STRATEGIES, INC. 4554 North Broadway, Suite 301 Chicago, Illinois 60640 Tel. 773.506.8498 Fax 773.506.8824 Legend: ~J: Stop Approach Controlled · XX % . : Directional Distribution ~TRATE GIES. r~m FIGURE 3 - DIRECTIONAL DISTRIBUTION 5TH 3RD DRIVE UP BAN K SCALE: NOTTO $CALIE DATE 10/23/O2 DRAWN BY: DN'P Legend: ~: Stop Approach Controlled XX: PM Peak Hour (4:45 PM. - 5:45 PM.) Volume CXX): Saturday Midday Peak Hour (I 1:00 AM - 12:00 PM) Volume -XX(-XX): Indicates Pass ByTrip FIGURE 4 - SITETRAFFIC ASSIGNMENT 5TH 3RD DRIVE UP BANK SCALE: NOTTO SCALE DATE 11/4/02 DRAWN BY: DNP Legend: : Stop Approach Controlled XX: PM Peak Hour (4:4S PM - 5:45 PM) Volume ~X): Saturday, Midday Peak Hour (11:00 AM - 12:00 PM) Volume FIGURE 5 -TOTALTRAFFIC ASSIGNMENT 5TH 3RD DRIVE LIP BANK SCALE: NOTTO SCALE DATE 11/4/O 2 DRAWN BY: DN'P LAND STRATEGIES~ INC. PLANNING/TRANSPORTATION/URBAN DESIGN Analysis In order ~o determine the impact of the project traffic on the project access drive, Highway Capacity Software (HCS) was utilized. HCS determines the available capacity of an intersection and based on that capacity, a level of service grade is determined. The level of service ranges from LOS A to LOS F, with A being the best and F the worst. The minimum acceptable level of service accepted by the Illinois Department of Transportation is LOS D. Comparing the existing levels of service and existing traffic volumes with the future levels of service and total traffic volumes allows the impact of the development to be determined. Table 3 shows the level of service results for the study area intersection. Table 3 Level of Service · : · ' Weekday PM Peak Saturday' Midday Peak Location ~ ' :~ ·,·Hour ', :~ Hour' · : '.' ' Existing Future Existing ' Future NB Left-F NB Le£t-F NB Left-F NB Le£t-F Access Drive ~ Rand Road NB Right-B NB Right-B NB Right-B NB Right-B WB Le£t-B WB Left-B WB Left-A WB Left-B As shown in Table 3, the existing and future level of service at the site access drive will not significantly change with the new Fifth Third Bank. Both the outbound right turn and the inbound left turn movement will continue to operate acceptably. It should be noted that the only movement not operating at an acceptable level of service is the northbound left-turn movement, exiting the shopping center. The high level of service for northbound left-turn vehicles is due to the high volume of traffic along Rand Road, However, field observations indicate that the left-mm exiting vehicles actually operate better than indicated in this capacity analysis. The traffic signal located at IL 83 and Rand Road creates gaps in traffic that allow northbound left-turns to exit the site safely. Highway Capacity Software does not take into account adjacent signalized intersections that create gaps in traffic. No queue greater than four vehicles was observed on-site during the PM peak hour waiting to turn left, when through traffic on Rand Road is heaviest. This queue does not interfere with vehicles circulating on-site. It should also be noted that all potential vehicle delay both currently and in the future condition will occur on-site and not interfere with traffic operations on Rand Road. As stated above, fewer vehicles are expected to be generated by the bank then indicated by the ITE trip generation volumes, this will also allow the drive to operate at a better level of service in the future then indicated by the HCS analysis. 10 LAND STRATEGIES, INC. 4554 North Broadway, Suite 301 Chicago, Illinois 60640 Tel. 773.506.8498 Fax 773.506.8824 LAND STRATEGIES, INC. PLANNING/TRANSPORTATiON/URBAN DESIGN Site Access Drive at Rand Road The existing access drive is sufficient to accommodate the additional traffic that will be generated by the proposed Fifth Third Bank. The access drive also provides adequate sight distance to the east and west, with no visual obstructions. The drive should be striped for an exclusive left-turn lane and an exclusive right-turn lane with a stop sign placed for the outbound movements. Internal Circulation and Vehicle Stacking To access the drive-through lanes, vehicles will enter the one-way drive aisle and proceed to the drive-in stations. After completing their transaction, drivers may turn left to exit the site, or continue to the parking field to patronize another business on-site. Drive-in customers have been separated from other vehicles on-site. Therefore, vehicle conflicts are minimized Ivy this site circulation design. Sufficient width (20 feet total) also exists in the drive aisle for a vehicle to pass by any potential queue at the drive-through facility. The bank will provide four drive-in lanes with an additional outside lane for ATM transactions. Each lane provides enough storage space for approximately three vehicles, for a total of 15 vehicles. A single, 10 foot striped drive aisle adjacent to the building provides stacking for four additional vehicles. Therefore, a total of 19 stacking spaces are provided for vehicles on-site. The Village of Mount Prospect Code requires 5 stacking spaces per drive-in lane, for a total of 25 stacking spaces. However, based on meetings with and direction from Mount Prospect staff, Land Strategies, Inc. conducted a queuing analysis of an existing Fifth Third Drive-in bank in Rolling Meadows, IL on Friday December 13~, from 3:00 pm until 6:00 pm. A previous field analysis was conducted by Land Strategies, Inc. at a Fifth Third Bank in Northbrook, IL during a Saturday from 10:00 am to 12:00 pm. The Rolling Meadows facility provided five drive through lanes and an ATM lane. However, during the observation, only two teller lanes were open along with the ATM lane. The maximum observed queue in either of the teller lanes was 2. The maximum observed queue in the ATM lane was three and only occurred three times in the three hour period. It should also be noted that the third vehicle in the queue at the ATM waited a maximum of three minutes to be serviced. Additionally, if the additional two teller windows were open during this time, it likely that a two vehicle queue would have occurred much less. The Northbrook facility provided four drive through teller lanes and no ATM lanes, all of which were open during the survey. The maximum observed queue during the Saturday 1 O:00 am to 12:00 pm peak period was again 2 vehicles in the teller lane, one being serviced and one waiting in lille. II LAND STRATEGIES, INC. 4554 North Broadway, Suite 301 Chicago, Illinois 60640 Tel. 773.506.8498 Fax '773.506.8824 LAND STRATEGIES, INC. PLANNING/TRANSPORTATION / URBAN DESIGN Therefore, based on this analysis of two different Fifth Third Bank facilities on both Friday evening and Saturday peak periods, it is fully expected that the proposed stacking for the Mount Prospect facility will accommodate the expected demand of the bank. Parking Requirements per Village Code Table 4 shows the parking calculations for the future site based on the Village of Mount Prospect Zoning Code. Table 4 Parking Requirements : ""': ~' square · Parking Code , Required Number' i.. Land Use.' ."" FOotage: · i (sPaces per: ! of Parking Spaces 1,000 SF)* Bally Total Fitness 29,570 5 148 Retail Uses (Office Max, SportMart, 73,385 4.5 330 Future Expansion) Proposed Fifth Third Bank 4,116 3 12 TOTAL REQUIRED 490 Village of Mount Prospect Zonin, Ordinance Table 5 shows the number of parking spaces provided within the existing parking lot and by the parking lot when the Fifth Third Bank is constructed. As part of a current agreement, the property owner is leasing 19 of its parking spaces to a user located adjacent to the site. These spaces are therefore not included in the parking space calculations although they are located on-site. Table 5 Provided Parking Spaces Current Parking Provided 552-19 = 533 Spaces lost due to development -37 Future Number of Provided Spaces 496 Required Parking Spaces -490 SURPLUS PARKING SPACES +6 12 LAND STRATI:GIES, INC. 4554 North Broadway, Suite B01 Chicago, Illinois 60640 Tel. 773.506.8498 Fax 773.S06.8824 LAND STRATEGIES, INC. PLANNING/TRANSPORTATION/URBAN DESIGN The entire shopping center will require 490 parking spaces when the Fifth Third Bank is constructed. Although the construction of the Fifth Third Bank will result in the net loss of 37 parking spaces from the existing parking lot, the shopping center will exceed the parking C°de requirements ($ 33-37=496 provided >490 required). Summary The proposed development will be located along Rand Road in an existing retail shopping center in Mount Prospect, IL. Land Strategies, Inc. established the future traffic volumes expected to be generated by the bank, distributed them to the site access drive and combined them with existing traffic volumes for analysis. Based on this analysis, the Fifth Third Bank will not significantly impact traffic operations at the intersection of the site access drive and Rand Road. Some outbound left turn delay is expected to continue with the development. However, this will be mitigated by nearby traffic signals creating gaps in traffic on Rand Road. On-site, sufficient stacking is available for queued vehicles utilizing the drive-through lanes. This is based on existing peak hour surveys conducted by Land Strategies, Inc. at existing Fifth Third Banks in Rolling Meadows and in Northbrook, Illinois. Minimal vehicle conflicts will occur between queued vehicles and those entering and exiting the site due to the site design which promotes safe internal operations and allows for sufficient on-site circulation. Based on Village Code, the entire shopping center will meet future parking demand with the new Fifth Third Bank. 13 LAND STRATEGIES, INC. 4554 North Broadway, Suite 301 Chicago, Illinois 60640 Tel 773.506.8498 Fax 773.506 8824 PEAK HOUR TRAFFIC COUNTS PM Peak Hour ACCESS F~AND ACCESS RAND From North From East From South From West Start Left Thur Rig PodI App. Left Thr Rig Ped App.; Left Thr Rig Pad App. Left Th; RigI Ped[ App. Int. Time ht s I Total u ht $ Total: u ht s Total htl s Total Total Factor 1.0 1.0 1.0 1.01 1.0 1.0 1,0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.01 1.0! , 04:00 PM 0 0 0 0 0 8 299 0 0 307 15 0 3 0 18 0 250 25 0 275 ! 60~ 04:15 PM 0 0 0 0 0! 8 318 0 0 326~ 9 0 8 0 17 0 196 36 0 2321 575 04:30PM 0 0 0 0 0i 5 308 0 0 313; 14 0 6 0 20 0 208 23 0 2311 564 04:45 PM 0 0 0 0 0 ' 6 317 0 0 323 18 0 6 0 24 0 242 43 0 285 i 63.2 Total 0 0 0 0 0 27 124 0 0 12691 56 0 23 0 79, 0 896 127 0 1023;~ 2371 File Name : PMRandAccess' Site Code : 00000000 Start Date : 10/22/2002 Page No : 1 Groups Printed-Cars - Sin te Unit - Multi Unit 0 220 561 0 278 533 0 256 608 0 253 611 63 0 21 0 1007 2413 05:00PM 0 0 0 0 0 8 309 1 0 318 18 0 5 0 23' 0 194 26 05:15PM 0 0 0 0 0 9 325 0 0 334t 15 0 6 0 21 0 247 31 05:30PM 0 0 0 0 (~ 9 326 0 0 3351 12 0 5 0 17 232 24 05:45PM 0 0 0 0 11 324 0 0 335 18 0 5 0 23 0 218 35 Total 0 0 0 0 0 37 1284 1 0 1322 0 84 0 891 116 (~rand 78 Total 0 0 0 0 0 64 2526 1 0 2591 119 0 44 0 163 0 17 243 0 2030 4784 Apprch % 0,0 0.0 0,0 0.0 2.5 97~ 0.0 0,0 54.2 73~ 0.0 27~ 0.0 3.4 0.0 88.0 12.0 0,0 Total% 0.0 0.0 0,0 0.0 0.0 1.3 52~ 0.0 0.0 2,5 0.0 0.9 0.0 0.0 37~ 5.1 0.0 42.4 ACCESS -- ' RAND ACCESS I RAND From North ' From East From South From West Thr Rg Ped App .... I Thrl RiglP~dl App. ~,,t Thrl RiglPedl App, I .... I Thr/ Rigl Pedl Ap~.,~---'-~-t.- Total L~'~I Ul htl Sl Totatl Le'~t Ul hr! Sl ul htl St Totall t'e'~'l ut htl _si __ Total Total Start Time Peak Hour From 04:00 PM to 05:45 PM - Peak 1 of 1 Intersecti 04:45 PM on Volume 0 0 0 0 0 Percent 0.0 0.0 0,0 Q0 05:15 · Volume 0 0 0 0 0 Peak Factor Highlnt. 3:45:00 PM Volume 0 0 0 0 0 Peak Factor 127 32 1 0 1310 7 2.4 9~-- 0.1 0.0 9 325 0 0 334 05:30 PM 9 326 0 0 335 0.97 8 63 0 22 0 0.0 o.o 15 0 6 0 04:45 PM 18 0 6 0 85 0 915 124 88. 11. 0.0 1 9 21 0 247 31 0 1039 2434 0.0 0 278 633 0.961 04:45 PM 24 0 242 43 0 285 0.88 0.91 5 I Rand Road and Access Saturday Peak Hour File Name : SatRandAccess Site Code : 00000000 Start Date : 11/09/2002 Page No : 1 Groups Printed- Cars - Sir ~le Unit - Multi Unit ACCESS RAND ACCESS RAND I From North From East From South From West i __ Start Left ThrI RigtPed App. Left Thr Rig Ped App. Left Thr Rig Ped App. Left Th~r~ R~gt Ped App.! In~ Time u ht, s Total u ht s Total u ht s Total_ ... s Total Tote Factor 1.0 1.0 1.01 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.01 ~ 11:00AM 0 0 0 0 0 2 218 0 0 220 21 0 2 0 23 0 211 14 0 225i 46~ 11:15AM 0 0 0 0 0 7 218 0 0 225 25. 0 7 0 32 0 226 15 0 2411 49~ 11:30AM 0 0 0 0 0 8 270 0 0 278 15 0 6 0 21 0 215 16 0 231 531 11:45 AM 0 0 0 0 0 4 181 0 0 185 18 0 2 0 18 0 174 21 0 1951 391 Total 0 0 0 0 0 i 21 887 0 0 908 77 0 17 0 94! 0 826 68 0 892i 189, 12:00PM 0 0 0 0 0 5 213 0 0 218 13 0 1 0 14 14 0 184 8 0 192 424 12:15PM 0 0 0 0 0 3 237 0 0 240 15 0 2 0 17 0 191 21 0 212 469 26 0 226 23 12:30 PM 0 0 0 0 0 6 239 0 0 245 23 0 3 0 0 249 520 12:45 PM 0 0 0 0 0 2 210 0 0 212 9 0 5 0 0 213 21 0 234 460 Total 0 0 0 0 0 16 899 0 0 915 60 0 11 0 71 0 814 73 0 887' 1873 Grand 0 0 1823 137 0 28 0 165 0 164 Total 0 0 0 0 0 37 178 6 0 139 0 1779 3767 *..rch% 0.0 0.0 0,0 0.02.0 9% 0.0 0.0 8'0 0.0 0.00.0 7.8 Total% 0.0 0.0 0.0 0.0 0.0 1.0 47. 4.4 3~ 3.7 0.0 47.2 4 Q0 0.0 48.4 3.6 0.0 0.7 0.0 0.0 4 Start Time Peak Hour From 11:00 AM to 12:45 PM - Peak 1 of t Intersecti 11:00 AM on Volume 0 0 0 0 Percent 0.0 0.0 0.0 0.0 11:30 0 0 0 0 Volume Peak Factor High Int. 10:45:00 AM Volume 0 0 0 0 0 Peak Factor ACCESS RAND ACCESS RAND From North From East From South From West __~ /~,f~ Thr Rig Ped App. ~,=ff Thr Rig P~-~ App. Left Thr Rig Ped App. L,,r~ Thr Rig Ped ~ Iht. ,~ I u I htl s I Total l "'l u I htl s I Total l I u I htt s I Tote i ~" l u I ht ] s I Totai l _T_o.t_a_l_l 021 887 0 0 908 77 017 0 2.3 97¢ 0.0 0.0 8~ 0.0 18~. 0.0 0 8 270 0 0 278 15 0 6 0 7 0 11:30 AM 11:15 AM 8 270 0 0 278 25 0 0.81 7 94 0 826 66 0 892i 1894 0.0 92. 7.4 0.0 6 21 0 215 16 0 231 530 0.893 32 0.73 4 11:15AM 0 226 15 0 241 0.921 5 HIGHWAY CAPACITY SPREADSHEETS FOR THE INTERSECTION OPERATIONS HCS2000: Unsignalized Intersections Release 4.1c TWO-WAY STOP CONTROL SUMMARY &nalyst: DNP Agency/Co.: Date Performed: 10/29/2002 Analysis Time Period: PM Peak Hour Intersection: Rand/Access Jurisdiction: Units: U. S. Customary Analysis Year: Project ID: Existing Traffic East/West Street: Rand Road North/South Street: Access Drive Intersection Orientation: EW Study period (hrs): 0.25 Major Street: Approach Movement 1 L T Vehicle Volumes and Adjustments Eastbound Westbound 2 3 14 5 6 R 1L T R Volume 915 Peak-Hour Factor, PHF Hourly Flow Rate, HFR Percent Heavy Vehicles Median Type Undivided RT Channelized? Lanes Configuration Upstream Signal? 2 0 T TR No 125 30 1275 1.00 1.00 1.00 1.00 915 125 30 1275 2 LT No Minor Street: Approach Northbound Movement 7 8 9 I10 L T R IL T Southbound 11 12 R Volume 65 20 Peak Hour Factor, PHF 1.00 1.00 Hourly Flow Rate, HFR 65 20 Percent Heavy Vehicles 0 0 Percent Grade (%) 0 Median Storage Flared Approach: Exists? Storage RT Channelized? No Lanes 1 1 Configuration L R Approach Delay, Queue Length, and LevelofSe~ice EB WB Northbound Southbound _aneConfig L I L R ¢ (vph) 30 65 20 C(m) (vph) 676 84 506 vic 0.04 0.77 0.04 95% queue length 0.14 3.89 Control Delay 10.6 129.3 . LOS B F B Approach Delay 101.8 Approach LOS F 0.12 12.4 HCS2000: Unsignalized Intersections Release 4. lc DNP Land Strategies, Inc. Phone: Fax: E-Mail: TWO-WAY STOP CONTROL(TWSC) ANALYSIS Analyst: DNP Agency/Co.: Date Performed: 10129/2002 Analysis Time Period: PM Peak Hour Intersection: Rand/Access Jurisdiction: Units: U. S. Customary Analysis Year: Project ID: Existing Traffic East/West Street: Rand Road North/South Street: Access Drive Intersection Orientation: EW Study period (hrs): 0.25 Major Street Movements L T Vehicle Volumes and Adjustments 1 2 3 4 5 6 R L T R Volume 915 125 30 Peak-Hour Factor, PHF 1.00 1.00 Peak-15 Minute Volume 229 31 Hourly Flow Rate, HFR 915 125 Percent Heavy Vehicles - - 0 Median Type RT Channelized? Lanes 2 0 1 2 Undivided 1275 1.00 1.00 8 319 30 1275 .;ont~gurat~on ~ i1~ L l Jpstream Signal? No No vlinor Street Movements 7 8 9 10 11 12 L T R L T R Volume 65 20 Peak Hour Factor, PHF 1.00 1.00 Peak-15 Minute Volume 16 5 Hourly Flow Rate, HFR 65 20 Percent Heavy Vehicles 0 0 Percent Grade (%) 0 Median Storage Flared Approach: Exists? Storage RT Channelized? No Lanes 1 1 Configuration L R 0 Movements Pedestrian Volumes and Adjustments 13 14 15 16 Flow (ped/hr) Lane Width (ft) Walking Speed (fi/sec) Percent Blockage 0 0 0 0 12.0 12.0 12.0 12.0 4.0 4.0 4.0 4.0 0 0 0 0 Prog. Flow vph Upstream Signal Data Sat Arrival Green Cycle Prog. Distance Flow Type Time Length Speed to Signal vph sec sec mph feet S2 Left-Turn Through S5 Left-Turn Through Worksheet 3-Data for Computing Effect of Delay to Major Street Vehicles Movement 2 Movement5 Shared In volume, major th vehicles: Shared In volume, major rt vehicles: Sat flow rate, major th vehicles: Sat flow rate, major rt vehicles: Number of major street through lanes: Worksheet 4-Critical Gap and Follow-u p Time Calculation Oritical Gap Calculation Movement 1 4 7 8 9 10 11 12 L L L T R L T R I:(c,base) [(c, hv) P(hv) t(c,g) Grade/100 t(3,1t) 4.1 7.5 6.9 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0 0 0 0.20 0.20 0.10 0.20 0.20 0.10 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.70 0.00 t(c,T): 1-stage0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2-stage0.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 t(c) 1-stage 4.1 6.8 6.9 2-stage Follow-Up Time Calculations Movement 1 4 7 8 9 10 11 L L L T R L T R 12 t(f, base) t(f, HV) P(HV) t(f) 2.20 3.50 3.30 1.00 1.00 1.001.00 1.00 1.00 1.00 1.00 0 0 0 2.2 3.5 3.3 Worksheet 5-Effect of Upstream Signals Computation l-Queue Clearance Time at Upstream Signal Movement 2 Movement 5 V(t) V(l,prot)V(t) V(I,prot) V prog Total Saturation Flow Rate s (vph) Arrival Type Effective Green, g (sec) Cycle Length, C (sec) Rp (from Exhibit 16-11) Proportion vehicles arriving on green P g(ql) g(q2) g(q) Computation 2-Proportion of TWSC Intersection Time blocked Movement 2 Movement 5 V(t) V(I,prot)V(t) V(l,prot) alpha beta Travel time, t(a) (sec) Smoothing Factor, F Proportion of conflicting flow, f Viax. platooned flow, V(c,max) vlin platooned flow, V(c,min) 3uration of blocked period, t(p) ~roportion time blocked, p 0.000 0.000 .3ornputation 3-Platoon Event Periods Result p(2) 0.000 p(5) 0.ooo p(dom) p(subo) Constrained or unconstrained? Proportion unblocked (1) for minor Single-stage movements, p(x) Process (2) (3) Two-Stage Process Stage I Stage I1 p(1) p(4) p(7) p(8) p(9) p(lo) p(11) p(12) Corn putation 4 and 5 Single-Stage Process Movement 1 L L 4 7 L T 8 9 10 11 R L T R 12 V C,X S Px V c,u,x 1040 1675 520 C r,x C plat,x Two-Stage Process 7 8 10 11 Stage1 Stage2 Stage1 Stage2 Stage1 Stage2 Stage1 Stage2 v(c,x) s 3400 P(x) V(c,u,x) C(r,x) C(plat, x) ~Vorksheet 6-Impedance and Capacity Equations Step 1: RT from Minor St. 9 12 Conflicting Flows 520 Potential Capacity 506 Pedestrian Impedance Factor 1.00 1.00 Movement Capacity 506 Probability of Queue free St. 0.96 1.00 Step 2: LT from Major St. 4 1 Conflicting Flows 1040 Potential Capacity 676 Pedestrian Impedance Factor 1.00 Movement Capacity 676 Probability of Queue free St. 0.96 Mai L-Shared Prob Q free St. 1.00 1.00 Step 3: TH from Minor St. 8 11 Conflicting Flows Potential Capacity Pedestrian Impedance Factor 1.00 Cap. Adj. factor due to Impeding mvmnt 0.96 Movement Capacity Probability of Queue free St. 1.00 1.00 0.96 1.00 Step 4: LT from Minor St. 7 10 Conflicting Flows 1675 Potential Capacity 88 Pedestrian Impedance Factor Maj. L, Min T Impedance factor Maj. L, Min T Adj. Imp Factor. Cap. Adj. factor due to Impeding mvmnt Movement Capacity 84 1.00 0.96 1.00 0.96 0.97 0.93 Worksheet 7-Com putation of the Effect of Two-stage Gap Acceptance Step 3: TH from Minor St. 8 11 Part 1 - First Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity Probability of Queue free St. ~art.2 - ,Second ,Stage ,3onflicting Flows ~otential Capacity ~edestrian Impedance Factor 2,ap. Adj. factor due to Impeding mvmnt ~lovement Capacity Part 3 - Single Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity 1.00 0.96 1.00 0.96 Result for 2 stage process: a Y Ct Probability of Queue free St. 1.00 1.00 Step 4: LT from Minor St. 7 10 Part 1 - First Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity Part 2 - Second Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj.. factor due to Impeding mvmnt Movement Capacity Part 3 - Single Stage Conflicting Flows 1675 Potential Capacity 88 Pedestrian Impedance Factor Maj. L, Min T impedance factor Maj. L, Min T Adj. Imp Factor. Cap. Adj. factor due to mpeding mvmnt Movement Capacity 84 1.00 0.96 1.00 0.96 0.97 0.93 Results for Two-stage process: a .y C t 84 Worksheet 8-Shared Lane Calculations Movement 7 8 9 10 11 12 L T R L T R Volume (vph) 65 20 Movement Capacity (vph) 84 506 Shared Lane Capacity (vph) Worksheet 9-Computation of Effect of Flared Minor Street Approaches Movement 7 8 9 10 11 12 L T R L T R C sep 84 506 Volume 65 20 Delay Q sep Q sep +1 round (Qsep +1) n max C sh SUM C sep n C act Worksheet 10-Delay, Queue Length, and Level of Service Movement 1 4 7 8 9 10 11 12 Lane Config L L R v (vph) 30 65 20 C(m) (vph) 676 84 506 v/c 0.04 0.77 0.04 95% queue length 0.14 3.89 0.12 Control Delay 10.6 129.3 12.4 LOS B F B Approach Delay 101,8 Approach LOS F Worksheet 11-Shared Major LT Impedance and Delay Movement2 Movement 5 p(oj) 1.00 0.96 v(il), Volume for stream 2 or 5 v(i2), Volume for stream 3 or 6 s(il), Saturation flow rate for stream 2 or 5 s(i2), Saturation flow rate for stream 3 or 6 d(M,LT), Delay for stream 1 or 4 N, Number of major street through lanes d(rank, 1) Delay for stream 2 or 5 10.6 HCS2000: Unsignalized Intersections Release 4. lc TWO-WAY STOP CONTR©L SUMMARY Analyst: DNP Agency/Co.: Date Performed: 11/13/02 Analysis Time Period: Saturday Peak Hour Intersection: Rand/Access Jurisdiction: Units: U. S. Customary Analysis Year: Project ID: Existing Traffic East/West Street: Rand Road North/South Street: Access Drive Intersection Orientation: EW Study period (hrs): 0.25 Major Street: Approach Movement 1 L T Vehicle Volumes and Adjustments Eastbound Westbound 2 3 14 5 6 R IL T R Volume 825 Peak-Hour Factor, PHF Hourly Flow Rate, HFR 'Percent Heavy Vehicles Median Type Undivided R'I- Channelized? Lanes Configuration Upstream Signal? 2 0 T TR No 65 20 885 1.00 1.00 1.00 1.00 825 65 20 885 .... 1 2 LT No Minor Street: Approach Northbound Movement 7 8 9 I 10 L T R IL T Southbound 11 12 R Vol ume 75 15 Peak Hour Factor, PHF 1.00 1.00 Hourly Flow Rate, HFR 75 15 Percent Heavy Vehicles 0 0 Percent Grade (%) 0 Median Storage Flared Approach: Exists? Storage RT Channelized? No Lanes 1 1 Configuration L R Delay, Queue Length, and Level of Service Approach EB WB Northbound Southbound i/I[,,,J"v'~lll~llL .I '~' I I 0 ~ I I~ I I I,' .ane Config L I L R I /(vph) 20 75 15 .~(m) (vph) 770 142 566 f/c 0.03 0.53 0.03 ~)5% queue length 0.08 2.57 0.08 3ontrol Delay 9.8 55.7 11.5 _OS A F B ~,pproach Delay 48.3 ~,pproach LOS E HCS2000: Unsignalized Intersections Release 4. lc DNP Land Strategies, Inc. Phone: Fax: E-Mail: TWO-WAY STOP CONTROL(TWSC) ANALYSIS Analyst: DNP Agency/Co.: Date Performed: 11/13/02 Analysis Time Period: Saturday Peak Hour Intersection: Rand/Access Jurisdiction: Units: U. S. Customary Analysis Year: Project ID: Existing Traffic East/West Street: Rand Road North/South Street: Access Drive Intersection Orientation: EW Study period (hrs): 0.25 Major Street Movements L T Vehicle Volu roes and Adjustments I 2 3 4 5 6 R L T R Volume 825 Peak-Hour Factor, PHF Peak-15 Minute Volume Hourly Flow Rate, HFR Percent Heavy Vehicles Median Type Undivided RT Channelized? Lanes 2 0 65 20 885 1.00 1.00 1.00 1.00 206 16 5 221 825 65 20 885 1 2 Upstream Signal? No No Minor Street Movements 7 8 9 10 11 L T R L T R 12 .Volume 75 15 Peak Hour Factor, PHF 1.00 1.00 Peak-15 Minute Volume 19 4 Hourly Flow Rate, HFR 75 15 Percent Heavy Vehicles . 0 0 Percent Grade (%) 0 Median Storage Flared Approach: Exists? Storage RT Channelized? No Lanes 1 1 Configuration L R Movements Pedestrian Volumes and Adjustments 13 14 15 16 Flow (ped/hr) Lane Width (ft) Walking Speed (ft/sec) Percent Blockage 0 0 0 0 12.0 12.0 12.0 12.0 4.0 4.0 4.0 4.0 0 0 0 0 Prog. Sat Flow Flow vph vph Upstream Signal Data Arrival Green Cycle Prog. Distance Type Time Length Speed to Signal sec sec mph feet S2 Left-Turn Through S5 Left-Turn Through Worksheet 3-Data for Computing Effect of Delay to Major Street Vehicles Movement2 Movement 5 Shared In volume, major th vehicles: Shared In volume, major rt vehicles: Sat flow rate, major th vehicles: Sat flow rate, major rt vehicles: Number of major street through lanes: Worksheet 4-Critical Gap and Follow-up Time Calculation Critical Gap Calculation Movement 1 4 7 8 9 10 11 12 L L L T R L T R t(c, base) t(c, hv) P(hv) t(c,g) Grade/100 t(3,1t) 4.1 7.5 6.9 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0 0 0 0.20 0.20 0.10 0.20 0.20 0.10 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.70 0.00 t(c,T): 1-stage0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2-stage0.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 t(c) 1-stage 4.1 6.8 6.9 2-stage Follow-Up Time Calculations Movement 1 4 7 8 9 10 11 12 L L L T R L T R t(f, base) t(f, HV) P(HV) t(f) 2.20 3.50 3.30 1.00 1.00 1.001.00 1.00 1.00 1.00 1.00 0 0 0 2.2 3.5 3.3 Worksheet 5-Effect of Upstream Signals Computation 1-Queue Clearance Time at Upstream Signal Movement 2 Movement 5 V(t) V(I,prot)V(t) V(I,prot) V prog Total Saturation Flow Rate, s (vph) Arrival Type Effective Green, g (sec) Cycle Length, C (sec) Rp (from Exhibit 16-11) Proportion vehicles arriwng on green P g(ql) g(q2) g(q) Computation 2-Proportion of TWSC Intersection Time blocked Movement 2 Movement 5 V(t) V(I,prot)V(t) V(I,prot) alpha beta Travel time, t(a) (sec) Smoothing Factor, F Proportion of conflicting flow, f Vlin platooned flow, V(c,min) Duration af blocked period, Proportion time blocked, p 0.000 0.000 Computation 3-Platoon Event Periods Result p(2) 0.000 p(5) 0.o00 p(dom) p(subo) Constrained or unconstrained? Proportion unblocked (1) for minor Single-stage movements, p(x) Process (2) (3) Two-Stage Process Stage I Stage II p(1) p(4) p(7) p(8) p(9) : p(lO) p(11) p(12) ;Computation 4 and 5 Single-Stage Process Movement 1 L L 4 7 L T 8 9 10 11 R L T R 12 V C,X S Px ! V c,u,x 890 1340 445 O r,x C plat,x Two-Stage Process 7 8 10 11 Stage1 Stage2 Stage1 Stage2 Stage1 Stage2 Stage1 Stage2 V(c,x) P(x) V(c,u,x) 3400 C(r,x) C(plat,x) Woi'ksheet 6-Impedance and Capacity Equations Step 1: RT from Minor St. 9 12 Conflicting Flows 445 Potential Capacity 566 Pedestrian Impedance Factor 1.00 1.00 Movement Capacity 566 Probability of Queue free St. 0.97 1.00 Step 2: LT from Major St. 4 1 Conflicting Flows 890 Potential Capacity 770 Pedestrian Impedance Factor 1.00 Movement Capacity 770 Probability of Queue free St. 0.97 Mai L-Shared Prob Q free St. 1.00 1.00 Step 3: TH from Minor St, 8 11 Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity · probability of Queue free St. 1.00 0.97 1.00 1.00 0.97 1.00 Step 4: LT from Minor St, 7 10 Conflicting Flows 1340 Potential Capacity 146 Pedestrian Impedance Factor 1.00 Maj. L, Min T Impedance factor Maj. L, Min T Adj. Imp Factor. Cap. Adj. factor due to Impeding mvmnt 0.97 Movement Capacity 142 1.00 0.97 0.98 0.95 Worksheet 7-Corn putation of the Effect of Two-stage Gap Acceptance Step 3: TH from Minor St. 8 11 ~art 1 - First Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity Probability of Queue free St, .~onflicting Flows ~otential Capacity ~edestrian Impedance Factor ,3ap. Adj. factor due to Impeding mvmnt Vlovement Ca pacity Part 3 - Single Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to impeding mvmnt Movement Capacity 1.00 0.97 1.00 0.97 Result for 2 stage process: a Y Ct Probability of Queue free St. 1.00 1.00 Step 4: LT from Minor St. 7 10 Part 1 - First Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to mpeding mvmnt Movement Capacity Part 2 - Second Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj, factor due to impeding mvmnt Movement Ca pacity Part 3 - Single Stage Conflicting Flows 1340 Potential Capacity 146 Pedestrian Impedance Factor 1.00 Maj. L, Min T Impedance factor Maj. L, Min T Adj. Imp Factor. Cap. Adj. factor due to mpeding mvmnt 0.97 Movement Capacity 142 1.00 0.97 0.98 0.95 Results for Two-stage process: a Y C t 142 Worksheet 8-Shared Lane Calculations Movement 7 8 9 10 11 L T R L T R 12 Volume (vph) 75 15 Movement Capacity (vph) 142 566 Shared Lane Capacity (vph) Worksheet 9-Computation of Effect of Flared Minor Street Approaches Movement 7 8 9 10 11 12 L T R L T R C sep 142 566 Volume 75 15 Delay Q sep Q sep +1 round (Qsep +1) n max C sh SUM C sep n C act Worksheet 10-Delay, Queue Length and Level of Service Movement 1 4 7 8 9 10 11 12 Lane Config L L R v (vph) 20 75 15 C(m) (vph) 770 142 566 vic 0.03 0.53 0.03 95% queue length 0.08 2.57 0.08 Control Delay 9.8 55.7 11.5 LOS A F B Approach Delay 48.3 Approach LOS E Worksheet 11-Shared Major LT Impedance and Delay Movement 2 Movement 5 p(oj) 1.00 0.97 v(il), Volume for stream 2 or 5 v(i2), Volume for stream 3 or 6 s(il), Saturation flow rate for stream 2 or 5 s(i2), Saturation flow rate for stream 3 or 6 ' d(M,LT), Delay for stream 1 or 4 N, Number of major street through lanes d(rank, 1) Delay for stream 2 or 5 9.8 HCS2000: Unsignalized Intersections Release 4.1c TWO-WAY STOP CONTROL SUMMARY Analyst: DNP Agency/Co.: Date Performed: 10/29/2002 Analysis Time Period: PM Peak Hour Intersection: Rand/Access Jurisdiction: Units: U. S. Customary Analysis Year: Project ID: Total Traffic East/West Street: Rand Road North/South Street: Access Drive Intersection Orientation: EW Study period (hrs): 0.25 Major Street: Approach Movement L T Vehicle Volumes and Adjustments Eastbound Westbound 2 3 14 5 6 R IL T R Volume 885 205 50 1265 Peak-Hour Factor, PHF 1.00 1.00 1.00 Hourly Flow Rate, HFR 885 205 50 Percent Heavy Vehicles 0 Median Type Undivided RT Channelized? Lanes 2 0 1 2 Configuration T TR L T Upstream Signal? No No 1.00 1265 Minor Street: Approach Northbound Movement 7 8 9 I 10 L T R IL T Southbound 11 12 R Volume 125 60 Peak Hour Factor, PHF 1.00 1.00 Hourly Flow Rate, HFR 125 60 Percent Heavy Vehicles 0 0 Percent Grade (%) 0 Median Storage Flared Approach: Exists? Storage RT Channelized? No Lanes 1 1 Configuration L R 0 Approach Delay, Queue Length, and Level of Service EB WB Northbound Southbound _ane Config L L R I v (vph) 50 125 60 C(m) (vph) 648 76 488 vic 0.08 1.64 0.12 95% queue length 0.25 10.56 Control Delay 11.0 434.3 LOS B F B Approach Delay 297.8 Approach LOS F 0.42 13.4 HCS2000: Unsignalized Intersections Release 4. lc DNP Land Strategies, Inc. Phone: Fax: E-Mail: TWO-WAY STOP CONTROL(TWSC) ANALYSIS Analyst: DNP Agency/Co.: Date Performed: 10/29/2002 Analysis Time Period: PM Peak Hour Intersection: Rand/Access Jurisdiction: Units: U. S. Customary Analysis Year: Project ID: Total Traffic East/West Street: Rand Road North/South Street: Access Drive Intersection Orientation: EW Study period (hrs): 0.25 Major Street Movements L T Vehicle Volumes and Adjustments 1 2 3 4 5 6 R L T R Volume 885 Peak-Hour Factor, PHF Peak-15 Minute Volume Hourly Flow Rate, HFR Percent Heavy Vehicles Median Type Undivided RT Channelized? Lanes 2 0 205 50 1265 1.00 1.00 1.00 1.00 221 51 12 316 885 205 50 1265 I 2 ~ll~tr~an~'~i'gnal? No No Minor Street Movements 7 8 L T R L 9 10 11 T R 12 Volume 125 60 Peak Hour Factor, PHF 1.00 1.00 Peak-15 Minute Volume 31 15 Hourly Flow Rate HFR 125 60 Percent Heavy Vehicles 0 0 Percent Grade (%) 0 Median Storage Flared Approach: Exists? Storage RT Channelized? No Lanes 1 1 Configuration L R 0 Movements Pedestrian Volumes and Adjustments 13 14 15 16 Flow (ped/hr) Lane Width (ft) Walking Speed (ft/sec) Percent Blockage 0 0 0 0 12.0 12.0 12.0 12.0 4.0 4.0 4.0 4.0 0 0 0 0 Prog. Flow vph Upstream Signal Data Sat Arrival Green Cycle Prog. Distance Flow Type Time Length Speed to Signal vph sec sec mph feet S2 Left-Turn Through S5 Left-Turn Through Worksheet 3-Data for Computing Effect of Delay to Major Street Vehicles Movement2 Movement 5 Shared In volume, major th vehicles: Shared In volume, major rt vehicles: Sat flow rate, major th vehicles: Sat flow rate, major rt vehicles: Number of major street through lanes: Worksheet 4-Critical Gap and Follow-up Time Calculation Critical Gap Calculation Movement 1 4 7 8 9 10 11 12 L L L T R L T R t(c, base) t(c, hv) P(hv) t(c,g) Grade/100 t(3,1t) 4.1 7.5 6.9 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0 0 0 0.20 0.20 0.10 0.20 0.20 0.10 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.70 0.00 t(c,T): l-stage0.00 0.00 0.00 0.00 0.00 000 0.00 0.00 2-stage0.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 t(c) 1-stage 4.1 6.8 6.9 2-stage Follow-Up Time Calculations Movement 1 4 7 8 9 10 11 L L L T R L T R 12 t(f, base) 2.20 3.50 3.30 t(f, HV) 1.00 1.00 1.00 1.00 1.00 P(HV) 0 0 0 t(f) 2.2 3.5 3.3 1.00 1.00 1.00 Worksheet 5~Effect of Upstream Signals Computation 1-Queue Clearance Time at Upstream Signal Movement 2 Movement 5 V(t) V(I,prot)V(t) V(I,prot) V prog Total Saturation Flow Rate, s (vph) Arrival Type Effective Green g (sec) Cycle Length, C (sec) Rp (from Exhibit 16-11) Proportion vehicles arriving on green P g(ql) g(q2) g(q) Computation 2-Proportion of TWSC Intersection Time blocked Movement 2 Movement 5 V(t) V(I,prot)V(t) V(I,prot) alpha beta Travel time, t(a) (sec) Smoothing Factor, F Proportion of conflicting flow, f Vlin platooned flow, V(c, min) Duration of blocked period, t(p) Proportion time blocked, p 0.000 0.000 Computation 3-Platoon Event Periods Result p(2) 0.000 p(5) 0.000 p(dom) p(subo) Constrained or unconstrained? Proportion un blocked (1) for minor Single-stage movements, p(x) Process (2) (3) Two-Stage Process Stage I Stage II p(1) p(4) p(7) p(8) p(9) p(lO) p(11) p(12) Computation 4 and 5 Single-Stage Process Movement 1 L L 4 7 L T 8 9 10 11 12 R L T R V C,X S Px V c,u,x 1090 1720 545 C r,x C plat,x Two-Stage Process 7 8 10 11 Stage1 Stage2 Stage1 Stage2 Stage1 Stage2 Stage1 Stage2 V(c,x) s 3400 P(x) V(c,u,x) C(r,x) C(plat,x) .Worksheet 6-Impedance and Capacity Equations Step 1: RT from Minor St. 9 12 Conflicting Flows 545 Potential Capacity 488 Pedestrian Impedance Factor 1.00 1.00 Movement Capacity 488 Probability of Queue free St. 0.88 1.00 Step 2: LT from Major St. 4 1 Conflicting Flows 1090 Potential Capacity 648 Pedestrian Impedance Factor 1.00 Movement Capacity 648 Probability of Queue free St. 0.92 Maj L-Shared Prob Q free St. 1.00 1.00 Step 3: TH from Minor St. 8 11 1.00 0.92 1.00 1.00 0.92 1.00 Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj; factor due to Impeding mvmnt Movement Capacity Probability of QUeue free St. Step 4: LT from Minor St. 7 10 Conflicting Flows 1720 Potential Capacity 82 Pedestrian Impedance Factor Maj. L, Min '[ Impedance factor Maj. L, Min T Adj. Imp Factor. Cap. Adj. factor due to Impeding mvmnt Movement Capacity 76 1.00 0.92 1.00 0.92 O.94 0.83 Worksheet 7-Computation of the Effect of Two-stage Gap Acceptance Step 3: TH from Minor St. 8 11 Part 1 - First Stage Conflicting Flows Potential Capacity Pedestrian Im~)edance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity Probability of Queue free St. Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity Part 3 - Single Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Ca pacity 1.00 0.92 1.00 0.92 Result for 2 stage process: a Y Ct Probability of Queue free St. 1.00 1.00 Step 4: LT from Minor St. 7 10 Part 1 - First Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Ca pacity Part 2 - Second Stage Conflicting Flows Potential Ca pacity Pedestrian Impedance Factor Cap. Adj~ factor due to Impeding mvmnt Movement Capacity Part 3 - Single .Stage Conflicting Flows 1720 Potential Capacity 82 Pedestrian Impedance Factor Maj. L, Min T Impedance factor Maj. L, Min T Adj. Imp Factor. Cap. Adj. factor due to Impeding mvmnt Movement Capacity 76 1.00 0.92 1.00 0.92 0.94 0 83 Results for Two-stage process: a Y C t 76 Worksheet 8-Shared Lane Calculatie ns Movement 7 8 9 10 11 12 T R L T R Volume (vph) Movement Capacity (vph) Shared Lane Capacity (vph) 125 60 76 488 Worksheet 9-Computation of Effect of Flared Minor Street Approaches Movement 7 8 9 10 11 12 L T R L T R C sep 76 488 Volume 125 60 Delay Q sep Q sep +1 round (Qsep +1) n max C sh SUM C sep n C act Worksheet 10-Delay, Queue Length, and Level of Service Movement 1 4 7 8 9 10 11 12 Lane Config L L R v (vph) 50 125 60 C(m) (vph) 648 76 488 v/c 0.08 1.64 0.12 95% queue length 0.25 10.56 0.42 Control Delay 11.0 434.3 13.4 LOS B F B Approach Delay 297.8 Approach LOS F Worksheet 11-Shared Major LT Impedance and Delay Movement2 Movement 5 p(oj) 1.00 0.92 v(il), Volume for stream 2 or 5 v(i2), Volume for stream 3 or 6 s01), Saturation flow rate for stream 2 or 5 s(i2), Saturation flow rate for stream 3 or 6 d(M,LT), Delay for stream 1 or 4 N, Number of major street through lanes d(rank, 1) Delay for stream 2 or 5 11.0 HCS2000: Unsignalized Intersections Release 4. lc TWO-WAY STOP CONTROL SUMMARY Analyst: DNP :Agency/Co.: Date Performed: 11/13/02 Analysis Time Period: Saturday Peak Hour . Intersection: Rand/Access Jurisdiction: Units: U. S. Customary Analysis Year: Project ID: Total Traffic EastfWest Street: Rand Road North/South Street: Access Drive Intersection Orientation: EW Study period (hrs): 0.25 Major Street: Approach Movement 1 L T Vehicle Volumes and Adjustments Eastbound Westbound 2 3 14 5 6 R L T R Volume 800 Peak-Hour Factor, PHF Hourly Flow Rate, HFR Percent Heavy Vehicles Median Type Undivided RT Channelized? Lanes Configuration Upstream Signal? 2 0 T TR No .130 35 88O 1.00 1.00 1.00 1.00 800 130 35 880 1 2 LT No Minor Street: Approach Northbound Movement 7 8 9 I10 L T R IL T Southbound 11 12 R Volume 115 50 Peak Hour Factor, PHF 1.00 1.00 Hourly Flow Rate, H FR 115 50 Percent Heavy Vehicles 0 0 Percent Grade (%) 0 Median Storage Flared Approach: Exists? Storage RT Channelized? No Lanes 1 1 Configuration L R Delay, Queue Length, and Level of Service &pproach EB WB Northbound Southbound Lane Config L I L R I V (vph) C(m) (vph) vic 95% queue length Control Delay LOS Approach Delay Approach LOS 35 115 50 744 132 550 0.05 0.87 0.09 0.15 5.59 10.1 110.7 13 F B 80.8 F 0.30 12.2 HCS2000: Unsignalized Intersections Release 4.1c DNP Land Strategies, Inc. Phone: Fax: E-Mail: TWO-WAY STOP CONTROL(TWSC) ANALYSIS Analyst: D N P Agency/Co.: Date Performed: 11/13/02 Analysis Time Period: Saturday Peak Hour Intersection: Ra r~d/Access Jurisdiction: Units: U. S. Customary Analysis Year: Project ID: Total Traffic EastJVVest Street: Rand Road North/South Street: Access Drive Intersection Orientation: EW Study period (hrs): 0.25 Major Street Movements L T Vehicle Volumes and Adjustments 1 2 3 4 5 6 R L T R Volume 800 130 35 Peak-Hour Factor, PHF 1.00 1.00 Peak-15 Minute Volume 200 32 Hourly Flow Rate, HFR 800 130 Percent Heavy Vehicles .... 0 Median Type Undivided RT Channelized? Lanes 2 0 1 2 880 1.00 1.00 9 220 35 880 Llpstream Signal? No No Minor Street Movements 7 8 9 10 11 12 L T R L T R ~/olume 115 50 Peak Hour Factor, PHF 1.00 1.00 Peak-15 Minute Volume 29 12 Hourly Flow Rate, H F R 115 50 Percent Heavy Vehicles 0 0 Percent Grade (%) 0 Median Storage Flared Approach: Exists? Storage RT Channelized? No Lanes 1 1 Configuration L R Movements Pedestrian Volumes and Adjustments 13 14 15 16 Flow (ped/hr) Lane Width (ft) Walking Speed (ft/sec) Percent Blockage 0 0 0 0 12.0 12.0 12.0 12.0 4.0 4.0 4.0 4.0 0 0 0 0 Prog. Sat Flow Flow vph vph .Upstream Signal Data Arrival Green Cycle Prog. Distance Type Time Length Speed to Signal sec sec rnph feet S2 Left-Turn Through S5 Left-Turn Through Worksheet 3-Data for Computing Effect of Delay to Major Street Vehicles Movement 2 Movement 5 ~hared In volume, major th vehicles: Shared In volume, major rt vehicles: Sat flow rate, major th vehicles: 8at flow rate, major rt vehicles: Number of major street through lanes: Worksheet 4-Critical Gap and Follow-up Time Calculation Critical Gap Calculation Movement 1 4 7 8 9 10 11 12 L L L T R L T R t(c,base) t(c,hv) P(hv) t(c,g) Grade/100 t(3,1t) 4.1 7.5 6.9 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0 0 0 0.20 0.20 0.10 0.20 0.20 0.10 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.70 0.00 t(c,T): 1-stageO.O0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2-stageO.O0 0.00 1.00 1.00 0.00 1.00 1.00 0.00 t(c) 1-stage 4.1 6.8 6.9 2-stage Follow-Up Time Calculations Movement 1 4 7 8 9 10 11 L L L T R L T R 12 t(f, base) t(f, HV) P(HV) t(0 2.20 3.50 3.30 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0 0 0 2.2 3.5 3.3 Worksheet 5-Effect of Upstream Signals Computation l-Queue Clearance Time at Upstream Signal Movement 2 Movement 5 V(t) V(I,prot)V(t) V(I,prot) V prog Total Saturation Flow Rate, s (vph) Arrival Type Effective Green, g (sec) Cycle Length, C (sec) Rp (from Exhibit 16-11) Proportion vehicles arriving on green P g(ql) g(q2) g(q) Computation 2-Proportion of TVVSC Intersection Time blocked Movement 2 Movement 5 V(t) V(I,prot)V(t) V(I,prot) alpha beta Travel time, t(a) (sec) Smoothing Factor, F Proportion of conflicting flow, f Min platooned flow, V(c, min) Duration of blocked period, t(p) Proportion time blocked, p 0.000 0.000 Computation 3-Platoon Event Periods Result p(2) o.ooo p(5) 0.0o0 p(dom) p(subo) Constrained or unconstrained? Proportion unblocked (1) for minor Single-stage movements, p(x) Process (2) (3) Two-Stage Process Stage I Stage II p(1) p(4) p(7) p(8) p(9) p(lO) p(11) p(12) Computation 4 and 5 Single-Stage Process Movement 1 L L 4 7 L T 8 9 10 11 R L T R 12 V C,X S Px V c,u,x 930 1375 465 C r,x C plat, x Two-Stage Process 7 8 Stage1 Stage2 Stage1 10 11 Stage2 Stage1 Stage2 Stage1 Stage2 V(c,x) s 3400 P(x) V(c,u,x) C(r,x) C(plat,x) Norksheet 6-Impedance and Capacity Equations ~'tep 1: RT from Minor St. 9 12 Conflicting Flows 465 Potential Capacity 550 Pedestrian Impedance Factor 1.00 1.00 Movement Capacity 550 Probability of Queue free St. 0.91 1.00 Step 2: LT from Major St. 4 Conflicting Flows 930 Potential Capacity 744 Pedestrian Impedance Factor 1.00 Movement Capacity 744 Probability of Queue free St. 0.95 Mai L-Shared 'Prob Q free St. 1.00 1.00 Step 3: TH from Minor St. 8 11 Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Ca pacity Probability of Queue free St, 1.00 0.95 1.00 1.00 0.95 1.00 Step 4: LT from Minor St. 7 10 Conflicting Flows 1375 Potential Ca pacity 139 Pedestrian Impedance Factor 1.00 Maj. L, Min T Impedance factor Maj. L, Min T Adj. Imp Factor. Cap. Adj, factor due to Impeding mvmnt 0.95 Movement Capacity 132 1.00 0.95 0.96 0.88 Worksheet 7-Com putation of the Effect of Two-stage Gap Acceptance Step 3: TH from Minor St. 8 11 Part 1 - First Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity Probability of Queue free St. .~onflicting Flows Potential Capacity Pedestrian Impedance Factor ~,ap. Adj. factor due to Impeding mvmnt Movement Capacity Part 3 - Single Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to impeding mvmnt Movement Capacity .00 0.95 1.00 0.95 Result for 2 stage process: a Y Ct Probability of Queue free St. 1.00 1.00 Step 4: LT from Minor St. 7 10 Part 1 - First Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity Part 2 - Second Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity Part 3 - Single Stage Conflicting Flows 1375 Potential Capacity 139 Pedestrian Impedance Factor 1.00 Maj. L, Min T Impedance factor Maj. L, Min T Adj. Imp Factor. Cap. Adj. factor due to Impeding mvmnt 0.95 Movement Capacity 132 1.00 0.95 0.96 0.88 Results for Two-stage process: a Y C t 132 Worksheet 8-Shared Lane Calculations Vlovement 7 8 9 10 11 12 L T R L T R Volume (vph) Movement Capacity (vph) Shared Lane Capacity (vph) 115 50 132 550 Worksheet 9-Computation of Effect of Flared Minor Street Approaches Movement 7 8 9 10 11 12 L T R L T R C sep 132 550 Volume 115 50 Delay Q sep Q sep +1 round (Qsep +1) n max C sh SUM C sep n C act Worksheet 10-Delay, Queue Length, and Level of Service Movement 1 4 7 8 9 10 11 12 Lane Config L L R v(vph) 35 115 50 C(m) (vph) 744 132 550 vic 0.05 0.87 0.09 95% queue length 0.15 5.59 0.30 Control Delay 10.1 110.7 12.2 LOS B F B Approach Delay 80.8 Approach LOS F Worksheet t 1-Shared Major LT Impedance and Delay Movement 2 Movement 5 p(oj) 1.00 0.95 v(il), Volume for stream 2 or 5 v(i2), Volume for stream 3 or 6 s(il), Saturation flow rate for stream 2 or 5 s(i2), Saturation flow rate for stream 3 or 6 I(I~I;I'T), Delay for stream 1 or 4 ~1, Number of major street through lanes J(rank,1) Delay for stream 2 or 5 10.1 ESIGN ORGANIZATION, INC., Architecture · interior Design · Space Planning 445 N. Wells Street, Suite 204 · Chicago, Illinois 60610 Tel (312} 670-4500 · Fax (312} 670-4503 01.20.03 Judith M. Connolly, AICP Village of Mt. Prospect Community Development 100 S. Emerson St. Mt Prospect, Illinois 60056 RE: 201-225 W. Rand Road Dear Judy: Per your letter to Mr. Winters of 53 Bank dated January 14th, I am writing to respond to your comments, items 4 and 7 of the letter with a written response. The other comments listed in the letter will be addressed by revising our exhibits, our civil enginccrs will respond in writing and the property owners shall prepare landscape drawings as requested. Item # 4: It is our intent to comply with all Fire, Building and Development codes as required in our construction documents including the performance specifications for the installation of automatic sprinklers, fire alarms and hydrants. Item # 7: As required, our plans for construction will include appropriate signage and stripping to adequately direct traffic flow. If you have any additional questions, please feel free to call me at anytime. Thanks again for your assistance, I am looking forward to our planning heating on Feb. 13. Sincerely, DESIGN OR~, ~onghi ~ INC. 200270.60 Cc: Lee Winter Bill Perry Bill VanBruggen OMPASS CONSULTING GROUP, LTD. LAND SURVEYING * CIVIL ENGINEERING ~an~ary 20, 2003 Ms. Judith Connolly, AICP Village of Mount Prospect Community Development Dept. 100 S. Emerson Street Mount Prospect, FL 60056-2229 Re: Fifth Third Bank - Mount Prospect 201-225 W. Rand Road CCG Project No: 02-117 Dear Ms. Connolly: This letter is in response to your January 14, 2003 letter to Mr. Lee Winter regarding the proposed Fifth Third Bask development. Specifically, I would Iike to' address item number 6, which discusses storm water detention. The proposed development is a part of a larger development, which was developed prior to storm water detention requirements. Since this development, the rules and regulations have changed wt'hch require detention for all redevelopment within the MVVRD jurisdiction. Per their requirements, Fifth Third Bank isprepared to provide storm water detention for the proposed disturbed area for the bank site. At, er reviewing the choices, we have dete, mLned that detention will be provided in pipes, which will be locat~l below the proposed park/rig surface. The requirements of the Village and that of the MV~LD will be met. MICHAEL E. FILIPSKI, P.L~5. JEFFREY C. MILLER, EE. Hopefully, the above clarifies the intentions of Fifth Third Bank and assures you that they understand the requirement for stormwater detention for the proposed development. If you have any questions, please do not hesitate to call. Sincerely, COMPASS CONSULTING GROUP, LTD. William H. Perry, P.E. Project Manager WHP/arnb Cc: Tom Longhi - Design'Organlzation .Lee Winter - Fifth Third Bank Charles Lindeloff- Mount Prospect Dept of Public Works 2631 GINGER WOODS PARK'~A¥ · SUITE 100 · AURORA. IL · 60504 630.820.9100 · FAX: 630.820.7030 .· wWw,compa$sconsultinggroup.¢or~ Pla~ of Survey ALTA / AOSI~ Land Title Survey ~ 10218~ MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-44-02 Hearing Date: February 27, 2003 PETITIONER: Lee Winter for Fifth Third Bank 1701 Golf Rd., Tower 1, 8th Flr. Rolling Meadows, IL 60008 PROPERTY ADDRESS: 201-25 W. Rand Rd. PROPERTY OWNER: Rand Development, LLC c/0 Robe~ Fink, 7&7Management, Inc. 707 Sko~le Blvd. Northbrook. IL 60062 PARCEL #: 03-27-301-013 PUBLICATION DATE: February l2,2003 REQUEST: Conditional Use for a drive-thru bank and a sign Variation MEMBERS PRESENT: Arlene Juracek, Chairperson Merrill Co~en Joseph Donnelly Leo Floros Richard Rogers Ma~hewSledz MEMBERS ABSENT: Keith Youngquist STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior Planner Michael Jacobs, AICP, Deputy Director of Community Development INTERESTED PARTIES: Steve Grabowski Dennis Harder Tom Longhi Bill Perry Bill Van Bruggen Lee Winter Chairperson Arlene Juracek called the meeting to order at 7:31 p.m. Joseph Donnelly made a motion to approve the minutes of the January 23 meeting, seconded by Richard Rogers. The January meeting minutes were approved 5-0, with one abstention by Arlene Juracek and one minor change. At 7:40, Ms. Juracek introduced Case No. PZ-44-02, a request for Conditional Use approval for a drive-thru bank and a sign Variation. She said the drive-thru request would be Village Board final but the sign request would be P&Z final. Judy Connolly, Senior Planner explained that the petitioner has requested conditional use approval to amend the planned unit development approval in order to construct a drive-thru bank on an outlot and variations to construct a second freestanding sign for the proposed bank. The subject property is commonly referred to as Randhurst Commons. She said that it is located on the west side of Rand Road, next to the AutoBarn, and contains a retail shopping center. The subject property is zoned B3 Community Shopping and is a planned unit development. The subject property is bordered by commercial and single family zoning districts. Planning & Zoning Commission Arlene Juracek, Chairperson PZ-44,02 Page 2 Ms. Connolly said that the petitioner proposes to construct a 4,116 square foot one-story building that includes five drive-thru lanes. She said that the proposed freestanding bank, located on an outlot at the north end of the property, would be located slightly more than 36-feet from the north lot line, 72-feet from the east lot line, and approximately 44-feet from the existing shopping center, which would be the closest section of Bally's. The petitioner proposes minor changes to the shopping center parking lot. Ms. Connolly said that access into the shopping center would remain basically the same, but the existing northern driveway would be shifted slightly to better align with the proposed bank site plan. Also, the modification will reduce potential traffic conflicts within the shopping center. She said that the interior circulation pattern would not be significantly modified, but the parking lot will be restriped and repaired as required by Village Code regulations. The area to be developed for the proposed bank is currently used as one of the primary parking areas for Bally's. Ms. Connolly said that the parking area will be eliminated if the proposed bank building, drive-thru and related improvements are constructed. The petitioner's site plan includes parking spaces intended for bank customers, while the remainder of the shopping center's parking lot will be unaffected. The proposed drive-thru bank will result in a change of parking patterns, with Bally's primary parking area shifting to the south, closer to Sportmart and OfficeMax. Ms. Connolly said that although the parking spaces shown on the petitioner's site plan behind the shopping center will most likely not be used, the plan does not create a parking deficiency for the overall shopping center. She said that the site would continue to meet Village parking regulations. Ms. Connolly said that the petitioner is seeking a variation to allow a second freestanding sign along the Rand Road frontage. She said that the existing sign would not be modified and that it would continue to identify the stores in the shopping center, while the second freestanding sign that would be used exclusively for the proposed bank. The sign code allows one sign per street frontage to minimize visual clutter and eliminate traffic hazards that may result from multiple freestanding signs. She said that the distance between the two proposed signs is approximately 306-feet and that the signs would be used to identify two separate uses. Ms. Connolly explained that although the shopping center building will not be altered, the parking lot would be slightly modified to include new landscape islands in the parking lot and new landscaping along the Rand Road frontage. She said that some of the existing site conditions do not comply with current zoning regulations, but are legal-nonconformities and are allowed to remain. Ms. Connolly reviewed the standards for Conditional Uses and said that in order to approve the petitioner's request, the Board must find that the project meets the standards listed in the Zoning Ordinance. Ms. Connolly pointed out that the petitioner's request to construct a drive-thru bank on an outlot requires amending the shopping center's original conditional use approval for a planned unit development. She said that the proposed bank has been designed so the structure meets current building material regulations, and the new bank building will meet all building, fire, and development code requirements. Access to the drive-thru lanes has been designed so the internal shopping center traffic and Rand Road traffic are not adversely impacted. Locating the bank away from the shopping center building will not have a detrimental impact on the stores within the center and the manner in which the center's parking lot will be reconfigured will not impair the use or value of the other stores and adjacent uses. Also, the proposed bank is a use that complies with the comprehensive plan and will be constructed according to Village codes. She said that the petitioner's request to construct a drive-thru bank meets the standards for a conditional use. Ms. Connolly said the required findings for sign variations are listed in the Sign Code. She said that in order to approve the Variation, the Commission has to find that the sign allowed under code regulations will not reasonably identify the business; that the hardship ~s created by unique circumstances and not serve as convenience to the petitioner, and that the request is not created by the person presently having an interest in the sign or property; the variation will not be materially detrimental to the public welfare or injurious to other property or improvements in the neighborhood; the variation will not impair visibility to the adjacent property, increase the danger of traffic problems or endanger the public safety, or alter the essential character. She said that the petitioner researched the possibility of Planning & Zoning Commission PZ-44-02 Arlene Juracek, Chairperson Page 3 using one sign and found that combining the information from the two signs to one sign would not allow for the reasonable identification of the businesses. Also, the two signs would be located more than 300-feet apart, which is the distance comparable to 2 different businesses installing their own signs on each of their properties. She said that the signs have been located according to Sign Code regulations and will not adversely impact adjacent properties, increase traffic problems or alter the character of the area. Therefore, the request to allow a second freestanding signs on one lot of record meets the standards for a variation. Ms. Connolly relayed staff recommendations that the Planning & Zoning Commission approve the petitioner's request for relief from sign regulations to allow two freestanding signs as shown on the petitioner's exhibits and that the P&Z recommend that the Village Board approve amending Conditional Use approval for the Planned Unit Development to allow for the construction of a drive-thru bank on an outlot bank as shown on the Petitioner's site plan and elevations subject to the site plan being revised to reflect an interior parking lot landscape island for the northern most row of parking as shown on Staff Exhibit 'A'. She said that the Village Board's decision is final for the drive-thru bank, but the request for a second sign was final at the P&Z level Ms. Juracek asked if the requested island change shown on Exhibit A had been incorporated in the packet the Commission received because some exhibits showed the island. Ms. Connolly said there was a discrepancy between the Fifth Third exhibits and the property owner's landscape plan, which shows the island. Mr. Rogers asked if the bank was part of the overall development of the center or a separate subdivided lot. Ms. Connolly said that the shopping center would remain one lot of record. Mr. Rogers asked for clarification on the proposed landscape plantings because the text on the exhibit was too small to read. Ms. Connolly said the petitioner was present with enlarged plans for the Commission to review. Ms. Juracek asked if stacking for five cars, as inferred from the traffic report, was satisfactory. Ms. Connolly said the stacking was based on actual need and that the petitioner observed stacking pattern during peak usage hours. Ms. Juracek then asked the petitioner to come forward. Four speakers were sworn in simultaneously. Lee Winter, of Fifth Third Bank, repeatedly complimented staff on the excellent PowerPoint presentation and asked if Ms. Connolly would work on behalf of Fifth Third Bank. Mr. Winter then continued on to state that the other gentlemen would present various aspects of the case. Ms. Juracek asked if someone would speak on storm water detention. Mr. Winter said their civil engineer would be able to answer questions on storm water detention. Tom Longhi, an architect with Design Organization, presented a board that contained photos of typical buildings constructed by Fifth Third Bank. He also presented boards of the shopping center site plan. He pointed out the requested signage on the building elevations board and said the gentlemen from the sign company would address questions on the signs. He also reviewed the proposed landscape plan. Bill Van Bruggen of Van Bruggen Signs, 13401 Southwest Highway in Orland Park, came forward. He identified the requested second monument sign adjacent to the entrance area. He said the proposed sign did meet height, size, sight triangle, and setback regulations. He said that the existing sign at the shopping center contains the names of the ex~sting businesses at the center and left no room for the bank identification. He said there would be no moving letters on the sign and estimated it was about 65% ofthe size of the existing sign. Bill Perry, a civil engineer with Compass Consulting, was sworn in and discussed storm water detention. He explained the present system that drains to the Rand Road sewer and said that it was adequate for the site when it was built. He said that the new ordinance requires additional detention for disturbed areas and said they are going to add grass to slow down the water throughout the area in addition to providing detention as required by Village Codes. He said that they would obtain a permit from MWRD. He noted that no new impervious surface would be added and said that some existing pavement would be removed. lanning & Zoning Commission PZ-44-02 Arlene Juracek, Chairperson Page 4 Dennis Harder, of Joseph Freed & Associates, addressed the group. He said they have worked with the Village for many years to keep the shopping center viable and hoped to continue. Ms. Juracek asked if they were reconstructing the parking lot and was told only paving necessary for the new construction would be done. Mr. Harder explained the proposed site lighting and landscaping plan. Richard Rogers had suggestions for landscaping and wanted additional shrubbery added to the shopping cente~ as a condition of approval. Ms. Juracek asked whether improvements to the shopping center facade would be done so the existing building would be compatible with the new bank building. Mr. Harder said there were no immediate plans to update the facade, but that it would be within the next ten years. Ms. Juracek noted that the bank building would be a significant aesthetic improvement to the shopping center, but that the existing building needed to be improved because the fagade was dated and unattractive. Ms. Juracek asked if anyone in the audience had questions. There being none. she closed the public hearing at 8:19. Richard Rogers moved to approve a request for a drive-thru bank facility for Case No. PZ-44-02, with the condition that additional, sustainable landscaping is provided along Rand Road and the interior parking lot landscape islands. Matt Sledz seconded the motion. UPON ROLL CALL: AYES: Cotten, Donnelly, Ftoros, Rogers, Sledz and Juracek NAYS: None Motion was approved 6-0. Ms. Juracek said the drive-thru request would be Village Board final. Joseph Donnelly moved to approve a Variation to allow a second freestanding sign for Case No. pZo44-02 based on the Subject Property's significant Rand Road frontage and 300+ foot distance between the two signs. Matt Sledz seconded the motion. UPON ROLL CALL: AYES: Cotten, Donnelly, Floros, Rogers, Sledz and Juracek NAYS: None Motion was approved 6-0. Ms. Juracek said the Variation for the sign request was P&Z final. At 9:35 p.m., after hearing three more cases, Joe Donnelly made motion to adjourn, seconded by Richard Rogers. The motion was approved by a voice vote and the meeting was adjourned. Barbara Swiatek, Planning Secretary ,q/t(,/ Judp c;nfiolp ~e~i6r elanfier ~ H ~GE~LA~ING~Planaing & Zoning COM~&Z 2003~Minut~s~Z-44-02 5th 3~ B~k.doe kad 03/06/2003 ORDINANCE NO. AN ORDINANCE GRANTING A CONDITIONAL USE AND VARIATIONS FOR PROPERTY LOCATED AT 201-225 W. RAND ROAD (RANDHURST COMMONS) WHEREAS, Lee Winter (hereinafter referred to as "Petitioner") has filed a petition for a Conditional Use and Variations with respect to property located at the 201-225 W Rand Road (Randhurst Commons), (hereinafter referred to as the "Subject Property") and legally desc'ribed as follows: LEGAL DESCRIPTION: Lot 1 in Forest City Subdivision, a subdivision of part of the east half of the southwest quarter of Section 27, Township42 North, Range 11, East of the Third Principal Meridian. in Cook County, IL. Property Index Number: 03-24-301-013; and WHEREAS, the Petitioner seeks a Conditional Use permit to amend a Planned Unit Development (PUD) for a drive-thru bank, as provided in Section 14.203.F.7 of the Village Code; and WHEREAS, a Public Hearing was held on the request for a Planned Unit Development, Conditional Use permit being the subject of Case No. PZ-44-02 before the Planning and Zoning Commission of the Village of Mount Prospect on the 27tn day of February, 2003, pursuant to proper legal notice having been pu'blished in the Mount Prospect Journal & th Topics on the 12 day of February, 2003; and WHEREAS, the Planning and Zoning Commission has submitted its findings and a positive recommendation to the President and Board of Trustees in support of the request being the subject of PZ-44-02; and WHEREAS, the President and Board of Trustees of the VilJage of Mount Prospect have given consideration to the requests herein and have determined that the request meets the standards of the Village and that the granting of the proposed Conditional Use permit for a Planned Unit Development would be in the best interest of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT COOK COUNTY, ILLINOIS: SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact by the President and Board of Trustees of the Village of Mount Prospect. Page 2/2 PZ-44-02 SECTION TWO: The President and Board of Trustees of the Village of Mount Prospect do hereby grant a Conditional Use permit to allow the construction of a drive-thru bank as shown on the Site Plan dated March 5, 2003 prepared by Design Organization, Inc. a copy of which is attached hereto and hereby made a part hereof; and SECTION THREE: Prior to the issuance of a building permit relative to the Conditional Use permit, the following conditions and/or written documentation shall be fulfilled: 1. Revise the site plan to reflect an interior parking lot landscape island for the second parking row located west of the new bank; SECTION FIVE: The Village Clerk is hereby authorized and directed to record a certified copy of this Ordinance with the Recorder of Deeds of Cook County. SECTION SIX: This Ordinance shall be in full force and effect from and after its passage, approva and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley Village President Velma W. Lowe Village Clerk G ',GEN',Kim - Oral,hardee_. C USEVAR-flft~ ~h rd bankmarch 03 illage of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF COMMUNITY DEVELOPMENT MARCH 14, 2003 PZ-01-03 - CONDITIONAL USE (CIRCULAR DRIVEWAY) 1002 MEADOW LANE ANGELO TOURLIS - APPLICANT The Planning & Zoning Commission transmits their recommendation to approve Case PZ-01-03, a request for a circular driveway, as described in detail in the attached staff report. The Planning & Zoning Commission heard this request in addition to a Variation request to allow an 8-foot fence for the Subject Property at their February 27, 2003 meeting. The Variation request for the 8-foot fence, which is final at the P&Z level, was denied. The subject property, is located in the Wedgewood Subdivision. The Petitioner is in the process of constructing a new house and related improvements. The Zoning Ordinance requires Conditional Use approval for new circular driveways. The Planning & Zoning Commission discussed the large lot size, the character of the neighborhood, and the substandard street width of Meadow Lane. They noted that the Petitioner was building a new house and had the option of locating the driveway further away from Elmhurst Road, which might provide more visibility for drivers entering onto Meadow Lane. They discussed the fact that locating the driveway as shown on the site plan buffered the living areas of the house from Elmhurst Road and the adjacent commercial uses. In addition, the P&Z discussed how the proposed circular driveway would provide potential off-street parking for the Applicant and their guests, which is safer than parking on the street due to Meadow Lane's substandard street width. The P&Z did note some concerns regarding the impact of overnight parking within the circular portion of the driveway. The Planning & Zoning Commission voted 4-2 to recommend that the Village Board approve a request for a Conditional Use permit for the construction of a circular driveway at 1002 Meadow Lane, Case No. PZ-01-03 subject to the condition that overnight parking on the circular portion of the driveway is prohibited. Please forward this memorandum and attachments to the Village Board for their review and consideration at their March 18, 2003 meeting. Staff will be present to answer any questions related to this matter. Village of Mount Prospect Community Development Department CASE SUMMARY - PZ- 01 -03 LOCATION: PETITIONER: OWNER: PARCEL #: LOT SIZE: ZONING: LAND USE: REQUESTS: 1002 Meadow Lane Angelo Touflis Angelo Tourlis 03-27-307-015 0.45 acres (19,536 square feet) RX Single Family Residence Single Family Residential Conditional Use - Circular Driveway Varianon - 8-foot Fence LOCATION MAP Oxford Place Village of Mount Prospect Community Development Department MEMORANDUM TO: MOUNT PROSPECT PLANNING & ZONING COMMISSION ARLENE JURACEK, CHAIRPERSON FROM: JUDY CONNOLLY, AICP, SENIOR PLANNER DATE: FEBRUARY 20, 2003 HEARING DATE: FEBRUARY 27, 2003 SUBJECT: PZ-01-03 - CONDITIONAL USE TO ALLOW A CIRCULAR DRIVE & VARIATION FOR 8-FOOT FENCE 1002 MEADOW LANE (TOURLIS RESIDENCE) BACKGROUND A public hearing has been scheduled for the February 27, 2003 Planning & Zoning Commission meeting to review the application by Angelo Tourlis Ithe "Petitioner") regarding the property located at 1002 Meadow Lane (the "Subject Property"). The Petitioner has requested Conditional Use approval to allow the construction of a new circular driveway and a variation for an 8-foot tall fence along the rear and side lot line. The P&Z hearing was properly noticed in the February 12, 2003 edition of the Journal Topics Newspaper. In addition, Staff has completed the required written notice to proPertY owners within 250-feet and posted a Public Hearing sign on the Subject Property. PROPERTY DESCRIPTION The Subject Property is located on the south side of Meadow Lane in the Wedgewood Subdivision. The Wedgewood Subdivision was developed under County regulations and does not have sidewalks or curb and gutter. Instead of storm sewers, the area is drained by a ditch & culvert system. Also, the street pavement width is 19-feet, which is 9-feet less than the current code requirement. The residents of the subdivision expressed their preference that the neighborhood remains in its 'rural' state when the subdivision was annexed into Mount Prospect. Their preference was confirmed again when the residents declined the Village's offer to install sidewalks and related improvements as part ora recent roadway improvements project. The Subject Property is zoned RX Single Family Residence and is bordered by single-family zoning districts to the north and east in addition to B4 Business Retail and Service zoning district to the south. The petitioner is not required to make the usual right-of-way improvements, i.e. install sidewalk, curb and gutter, etc. as part of the new development due to the unique history of the Wedgewood Subdivision. SUMMARY OF PROPOSAL The attached site plan illustrates the location of the house that is under construction, the proposed circular driveway, and the location of the proposed 8-foot fence. The proposed house and other site improvements meet Village Codes. However, the proposed circular driveway requires Conditional Use approval and the fence requires a Variation. The proposed circular driveway measures 12-feet wide and would connect to a 'standard' 12-foot wide driveway. The standard driveway and circular driveway (which requires an additional curb cut on to Meadow Lane) would cover less than 29% of the front yard. The street has a substandard pavement width and contains an unenclosed drainage system (ditch and culvert system). PZ-01-03 Planning & Zoning Commission Meeting February 27, 2003 Page 3 In addition, the petitioner is seeking a variation to construct an 8-foot fence along the west and south lot lines, which are adjacent to an existing commercial center. The current commemial tenants include a mortgage company, an insurance company, and a real estate office. The commercial tenants park along the south lot line and the petitioner would like the 8-foot fence to screen the Subject Property from the commercial use. The Zoning Ordinance allows 6-foot fences to be installed between residential and non-residential uses. The petitioner is permitted by right to install a 6-foot fence and screen the commercial use without reqmring a variation. GENERAL ZONING COMPLIANCE As previously noted, the proposed home will comply with the Village's zoning regulations. The following table compares the Petitioner's proposal to the bulk requirements of the RX Single Family Residence district. RX Single Family District Requirements Proposed MINIMUM SETBACKS Front 40' 40' Interior 10' or 10% of lot width 10' & 20' Rear 25' 117' LOT COVERAGE 35% 25% CONDITIONAL USE STANDARDS The standards for Conditional Uses are listed in Section t4.203.F.8 of the Village Zoning Ordinance. The section contains seven specific findings that must be made in order to approve a Conditional Use. The circular drive is listed as a Conditional Use in the parking section of the Zoning Ordinance (Sec. 14.2215.A.1). The following list is a summary of these findings: The Conditional Use will not have a detrimental effect on the public health, safety, morals, comfort or general welfare; · The Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; · Adequate provision of utilities and drainage and design of access and egress to minimize congestion on Village streets; and · Compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. As with other requests for circular driveways, Staff evaluated traffic pattems in the Subject Property in addition to the neighborhood character in order to determine whether the circular driveway meets the standards listed in the Zoning Ordinance. In this case, the street pavement width is l'9-feet and the proposed driveway would be located less than 100-feet from Rt. 83/Elrnhurst Road. Staff determined that a circular driveway would help the petitioner access Meadow Lane in a safe manner for the following reasons: · The close proXimity of the Subject Property to Elmhurst Road; · The possibility that some vehicles may enter Meadow Lane at a higher rate of speed; · The substandard street width may require more turning movements when exiting the Subject Property. Z~01-03 Planning & Zoning Commission Meeting February 27, 2003 Page 4 Also, the Subject Property has an oversized front yard and has 150-1inear feet of frontage on to Meadow Lane. The circular driveway way would not have an adverse impact on the character of the neighborhood or exceed the 35% front yard lot coverage guideline. VARIATION STANDARDS The standards for a Variation are listed in Section 14.203.C.9 of the Village Zoning Ordinance and include seven specific findings that must be made in order to approve a Variation. The following is a summary of these findings: · A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other propernes in the same zoning district and not created by any person presently having an interest in the property; · lack of&sire to increase financial gain; and · protection of the public welfare, other property, and neighborhood character. Although the proposed 8-foot fence would not adversely affect the single-family neighborhood character or the adjacent commercial property, the petitioner's request does not meet the standards for a hardship as defined by the Zoning Ordinance. The size and shape of the lot is similar to other lots in the Village; the petitioner is constructing a new house adjacent to an existing commercial use and essentially creating the need for a Variation. As you recall, the gas station at Rand & Euclid was recently built adjacent to a single-family residential development and a 6-foot fence was installed. RECOMMENDATION Conditional Use - Circular Driveway The proposed circular driveway meets the Conditional Use standards contained in Section 14.203.F.8 of the Zoning Ordinance. Based on these findings, Staff recommends that the Planning and Zoning Commission make a recommendation to the Village Board to approve a Conditional Use for a circular driveway for the residence at 1002 Meadow Lane, Case No. PZ-01-03 subject to the following conditions: 1 The east driveway should be located 5-feet west of the existing manhole. 2. Install a storm sewer to connect the culverts beneath the driveways. The Village Board's decision is final for the circular driveway request. Variation - Fence The proposed 8-foot fence may not have an adverse impact on the neighborhood, but the request fails to meet the standards for a hardship as defined by the Zoning Ordinance. In addition, the Petitioner has the option of installing a 6-foot fence to screen their residence from the adjacent commercial use. Based on these findings, Staff recommends that the P&Z deny the proposed Variation to permit an 8-foot fence for the residence at 1002 Meadow Lane, Case No. PZ-01-03. The Planning and Zoning Commission's decision is final for the fence request. I concur: William I. Cooney, AICP, Director of Community Development VILLAGE OF MOUNT PROSPECT COMMUNITY DEVELOPMENT DEPARTMENT - Planning Division I00 S. Emerson Street Mount Prospect, Illinois 60056 Phone 847.818.5328 FAX 847.818.5329 Application for Conditional Use Approval Case Number P&Z Development Name/Address Hearing Date Address(es) (Sa'eet Number, Street) IDOL rac:A-bo6.,J 5~ ~ ~. ~).~osloec.T Site Areall2.,, (Acres)Il Property~ Zoning ~1~' ~O ~}'T' oral Building Sq. ,Ft. (Site). 51~ Setbacks: Front Rear t Side r Side Building Height Lot Coverage (%) Number of Parking Spaces ..2 s--/ . Adjacem Land Uses: No~th . , South . , E,Stnv West Tax I.D. Nmber or CornW Assi~ed P~ Nmber(s) o 3 - 2 ~ ~ 30 7 - o/~ - oooo Legal Description (a~ch additional shee~ ifnecess~) Name Telephone (day) Corporation Telephone (evening) ~¥7- 7'77- o.?/~, Street Address Fax City State Zip. Code Pager Interest in Property Name Telephone (day) Corporation Telephone (evenin§) S~eet Ad&ess Fax: Ci~ State Zip Code Pager ~e~eloper Na~e ~/~ Telephone (aay) Ad.ess Fax Attorney ~amc Tel~ho~e (day) Ad.ess Fax Su~veyo~ fra5 , .r Engineer Name 5~6 ~ ~ ~e ~r~ Telephone (day) Ad.ess Fax Architect Ad&ess /~// ~' ~/~6 4d ~x Landscape Ar~hitec~ Name - Ad.ess Mount Prospect Depa~ tment of Community Development 100 South Emerson Street, Mount Prospect Illinois www.mountprospect.org Phone 847.818.5328 Fax 847.818.5329 TDD 847.392.6064 roposed Conditional Use (as lis;ed in the zoning ~islIict) "Describe in Detail the Buildings and Activities Proposed and How the Proposed Use Meets the Attached Standards for Conditional Use Approval (attach additional sheets if necessary) Ho~s of ~crafion Ad.ess(es) (S~eet Nm~er, S~eet) Site ~e~ (Acres) Prope~ Zon~g Total Buil~g Sq. It. (Site) Sq. Ft. Devoted to Proposed Use t {o t io / Build~g Height Lot Coverage (%) Nmber of Par~g Spaces Please note that thc application will not be reviewed until this petition has been fully completed and all required plans and other materials have been satisfactorily submitted to the Planning Division. Incomplete submittals will not be accepted. It is strongly suggested that the petitioner schedule an appointment with the appropriate Village staffso that materials can be reviewed for accuracy and completeness at the time of submittal. In consideration of the information contained in this petition as well as all supporting documentation, it is requested that approval be given to this request. The applicant is the owner or authorized representative of the owner of the property. The petitioner and the owner of the property grant employees of the Village of Mourn Prospect and their agents permission to enter on the property during reasonable hours for visual inspection of the subject property. I hereby affirm that all information provided herein and in all materials submitted in association with this application are tree and accurate to the bes~!~t of my knowledg& If applicant is no~.l~operty owner: I hereby designate the applicant to act as my agent for thc purpose of seeking the Variation(s) described in this application and the associated supporting material. Mount Prospect DelSartment of Community Development 1 O0 South Emerson Street, Mount Prospect Illinois www. mountprospect.org Phone 847.818.5328 Fax 847.818.5329 TDD 847.392.6064 9G009 SIONI~ '103d$O~d '1~ 30N301S3~ S0~0£ 0~30N¥ NO~iOO¥ A¥~AI~O O~SO~O~ GVO~ / / / / / / / / / / MINUTES OF TI-~ REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-01-03 Hearing Date: February 27, 2003 PETITIONER: AngeloTouflis 8053 Churchill Niles, IL 60714 PROPERTY ADDRESS: 1002 Meadow Lane PARCEL#: 03 -27-307-015 PUBLICATION DATE: February 12, 2003 REQUEST: Conditional Use to allow a circular driveway and Variation to install an 8' fence MEMBERS PRESENT: Arlene Juracek, Chairperson Merrill Cotten Joseph Donnelly Leo Floros Richard Rogers Matthew Sledz Keith Youngquist MEMBERS ABSENT: None STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior Planner Michael Jacobs, AICP, Deputy Director of Community Development INTERESTED PARTIES: AngeloTourlis Chairperson Arlene Juracek called the meeting to order at 7:31 p.m. Joseph Donnelly made a motion to approve the minutes of the January 23 meeting, seconded by Richard Rogers. The January meeting minutes were approved 5-0, with one abstention by Arlene Juracek and one minor change. At 8:20, after hearing another case, Ms. Juracek inti'oduced Case No. PZ-01-03, a request for Conditional Use approval for a circular driveway and a Variation to install an 8' fence. She said the driveway request would be Village Board final but the fence request is P&Z final. Judy Connolly, Senior Planner, described the request. She explained that the petitioner has requested conditional use approval to allow the construction of a new circular driveway and a variation for an 8-foot tall fence along the rear and side lot line. The subject property ~s zoned RX Single Family Residence and is bordered by single-family zoning districts and commercial zoning to the south. The subject property is located on the south side of Meadow Lane in the Wedgewood Subdivision. The Wedgewood Subdivision was developed under county regulations and does not have sidewalks or curb and gutter. Also, the street pavement width is 19-feet,'which is 9-feet less than the current code requirement. Ms. Connolly explained that the petitioner is in the process of constructing a new house. The house and other site improvements meet Village Codes. However, the proposed circular driveway requires Conditional Use approval and the 8-foot fence requires a Variation. Ms. Connolly said the proposed circular driveway measures 12-feet wide and would connect to a 'standard' 12~foot wide driveway. The standard driveway and circular driveway would cover less than 29% of the front yard. The street has a substandard pavement width and contains an unenclosed ditch and culvert drainage system. Planning & Zoning Commission PZ-01 ~03 Arlene Juracek, Chairperson Page 2 Ms. Connolly summarized the standards for Conditional Uses listed in the Zoning Ordinance and said that the Board has to find that the request meets the standards to approve a Conditional Use. She said that as with other requests for circular driveways, staff evaluated traffic patterns in addition to the neighborhood character to determine whether the circular driveway meets the standards listed in the Zoning Ordinance. In this case, the street pavement width is substandard and the proposed cimular driveway would be located less than 100-feet from Rt. 83/Elmhurst Road. She said that Staff determined that a circular driveway would help the petitioner access Meadow Lane in a safe manner. Also, the subject property has an oversized front yard and expansive Meadow Lane frontage. The circular driveway would not have an adverse impact on the character of the neighborhood or exceed the 35% front yard lot coverage guideline. Ms. Connolly said that in addition to the Conditional Use, the petitioner is seeking a variation to construct an 8-foot fence along the property lines that are adjacent to the existing commercial center. She said that the current commercial tenants include a mortgage company, an insurance company, and a rea] estate office. The commercial tenants park along the shared lot line and the petitioner would like the taller fence to screen the subject property from the commercial use. She reported that the Zoning Ordinance allows 6-foot fences to be installed between residential and non-residential uses. The petitioner is permitted by right to install a 6-foot fence and screen the commercial use without requinng a variation. Ms. Connolly reviewed the standards for a Variation listed in the Zoning Ordinance and said that the P&Z must find that the request meets these standards in order to approve the 8-foot fence. She said that although the proposed 8-foot fence would not adversely affect the single-family neighborhood character or the adjacent commercial property, the petitioner's request does not meet the standards for a hardship as defined by the Zoning Ordinance. The size and shape of the lot is similar to other lots in the Village; the petitioner ts constructing a new house adjacent to an existing commercial use and essentially creating the need for a Variation. Ms. Connolly said the proposed circular driveway meets the Conditional Use standards contained in the Zoning Ordinance. Based on these findings, Staff recommends that the Planning and Zoning Commission make a recommendation to the Village Board to approve a Conditional Use for a circular driveway for the residence at 1002 Meadow Lane, Case No. PZ-01-03 subject to the following conditions: 1.) the east driveway should be located 5-feet west of the existing manhole; and 2) install a storm sewer to connect the culverts beneath the driveways. Ms. Connolly said the proposed 8-foot fence may not have an adverse impact on the neighborhood, but the request fails to meet the standards for a hardship as defined by the Zoning Ordinance. In addition, the Petitiofier has the option of installing a 6-foot fence to screen their residence from the adjacent commercial use. Based on these findings, Staff recommends that the P&Z deny the proposed Variation to permit an 8-foot fence for the residence at 1002 Meadow Lane, Case No. PZ-01-03. The Planning and Zoning Commission's decision is final for the fence request. Ms. Juracek asked if the house had a side-loading garage and Ms. Connotly said yes. Ms. Juracek asked where 8' fences were allowed by Code. Ms. Connolly said 8-foot fences were allowed in industrial areas and in residential neighborhoods where the rear lot line is adjacent to railroad tracks. Bill Pappas of PAP Construction was sworn in to represent the petitioner. He explained that the garage was on the side of the house where most of the traffic was so it could act as a sound barrier. He said the owner is concerned with backing out of his driveway when cars are cueing up on Meadow Lane as they wait to get onto Elrnhurst Road. He said the owner did want an 8' fence, but Mr. Pappas realized that was not possible because of the zoning not being industrial. Mr. Donnelly asked ifa turnaround could be executed in the area of the driveway in front of the garage to eliminate the need to back out of the driveway. Mr. Pappas said the original plans were submitted with a turnaround at the top of the Planning & Zoning Commission PZ-01-03 Arlene Juracek, Chairperson Page 3 driveway, but this was not permitted by code and the petitioner decided to pursue a Conditional Use instead of a Variation. Ms. Juracek and Mr. Floros said they thought the position of the house and garage was understandable due to the neighboring industry. Ms. Juracek asked for questions from the audience. No one came forward and Ms. Juracek closed the public hearing at 8:48. Richard Rogers said he felt the petitioner created his own hardship by locating his garage on the side closest to Elmhurst Road and that he is not in favor of circular driveways in general because they take up too much of the front yard. He also felt they could turn around at the wide part of the driveway. Mr. Donnelly agreed and said circular driveways usually have five or six cars parked on the driveway overnight. Mr. Floros felt that development of this lot was favorable to the Village and concessions should be made to make the house more accessible. Mr. Sledz felt the homeowner should have attended the meeting to answer questions that the contractor was unable to answer, but he also agreed with Mr. Floros' assessment of the proposal. Merrill Cotten felt there was a definite hardship due to the 8' ditch at the base of the driveway. Ms. Juracek said it was necessary to prove a hardship for a Variation, but not for a Conditional Use. Mr. Donnelly and Mr. Sledz said they would like to put a condition that no cars could be parked overnight on the driveway beyond the front yard setback. Mike Jacobs, Deputy Director of Community Development, said that condition would then become an enfomement issue, necessitating nightly policing. Ms. Juracek said she would not be able to vote yes to the request with such a condition imposed, but would support imposing a restriction on parking on the circular portion of the driveway. Leo Floros moved to approve the request for a circular driveway for 1002 Meadow Lane, Case No. PZ-01-03. Merrill Cotten seconded the motion. Joseph Donnelly moved to amend the motion to prohibit overnight parking in the shaded area. Richard Rogers seconded the amended motion. Voting was conducted on the amended motion first. UPON ROLL CALL: AYES: Cotten, Donnelly, Floros, Rogers, Sledz and Juracek NAYS: Motion was approved 6-0. Voting then followed on the request for a Conditional Use for a circular driveway subject to prohibiting ovemight parking on the circular portion of the driveway. UPON ROLL CALL: AYES: Cotten, Floros, Sledz and Juracek NAYS: Donnelly, Rogers Motion was approved 4-2. Ms. Juracek said this constituted a positive recommendation to the Village Board. Richard Rogers moved to approve the request for an 8' fence for 1002 Meadow Lane, Case No. PZ-01-03. Merrill Cotten seconded the motion. lanning & Zoning Commission PZ-01-03 Arlene Juracek, Chairperson Page 4 UPON ROLL CALL: AYES: Cotten NAYS: Donnelly, Floros, Rogers, Sledz and Juracek Motion was denied 5-1. Ms. Juracek said the request for a Variation for an 8' fence was final with P&Z. At 9:35 p.m., after heating two more cases, Joe Donnelly made motion to adjourn, seconded by Richard Rogers. The motion was approved by a voice vote and the meeting was adjourned. Barbara Swiatek, Planning Secretary ju~3~ Conn~ll3/,Y3enior Planner/'4r"~/ H.\GEN\PLANNING\Planning & Zoning COMM\P&Z 2003~Minut¢$\PZ-01-03 1002 Meadow Lane doc Kad 3t7/03 ORDINANCE NO. AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 1002 MEADOW LANE WHEREAS, Angelo Tourlis (hereinafter referred to as "Petitioners") have filed a petition for a Conditional Use permit with respect to property located at 1002 Meadow Lane, (hereinafter referred to as the "Suboiect Property") and legally described as follows: Lot 8 (#1002 Meadow Lane) of Block 5 in Wedgewood Subdivision, being a part of the east half of the southwest quarter of section 27, township 42 North, Range 11 East of the Third Principal Meridian, recorded March 4, 1946 as document # 13732148, in Cook County, IL Property Index Number: 03-27-307-015 and WHEREAS, the Petitioners are requesting a Conditional Use permit to construct a circular driveway; and WHEREAS, a Public Hearing was held on the request for the Conditional Use permit being the subject of PZ-1-03 before the Planning and Zoning Commission of the Village of Mount Prospect on the 27th day of February, 2003, pursuant to proper legal th notice having been published in the Mount Prospect Journal & Topics on the 12 day of February, 2003; and WHEREAS, the Planning and Zoning Commission has submitted its findings and a positive recommendation to the President and Board of Trustees for the request being the subject of PZ-1-03; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have given consideration to the request herein and have determined that the same meets the standards of the Village and that th e granting of the proposed Conditional Use would be in the best interest of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact by the President and Board of Trustees of the Village of Mount Prospect. Page 2/2 1002 Meadow Lane SECTION TWO: The President and Board of Trustees of the Village of Mount Prospect do hereby grant a Conditional Use permit, as provided for in Section 14.203.F.7 of the Village Code, to allow the construction of a circular driveway, as shown on the Site Plan, a copy of which is attached hereto and hereby made a part hereof as Exhibit "A." SECTION THREE: That the Village Clerk is hereby authorized and directed to record a certified copy of this Ordinance with the Recorder of Deeds of Cook County. SECTION FOUR: Prior to the issuance of a building permit relative to the Conditional Use permit, the following conditions and/or written documentation shall be fulfilled: 1. The east driveway should be located 5-feet west of the existing manhole. 2. Install a storm sewer to connect the culverts beneath the driveways. 3. Overnight parking on the circular driveway is prohibited. SECTION FIVE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSEDandAPPROVEDthis day of ,2003. ATTEST: Gerald L. Farley Village President Velma W. Lowe Village Clerk H:\GEN\f les\WIN\ORDINANC'~C USE 1002 Meadow Lane c~rcu~a~ drive.doc illage of Mount prospect Community Development Department MEMORANDUM FROM: DIRECTOR OF COMMUNITY DEVELOPMENT DATE: MARCH 14, 2003 SUBJECT: PZ-02-03 - CONDITIONAL USE (CIRCULAR DRIVEWAY) 904 EDGEWOOD LANE FRANK & ANNA PANZARINO - APPLICANTS The Planning & Zoning Commission transmits their recommendation to approve Case PZ-02-03, a request for a circular driveway, as described in detail in the attached staff report. The Planning & Zoning Commission heard the request at their February 27, 2003 meeting. The subject property is located on the west side of Edgewood Lane. The petitioner demolished the previous house and is in the process of constructing a new single-family residence with related improvements and a circular driveway. The Zoning Ordinance requires Conditional Use approval for new circular driveways. The Planning & Zoning Commission discussed the large lot size, the substandard street width, and the fact that several other houses in this neighborhood have mm-around-pads or circular driveways. There was lengthy discussion regarding the circular driveway design and how vehicles would exit the garage. They noted that the amount of front yard lot coverage was slightly more than the 35% guideline used to evaluate other circular driveway requests. However, the overall site lot coverage was 12%, which is significantly less than the 35% code limitation. In addition, the P&Z noted that the existing trees, which will be preserved by the Petitioner, will screen the driveway and minimize the impact of the circular portion of the driveway. The Planning & Zoning Commission members voted 4-2 to recommend that the Village Board approve h request for a Conditional Use permit for the construction of a circular driveway at 904 Edgewood Lane, Case No. PZ-02-03. Please forward this memorandum and attachments to the Village Board for their review and consideration at their March 18, 2003 meeting. Staff will be present to answer any questions related to this matter. Village of Mount Prospect Community Development Department CASE SUMMARY - PZ- 02 -03 LOCATION: PETITIONERS: OWNERS: PARCEL #: LOT SIZE: ZONING: LAND USE: REQUEST: 904 Edgewood Lane Frank & Anna Panzarino Frank & Anna Panzarino 08-14-106-006 0.67 acres (29,000 square feet) RX Single Family Residence Single Family Residential Conditional Use - Circular Driveway LOCATION MAP sot '~ -~ ~ - 803 802 805 804 8O8 807 810 812 9OO 901 902 905 927 ~ ~ ~ 908 Village of Mount Prospect Community Development Department MEMORANDUM TO: FROM: MOUNT PROSPECT PLANNING & ZONING COMMISSION ARLENE JURACEK~ CHAIRPERSON JUDY CONNOLLY, AICP, SENIOR PLANNER DATE: HEARING DATE: SUBJECT: BACKGROUND FEBRUARY 20, 2003 FEBRUARY 27, 2003 PZ-02-03 - CONDITIONAL USE TO ALLOW A CIRCULAR DRIVE 904 EDGEWOOD LANE (PANZARINO RESIDENCE) A public hearing has been scheduled for the February 27, 2003 Planning & Zoning Commission meeting to review the application by Frank & Anna Panzarino (the "Petitioner") regarding the property located at 904 Edgewood Lane (the "Subject Property"). The Petitioner has requested Conditional Use approval to allow the construction of a new circular driveway. The P&Z hearing was properly noticed in the February 12, 2003 edition of the Journal Topics Newspaper. In addition, Staff has Completed the required written notice to property owners within 250-feet and posted a Public Hearing sign on the Subject Property. PROPERTY DESCRIPTION The petitioner demolished the previous house and is in the process of constructing a new s~ngle-family residence with related improvements. The Subject Property is located on the west side of Edgewood Lane. The Subject Property is zoned RX Single Family Residence and is bOrdered by single-family zoning districts on all sides. Similar to other requests for circular driveways, this neighborhood does not have sidewalks or curb and gutter, and the streel pavement width is 19-feet (which is 9-feet less than the currefit Code requirement). Although the neighborhood does not contain curb and gutters, the area is not drained by a ditch & culvert system, but instead uses a combined, enclosed sewer system. SUMMARY OF PROPOSAL The Petitioner is currently constructing a new house and related site improvements that meet Village Code reqmrements. However, the proposed circular driveway requires special approval. The proposed circular driveway measures 12.5-feet wide and would connect to a 'standard' driveway. The attached site plan shows that the proposed driveways, to be constructed of decorative, brick pavers, would cover 40% &the front yard. GENERAL ZONING COMPLIANCE As previously noted, the Petitioner is in the process of constructing a new single-family residence. The proposed house and related improvements will comply with Village regulations. The following table compares the Petitioner's proposal to the bulk requirements of the RX Single Family Residence district. RX Single Family District Requirements Proposed MINIMUM SETBACKS Front 40' 50' Interior 10' or 10% of lot width 10' & 10.36' Rear 25' 141.95' LOT COVERAGE 35% 12% Z-02~03 Planning & Zoning Commission Meeting February 27, 2003 Page 3 CONDITIONAL USE STANDARDS The standards for Conditional Uses are listed in Section 14.203 .F.8 of the Village Zoning Ordinance. The section contains seven specific findings that must be made in order to approve' a Conditional Use. The circular drive is listed as a Conditional Use in the parking section of the Zoning Ordinance (Sec. 14.2215.A.1). The following list is a summary of these findings: · The Conditional Use will not have a detrimental effect on the public health, safety, morals, comfort or general welfare; · The Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; · Adequate provision of utilities and drainage and design of access and egress to minimize congestion on Village streets; and · Compliance of the Conditional Use with the prowsions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. As with other requests for circular driveways, Staff evaluated traffic patterns in the neighborhood of the SubJeCt Property. In this case, the street has a substandard pavement width and the Subject Property is located close to Golf Road. Also, the residence south of the Subject Property has a circular driveway and several of the houses in the neighborhood have turning pads. The Petitioner's original submittal called for a 15-foot wide circular driveway, which resulted in 51% front yard lot coverage. However, the size was reduced to 12.5-feet, which is the minimum width the Petitioner's Engineer could arrive at and still have a safe design. Historically, Staff has used the 35% front yard coverage referenced in the Zoning Ordinance as a guideline to determine the impact of the circular driveway on the neighborhood character. In this case, the proposed 40% front yard coverage is not a concern because the overall site lot coverage is less than 12%, which is significantly less than the 35% permitted by code. Most importantly, the proposed circular driveway will be constructed of decorative materials, and the driveway will have only one curb- cut. Although two curb-cuts would reduce the amount of pavement in the front yard, a single curb-cut allows for more on-street parking, reduces the amount of pavement in the parkway (which would require less pavement restoration if the Village had to do any work in the parkway), and provides a larger planting area for parkway trees. Therefore, Staff finds that the benefits of a single curb-cut offset the 5% 'more' lot coverage in the front yard. RECOMMENDATION The proposed circular driveway meets the Conditional Use standards contained in Section 14.203.F.8 of the Zoning Ordinance. Based on these findings, Staff recommends that the Planning and Zoning Commission make a recommendation to the Village Board to approve a Conditional Use for a circular driveway for the residence at 904 Edgewood Lane, Case No. PZ-02-03. The Village Board's decision is final for this case. I concur: William J. (2ooney, AICP, Director of Community Development 'ViLI ,AGE OF MOUNT PROSPECT COMMUNITY DEVELOPMENT DEPARTMENT - Planning Division I00 S. Emerson Street Mount Prospect, Illinois 60056 Phone 847.818.5328 FAX 847.818.5329 Application for Conditional Use Approval Case Number Development Name/Address Date of Submission [Addre_~s(~s)(StreetNu,mber, Street) ,~ Sit~ ~da (Acres) - ~ Prope~ Zonin~ I Total Building Sq. Ft. (Site) Setback: Front ~ _ Rear _ ~ Side Bulldog Height Lot Coverage (%) ~ Number of Parking Spaces Adjacent L~d Uses: Side /~ 7¢. North South Tax I.D. Number East West Legal Description (attach additional sheets if necessary) Corpbraiion ' Telephone (evening) Street Ad, ess C~/?~ ( State Zi~7~ Pager , Interest in Propex~y IName Corporation Street Address City ~ ] Zip Code Developer ~ //~,,~ Address Attorney Name Address Surveyor Name Address Telephone (day) /~/? ~ ~ 7~ ~_~ Telephone (evening) Fax: Pager Telephone (day) Fax Telephone (day) Fax Telephcn~ (day) Fax Engineer Name Address Architect Name Address Telephone (day) Fax Telephone (day): Fax Landscape Architect Name Address Telephone (day): Fax Mount Prospect Depa~ tment of Community Development 100 South Emerson Street, Mount Prospect Illinois www.moumprospect.org Phone 847.818.5328 rax o-:,.~$.~a29 TDD 847.392.6064 roposed Conditional' Use (a~ listed in the zoning district) Describe in Detail the Buildings and Activities Proposed and How the Proposed Use Mee~ the Attached Standards for Conditional Use Approval (attach addk[onal sheets if necessary) - / . . . + · Hours of Ope~fion ~. Add~ess(e~) (S~eet ~ber, S~eet) ' Site Area (Acres) ~ Prope~ Zun~ Total BuHdin~ Sq. ~t. (Site) Sq. ~. ~evoted to Proposed Use Front Rear Side Side Build~gHe[~t Lot Coverage (%) ~umber of Parking Spaces , Please note that the application will not be reviewed until this petition has been fully completed and all required plans and other materials have been satisfactorily submitted to the Planning Division. Incomplete submittals will not be accepted. It is strongly suggested that the petitioner schedule an appointment with the appropriate Village staffso that materials can be reviewed for accuracy and completeness at the time of submi~al. In consideration of the information contained in this petition ~ well as all supporting documentation, it is requested that approval be given to this request~ The applicant is the o~;~er or authorized represemativ¢ of~e o,',~:er oi ~:. i;; ~P~'~'9- T.e petitioner and rAe owner of~he property grant employees of the Village of Mount Prospect and their agents permission to enter on the property during reasonable hours for visual inspection of the subject property: I hereby affirm that all information provided herein and in all materials submitted in association with this application are true and accuratefl~Xhe best of m~ knowl~oe, · ~ ' ' ' // "' Date .... 3:,- ^,,,,?., . ./.,... If applicant is not property owner: I hereby designate the applicant to act as my agent for the purpose of seeking the Variation(s) described in this application and the associated supporting material. Pr°perrY Owner '~f//~ :,q~f ~,/~,/0 Mount Prospect Depas'tment of Community Development I00 South Emerson S:reet, Mount Prospect Illinois Phone 847.818.532[ Fax 847.818.5S 2~ TDD g47.392.606z ! .! ffidavit of Ownership COUNTY OF COOK ) ) STATE OF ILLINOIS ) )<' the sole an authorized officer of the commonly described as ) , under oath, state that I am owner of the property / and that such property is owned by Subscribed and sworn to before me this 2 q day of -/.-~,,~.~ ~_ ,20 02. Mount Prospect Depa~ hnent of Community Development 1 O0 South Emerson Street, Mount Prospect Illinois www.moun~rospect.org Phone 847.818.5328 Fax 847.818.5329 TDD 847.392.6064 MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-02-03 Hearing Date: February 27, 2003 PETITIONER: Frank & Anna Panzarino 2105 W. Prendergast PROPERTY ADDRESS: 904 Edgewood Lane PARCEL #: 08-14-106-006 PUBLICATION DATE: February 12, 2003 REQUEST: Conditional Use request to allow a circular driveway MEMBERS PRESENT: Arlene Juracek, Chairperson Merrill Cotten Joseph Donnelly Leo Floros Richard Rogers Matthew Sledz MEMBERS ABSENT: Keith Youngquist STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior Planner Michael Jacobs, AICP, Deputy Director of Community Development INTERESTED PARTIES: Frank&Anna Panzarino Chairperson Arlene Juracek called the meeting to order at 7:31 p.m. Joseph Donnelly made a motion to approve the minutes of the January 23 meeting, seconded by Richard Rogers. The January meeting minutes were approved 5-0, with one abstention by Arlene Juracek and one minor change. At 8:51, after hearing two other cases, Ms. Juracek introduced Case No. PZ-02-03, a request for Conditional Use approval for a circular driveway. She said the driveway request would be Village Board final. Judy Connolly, Senior Planner, described the request. She explained that the petitioner has requested conditional use approval to allow the construction of a new circular driveway. The petitioner demolished the previous house and is in the process of constructing a new single-family residence with related improvements. The subject property is located on the west side of Edgewood Lane and is bordered by single-family zoning districts on all sides. She said that this neighborhood does not have sidewalks or curb and gutter, and the street pavement width is 19-feet, which is a substandard width. The new house and related site improvements meet Village Code requirements. However, the proposed circular driveway requires special approval. The proposed circular driveway measures 12.5-feet wide and would connect to a standard driveway. The Petitioner's site plan shows that the proposed driveway will be constructed of decorative brick pavers and would cover 40% of the front yard. Ms. Connolly read the standards for Conditional Uses listed in the Zoning Ordinance. She said that in order for the Board to approve the Conditional Use, they must find that the Conditional Use meets these standards. Ms. Connolly said staff evaluated traffic patterns in the neighborhood of the subject property and found that the street has a substandard pavement width and the subject property is located close to Golf Road. She said that the residence south of the subject property has a circular driveway and that several of the houses ~n the neighborhood have turning pads. The petitioner's original submittal called for a 15-foot wide circular driveway, which resulted in 51% front yard lot coverage. However, the width was reduced to 12.5-feet, which was the minimum width the petitioner's engineer could arrive at and still have a safe design. She said that historically staff has used the 35% front yard coverage referenced in lanning & Zoning Commission PZ-02-03 Arlene Juracek, Chairperson Page 2 the Zoning Ordinance as a guideline to determine the impact of the circular driveway on the neighborhood character. In this case, the proposed 40% front yard coverage is not a concern because .the overall site lot coverage is less than 12%, which is significantly less than the 35% permitted by code. Also, the proposed circular driveway would be constructed of decorative materials, and the driveway will have only one curb cut. She said that although having two curb cuts would reduce the amount of pavement in the front yard, a single curb-cut allows for more on-street parking, reduces the amount of pavement in the parkway, and provides a larger planting area for parkway trees. Therefore, staff finds that the benefits of a single curb-cut offset the 5% 'more' lot coverage ~n the front yard. Ms. Connolly said the proposed circular driveway meets the Conditional Use standards contained in the Zoning Ordinance. Based on these findings, staff recommends that the Planning and Zoning Commissmn make a recommendation to the Village Board to approve a Conditional Use for a circular driveway for the residence at 904 Edgewood Lane, Case No. PZ-02-03. The Village Board's decision is final for this case. Frank Panzarino, 2105 W. Prendergast, was sworn in. He said Edgewood is a dark, narrow street. He said his three children will be driving soon and would like to have a circular drive to ensure they can turn cars around on their property before entering the street. He said there would not be enough room to maneuver vehicles in front of the garage. He said they wanted a side-loading garage because he felt the design is more attractive than front-loading garages. He said they did not want to remove any of the trees on the property. Anna Panzarino, 2105 W. Prendergast, was sworn in. She said they want to remain in Mount Prospect. She said she has a difficult time backing out the car to the street. The driveway will be brick pavers and be very attractive. Commission members liked the fact that the lot was large enough to accommodate the circular driveway behind the trees on the property and would have only one curb cut. They did state their preference to allow a turnaround by the garage doors rather than the circular driveway. Ms. Juracek closed the public hearing at 9:20. Leo Floros moved to approve the request for a conditional use for a circular driveway for 904 Edgewood Lane, Case No. PZ-02-03. Merrill Cotten seconded the motion. UPON ROLL CALL: AYES: Cotten, Floros, Sledz and Juracek NAYS: Donnelly and Rogers, Motion was approved 4-2. Ms. Juracek said the circular drive request would have a positive recommendation to the Village Board, whose decision is final. At 9:35 p.m., after hearing another case, Joe Donnelly made motion to adjourn, seconded by Merrill Cotten. The motion was approved by a voice vote and the meeting was adjourned. Barbara Swiatek, Planning Secretary ~ c.~c~ C~nr/o~, CS e~ior~Pia~m~r f Kad 3/7/03 ORDINANCE NO. AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 904 EDGEWOOD LANE WHEREAS, Frank and Anna Panzarino (hereinafter referred to as "Petitibners") have filed a petition for a Conditional Use permit with respect to property located at 904 Edgewood Lane, (hereinafter referred to as the "Subject Property") and legally described as follows: Lot 14 in Busse County Estates, being a subdivision of the west 25.00 acres of that part of the west half of the northwest quarter of Section 14, Township 41 North, Range 11, East of the Third Principal Meridian, lying north of Seegers Road, according to the plat thereof registrar of titles On December 6, 1939 as dOcument Cf 841391, in Cook County, Illinois. Property Index Number: 08-14o106-006 and WHEREAS, the Petitioners are requesting a Conditional Use permit to construct a circular driveway; and WHEREAS, a Public Hearing was held on the request for the Conditional Use permit being the subject of PZ-2-03 before the Planning and Zoning Commission of the Village of Mount Prospect on the 27th day of February, 2003, pursuant to proper lega notice having been published in the Mount Prospect Journal & Topics on the 12th day of February, 2003; and WHEREAS, the Planning and Zoning Commission has submitted its findings and a positive recommendation to the President and Board of Trustees for the request being the subject of PZ-2-03; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have given consideration to the request herein and have determined that the same meets the standards of the Village and that the granting of the proposed Con d itional Use would be in the best interest of the Village. Page 2/2 904 Edgewood Lane NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact Dy the President and Board of Trustees of the Village of Mount Prospect. SECTION TWO: The President and Board of Trustees of the Village of Mount Prospect do hereby grant a Conditional Use permit, as provided for in Section 14.203.F.7 of the Village Code, to allow the construction of a circular driveway, as shown on the Site Plan, a copy of which is attached hereto and hereby made a part hereof as Exhibit "A." SECTION THREE: That the Village Clerk is hereby authorized and directed to record a certified copy of this Ordinance with the Recorder of Deeds of Cook County. SECTION FOUR: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley Village President Velma W. Lowe Village Clerk H'\GEN\fl[e$\WIN~ORDINANC\C tJSE 904 Edgewooa lane c~rcular onve.~oc illage of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF COMMUNITY DEVELOPMENT MARCH 14, 2003 PZ-03-03 - TEXT AMENDMENT OUTDOOR DINING REGULATIONS The Planning & Zoning Commission transmits their recommendation for a text amendment to the Zoning Ordinance, Case PZ-03-03, to modify sections of the Village Code pertaining to outdoor dining, as described in detail in the attached staff report. The Planning & Zoning Commission heard the request at their February 27, 2003 meeting. The Planning & Zoning Commission noted that the Village's existing regulations are included in two separate sections of the Village Code and contain some conflicting restrictions. The proposed text amendments would consolidate the existing restrictions into a single code section while also eliminating the existing conflicts. The P&Z discussed that the majority of the proposed amendments are general "housekeeping" issues and that the only substantive change was with regards to the hours of operation for outdoor dining areas. To address this issue, each application would be reviewed on a case-by-case basis to ensure that the proposed hours of operation would be compatible with surrounding uses and that in no case would the outdoor dining area be utilized earlier than 6:00 A.M. or later than 11:00 P.M. Following their discussion, the Planning & Zoning Commission voted 6-0 to approve the proposed Outdoor Dining text amendment as detailed in the staff report, with the following additions/modifications: 1) 2) To help clarify the permitted hours of operation, the Planning & Zoning Commission suggested the following language: The Village Manager, or his designee, shall review each outdoor dining application to ensure that the proposed hours of operation will be compatible with surrounding uses. In no event, shall the outdoor dining area be open earlier than six o'clock (6:00) A.M. or later than eleven o'clock (11:00) P.M. The following restriction should be included in the regulations for outdoor dining areas on public property: In order to prevent the restaurant space from encroaching in front of another merchant's establishment, the boundaries of the outdoor dining area shall not extend laterally beyond the frontage of the primary establishment that the outdoor dining area is associated with. Please forward this memorandum and attachments to the Village Board for their review and consideration at their March 18, 2003 meeting. Staff will be present to answer any questions related to this matter. H;\GEN \PLANNrNG~ lan nlng & Zoning COMM\P&Z 2003~MEJ Memos\?Z-03-03 ~1 (text amendment - outdoor dining).doc Village of Mount prospect Community Development Department MEMORANDUM TO: MOUNT PROSPECT PLANNING & ZONING COMMISSION ARLENE JURACEK, CHAIRPERSON FROM: MICHAEL W. JACOBS, DEPUTY DIRECTOR DATE: FEBRUARY 21, 2003 HEARING DATE: FEBRUARY 27, 2003 SUBJECT: PZ-03-03: TEXT AMENDMENTS (OUTDOOR DINING) VILLAGE OF MOUNT PROSPECT BACKGROUND A public hearing has been scheduled for the February 27, 2003 Planning & Zoning Commission meeting to review the application by the Village of Mount Prospect (the "Petitioner") regarding proposed amendments to the Village's existing outdoor dining regulations (Sections 9.115 and 14.311 of the Village Code). The P&Z hearing was properly noticed in the February 12, 2003 edition of the Journal Topics Newspaper. As you may be aware, the Village of Mount Prospect has current regulations regarding outdoor dining areas (both on public and private property). The Village's existing regulations are included in two separate sections of the Village Code and contain some conflicting restrictions with regards to issues such as hours of operation and design/operation requirements. To address this issue, Staff is proposing a text amendment that would consolidate the existing restrictions into a single code section while also eliminating any existing conflicts. Given that the summer will be here soon, it is hoped that these proposed amendments can be adopted prior this year's outdoor dining season. SUMMARY OF PROPOSAL As noted previously, the Village's existing outdoor dining regulations are contained within two different sections of the Village Code: Se. ction 9.115 ~ Commercial Use of Sidewalk Space, Special Permit; and Section 14.311 - Outdoor Sales and Storage (see attached excerpt from the Village Code). To eliminate both the redundancy and the conflicts within the Village Code, Staff suggests that Section 9.115 be deleted in its entirety and that some of the existing elements in that section be consolidated with those currently contained in Section 14.311. To accomplish this, Staff suggests that Section 14.311 be amended to include the following outdoor dining requirements and restrictions (the proposed modifications are indicated as ~ and additions). 14.311 Outdoor Sales and Storage: B. O',:tgidc Outdoor dining areas shall be permitted on the same zoning lot as and in conjunction with an established restaurant in the B-3, B-4, or B-5 district, subject to the following requirements: 1. The following criteria shall apply to all outdoor eating areas located on the same zoning lot as the established restaurant: a. An application for the outz!~c outdoor dining area must be submitted to the department of community development. The department will conduct an administrative review of the application and the Director PZ-03-03 Planning & Zoning Commission meeting February 27, 2003 Page 2 will either approve or deny the application within thirty (30) days from receipt. The application shall contain, at a minimum, the following information: (1) A p!et site plan showing location of the outside outdoor dining area; (2) Plans and cut sheets demonstrating the type of barricades, landscaping and other features that will be utilized to define the cuts:,de outdoor dining area and enhance the aesthetic appeal of the area; (3) Distances of the outdoor dining area to all property lines; (4) Proposed hours of operation; (5) The clear width of all walkways and sidewalks adjacent to the outside outdoor dining area; (6) Photographs or other documentation showing the construction and appearance of all furniture to be used in the ....... outdoor dining area, including materials and colors, and wind pressure :nfcnmat:cn; (7) Provisions for refuse disposal for the outside outdoor dining area. b. Approved permits for cuts;,de outdoor dining areas shall be effective for a period of one year from the date of approval. c. Permits will be subject to an annual review and may be revoked by the village at any time on fourteen (14) days' notice. d. All outdoor furnishings shall be constructed in such a manner to allow for their easy removal during winter months and/or if required by the village. e. All outdoor furniture and appurtenances shall be designed to withstand a wind pressure of no less than thirty (3 0) pounds per square inch minimum. f. Colors and materials of outdoor furniture and other appurtenances shall be selected to be harmonious with the principal structure and adjacent structures. ~,,+a~, c,,_: ...... ,~ ^~ ................ ~,^,.~,~ ~ .......... m c, v ........ discouraged. g. The. sale and consumption of alcoholic beverages in the ou-mide outdoor dining areas shall be subject to all requirements of chapter 13 of this code. h. The proprietor shall provide adequate facilities for refuse disposal, as determined by the environmental health division. i. The outdoor dining area shall not be detrimental to the health, safety, or welfare of nearby residents or persons working or shopping in the vicinity. j. @utzhte Outdoor dining areas shall be exempt from applicable parking requirements. However, if the outdoor dining area creates an overflow parking problem onto adjacent public streets, provisions must be made for off-site parking on nearby nonresidential properties. k. Advertising or promotional features in a permitted ou4sid~ outdoor dining area shall be limited to umbrellas or canopies, and shall be limited to no more than fifteen percent (15%) of the surface area of a canopy or umbrella. I. ©uts~.~c Outdoor dining areas shall meet all applicable village and state health requirements. PZ-03-03 Planning & Zoning Commission meeting February 27, 2003 Page 3 m. No music or other noises generated by the operation of the outdoor dining areas shall be audible to adjacent properties. n. The Village Manager, or his designee, shall review each outdoor dining application to ensure that the proposed hours of operation will be compatible with surrounding uses. In no event, shall the outdoor dining area have hours that extend beyond six o'clock (6:00) A.M. to eleven o'clock (11:00) P.M. 2. Outdoor dining areas shall be permitted on public property, subject to the following criteria: a. All regulations stipulated in subsection B 1 of this section. b. The use of public sidewalk space for restaurant tables shall only be permitted incidental to the operation of a restaurant on private contiguous property. c. The applicant shall submit a statement indicating that the sidewalk area will be maintained in a clean and safe condition; the required open portion of the sidewalk will be kept free from any obstructions or encroachments pertaining to the restaurant use; and, the proposed outdoor dining area will comply with all conditions of this section of the code. d. In no event shall the operation of the outdoor eating dining area reduce the open portion of the sidewalk to less than five feet (5') in width. e. Outdoor furniture and other appurtenances shall be constructed of durable materials, such as wrought iron. ~ f. The applicant shall furnish the village with evidence of general liability insurance and dramshop insurance, including the village as a named insured and insuring the village against any liability resulting from the uses permitted by the adopted ordinance. Minimum coverage shall be for general liability insurance and for dramshop insurance and shall be as set forth in appendix A, division I of this code, and shall have no less than an "A" rating by the most recent AM best insurance rating guide. g. g. The operator of the outdoor dining area shall be responsible for any damage to public property and must restore the public sidewalk to its original state once the operation of the dining area ceases. The majority of the proposed amendments outlined above consist of general "housekeeping" issues and incorporating some requirements that currently exist in Section 9.115 of the Village Code. The only substantive change is in regards to the hours of operation. The Village's existing regulations for the hours of operation for an outdoor dining area contain several conflicts. In addition, the current regulations do not allow an outdoor dining area to open before 11:00 A.M. Staff believes this late morning start time does not meet the needs of some existing businesses (such as Starbucks, Caribou Coffee and Comer Bakery). To address this issue we are proposing that Staff review each application on a case by case basis to ensure that the proposed hours of operation will be compatible with surrounding uses (in no case, however, shall the hours extend beyond 6:00 A.M. and I 1:00 P.M.). Z-03-03 Planning & Zoning Commission meeting February 27, 2003 Page 4 STANDARDS FOR TEXT AMENDMENTS Section 14.203.D.8.b lists standards for the P&Z to consider for text amendments to the Zoning Code. The standards relate to: · The general applicability of the amendment to the community, rather than an individual parcel; · Consistency of the amendment with objectives of the Zoning Code and Comprehensive Plan; · The degree to which the amendment would create non-conformity; · The degree to which the amendment would make the Zoning Code more permissive; and · Consistency of the amendment with Village policy as established by previous rulings. The proposal to amend the Village's existing outdoor dining regulations would be applicable on a community- wide basis and would be consistent with the Village's previous requirements. RECOMMENDATION The proposed text amendment meets the standards contained in Section 14.203.D.8.b of the Zoning Ordinance. Based on these findings, Staff recommends that the Planning & Zoning Commission make a recommendation to the Village Board to approve the text amendments as outlined above for case PZ-03-03. The Village Board's decision is final for this case. I concur: William J/Cooney, AICP, Directc~ of Community Development Existing Section 9.115 - Commercial Use of Sidewalk Space, Special Permit TO BE DELETED IN ITS ENTIRETY 9.113 1. Burning Bush Lane; 2. Council Trail; 3. Elmhurst Avenue from Central to Kensington Roads; 4. Emerson Street from Golf to Cen- tral Roads; 5. Gregory Street from Waterman ~, Avenue to Rand Road; 6. Highland Street from Forest Avenue to Rand Road; 7. Lincoln Street from Meier Road to EImhurst Avenue; 8. Linneman-Church Road; 9. Lonnquist Boulevard; 10. Meier Road; ' 11. Prospect Avenue from Central Road to Mount Prospect Road; 12. See-Gwun Avenue from Golf Road to Lincoln Street; 13. Seminole Lane from River Road to Wolf Road; 14. We-Go Trail from Lincoln Street to Cent[al Road; 15. Westgate Road; 16. Wheeling Road; and 17. William Street from Golf Road to J Prospect Avenue. (Ord. 2439, J 7-17-1973) 9.115 9.114: PENALTY': Any person violating any provision of this article shall be fined an amount set forth in appendix A, division I11 of this code, for each offense; and a separate offense shall be deemed committed on each day during or on which a violation occurs or continues. (Ord. 5189, 5-15-2001) 9.115: COMMERCIAL USE OF SIDE- ~ WALK SPA.CE, SPECIAL PER- MIT: The director of public works is autho- rized herein to issue a special permit for the use of public sidewalk space for restaurant tables subject to the following conditions: Ao The use of public sidewalk space for restaurant tables shall only be permit- ted incidental to the operation of a restaurant on private contiguous prop- erty, and shall be limited to a period of time between eleven o'clock (11:00) A.M. and seven o'clock (7:00) P.M. on any'day of the week including Sunday. Under no circumstances shall the use of any sidewalk for restaurant purpos- es reduce the portion of the sidewalk left open for pedestrian travel to less than four feet (4'). Further, in order to prevent the restaurant space from encroaching in front of another merchant's establishment, the bound- aries of the outdoor space shall not extend laterally beyond the sidewalls of the interior space at the point where the sidewalls meet the side- walk. Co Applications for the special permit provided for herein shall be submitted to and first reviewed by the director of public works who shall in turn submit the same to the director of public health for review and a report that all November 2001 Village of Mount Prospect 9.115 9.115 present restaurant operations of the applicant are in accordance with appli- cable village food service rules and regulations. Applications for the special permit provided for herein shall contain a statement by the applicant, under oath, that the applicant shall maintain the sidewalk area in a clean and safe condition; shall keep the required open portion of the sidewalk free from any obstructions or encroachments pertaining to restaurant use; and shall comply with all of the conditions of this section. Applicants holding a valid liquor li- cense shall be allowed to dispense alcoholic beverages within the restau- rant area contained in this special permit pursuant to the conditions and restrictions of the applicant's liquor license, and subject to the following additional restrictions: 1. Only beer and wine shall be served within the sidewalk area covered by this special permit. 2. Alcoholic beverages shall be served in plastic or other nonbreakable con- tainers other than g~ass. 3. Alcoholic beverages shall be con- sumed at the restaurant tables provid- ed within this special permit area and no such beverage or container shall be removed or carried away from the table where it is served. 4. All other provisions of this code pertaining to the sale and consump- tion of alcoholic beverages including closing hours shall remain applicable and shall be in full force and effect with respect to the sale and serving of beer and wine pursuant to this special permit. The applicant shall furnish to the vil- lage evidence of public liability insur- ance, naming the village as an addi- tional party insured1 and insuring the applicant and the village against any liability resulting from the commercial use permitted pursuant to this section. Liability insurance coverage shall be in an amount set forth in appendix A, divisions I and II of this code, per occurrence. All tables, chairs and other furniture and equipment shall be removed daily by the applicant from the public side- walk area during periods of time when the permitted restaurant use is not in operation. All food shall be served on plastic or other nonoreakable and disposable plates and utensils. An annual permit fee shall be charged for such special permit and shall be in an amount which is the sum set forth in appendix A, divisions I and II of this code, plus an amount set forth in appendix A, divisions I and II of this code per square foot of sidewalk space used. The permit issued herein shall be in effect for a period of one year, but may be revoked at any time for any reason by the director of public works or by the village manager upon the giving of two (2) days' notice to the applicant at his business address. In the event of such revocation, a pro rata refund shall be made to the appli- cant of that portion of the unused Village of Mount Prospect November 2001 9.115 9.117 annual permit fee. (Ord. 3236, 7-6-1982; amd. Ord. 4320, 6-4-1991; Ord. 4422, 4-21-1992; Ord. 5189, 5-15-2001) 9.116: ASSUMPTION OF RISK: Any berming or any planting or keep- ing of evergreen trees or shrubs, or objects on public property, a right of way or ease- ment is done at the risk of the homeowner. The village shall not be responsible for the replacement of any planting or berm or repair of any object of any kind or nature maintained by any person or private proper- ty owner within a public right of way or easement. Additionally, by the act of berming, planting or keeping of evergreen trees or shrubs or placement of any object on public property the person so doing covenants and impliedly consents to defend and hold the village harmless against any claims by any party for damages or injury that allegedly resulted from the evergreen trees, shrubs, berms or objects. (Ord. 4492, 12-1-1992) 9.117: EXISTING OBSTRUCTIONS WITHIN SIGHT TRIANGLES; VIOLATIONS; HEARINGS: All future berming, planting of evergreens or shrubs or placement of any objects on public prop- erty along a street is prohibited, except as authorized elsewhere in this code. It is recognized, however, that certain existing plantings and berms may be retained on public property. The following regulations shall apply to those existing obstructions which remain: Within a sight triangle, the area from three feet (3') to six feet (6') above the top of the curb, or edge of the pavement on a street with no curbs, shall be kept free and clear of any obstruction. A single stemmed tree shall be considered to be an obstruction only if its trunk, as measured six inches (6") above the ground exceeds three inches (3") in diameter and the lowest growth from its branches is lower than six feet (6') above the top of the curb or edge of the pave- ment. An obstruction within a sight triangle that is identified by village staff or a resident as being unsafe shall be inspected by the engineering division according to the stan- dards in the preceding paragraph of this section. If the engineering division deter- mines that the planting or berm constitutes a sight obstruction, a written order to prune or remove the obstruction shall be served on the property owner by regular mail. If the obstruction is not eliminated or an appeal filed within thirty (30) days of such notice, the village reserves the right to cause such obstruction to be pruned, modified or re- moved and to bill the owner for the cost of the work. A property owner may appeal the order to prune or remove by filing with the engineer- ing division a written request for review by the village safety commission. The request for review must be filed within thirty (30) days of mailing of the order. The decision of the safety commission shall be binding unless appealed to the president and board of trustees of the village by filing a written notice of appeal with the village manager within fourteen (14) days of the safety commission's decision. In any hearing before the safety commis- sion or review by the president and board of trustees, it shall be the burden of the person desiring to keep the planting, berm or object to prove by clear and convincing evidence that such does not constitute a sight obstruction. November 2001 Village of Mount Prospect Existing Section 14.311 - Outdoor Sales and Storgae TO BE AMENDED 14.308 14.311 b. Group community residence with nine (9) to fifteen (15) unrelated per- sons with disabilities, where the oper- ator is licensed or certified by appro- priate agency. Such residence shall be located no closer than one thou- sand feet (1,000') from another group community residence. 2 Conditional Uses: a. Group community residence, where the operator is licensed or certified 0y appropriate agency, and where residence is not located one thousand feet (1,000') from another group community residence. (Ord. 4590, 9-21-1993; Ord. 5034, 7-20-1999) 14.309: TEM?ORAR¥ USES: Temporary buildings or structures may be allowed subject to the following regulations: Temporary trailers or facilities for approved construction projects are permitted subject to the standards of the building code. Such facilities shall be located to conform to the applica- ble setback requirements of the Zon- lng Ordinance. The facilities shall be removed upon completion of the con- struction project. Temporary trailers used as class- room's or similar uses that are ancil- lary to an existing school use are permitted for up to one year. Such facilities shall be located to conform to the applicable setback requirements of the Zoning Ordinance. Special promotions such as tent sales or outdoor meetings are permitted for a period of one week. No more than three (3) such promotions' shall be allowed in a calendar year. Any tent, bleachers or other installations used in conjunction with the promotion shall meet the applicable setback of the Zoning Ordinance. Any signage or displays used with a special promotion shall meet the provisions of the Sign Ordinance. (Ord. 4590, 9-21-1993; Ord. 5034, 7-20-1999) 14.310: STANDARDS FOR THE R-3 AND R-4 ZONING DISTRICTS: (Rep. by Ord. 5034, 7-20-1999) 14.311' OUTDOOR SALES AND STOR- ~ AGE: The outside sale and service of sea- sonal merchandise at retail shall be permitted only under the following terms, conditions, restrictions and regulations in the commercial districts of this Chapter: 1. Outdoor sales and storage shall only be allowed as an accessory use to the principal use of the property. However, outdoor Christmas tree sales shall be permitted with written approval of the property owner. 2. Outdoor sales and storage items at retail shall be restricted to sales of seasonal merchandise during the time of the year when such items are nor- mally used. 3. When merchandise is stored or displayed on pedestrian walkways, a minimum width of five feet (5') must be maintained free and clear of any storage, display or sales. May 2000 Village of Mount Prospect 14.311 14.311 4. All outdoor sales and storage shall be restricted to private property, and no sales and storage shall be permit- ted on publicly owned property, except sidewalk sales in the central business district. 5. Outdoor sales and storage of mer- chandise in parking areas shall be approved by the director of community development. 6. All merchandise shall be kept in a neat, safe, sanitary and orderly fash- ion, free from garbage, rubbish and other debris. 7. There shall be no temporary or permanent storage of inventory in trailers. Outside dining areas shall be permit- ted on the same zoning lot as and in conjunction with an established res- taurant in the B-3, B-4, or B-5 district, subject to the following requirements: 1. The following criteria shall apply to all outdoor eating areas located on the same zoning lot as the established restaurant: a. An application for the outside dining area must be submitted to the department of community develop- ment, The department will conduct an administrative review of the applica- tion and the director will either ap- prove or deny the application within thirty (30) days from receipt. The application shall contain, at a mini- mum, the following information: (1) A plot plan showing location of the outside dining area; (2) Plans and cut sheets demon- strating the type of barricades, landscaping and other features that will be utilized to define the outside dining area and enhance the aesthetic appeal of the area; (3) Distances to all property lines; (4) Proposed hours of operation; (5) The clear width of all walk- ways and sidewalks adjacent to the outside dining area; (6) Photographs or other docu- mentation showing the construc- tion and appearance of all furm- ture to be used in the outside dining area, including materials, colors, and wind pressure infor- mation; (7) Provisions for refuse disposal for the outside dining area. b. Approved permits for outside dining areas shall be effective for a period of one year from the date of approval. c. Permits will be subject to an annual review and may be revoked by the village at any time on fourteen (14) days' notice. d. All outdoor furnishings shall be constructed in such a manner to allow for their easy removal during winter months and/or if required by the vil- lage. e. All outdoor furniture and appurte- nances shall be designed to withstand Village of Mount Prospect November 2001 14.311 14.311 a wind pressure of no less than thirty (30) pounds per square inch minimum. f. Colors and materials of outdoor furniture and other appurtenances shall be selected to be harmonious with the principal structure and adja- cent structures. Outdoor furniture and other appurtenances should be con- structed of durable materials, such as wrought iron. Use of lightweight mate- rials, such as tubular aluminum or plastic is discouraged. g. The sale and consumption of alcoholic beverages in the outside dining areas shall be subject to all requirements of chapter 13 of this code. h. The proprietor shall provide ade- quate facilities for refuse disposal, as determined by the environmental health division. i. The outdoor dining area shall not be detrimental to the health, safety, or welfare of nearby residents or persons working or shopping in the vicinity. j. Outside dining areas shall be exempt from applicable parking re- quirements. However, if the outdoor dining area creates an overflow park- ing problem onto adjacent public stree, ts, provisions must be made for off-site parking on nearby nonresiden- tial properties. k. Advertising or promotional fea- tures in a permitted outside dining area shall be limited to umbrellas or canopies, and shall be limited to no more than fifteen percent (15%) of the surface area of a canopy or umbrella. I. Outside dining areas shall meet all applicable village and state health requirements. m. No music or other noises gener- ated by the operation of the outdoor dining areas shall be audible to adja- cent properties. 2. Outdoor dining areas shall be per- mitted on public property, subject to the following criteria: a. All regulations stipulated in sub- section B1 of this section. b. The use of public sidewalk space for restaurant tables shall only be permitted incidental to the operation of a restaurant on private contiguous property. c. The use shall be limited to a period of time between eleven o'clock (11:00) A.M. and nine o'clock (9:00) P.M. on Sunday through Thursday and eleven o'clock (11:00) A.M. and elev- en o'clock (11:00) P.M. on Friday and Saturday. d. In no event shall the operation of the outdoor eating area reduce the open portion of the sidewalk to less than five feet (5') in width. e. The applicant shall 'furnish the village with evidence of general liabili- ty insurance and dramshop insurance, including the village as a named in- sured and insuring the village against any liability resulting from the uses permitted by the adopted ordinance. Minimum coverage shall be for gener- al liability insurance and for dramshop insurance and shall be as set forth in appendix A, division I of this code, November 2001 Village of Mount Prospect 14.311 14.312 14.312: UNITS: A. and shall have no less than an "A" rating by the most recent AM best insurance rating guide. f. The operator of the outdoor din- lng area shall be responsible for any damage to public property and must restore the public sidewalk to its origi- nal state once the operation of the dining area ceases. (Ord. 4590, 9-21-1993; amd. Ord. 5148, 10-17-2000; Ord, 5189, 5-15-2001) ELIMINATION OF UNPERMIT- TED SECOND HOUSEKEEPING Prohibited Acts: No person shall: 1. Enter into any lease or rental agreement of any kind or nature or otherwise maintain or permit for living purposes the use of an unpermitted second housekeeping unit that was not already in existence on December 6, 1994 and under lease or rental at some point in the six (6) months prior to that date. 2. Establish, install or construct an unpermitted second housekeeping unit within the corporate boundaries of the village after December 6, 1994. 3. Su. bsequent to January 1, 2000, enter into any lease or rental agree- ment of any kind or otherwise main- tain or permit the use, for living pur- poses, of an unpermitted second housekeeping unit that was estab- lished after May 2, 1994. 4. Establish a second utility hookup or separate utility meter of any kind for Bo any unpermitted second housekeeping unit after December 6, 1994. 5. Rent or lease, with or without a written agreement, for any period of time whatsoever between December 6 1994, and January 1, 2000, an unpermitted second housekeeping unit in the village without registering with the village as set forth in subsection C of this section. Time Periods; Amortization Period: Any unpermitted second housekeep- ing unit established subsequent to December 6, 1994, shall be illegal, and subject to abatement and other penalties. Any unpermitted second housekeeping unit in existence on December 6, 1994, may continue in existence until January 1, 2000, in strict accordance with the terms of this section. As of January 1, 2000, all such units, regardless of when estab- lished, shall become illegal and sub- ject to abatement and other penalties. The period of time between December 6, 1994, and January 1, 2000, shall be known as the "amortization period". Registration: Each and every unper- mitted second housekeeping unit in the village during the amortization period shall be registered with the village clerk no later than December 31, 1995, on a form available from the village clerk. This registration shall state the name and address of the legal and beneficial owner(s) and the address of the premises. Relief From Amortization Period: If an owner of a home containing an unper- mitted second housekeeping unit has within the ten (10) years immediately prior to the adoption of this section, Village of Mount Prospect November 2001 MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-03-03 Hearing Date: February 27, 2003 PETITIONER: Village of Mount Prospect 100 S. Emerson Street PUBLICATION DATE: February l2,2003 REQUEST: Text Amendment (Outdoor Dining) MEMBERS PRESENT: Arlene Juracek, Chairperson Merrill Cotten Joseph Donnelly Leo Floros Richard Rogers Matthew Sledz MEMBERS ABSENT: Keith Youngquist STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior Planner Michael Jacobs, AICP, Deputy Director of Community Development INTERESTED PARTIES: Chairperson Arlene Juracek called the meeting to order at 7:31 p.m. Joseph Donnelly made a motion to approve the m~nutes of the January 23 meeting, seconded by Richard Rogers, The January meeting minutes were approved 5-0, with one abstention by Arlene Juracek and one m~nor change. At 9:20, after hearing three cases, Ms. Juracek introduced Case No. PZ-03-03, a request for Text Amendments to the Village Code, and said the case would be Village Board final. Judy Connolly, Senior Planner, described the requested Text Amendment. She explained that the Village of Mount Prospect has current regulations regarding outdoor dining areas on both public and private property. The Village's extsting regulations are included in two separate sections of the Village Code and contain some conflicting restrictions with regards to issues such as hours of operation and design/operation requirements. She said that the proposed text amendment would consolidate outdoor dining regulations to one section and eliminate any conflicting information. Ms. Connolly said that the Village's existing outdoor dining regulations are contained in two different sections of the Village Code: Section 9.115 - Commercial Use of Sidewalk Space, Special Permit; and Section 14.311 - Outdoor Sales and Storage. She said that staff proposes deleting Section 9.115 in its entirety and that some of these regulations be included with regulations currently listed in Section 14.311, which would eliminate redundancy and conflicts within the Village Code. The staff report lists specific changes to the code, but the majority of the proposed amendments are general "housekeeping" issues with the only substantive change to the hours of operation. Each application would be reviewed on a case-by-case basis te ensure that the proposed hours of operation will be compatible with surrounding uses. In no case, however, shall the hours start before 6:00 A.M. or go past 11:00 P.M. Ms. Connolly said that staff recommends that the Planning & Zoning Commission make a recommendation to the Village Board to approve the text amendments as outlined in the staff report for case PZ-03-03. She said that the Village Board's decision is final for this case. Ms. Juracek asked about Section 9.115, which would be deleted, and would those items be handled elsewhere in the code. She specifically cited 9.115.b, reading "tables and chairs could not be on the sidewalk beyond the business borders"; 9.115.e, "beer & wine must be in plastic or non-breakable containers"; 9.115.g, "tables.and chairs must be lanning & Zoning Commission PZ-03-03 Arlene Juracek, Chairperson Page 2 removed every night". Mike Jacobs, Deputy Director of Community Development said, with regard to removing furniture on a daily basis, businesses like The Corner Bakery use wrought iron furniture and it is left out at night without problems. For a business using plastic furniture that could be blowing around, they would be required to remove their furniture daily. As to limitations to keeping furniture in the borders of the establishment, Mr. Jacobs said that was a good point and staff would ensure that requirement remained. Any questions regarding liquor would need to comply with Section 13, Liquor Licenses, and liquor would not need to be served in plastic. Mr. Rogers said this requested amendment seemed to be a combination of the more liberal portions of the old sections, which he could understand, given the new types of business in the Village. Mr. Jacobs also said licenses could be revoked for violations within 14 days and would be renewed on an annual basis to ensure control over these matters. Mr. Cotten asked that the language regarding hours be changed so it is clear that 6 a.m. is the earliesf start time for outdoor dining; staffagreed. Ms. Juracek closed the public hearing at. 9:34 p.m. Richard Rogers moved to recommend approval to the Village Board of the Text Amendment to the Zoning Ordinance, Case No. PZ-03-03, with two conditions 1) clarify the hours of operation and 2) include sidewalk limits text from Cbapter 9. Joseph Donnelly seconded the motion. UPON ROLL CALL: AYES: Cotten, Donnelly, Floros, Rogers, Sledz and Juracek NAYS: None Motion was approved 6-0. At 9:35 p.m. Joe Donnelly made motion to adjourn, seconded by Merrill Cot-ten. The motion was approved by a voice vote and the meeting was adjourned. Barbara Swiatek, Planning Secretary y ~.onnol,i~/,~ Senior Planner ,~"-J/ga H:\GEN~PLANN1NG\Planning & Zoning COMM\P&Z 2003WlinuleshnZ-03-03 Text Amend Outdoor Dining.doc BcJmj kad 3/10/03 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 14 (ZONING) OF THE MOUNT PROSPECT VILLAGE CODE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Section 9.115 entitled "COMMERCIAL USE OF SIDEWALK SPACE, SPECIAL PERMIT" of Chapter 9 of the Village Code, as amended, be deleted in its entirety. SECTION TWO: That Subsection B of Section 14.311 entitled "OUTDOOR SALES AND STORAGE" is hereby deleted and re placed with a new Subsection B to be and read as follows: 14.311 Outdoor Sales and Storage: B. ~ Outdoor dining areas shall be permitted on the same zoning lot as and in conjunction with an established restaurant in the B-3, B-4, or B-5 district, subject to the following requirements: 1. The following criteria shall apply to all outdoor ...... ~ al,rang areas located on the same zoning lot as the established restaurant: a. An application for the eutside outdoor dining area permit must be submitted to the department of community development. The department will conduct an administrative review of the application and the Director will either approve or deny the application within thirty (30) days from receipt. The application shall contain, at a minimum, the following information: (1) A plot site plan showing location of the outside outdoor dining area; (2) Plans and cut sheets demonstrating the type of barricades, landscaping and other features that will be utilized to define the o'.-'tside outdoor dining area and enhance the aesthetic appeal of the area; (3) Distances of the outdoor dining area to all property lines; (4) Proposed hours of operation; (51 The clear width of all walkways and sidewalks adjacent to the c'Jtcldc outdoor dining area; (6) Photographs or other documentation showing the construction and appearance of all furniture and appurtenances to be used in the eutside outdoor dining area, including materials and colors -~"',~ ,.,;"'~ -'"-'"-', ,-'- ;-'~-'-"-"+~"'"' and (7) Provisions for refuse disposal for the cuts!de outdoor dining area. b. Approved permits for ....... outdoor dIning areas shall be effective for a period of one year from the date of approval. c. Permits -,;"..,,, ~ ~' .... ~.~.~';""* *.~ ......... _,, ~,,,,~,', ~.,~..; ...... .,,~'~ may be revoked by the Village Manager at any time on fourteen (14) days' notice for failure to comply with the regulations set forth in this section. d. All outdoor ¢ .... ~o~';""~ ' ............ u~ furmture an appurtenances shall be constructed in such a manner as to allow for their easy removal during winter months and/or if otherwise required by the village. e. All outdoor furniture and appurtenances shall be designed to withstand a minimum wind pressure of not less than thirty (30)pounds per square inch ~';";~", f. Colors and materials of outdoor furniture and cthcr appurtenances shall be seleeteeLte-be harmonious with the principal~., ~* .... ~.~,* .... ~ and adjacent structures, ~,~ ~,*'~-"--.~, ~,~, ...., ,,.~,~ ...... ~ ~, ,~'~ ~.,"*~"--,~, u,.~.,,.,,.;,.~,, ,.~.,,~,.;.,, ..... ~, ... ,, ,~.,,~. o,, ,~.i .... cr plastic i. ,~; ......... ,4 g. The sale and consumption of alcoholic beverages in the eutsk~ outdoor dining areas shall be subject to all requirements of chapter 13 of this code, h. The proprietor shall provide adequate facilities for refuse disposal, as determined by the environmental health division. i. The outdoor dining area shall not be detrimental to the health, safety, or welfare of nearby residents or persons working or shopping n the vicinity. j. ~ Outdoor dining areas shall be exempt from applicable parking requirements. However,-i~ in the event that the outdoor dining area creates an overflow parking problem onto adjacent public streets, the permittee must make provisions must-Jae-ma~e for off-site parking on nearby nonresidential properties. k. Advertising or promotional features in a permitted outs!dc outdoor dining area shall be limited to umbrellas or canopies, and shall be limited to no more than fifteen percent (15%) of the surface area of a canopy or umbrella. I. Ou ..... Outdoor dining areas shall meet all applicable village and state health requirements. m. No music or other noises generated by the operation of the outdoor dining areas shall be audible on te adjacent properties. n. The Village Manager, or his designee, shall review each outdoor dining application and determine the hours of operation based upon compatibility with surrounding uses. In no event, shall the outdoor dining area operate earlier than six o'clock (6:00) A.M. or later than eleven o'clock (~ 1:00) P.M. 2. Outdoor dining areas shall be permitted on public property, subject to the following criteria: a. All regulations ~.,,.ula.~. set fo.rth in subsection B1 of this section. b, The use of public sidewalk space for ................. outdoor furniture and appurtenances shall only be permitted incidental to the operation of a restaurant on private contiguous property. c. The applicant shall submit a written statement ~,".d~ccti~.~ that acknowledging responsibility for and agreeing to comply with the following: (i) the sidewalk area will be maintained in a clean and safe condition; (ii) the required open portion of the sidewalk wil be kept free from any obstructions or encroachments pertaining to the restaurant use; and, (iii) the proposed outdoor dining area will comply with all conditions of this Section ef-~. d. In no event shall the operation of the outdoor ~ dining area reduce the open portion of the sidewalk to less than five feet (5') in width. e. Outdoor furniture and other appurtenances shall be constructed of durable materials, such as wrought iron. f. The applicant shall furnish the village with evidence of general liability insurance and dramshop insurance, if applicable, !nc!udin§ naming the village as ~ n3mcd an additional insured and insuring the village against any liability resulting from the uses permitted by the a~,ef~c~c~=e permit issued under this section. Minimum coverage sha~ for genera] liability insurance and dramshop insurance shall be as set forth in appendix A, division I of this code, and shall have no less than an "A" rating by the most recent AM best insurance rating guide. g. The operator of the outdoor dining area shall be responsible for any damage to public property and must shall restore the public sidewalk to its original state erme when the operation of the dining area ceases. h. In order to prevent the restaurant space from encroaching upon the front of another merchant's establishment, the outdoor dining area shall not extend laterally beyond the frontage of the permittee's establishment. SECTION THREE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law, AYES: NAYES: ABSENT PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley Village President Velma W. Lowe Village Clerk H:\GEN\files\WlN\ORDINANC\Ch 14, Outdoor dining, march 2003.doc Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL JANONIS. VILLAGE MANAGER DIRECTOR OF FINANCE MARCH 12, 2003 WATER AND SEWER RATE INCREASE PURPOSE: To oresent for the Board's consideration an ordinance increasing the Village's water and sewer rates. BACKGROUND: Since 1990 the Village has followed the practice of approving moderate annual increases in water and sewer rates, as opposed to implementing large increases periodically. The 2003 Budget ncludes an anticipated 4% increase n water and sewer rates. DISCUSSION: The fol owing table illustrates the recommended rates as reflected in the proposed ordinance. Current Rate Proposed Rate Percent Inside Village Per 1,000 Gallons Per 1,000 Gallons Change Water $3,62 $3.77 4.1% Sewer ! $0.37 $0.38 2.7% I Combined I $3.99 $4.15 I 4.0% ! Current Rate Proposed Rate Percent Outside Village Per 1,000 Gallons Per 1,000 Gallons Change 'Water $7.25 $7.54 4.0% Sewer $0.37 $0,38 2.7% Combined $7.62 $7.92 3.9% ater and Sewer Rate Increase March 12, 2003 Page 2 For VilIage sewer users not connected to the Village's water system, the monthly charge per dwellin9 unit would be $3.26, an increase of 4.1% over the current rate of $3.13. If a Mount Prospect household uses 16,000 gallons of water over a two-month period, their bimonthly water and sewer usage fee would be $66.40, an increase of $2.56. No increase is being proposed for the monthly availability charge assessed customers outside of Special Service Area No, 5. For most customers, those with a 5/8" water tine, the charge will remain at $10. For purposes of comparison, the Village enacted water and sewer rate increases of 4.0% in each of the past six years. Upon adoption of the ordinance we will place a notice of the pending increase on all water bills issued in April and May. The new rates would take effect for those bills rendered on or after June 1,2003. RECOMMENDATION: It is recommended the Village Board approve the attached ordinance increasing water and sewer rates effective for bills rendered on or after June 1, 2003. DOUGLAS R. ELLSWORTH, CPA DIRECTOR OF FINANCE DRE/ h\Revenue\W&S\RATElNCREASE\6-1-03\Board Memo 3-12-03.doc ORDINANCE NO. AN ORDINANCE TO AMEND WATER AND SEWER RATES SET FORTH IN APPENDIX A, DIVISION I! OF THE VILLAGE CODE the Passed and approved by the President and Board of Trustees day of .2003. Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois, the __ day of .2003 ORDINANCE NO. AN ORDINANCE TO AMEND WATER AND SEWER RATES SET FORTH IN APPENDIX A, DIVISION II OF THE VILLAGE CODE NOW, THEREFORE, BE IT ORDAiNED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOU~T PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Section 22.504.2 entitled !'Water Rates" of Appendix A, Division II of the Village Code, as amended, is hereby further amended in its entirety; so that hereinafter said Section 22.504.2 of Appendix A, Division II shall be and read as follows: "Sec. 22.504.2 WATER RATES: A. All Village users within the village, having a direct or indirect connection with village water mains or pipes: $3.77 per 1,000 gallons of water consumed or portion thereof. All village users outside the corporate limits of the village having a direct or indirect connection with village water mains or pipes: $7.54 per 1,000 gallons of water consumed or portion thereof. All village users located outside the boundaries of Special Service Area Number 5 shall pay an additional monthly availability charge based upon the size of the water meter as follows: 5/8 inch meter $ 10.00 3/4 inch meter $ 15.00 1 inch meter $ 27.50 1 ~/2 inch meter $ 42.50 2 inch meter $ 87.00 3 inch meter $150.00 4 inch meter $250.00 6 inch meter $475.00 8 inch meter $990.00 B. Hook-up charge for water furnished by the truckload: $10.00." SECTION TWO: That Section 22.504.3 entitled "Sewer Rates" of Appendix A, Division II of the ¥illage Code, as amended, is hereby further amended in its entirety; so that hereinafter said Section 22.504.3 of Appendix A, Division II shall be and read as follows: "Sec. 22.504.3 SEWER RATES: All village sewer users within the corporate limits of the village having a direct or indirect connection with the village sewer and water mmns or pipes: $0.38 per 1,000 gallons of water consumed or portion thereof. All village sewer users within the corporate limits of the village having a direct or indirect connection with the village's sewer mains or pipes and not wilh the village wamr mains or p~pes: $3.26 per month per dwelling unit. Ail village sewer users ourside the corporate limits of the village having a direct or indirect connection with the village's water and sewer mains or p~pes: $0.38 per 1,000 gallons of water consumed or portion thereof. All village sewer users outside the corporate limits of the village having a direct or indirect connection with the village's sewer mains or p~pes, but not with village water mains or pipes: $3.26 per month per dwelling unit." SECTION THREE: That the fees set forth in this Ordinance shall be applied to all water and sewer bills rendered on or after June 1, 2003. SECTION FOUR: That this Ordinance shall be in full force and effect from and after its passage, approval and publication m pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley, Village President Kimberly A. Dewis, Deputy Village Clerk Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: VILLAGE MANAGER MICHAEL E. JANONIS PROJECT ENGiNEER MARCH 13, 2003 MARCH SAFETY COMMISSION MEETING REQUEST FOR SPEED LIMIT CI-IANGE ALONG BUSSE ROAD The Safety Commission transmits their recommendation to approve lowering the speed limit along Busse Road between Algonquin Road and Oakton Street from 45mph to 40mph. Busse Road between Algonquin Road and Oakton Street is under the jurisdiction of the Illinms Department of Transportation (IDOT). It is primarily a 5~tane cross-section. The Village Code currently reflects the speed limit along this stretch of the road to be 45mph. North of A1 gonquin Road, the speed limit is 35mpl~ South of Oakton Street (Elk Grove Village), the speed limit is 45mph. In September 2002, the Village received a letter from IDOT stating that an engineering speed study had been performed along Busse Road. The results indicated the current 45mph speed limit should be reduced to 40mph. The letter also mentioned new speed limit signs would be installed shortly. From our review of the engineering study, it appears the speed limit adjustment was made because of two factors: accident history and access conflicts. The west side of the street has a significant amount of multi-family housing. The east side of the street is mostly zoned industrial. Therefore, there are a lot of cars and large trucks turning onto and from Busse Road in this area at several different driveways. This apparently has lead to a lot of right-angle crashes. Through a series of calculations considering these factors, IDOT determined the speed limit should be reduced to 40mph. Staff supports this speed limit reduction in hopes this will reduce the number of accidents along Busse Road. Driving at a lower speed will give motorists more time to react to large trucks and other vehicles entering and exmng Busse Road. The lower speed limit is also more consistent with the speed limit north of Algonquin Road. The new 40mph speed limit s~gns have been installed by IDOT. In order to be consistent, the Village Code needs to be modified to reflect this change. '['his issue was discussed at the March 10, 2003 Safety Commission Meeting. There was no one present in the audience to speak on this issue. By a vote of 5-0, the Safety Commission recommends to amend the speed limit along Busse Road between Algonquin Road and Oakton Street from 45mph to 40mph (Section 18.2001 of the Village Code). lease include this item on the March 18th Village Board Meeting Agenda. Enclosed are the Safety Commission Minutes from the meeting as well as a location map for your reference, Matthew P. Lawrie cc: Deputy Village Clerk Kim Dewis x:\fi les~enginee~4,tra fficXsa fecommh'ecs&min\march03rec.doc BU~ESE SPEED '1 RnAD LI M IT 5TU DY RECOMMENDATION FROM SAFETY COMMISSION FOR 40HPH SPEED LIMIT Kad 03/13/2003 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, LLINOIS: SECTION ONE: That Section 18.2001 of "SCHEDULE I-SPEED RESTRICTIONS" of Chapter 18 of the Village Code of Mount Prospect, as amended, is herebyfurther amended by deleting the following: "Name of Street Busse Rd Direction of Speed Limit Traffic Movement (MPH) North and south bound 45 Description Btw AIgonquin Rd and Oakton St." SECTION TWO: That Section 18.2001 of "SCHEDULE I - SPEED RESTRICTIONS" of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by adding the following: "Name of Street Busse Rd Direction of Speed Limit Traffic Movement (MPH} North and south bound 40 Description Btw Algonquin Rd and Oakton St." SECTION THREE: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this dayof ,2003. ATTEST: Velma W. Lowe Village Clerk H:\GEN\files\WIN\ORDINANC\CH 18.speed restrictions march 03doc Gerald L. Farley Village President Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: VILLAGE MANAGER MICHAEL E. JANONIS PROJECT ENGINEER MARCH 13, 2003 MARCH SAFETY COMMISSION MEETING CATHY LANE PARKING RESTRICTIONS The Safety Commission transmits their recommendation to amend the parking restrictions along the east side of Cathy Lane in front of the Central Community Center property to No Parking Monday-Friday and require the Park District to construct 19 additional parking spaces along the north end of the lot. In June 2002, the Safety Commission and Village Board of Trustees voted to prohibit parking on both sides of Cathy Lane in front of the Central Community Center. Prior to this decision, vehicles were parking on the street out of convenience rather than in the parking lot. Prohibiting parking has forced motorists to park in the lot. This has helped to improve traffic movement and safety along Cathy Lane. Staff has periodically monitored the parking situation in the area since this issue was discussed. For the remainder of 2002, the Engineering Staff never observed the parking lot to be completely full because of events at the Central Community Center. However, we recently received correspondence from the Police Department of multiple occurrences since the beginning of the year of vehicles parked on Cathy Lane because of a full lot. Those who parked in front of the center either received a ticket or a warning. Others chose to park in the Millers Crossing Subdivision or south of Central Road. The Police Department has indicated the peak parking time at the center is mid-afternoon on Saturdays. During this time they have observed the lot to be completely full. Staff performed a week long investigation during February and never observed the lot to be completely full The peak parking time was lpm on Saturday with 10 open parking spaces out of the 130-space lot. It is believed a couple of factors are the reason ['or the recent pattern of the parking lot becoming tull. First, the Park District has indicated their peak period for visitors is on Saturdays during the winter months During this time. the skating rink experiences a lot of activity. Second, there ~s a small time period during the day when visitors arrive for an event and the previous game has not ended. This transition period, which happens a few times during the day, causes a higher than average demand for parking. Staff would prefer motorists to not have to park in the neighboring subdivision or cross Central Road in order to get to the center when the parking lot becomes full. During this situation, Staff would rather allow parking on one side of Cathy Lane in front of the center. Allowing parking on the east side of the treet would be preferred. Vehicles parked on the west side may obstruct motorists from seeing southbound vehicles when exiting the center. The need for on-street parking, however, doesn't appear to be a daily issue. From the information we gathered, the need for on-street parking appears to be concentrated to weekend afternoons during the wrater months. At other times, it appears the lot can handle the parking demand. As part of the development of the center, land was dedicated for future parking lot expansion of 19 spaces. The Park District agreed to construct the additional spaces at the request of the Village should the need for more parking arise in the future. According to the Police Department, approximately 10-15 vehicles were seen parked illegally during the occurrences. Requiring the Park District to construct the additional spaces this year may help to meet the parking demand during the peak periods. As an interim response until the Park District adds the parking spaces, allowing parking on the east side of Cathy Lane on the weekends may help to address any potential high parking demands while not forcing motorists to have to park far from the center. This ~ssue was discussed at the March 10, 2003 Safety Commission Meeting. A representative of the Millers Crossing Subdivision and the Park District were present to speak on the issue. By a vote of 5-0, the Safety Commission recommends to repeal the No Parking Any Time signs along the east side of Cathy Lane from Central Road to a point 500' north (Section 18.2006 of the Village Code) and to install No Parking Monday- Friday signs from Central Road to a point 500' north (Section 18.2008 of the Village Code). Further, it is recommended that the Village Board of Trustees authorize Staff to direct the Park District to construct the additional 19 parking spaces along the north end of the lot per the original Central Community Center site development plan. Please include this item on the March 18th Village Board Meeting Agenda. Enclosed are the Safety Commission Minutes from the meeting as well as a location map for your reference. cc: Deputy Village Clerk Kim Dewis x:\files\engmeer\traffic\safecommkrecs&min\march03rec.doc 18 16 14 12 10 8 6 4 120-134 Pt. AY~3M~D LOCATION CATHY LAN E PARKI N G ISTU DY 102-116 PARKING SPA~E~ ~ENTRAL ~OMMUNITY ~ENTER PROSPECT PARK DISTRICT 2 f ,~.o~ W--C ENT'RAL-RD .... ~ NO PARKING ANY TIME RECOMMENDATION FROM SAFETY COMMISSION FOR NO PARKING MONDAY- FRIDAY Kad 03/13/2003 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Section 18.2006 of "SCHEDULE VI - NO PARKING ANY TIME" of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by deleting, in alphabetical sequence, the following: "Name of Street Side of Street Cathy Ln. East and west SECTION TWO: Description The first 500 feet north of Centra Rd" That Section 18.2008 of "SCHEDULE VIII -WEEKDAY PARKING" of Chapter 18 of the Village Code of Mount Prospect, as amended is hereby further amended by adding, in alphabetical sequence, the following: "Name of Street Side of Street Hours Prohibited Cathy Ln. East and West At any time Description The first 500 feet north of Central Rd" SECTION THREE: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of 2003. ATTEST: Gerald L. Farley Village President Velma W. Lowe Village Clerk H:\GEN\files\WIN\ORDINANC\CH 18 No par~:mg,camy Iane march 03.doc Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: VILLAGE MANAGER MICHAEL E. JANONIS PROJECT ENGINEER MARCH 13, 2003 MARCH SAFETY COMMISSION MEETING REQUEST FOR PARKING RESTRICTION CHANGE IN BRICKMAN SUBDIVISION The Safety Commission transmits their recommendation to approve removing the No Parking lOpm-6am signs along portions of Windsor Drive, Garwood Drive'and Highland Avenue in the Brickman Manor Subdivision. Many years ago, a restaurant existed along Rand Road near this neighborhood. Due to the amount of traffic the restauram generated during the evening hours, the Village prohibited parking on certain streets thai experienced congestion. The streets include Windsor Drive. Garwood Drive and Highland Avenue. Many vehicles were parking on these streets resulting in traffic safety concerns and nuisance issues. The restaurant no longer exists at this location and, therefore, allowing on-street parking does not appear to present a concern. The Engineering Division requested this issue be reviewed to determine if it would be appropriate to allowing evening parking again. The Engineenng Staff performed a traffic study including inspecting the neighborhood, soliciting the opinions of the Police Department, Fire Department and Public Works Department, and surveying the residents. None of the Village Staff requested to provide their opinion objected to repealing the parking restrictions. Should the s~gns be removed, the streets would still be affected by the Village-wide ordinance that prohibits on-street parking between the hours of 2am - 6am. The change would simply allow on-street parking again between the hours of 1 Opm - 2am. 34 surveys were distributed to the residents that live adjacent to the current 10pm - 6am parking ban. - surveys were returned to the Village. Of the returned surveys, all but one support the proposed change. This issue was discussed at the March 10, 2003 Safety Commission Meeting. There were no residents present from the subdivision to speak on this issue. By a vote of 5-0, the Safety Commission recommends to remove the No Parking 10pm-6am signs along Windsor Drive from Highland Avenue to Garwood Drive, Garwood Drive from Windsor Drive to Wilshire Drive. and Highland Avenue from Rand Road to Wilshire Drive (Section 18.2005 of the Village Code). lease include this item on the March 18th Village Board Meeting Agenda. Enclosed are the Safety Commission Minutes from the meeting as well as a location map for your reference. Matthew P. Lawrie cc: Deputy Village Clerk Kim Dewis x 28 les ~eng~neer\traffic~safecomm\recs&min\march03rec doc Z 0 [] Zm <~L~ ~Z mn D ~,~ Z v ORDINANCE NO. AN ORDINANCE AMENDING ARTICLE XX OF CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY. ILLINOIS: SECTION ONE: That Section 18.2005 of "Schedule V-No Stopping, Standing, or Parking"of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by removing in proper alphabetical sequence so that herealter said Section 18.2005 of the Village Code of Mount Prospect shall delete the following: "Name of Street Side of Street Hours Garwood Drive South side 10P.M.-6A.M. Description Btw. Wilshire and Windsor Dr. Garwood Drive South side 10P.M.-SA.M. First 153 feet West Wilshire Dr Garwood Drive North side 10P.M.-6A.M. First 485 feet west of Wilshire Drive Highland St. North 10P.M.-6A.M. Btw Windsor and Wilshire Drs. Highland St. South 10P.M.-6A.M. First 448 feet east of Rand Rd. Windsor Dr. East 10P.M.-6A.M. Btw. Highland Ave. and Garwood Dr. Windsor Dr. West 10P.M.-6A.M. Btw. Rand Rd. and Garwood Dr." SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L Farley Village President Velma W. Lowe Village Clerk %- H:\GEN\fites\WIN\ORDINANC\CH.18,PARKING,remove 10-6 restriction n~rch 03.doc Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: FRO M: DATE: SUBJECT: VILLAGE MANAGER MICHAEL E. JANONIS PROJECT ENGINEER T~EE CITY USA MARCH 13, 2003 MARCH SAFETY COMMISSION MEETING REQUEST FOR REMOVAL OF TURN RESTRICTIONS AND ONE-WAY DESIGNATION ALONG REDWOOD DRIVE The Safety Commission transmits their recommendation to approve parking restrictions and a one-way street designation along a portion of Redwood Drive, approve turn restrictions at the intersection of Redwood Drive and Dempster Street, and reduce the speed limit along Dempster Street. According to the Village Code. Redwood Drive between Dempster Street and Cottonwood Drive is designated one-way southbound during the hours of 4pm- 6pm. To reinforce this ordinance, turns onto northbound Redwood Drive from Dempster Street are prohibited during these same hours. However. upon inspection, the only signs in-place that reflects these ordinances are No Left Turn signs along eastbound Dempster Street at Redwood Drive. Staff could not find a record as to when the one-way street designation and turn restriction ordinances were established. II is also unknown as to when some of the signs were removed and why the Village Code does not reflect this change. The pentioner, Helen McPhail, resident of the Alpine Apartments, had requested the No Left Turn signs be removed. She claims motorists are cutting through the Alpine Apartments parking lot to avoid the turn restrict/on at Redwood Drive. She was not aware of the other ordinances Staff observed the traffic along Redwood Drive in an effort to evaluate the one-way street designation and turn resmctions as established in the Village Code in addition to considering the request made by Ms. McPhail. Correspondences were sent to the Cook County Highway Department (CCHD), Police Department. Fire I)epartment and the Public Works Streets Superintendent to get their input on this issue. The CCHD has responded they support the turn restricuons if there is a history of accidents or a concern with cut through traffic Otherxvise, they would support removing or installing any signs should the Village decide to do so. The Police Department has no objecnon to repealing the one-way street designation and right turn resmcuon but ~vould like to see the left tm-n restriction remain. The reason being that there ~s the potential lbr rear-end collisions by allowing the left turn movement because there is no separate left turn lane. The Public Works Streets Superintendent has no objection to repealing the one-way street designation and turn restrictions but believes parking ought to be prohibited on one side of Redwood Drive. Finally, the Fire Department does not see a significant ~mpact on their operanons whether the street is one-way or two-way. A review of the accident history shows there have been a total of 11 accidents at or near the intersection of Dempster Street and Red~vood Drive over the past 5 years. 5 accidents occurred on Redwood Drive and 6 accidents occurred on Dempster Street. None of the accidents appear to be the result of a lack of signs enforcing the current ordinances. Parked vehicles on the street did appear to be a factor in one of the accidents. From Staff's observations, it appears one reason for the one-way designation and turn restrictions is a history of cut through traffic generated from the United Airlines property on the south side of Dempster Street. A driveway exists opposite of Redwood Drive but a fence now prohibits access. At one time. United AMines employees may have used Redwood Drive as a cut through route. Since the driveway is now closed, cut through traffic does not appear to be a significant issue. However, United Airlines could at any time reopen the driveway resulting in the potential for cut through traffic. A survey was sent to the property management company to get their input on this issue. They have requested the one-xvay street designation and turn restrictions remain in effect to minimize traffic along Redwood Drive. They believe this wilt make it safer for the residents in the area. The width of Redwood Drive is only 24' including curb and gutter. With parking currently allowed on both sides of the street, maintaining two-way traffic becomes difficult. When cars are parked on both sides of the street, it becomes difficult for even a single car to pass by. To address this issue as well as the Police Department's and property management company's concerns, Staff supports making Redwood Drive southbound at all times and restricting parking to the west side of the street only. Therefore, both right and left turns from Dempster Street onto Redwood Drive would be prohibited. StalT supports this decision for a number of reasons. · First. n would eliminate any cut through traffic and minimize traffic tn general on this narrow stree~ Also. it will minimize unwanted vehicles cutting through the Alpine Apartments parking lot smce they would not be able to travel north on Redwood Drive. · Second. since on-street parking is necessary for guests to the Redwood Townhouses the during the day and evening hours as observed by Staff (overnight parking is not an issue'), one travel lane and one parking lane is ali that can be provided because of the width of the street. · Third. tin-~e specific turn restrictions and a one-way stree~ designanon can cause some confusion to motorists depending on the time of day. With this recommendation, motorists know the block is a one-way street. · Fourth, eliminating the left-turn from eastbound Dempster Street onto Redwood Drive should mmimtze the potential for rear end collisions. · Fifth. with the street designated one-way and parking restricted to one side, this should provide easter access for ernergency vehicles. · Sixth this should not have a neganve impact on the residents of the Mt. Prospect Place Apartments. Alp~ne Apartments and Redwood Townhouses. Each of these developrnents has direct access to Cottonwood Lane. Busse Road, Dempster Street or Linneman Road in addition to Redwood Drive. · Seventh. this should not have a negative impact on the residents to the north of this area. They would still be able to use Busse Road or Linneman Road to access their neighborhood. In ad&non to the tssue along Redwood Drive, Staff noted that the posted speed limit along Dempster Street is 40rnph. However. the Village Code indicates the speed limit ~s 45mph. In order to be conststent, the Village Code should be amended to reflect a 40mph speed limit along Dempster Street. Finally, there would be no longer the need for the Stop s~gn on the south leg at the intersection of Redwood Drive and Cottonwood Lane should Redwood Drive between Cottonwood Lane and Dempster Street become one-way southbound. his ~ssue was discussed at the March 10, 2003 Safety Commission Meeting. There was no one present in the audience to speak on this issue. By a vote of 5-0, the Safety Commission recommends to: · amend the one-way street designation along Redwood Drive from Cottonwood Lane to Dempster Street from 4pm-6pm only to all times (Section 18.2003 of the Village Code). · amend the right and left turn restrictions from Dempster Street onto Redwood Drive from 4pm-6pzn only to all times (Section 18.2002 of the Village Code). · approve prohibiting parking along the east side of Redwood Drive from Cottonwood Lane to Dempster Street at all times (Section 18.2006 of the Village Code). · approve lowering the speed limit along Dempster Street from 45mph to 40mph (Section 18.2001 of the Village Code). · approve removing the Stop sign on the south leg at the intersection of Redwood Drive and Cottonwood Lane (Section 18.2004A of the Village Code). Please include this item on the March 18th Village Board Meeting Agenda. Enclosed are the Safety Commission Minutes from the meeting as well as a location map for your reference. Matthew P. Lawrie cc: Deputy Village Clerk Kim Dewis z L~ z u z u w ~ £flNIS3H3 ~(I H3~I8 Kad 3/14/03 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRLSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Section 18.2002 of "Schedule I-Prohibited Turns" of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by deleting thereto in proper alphabetical sequence the following, so that hereafter said Section 18.2002 of the Village Code of Mount Prospect shall include the following: "Name Of Direction of Prohibited Street Traffic Movement Turn Dempster St. Eastbound Left Dempster St. SECTION TWO: Into (Name of Street) Redwood Ave (4 p.m. to 6 p.m. onl~ West bound Right Redwood Ave (4 p.m. to 6 p.m. only)" That Section 18.2002 of "Schedule II-Prohibited Turns" of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by adding thereto in proper alphabetical sequence the following, so that hereafter said Section 18.2002 of the Village Code of Mount Prospect shall include the following "Name Of Direction of Prohibited Street Traffic Movement Turn Dempster St. Eastbou nd Left Dempster St. West bound Right Into (Name of Street) Redwood Ave Redwood Ave" SECTION THREE: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley Village President Velma W. Lowe Village Clerk H:\GEN\files\WINtORDINANC\CH 18 Left rignt T~ms, redv~)od demoster Mar 2003.doc kad 03/13/2003 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Section 18.2001 of "SCHEDULE I -SPEED RESTRICTIONS" of Chapter 18 of the Village Code of Mount Prospect, as amended, is herebyfurther amended by deleting the following: "Name of Street Dem pster Street Direction of Speed Limit Traffic Movement (MPH) East and West bound 45 Description Entire Jurisdiction." SECTION TWO: That Section 18.2001 of "SCHEDULE I-SPEED RESTRICTIONS" of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by adding the following: Direction of Speed Limit "Name of Street Traffic Movement (MPH) Dempster Street East and West bound 40 Description Entire Jurisdiction." SECTION THREE: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this dayof ,2003. ATTEST: Gerald L. Farley Village President Velma W. Lowe Village Clerk H:\GEN\files\WlN\ORDINANC\CH 18,speed restrictions demos~er marcn OS.doc Kad 3/14/03 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Section 18.2004 of "SCHEDULE IV - STOP AND YIELD SIGNS" of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by deleting thereto in proper alphabetical sequence so that hereafter said Section 18.2004.A of the Village Code of Mount Prospect shall include the following: "Name of Street Redwood Ave Direction of Traffic Movement Northbound At Intersection With Cottonwood Ln." SECTION THREE: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley Village President Velma W Lowe Village Clerk H:\GEN\fiies\WIN\ORDINANC\CH 18 rerr~ve s~oD s~gn re~woo¢ march 2003.doc Kac 03/13/2003 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Section 18.2003 of "SCHEDULE II - ONE -WAY STREETS" of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by deleting, in alphabetical sequence, the following: "Name of Street Redwood Ave Direction of Traffic Movement South bound Description Btw. Dempster St. and Cottonwood Ln (4 P.M. to 6 P.M. only) SECTION TWO: That Section 18.2003 of"SCHEDULE III -ONE-WAY STREETS" of Chapter 18 of the Village Code of Mount Prospect, as amended is hereby further amended by adding, in alphabetical sequence, the following: "Name of Street Redwood Ave. Direction of Traffic Movement South bound Description Btw. Dempster St and Cottonwood Ln." SECTION THREE: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of 2003. ATTEST: Gerald L. Farley Village President Velma W. Lowe Village Clerk H:\GEN\files\WIN\ORDINANC\CH 18.No parKmg,calny ane march 03.doc Kad 03/13~2003 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Section 18.2006 of "SCHEDULE VI - NO PARKING ANY TIME" of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by adding, in alphabetical sequence, the following: "Name of Street Side of Street Redwood Drive East Description From Dempster Street To Cottonwood Lane." SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval and publication i~ pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of 2003 ATTEST' Gerald L Farley Village President Velma W. Lowe Village Clerk H:\G~N~files\WIN\ORDINANC\CH 18.No DarKing,reawood march 03 doc vwl 2J26/03 ORDINANCE NO. AN ORDINANCE DESIGNATING REPRESENTATIVES TO THE NORTHWEST SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY FOR THE VILLAGE OF MOUNT PROSPECT WHEREAS, the Village of Mount Prospect is a member of the Northwest Suburban Municipal Joint Action Water Agency, as authorized by Ordinance No. 3081; and WHEREAS, Section 9 of the Joint Action Water Agency Agreement and Articles II and Ill of the by-laws to said Agency require the members to designate and appoint both a representative ane alternate representative of the Village to the Board of Directors of the Joint Action Water Agency and the Executive Committee. NOW, THEREFORE, RE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Gerald L. Farley, Village President, is hereby appointed as Director, and Richard Lohrstorrer, Village Trustee, as Alternate Director of the Board of Directors of the Northwest Suburban Municipal Joint Action Water Agency, for a term beginning May 1, 2003, and expiring April 30, 2005. SECTION TWO: That this Ordinance shall be ir~ full force and effect from and after its passage, approval and publication in pamphlet in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of March, 2003. ATTEST: Gerald L. Farley, Village President Velma W. Lowe, Village Clerk H:\GEN\flles\WIN\ORDINANC~JAWA re~$.200$-05,doc illage of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: WILLIAM J. COONEY, JR., DIRECTOR OF COMMUNITY' DEVELOPMENT DATE: MARCH 13, 2003 SUBJECT: RESOLUTION APPROVING THE OFFICIAL 2003 ZONING MAP Attached to this memorandum is a resolution that adopts the Official 2003 Zoning Map for the Village of Mount Prospect. State statutes require that the Village Board approve a map by March 31st of each year to reflect changes that have occurred in the previous year. Staff has completed all of the necessary modifications to the map and requests that the Village Board approve the attached resolution as submitted. Please forward this memorandum to the Village Board for their review and consideration at their March 18th meeting. Staff will be present at the Board meeting to review this matter and answer any questions. illage of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL E. JANONIS, VILLAGE MANAGER WILLIAM J. COONEY, AICP, DIRECTOR OF COMMUNITY MARCH 11, 2003 RESOLUTIONS AUTHORIZING EXECUTION OF AGREEMENTS BETWEEN THE VILLAGE AND CDBG SUBRECIPEIENTS The Village's 2003 Consolidated Action Plan as approved by the Village Board on November 19, 2002, included funding for several Public Service Agencies. These agencies identified in the Plan, provide services and programs for the Village's low- and moderate-income residents. Attached, please find contracts for the agencies listed below and resolutions authorizing the execution of agreements between the Village of Mount Prospect and these individual agencies: · Camp Fire USA Metropolitan Chicago Council · CEDA Northwest Self-Help Center, Inc. - Transitional Living Program · CEDA Northwest Self-Help Center, Inc. - Sprinkler System Installation · Children's Advocacy Center · Clayground Creative Center · Club RecPlex · Girl Scouts Illinois Crossroads Council · Journeys From PADS To HOPE, Inc. · Resource Center For the Elderly · Resources For Community Living · Special Leisure Services Foundation · Suburban Primary Health Care Council - Access To Care Please forward this memorandum and attached resolutions to the Village Board for their review and consideration at their March 18, 2003 meeting. Staff will be present at the meeting to answer any questions related to this matter. H:\GEN~PLANNING\CDBG\2003~2003 S ub-Rec~plent~\Cont r act Memo to Board doc FY 2003 PRELIMINARY BUDGET (COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM) FY 2003 CRC, FY 2003 Actual Actual Actual Projects Account # Recommendation Request FY-02 FY-01 FY-00 Administration (rOMP) $50,000 $50,000 $50,000 $25,000 $35,000 Public Service Programs 1. C~ayground Ceramics Program ~702305-5402'16 6,000 15,000 6,000 4,000 3,00£ 2. Summer Adventure Program 0702305-540217 12,000 15,000 11,70(} 7,000 2,500: 3. Journey's from PADS to HOPE 1702305-540219 4,000 5,000 2,500 0 0i 4. Club Rec Plex Program D702305-540220 2,500 3,000 3,000 3,000 2,00£ 5. Girl Scouts Program 0702305-540223 2,500 10,000 2,500 0 6. CEDA Transition Housing 1702305-540245 5,000 10,000 2,000 8,250 5,75C 7. Camp Fire - CAMPIN' KIDS 0702305-540260 11,050 15,000 8,000 10,000 12,50C 8. RCE - Senior Shared Housing Program 0702305-540265 3,000 3,500 2,000 2,500 1,75C 9. Childrens Advocacy Center 1702305-540266 3,000 3,000 3,000 1,150 10. Low income Health Care 0702305-540270 11,000 13,000 9,000 9,000 11. Mentor program D702305-540271 3,000 3,000 3,000 3,000 2,65~ '12. Resources for Community Living 0702305-540272 5,000 5,000 2,500 2,500 1,00C 13. Special Leisure Services Foundation n/a 2,000 5,000 n/a n/a n/~ Low/Moderate Projects 14. First Tirne Homebuyer's Program 0702306-540282 20,000 20,000 n/a n/a n/g 15. Single Family Rehab 9702306-590200 236,950 151,950 177,800 140,000 126,54~ 16. Sidewalk Ramp Project 0702306-640009 50,000 50,000~ 92,111 100,000 50,00C 17. CEDA Building Rehab 0702306-640010 25,000 25,00C 25,000 20,000 15,000 18. Street Light Improvements (completed) 0702306-690001 0 85,000i 240,258 90,000 C 19. Sidewalk Repairs 0702306-690010 65,000 65,00C 60,000 20. Judith Ann Rehab 0702306-690030 0 70,00C 190,408 195,909 Estimated/Actual CDBG Allocation $467,000 363,000 368,000 356,000 Estimated/Actual Program Income '50,000 '100,000 64,535 213,134 CDBG Carryover Funds $0 423,674 741,770 392,724 Notes: 1 Mount Prospect's CDBG allocation for FY 2003 is $467.000 2, Mount Prospect's estimated Program Income for FY 2003 is $50.000 3, The maximum allowed by HUD for administration is $93,400 (20%). 4, The maximum public service expediture allowed by HUD is $70,050 [I5%}. 5. Program Income is generated from repayment of oustanding 0% Interest loans Numbers with ' are subject to change RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CLUB REC PLEX WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS. it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Club Rec Plex shall provide a Friday evening youth program for the residents of the Village of Mount Prospect in the corporate boundaries of the Village of Mount Prospect; and WHEREAS, the program proposed by Club Rec Plex reqmrements of the Department of Housing and Urban low/moderate-income persons. and approved herein, complies with the Development with respect to benefiting NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Club Rec Plex, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAY S: ABSENT: PASSED and APPROVED this 18t~, day of March 2003. ATTEST: Gerald L. Farley, Mayor Kimberly Dewis, Deputy Village Clerk AGREEMENT This Agreement is entered into this day of 2003, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and Club Rec Plex, Inc., (hereinafter referred to as the "COMPANY") a not-for-profit company. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COMPANY for operation ora progrmn to facilitate services to low- and moderate-income Mount Prospect children, as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION I1 Amount of the Grant The VILLAGE does hereby contract for services with the COMPANY up to a maximum of $2,500.00 and the COMPANY agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section ri, to the actual amount invoiced by the COMPANY, and only to the extent such amount is received from HUD for such purposes~ SECTION III Conditions of Contract A. Indemnification. The COMPANY agrees to indemnify and save and hold harmless the VILLAGE and each and everyone o fits officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COMPANY, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COMPANY's performance under this Agreement. The COMPANY agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the COMPANY may employ attorneys o fits own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the COMPANY. The COMPANY, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The COMPANY, perforn~ing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The COMPANY agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COMPANY's internal personnel practices and its actions in the performance of this Agreement. The COMPANY hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The COMPANY agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the COMPANY. C. Examination of Records. The COMPANY will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit "C". The COMPANY may establish program income criteria below that noted in Exhibit "C". D. Filing of Records. The COMPANY shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or ~n part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the COMPANY, provide it with cop~es of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COMPANY and uniform administrative requirements described in section 24 CFR 570.502. SECTION IV Compliance with Laws The COMPANY, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COMPANY shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the COMPANY materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COMPANY shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bm' to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COMPANY on the following basis: The VILLAGE shall allocate the $2,500.00 contract amount for the services stipulated in this Agreement. The COMPANY shall submit one invoice for the first six (6) months and one invoice for the last six (6) months of the calendar year. Each invoice will be for one-half(I/2) of the contract amount, tn addition to the invoices, the COMPANY shall submit to the VILLAGE a monthly status report covering the activities of that month. A final report shall accompany the COMPANY's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January 1, 2003 to December 31, 2003, summarize the number of Mount Prospect residents served, and include the completion of Exhibit "B" herein attached. This report shall be due no later than January 10, 2004. All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no later than January 10, 2004. SECTION VII Length of Contract This Agreement shall be valid from January 1, 2003 through December 31, 2003 and maybe terminated by either party upon thirty- (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The COMPANY shall not assign the Agreement or any part thereof and the COMPANY shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the COMPANY shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COMPANY Ms. Sharon Anderson Program Manager Club Rec Plex 420 W Dempster Street Mount Prospect, Illinois 60056 THE VILLAGE OF MOUNT PROSPECT ATTEST: BY: President of the Village Board Village Clerk CLUB REC PLEX ATTEST: BY: Program Manager Notary Public H \GEN\PLANN1NG\CDBG\2003\2003 Sub-Recipients\Club RecPlexx20~23 Contract.doc 5 Exhibit A Serving Portions of Mt. Prospect · Des Ptalnes · Arlington Heigh~ · Elk Grove Village RE: Village of Mt. Prospect Community Development Block Grant Sponsoring Agency: Mt. Prospect Park District Block Grant Project: Club RecPlex Location: RecPiex (a facility of the Mt. Prospect Park District) 420 West Dempster St. Mt. Prospect, IL 60056 847-640- 1000 Dates/Times: Friday evenings 6-10:30pm (year-round for the page/years) Target Audience: 6"' - 10' graders Club RecPlex is a well supervised, structured recreational program for 6u~ - l0b graders every Friday evening year-round. Participants are permitted supervised use of the recreation~ amenities avai!eble, at .RecPlex: the gymnasiums: wallyball courts, racquetball courts, swimming pool and lounge area. Park District staff provides a safe, user friendly place for these young te~agers to socialize on 'Friday evenings. There are special events for the participants such as, a summer sand volleyball party, a back to school dance, a winter jump rope contest and pizza parties, all as funds become available. Club RecPlex teens may use their RecPlex membership card for flee admission, all other teens are admitted for $1.00 offthe regular rate if they have their parents simply sign a free Club RecPIex registration form. RecPiex youth resident fee is $4.00, with the Club RecPiex discoum card the teen would pay $3.00 per evening. This year we have not received any other funding sources ['or this program. Club RecPlex averages between 75 to 200 youth per evening While school is in session attendance is higher than during the summer months. The park district staffcosts specific to the Club RccPlex program include~: Club RecPlex Supervisor $5.000 Gym Assistant 1.375 Facility. Rover 1.375 Check-in Attendant 750 Total Annual Salaries :$8,500 Agency Name Exhibit B Population Benefiting From Activities Underway or Completed Contact Person lDate Female Lower-income Male Female Youth Total Head of Home Minority Population Benefitin.q Ethnic Categories · .... . :. ...... ....~, .,::-. ,;:, ~; ~:-. ::;~::;~ :-!.'? % :,NOt. Hispanic OrLatino:; ... ~.- ,, .~ ...... Or Lat ~o , ..... · . ...... ,, ;: '"" ,' ' ~q ".: .,',:-': : ' ~:' Male Female Total Male Female Total Racial Categorie~ · ~,, ,American Indian . : ',, · ,:,; ?i, .'.,;-, :,,~ Native Hawaiian or ~ :, : · 1::' :"' .-:,"~r Ai~'Ska~ Nati~ i'~::;i{;- ' "~:;: ..... '; ':" ~ ' ~;' ' : "';' '" ¢!,,' ,. : *Other Pacific Is ander .... '- Male Female Total Male Female Total Male Female Total Male Female Total Male Female Total Exhibit C HUD 2002 Income Limits # in Household Gross Income $38 100 $43 5OO $48 950 $54 4OO $58 750 $63 100 $67,450 $71,800 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND JOURNEYS FROM PADS TO HOPE, INC. WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Hope Now Inc. shall referral, counseling, and resource services for the homeless and near homeless population of Mount Prospect. WHEREAS, the project proposed by Journeys From PADS to HOPE, Inc. and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Journeys from PADS to HOPE, Inc., a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 18th day of March 2003 ATTEST: Gerald L. Farley, Mayor Kimberly Dewis, Deputy Village Clerk AGREEMENT This Agreement is entered into this day of 2003, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and Journeys from PADS to HOPE, Inc. (hereinafter referred to as the "CORPORATION") a not-for-profit Corporation. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the CORPORATION for development of a day center to assist near homeless and homeless low/moderate-income residents of the Village of Mount Prospect as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION I1 Amount of the Grant The VILLAGE does hereby contract for services with the CORPORATION up to a maximum of $4,000 to assist the homeless and near homeless with needed services in a compassionate and supportive manner specifically $4,000 for referral, counseling, and resources for the homeless and near homeless population of Mount Prospect, IL. The CORPORATION agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the CORPORATION, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The CORPORATION agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any 1 cause, matter, act, or omission arising out of the failure of the CORPORATION, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the CORPORATION's performance under this Agreement. The CORPORATION agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed, In case of such a claim brought or such an action filed, the VILLAGE agrees that the CORPORATION may employ attomeys of its own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the CORPORATION. The CORPORATION, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The CORPORATION, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The CORPORATION agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both CORPORATION's internal personnel practices and its actions in the performance of this Agreement. The CORPORATION hereby certifies that I-9 forms are current and employment verification has been completed regarding all employees. The CORPORATION agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concem'ing privacy with reasonable notice to the CORPORATION. C. Examination of Records. The CORPORATION will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit "C". D. Filing of Records. The CORPORATION shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the CORPORATION, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreemem includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the CORPORATION and uniform administrative requirements described in section 24 CFR 570.502. 2 SECTION IV Compliance with Laws The CORPORATION, shall obtain building permits from the Village of Mount Prospect if necessary and shall at all times observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the CORPORATION shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the CORPORATION materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The CORPORATION shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the CORPORATION on the following basis: The VILLAGE shall allocate the $4,000.00 contract amount for the services stipulated in this Agreement. The CORPORATION shall submit one invoice every quarter (3 months) for no more than one-fourth (1/4) of the contract amount.. In addition to the ~nvoices, the CORPORATION shall submit to the VILLAGE a monthly status mpon covenng the activities of that month. A final report shall accompany the CORPORATION's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January 1, 2003 to December 31,2003, and summarize the number of Mount Prospect residents served. This report is due no later than January 10, 2004. SECTION VII Length of Contract This Agreement shall be valid from January 1, 2003 through December 31,2003 and maybe terminated by either party upon thirty (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VII1 Assignments The CORPORATION shall not assign the Agreement or any part thereof and the CORPORATION shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the CORPORATION shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the CORPORATION' Mr. Geoffrey L. Gephart Director of Development Journeys from PADS to HOPE, Inc. 1140 E Northwest Highway Palatine, Illinois 60067 THE VILLAGE OF MOUNT PROSPECT ATTEST: BY: President of the Village Board Village Clerk JOURNEYS FROM PADS TO HOPE, INC ATTEST: BY: Director of Development Notary Public Journeys form PADS to HOPE Exhibit A Page I ot':l 1140 E. Northwest Highway Palatine, IL 6007~ (847) 963-9t63 Fax (847) 963-912! e ..' Our MIss on To assist the Homeless and Itmse at risk ot' homelessness, and to study and address the underlying causes of homelessness. On October 16th, 2001, two agencies long committed to helping homeless individuals and families in the northwest suburbs of Chicago became one, producing Journeys from PADS to HOPE. The merger of NW Suburban PADS (Public Action to Deliver Shelter) and HOPE NOW better enables the new agency to make a difference in the lives of those less fortunate in the northwest suburbs. The subsequent pooling of resources and manpower allows the organization to intensify the struggle against homelessness. For us, such strength means hope. During this uncertain time in communities all over America. such hope is needed as never before. Journeys from PADS to HOPE assists men, women, and families in Cook County who have become or are at risk of becoming homeless. ~ Focusing on intervention and prevention, the Hope Day Center offers guests/clients mental health support, job counseling and referrals, and * help in secunng a permanent residence. As the days get colder, Journeys from PADS to HOPE opens 24 faith-based shelters, each providing a warm place to sleep and hot meals. The new agency is at an exciting time. After moving into our permanem home in August 2000, Journeys from PADS to HOPE has expanded services to meet the goals of the organization and the needs of the clients. As the need to serve continues to grow. so too does the need for funding and services from the community. We appreciate any help you can provide! Open House shows off Center Re hab Project The recent event was a great success. Pictures and story coming soon. :~AD_S_S. ites ?~: ,~.. 'How You' ~ ":.'. t:£.,,.6;ff:' :;-%' ....'...'. ii..~.,.q;...:,: ,; ... "d~)::.-*~.'.' . · ~::.; .i..' ..... ~.~.,,..:c~ ...... . ~ ~_["~_ff__L.9 tJ -in ' '~.i' ~-',' ~.~ .... t.~t~;L."' .. · ' ~?.;:.~,.. ~:f~-,..:.. . ,?.'~:.,..., .. .... ~?' ... re'..~i~.~: .'.~ . "~,Z~.:'. ' " ,..~.~ '.~.. .. ~ . . ii ~ '~ " '~ ". '.. ..~F.¢~. ..... .... ,~,?['.',.~7 .' 9'. ~'-"~::i;.~ 'i '." - ' ~zz,~':.,': .' ' Board of Directors' President: Jerry O' Brien Vice President: Debbie Lorsch Secretary: Norene Rolenitus Treasurer: Don Niemeyer Dorothy Berry Tom Can'oll Nancy Dorsey Kip Grevemberg Steve Griffin Bill Hoffbeck Jeanne Larmee Fran Mills Toby Radcliffe Russ Samyn John Simios Claudia Starck Lou Walton http://www, padstohope.org/ 12/18/02 Exhibit B Population Benefiting From ACtivities Underway or Completed I Agency Name Contact Person [Date Female Lower-Income Male Female Youth Total Head of Home Minority Population BenefitinR 'Ethnic Categories Male Female Total Male Female Total Racial Categories '/~. , American Indian~.~'~::~.~'.?.'~'.'.' ~:i ??'~ ,. Native Hawaiian or' ~~ ':. : ~ ,.~ :~ ~..~? ,~ .~.~ /~,:',T, .:,~,'.'~ ~ ..~./~ '.'~ }~ ::~: ~'. :~- ~.. :~, '..,~ '-'~ ,:~. ,... ' '~' . ~: '?.::'. or Alaskan Nativ® ~'~ .~'~¥~'= .::.'.~¥' ":. '.':~ ~':~.~.',;~' Other Pacific Islander :'. :~ . :~:-' Male Female Total Male Female Total ..... ' ' '. ...... ~'.' '*" ". :i ~ ~ ' ~=: African,American -: . Male Female Total Male Female Total Male Female Total Exhibit C HUD 2002 Income Limits # in Household Gross Income $38,100 $43,500 $48,95O $54,400 $58,750 $63,100 $67,45O $71,800 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CHILDREN'S ADVOCACY CENTER WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been deten~tined by the Mayor and Board of Trustees of the Village of Mount Prospect that Children's Advocacy Center, shall provide immediate support and crisis intervention to child victims of abuse and their parents, for the residents of Mount Prospect located within the corporate limits of the Village of Mount Prospect; and WHEREAS, the program proposed by the Children's Advocacy Center and approved herein, complies with the requirements of the Departmen! of Housing and Urban Development with respect to benefiting Iow and moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Children's Advocacy Center, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval m the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 18th day of March 2003 ATTEST: Gerald L. Farley, Mayor Kimberly Dewis, Deputy Village Clerk AGREEMENT This Agreement is entered into this _day of 2003, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and Children's Advocacy Center (hereinafter referred to as the "COMPANY") a not-for-profit company. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COMPANrY for operation of a program to facilitate services to low/moderate-income Mount Prospect children as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COMPANY up to a maximum of $3,000.00 and the COMPANY agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use 'said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section 11, to the actual amourit invoiced by the COMPANY, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The COMPANY agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COMPANY, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COMPANY performance under this Agreement. The COMPANY agrees to -1- defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the COMPANY may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the COMPANY. The COMPANY, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The COMPANY, perforating under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The COMPANY agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COMPANY internal personnel practices and its actions in the performance of this Agreement. The COMPANY hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The COMPANY agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these prowsions, subject to applicable laws and regulations concerning privacy with reasonable notice to the COMPANY. C. Examination of Records. The COMPANY will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes belo~v those noted in Exhibit "C". The COMPANY may establish program income criteria below that noted in Exhibit "C". D. Filing of Records. The COMPANY shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or m part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the COMPANY, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COMPANY and uniform administrative requirements described in section 24 CFR 570.502. -2- SECTION IV Compliance with Laws The COMPANY, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COMPANY shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Goverm~qent, is or would be required to perform such acts. Suspension or termination shall occur if the COMPANY materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V $ubmission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COMPANY/shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COMPANY on the following basis: The VILLAGE shall allocate the $3,000.00 contract amount for the services stipulated in this Agreement. The COMPANY shall submit one invoice every quarter (3 months) for no more than one-fourth (t/4) of the contract amount. In addition to the invoices, the COMPANY shall submit to the VILLAGE a monthly status report covering the activities of that month. A final report shall accompany the COMPANY's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January I, 2003 to December 31, 2003, summarize the number of Mount Prospect residents served, and include the completion of Exhibit "B" herein attached. This report shall be due no later than January 10, 2004. The COMPANY shall also have completed by the parents or guardians of each child an Application Form, using Exhibits "B" and "C". This form may be part of the -3- child's application for participating in the program. Said application shall indicate to the satisfaction of the Village, each participating child's household annual income as being below or above current HUD Section 8 Limits as well as each participating child's racial and ethnic background. Failure to submit a completed application to the Village for each participating child's household will violate the terms of this Agreement and cancel any pending and future payments due the COUNCIL from the VILLAGE. All exhibits, reports and invoices must be comPleted tu~d sent to the Village of Mount Prospect no later than January 10, 2004. SECTION VII Length of Contract This Agreement shall be valid from January 1,2003 through December 31, 2003 and may be terminated by either party upon thirty- (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The COMPANY shall not assign the Agreement or any part thereof and the COMPANY shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the COMPANY shall be deemed of no force or effect and shall not be binding upon the VILLAGE. -4- SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COMPANY Mark Parr Executive Director Children's Advocacy Center 640 Illinois Boulevard Ho£fman Estates, Illinois 60194 THE VILLAGE OF MOUNT PROSPECT ATTEST: BY: President of the Village Board Village Clerk CHILDREN'S ADVOCACY CENTER ATTEST: BY: Executive Director Notary Public H \GEN\PLANNING\CDBG\2003\2003 Sub-Rec,plems\Childrcn's Advocacy Center\2003 Contract doc Exhibit A CHILDREN'S ADVOCACY CENTER OF NORTHWEST COOK COUNTY PROGRAMS AND SERVICES The Children's Advocacy Center of Northwest Cook County (CAC) is a not-for-profit organization founded in 1989 as a grassroots effort of professionals and community members interested in assisting child victims of sexual assault, and their families. The CAC serves children who are suspected victims of sexual abuse and/or severe physical abuse and reside in the north or northwest suburbs of Cook County, including the Village of Mount Prospect. Since its creation, the Children's Advocacy Center has served more than 4,000 children and their families. The two primary programs of the Children's Advocacy Center of Northwest Cook County are the Coordination, Advocacy and Sensitive Interviewing Program (CA.S.I.) and the Family Support Services Program (F.S,S.). Coordination, Advocacy and Sensitive Interviewin~ Program (C.A.S.I.) The CA.S.t. Program is the primary service provided at the agency. This program is unique in that it works to bring members of local law enforcement agencies, investigators from the Illinois Department of Children and Family Services (DCFS), and the State's Attorney's Office together in a coordinated way to investigate allegations of sexual and severe physical abuse. The CAC staff arrange for the child and her/his family, and the professionals, to come to the Center so that the investigators may observe an interview of the child who has made an allegation of abuse. These interviews are conducted by a specially trained interviewer and take place in a developmentally appropriate setting at the Children's Advocacy Center. This coordinated approach helps minimize the trauma of the investigative process and leads to better outcomes for the investigators, the child, and her/his family. Prior to the development of this program, it was common for children disclosing abuse to be interviewed as many as five to ten times during the initial investigation alone. Often the interviews were conducted in police stations, child welfare offices, or hospital emergency rooms. Ass a result of this approach, children often gave inconsistent or unconvincing accounts of the alleged abuse and investigators were unable to hold offenders accountable for their actions. The child and her/his family were then left to "pick up the pieces" and search for needed follow-up services on their own. The C.A.S.I. Program provides front-line intervention for children and families, during and following the ~nvestigation of the alleged abuse. Each family is assigned an advocate at the time of referral to the agency. Families depend on the advocate for support, guidance, and information, and as a result, the advocate is on-call 7 days a week, 24 hours a day. Professionals also depend on the advocate to help support the family during the investigation, prepare the child and family for the experience of going to court, and link the family to other services in the community. The Children's Advocacy Center remains actively involved with each family until their case has reached a formal resolution, whether or not the alleged offender is criminally charged. In all situations, the child victim and her/his needs remain the focus of the Center's services. Although the average case remains open for eight months, each child and family situation is unique. In cases where a criminal trial occurs, the Center may remain involved for more than two years. C.A.S.I. Program services include: · 24-hour availability for referral and investigative response · coordination between the family and mandated investigators · expert interviewing of alleged chiM victims of abuse · on-site medical evaluations · support services for children and families · crisis intervention · linkage to counseling and other community services · court preparation and advocacy · services available in Spanish .Family Support Services (F.S.S.) The Family Support Services Program is designed to complement the existing services of the Center by assessing, monitoring and attempting to reduce risk situations in families where an allegation of abuse has been investigated and risk to the child (or children) is not sufficient to warrant protective placement or intact family services through the Department of Children and Family Services. The F.S.S. Program services are provided through intensive case planning, child abuse assessments, home visits, counseling and linkages to community services. This program expands the existing advocacy services at the CAC by addressing the needs of a high-risk population, namely, families where an abuse allegation was "unfounded" but clear issues of risk remain, and those families where an abuse allegation was "indicated" but DCFS is not offering follow-up services. The goal of the Family Support Services Program is to identify potential risks to the safety of children and find or provide services that address these risk factors, this preventing additional abuse and re- involvement with the police or DCFS systems. Service are completed within one year of the referral to the F.F.S. Program. The services are available in English and in Spanish and are provided for families free of charge. F.S.S. Program services include: · availability ora social worker to accept referrals · case planning · crisis intervention · community referrals and linkages · home visits · abuse assessments and evaluations · short-term therapy · support and therapy groups for chiM victims and non-offending parents · case staffing · transportation Safe From the Start The Safe From the Start program is a multi-year, demonstration project, funded in part through a grant from the Illinois Violence Prevention Authority. Safe From the Start seeks to develop and implement a comprehensive and coordinated system for preventing and responding to the harmful effects of exposure to violence on young children (birth to age 5). Safe From the Start began in January of 2001 with a six-month planning process during which a needs assessment was completed and program policies and procedures were developed. The Children's Advocacy Center, as the lead agency for a coalition of more than 25 agencies and organizations, has implemented a program that is currently serving residents of the communities of Hoffman Estates, Schaumburg, Streamwood and Hanover Park. Safe From the Start Program services include centralized intake, specialized assessment, case coordination, therapeutic services, community education and violence prevenuon, and professional consultation. Agency Name EXhibit B Population Benefiting From ActiVitie~ UnderWay or ComPleted Contact Person Date i.,:ii ,,:.~,;.:.!!~,~ : : ~:..~..... · ... .. , ...., ,: . .' :.. , .:... . ,..:.. ..... .:: · .. ...,.:.. , · .. .. ,, , .'..::. ... . Female Lower-Income Male Female Youth Total Head of Home Minority Population Benefiting Ethnic,, Categories .... H~spamc . :~ ~ ,:~ , Not Hispanic ~r Eat no ~, : Male Female Total Male Female Total Racial Categories : :;:::~:. :, ::,Americanlndian : :. orAlaskan Nahve Male Female Total Male Female Total · · :,:: :~:, ':::' :African:Amei'icah;::::;:;:; Male Female Total Male Female Total ,.: Male Female Total Exhibit C HUD 2002 Income Limits # in Household Gross Income $38,100 $43,500 $48,950 $54,400 $58,750 $63,100 $67,45O $71,800 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CLAYGROUND CREATIVE CENTER, INC. WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Clayground, Inc. shall provide a teaching ceramics/art program for the residents of the Boxwood Area located within the corporate limits of the Village of Mount Prospect; and WHEREAS, the program proposed by the Clayground Creative Center, Inc. and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his s~gnature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Clayground Creative Center, Inc. a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 18t~ day of March 2003. ATTEST: Gerald L. Farley, Mayor Kimberly Dewis, Deputy Village Clerk AGREEMENT l'his Agreement is entered into this day of 2003, byandbetweenthe Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and Clayground Creative Center, (hereinafter referred to as the "COMPANY") a not- for-profit company. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COMPANY for operation of a program to facilitate services to low- and moderate-income Mount Prospect children, many from the Boxwood neighborhood, as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COMPANY up to a maximum of $6,000.00 and the COMPANY agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section 11, to the actual amount invoiced by the COMPANY, and only to the extent such amoum is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The COMPANY agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COMPANY, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COMPANY's performance under this Agreement. The COMPANY agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the COMPANY may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the COMPANY. The COMPANY, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The COMPANY, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The COMPANY agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COMPANY's internal personnel practices and its actions in the performance of this Agreement. The COMPANY hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The COMPANY agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the COMPANY. C. Examination of Records. The COMPANY will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit "C". The COMPANY may establish program income criteria below that noted in Exhibit "C". D. Filing of Records. The COMPANY shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in pan, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the COMPANY, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COMPANY and uniform administrative requirements described in section 24 CFR 570.502. SECTION IV Compliance with Laws The COMPANY, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COMPANY shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perfmm such acts. Suspension or termination shall occur if the COMPANY materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COMPANY shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and RePorting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COMPANY on the following basis: The VILLAGE shall allocate the $6,000.00 contract amount for the services stipulated in this Agreement. The COMPANY shall submit one invoice every quarter (3 months) for no more than one-fourth (1/4) of the contract amount. In addition to the invoices, the COMPANY shall submit to the VILLAGE a monthly status report covering the activities of that month. The following information should also be included: Attendance sign-in sheets from each meeting. Number of trips taken and number of children on each for the reporting period. A final report shall accompany the COMPANY's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January 1, 2003 to December 31, 2003, summarize the number of Mount Prospect residents served, and include the completion of Exhibit "B" herein attached. This report shall be due no later than January 10, 2004. o The COMPANY shall also have completed by the parents or guardians of each child an Application Form, using Exhibits "B" and "C". These forms may be part of the child's application for participating in the program. Said application shall indicate to the satisfaction of the Village, each participating child's household annual income as being below or above current HUD Section 8 Limits as well as each child's racial and ethnic background. Failure to submit a completed application to the Village for each participating child's household will violate the terms of this Agreement and cancel any pending and future payments due the COUNCIL from the VILLAGE. All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no later than January 10, 2004. SECTION VII Length of Contract This Agreement shall be valid from January 1,2003 through December 31,2003 and maybe terminated by either party upon thirty- (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed, upon presentation of all documentation required under Section VI. SECTION VIII Assignments The COMPANY shall not assign the Agreement or any part thereof and the COMPANY shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the COMPANY shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COMPANY Ms. Dianne M. Kovack President Clayground Creative Center 617 N. Main Street Mount Prospect, 60056 THE VILLAGE OF MOUNT PROSPECT ATTEST: BY: President of the Village Board Village Clerk CLAYGROUND CREATWE CENTER ATTEST: BY: President Notary Public Exhibit A CLAYGROUND CREATIVE CENTER STATEMENT OF PURPOSE - YEAR 2003 A) Working with the children of Boxwood and Judith Ann: Their sculptures and creations would help build self-esteem and confidence. (Taking their work into competition twice a year so they can receive ribbons and awards for their creations. Giving them an opportunity to exhibit their artwork in the Clayground Creative Center gallery and other outside areas where they can be viewed and admired by all). B) Working with children from gang situations: I would like to be able to separate them from gangs and violence and re-channel them into a creative environment. Here they can relieve their frustrations and express themselves by sculpting and composing in clay. Evening classes and workshops will help keep them offthe streets at night and into a healthy non-pressured learning environment. Children learn to develop social skills during our relaxed classes. C) Working with LD children: I hope to be able to continue working with teachers from schools or institutions in the studio atmosphere of the Clayground Creative Center, teaching children art where they need not feel pressured to learn. This method helps children work hands on and increases their attention span and social skills during projects. D) Children with special needs: Children in wheelchairs or with emotional needs can find a healthy outlet for their frustrations. These children need not feel different from any other child because their creative abilities for expression unite all children. E) Helping to develop motor skills: painting, sculpting and working on potters wheels helps children develop better balance, almost all ceramic activities call for coordination and movement of both hands. Children from the Boxwood, Maple Court and Judith Ann areas will be given the opportunity to become our teacher volunteers who will help to mentor the younger or new children as they enter the programs. Classes help to keep our teens offthe streets, into a healthy creative environment, safe and away from gang situations. Developing responsibility and pride not only in their artwork but through the opportunity to fulfill an adult roll working with other children. Our teens take pride in their accomplishments and abilities. Multiple disabled children can find fulfillment through the potter's wheel, by having an attendant take their hands and helping to create a bowl, by doing this they are able to produce a visual and tangible achievement. The finished piece can become a life long keepsake for the families and be a loving keepsake for the families of the terminally ill. Not all children are talented in sports, the programs at Clayground Creative Center can help to eliminate some of the frustration children feel who are not sports minded or lack the skills necessary to play successfully. Children with Iow self-esteem can feel pride in their accomplishments. Agency Name Exhibit B PopUlation Benefiting Fr6~ AeijViti Ufid~ay or Completed Contact Person Date .......... . · · Population Benefitlnq ........... Female Male Female Youth Total Lower-income Head of Home Minority Population BenefitinR Ethnic Categories Male Female Total Male Female Total Racial Categories · · .... American Indian ~ ~ ,~ .~ ~,. ,~ ,,~ ',.~ ~:-",~, ?~.~?~Native HaWaiian or ,~:~ ,.' ..... .... "~ ~' :--:'~ ~ OrAiaSkan Native :~ :~ ~';;,:~' ?.; ~;~ ~,' ,~. ,:~,,~,t~ ,,.~: ~ ,Other Pacific Islander -,~,.,-,., ~, Male Female Total Male Female Total Male Female Total Male Female Total Male Female Total Exhibit C HUD 2002 Income Limits # in Household Gross Income $38,100 $43 5OO $48 950 $54 40O $58 750 $63 100 $67 45O $71 8O0 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE CEDA NORTHWEST SELF-HELP CENTER WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that the CEDA Northwest Self-Help Center shall provides a transitional living program and an employment resource center to assist near homeless and homeless low and moderate income residents of the Village of Mount Prospect; and WHEREAS, the program and project proposed by the CEDA Northwest Self-Help Center and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting Iow/moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his s~gnature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and the CEDA Northwest Self-Help Center, for the provision of a Transitional Living Program, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and the CEDA Northwest Self-Help Center, for prows~on of a transitional living program, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "B". SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 18th day of March 2003. ATTEST: Gerald L. Farley, Mayor Kimberly Dewis, Deputy Village Clerk AGREEMENT This Agreement is entered into this day of __2003, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and the CEDA Northwest Self-Help Center, Inc. (hereinafter referred to as the "CORPORATION") a not-for-profit Corporation. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the CORPORATION for operation of a program to assist near homeless and homeless low- and moderate-income residents of the Village of Mount Prospect as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the CORPORATION up to a maximum of $5,000 for the Transitional Apartment Living Program, and the CORPORATION agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's Contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the CORPORATION, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The CORPORATION agrees to indemnify and save and hold hamiless the VILLAGE and each and everyone o fits officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the CORPORATION, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the CORPORATION's performance under this Agreement. The CORPORATION agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the CORPORATION may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the CORPORATION. The CORPORATION, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The CORPORATION, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The CORPORATION agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both CORPORATION's internal personnel practices and its actions in the performance of this Agreement. The CORPORATION hereby certifies that I-9 forms are current and employment verification has been completed regarding all employees. The CORPORATION agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the CORPORATION. C. Examination of Records. The CORPORATION will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit "C". The CORPORATION may establish program income criteria below that noted in Exhibit "C". D. Filing of Records. The CORPORATION shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A" E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the CORPORATION, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the CORPORATION and uniform administrative requirements described in section 24 CFR 570.502. SECTION IV Compliance with Laws The CORPORATION, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the CORPORATION shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the CORPORATION materially fails to comply with any term &the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable roles and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The CORPORATION shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the CORPORATION on the following basis: 1. The VILLAGE shall allocate the $5,000.00 contract amoum for the services stipulated in this Agreement. The CORPORATION shall submit one invoice every quarter (3 months) for no more than one-fourth (1/4) of the contract amount. Every month, the CORPORATION shall submit to the VILLAGE a Monthly Status Report. Said report Shall include information on: ao Each Mount Prospect resident provided housing and other services during the month, showing the client's CORPORATION number, client's address, and type(s) of service rendered. Services may also include the number of applications received and the number of applicants approved for the program from Mount Prospect residents. A final report shall accompany the CORPORATION's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January 1, 2003 to December 31, 2003, summarize the number of Mount Prospect residents served, and include the completion of Exhibit "B" herein attached. This report shall be due no later than January 10, 2004. SECTION VII Le .ngth of Contract This Agreement shall be valid from January 1,2003 through December 31, 2003 and maybe terminated by either party upon thirty (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The CORPORATION shall not assign the Agreement or any part thereof and the CORPORATION shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the CORPORATION shall be deemed of no fome or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the CORPORATION Mr. Ronald Jordan Executive Director CEDA Northwest Self-Help Center, Inc. 1300 W. Northwest Highway Mount Prospect, Illinois 60056 THE VILLAGE OF MOUNT PROSPECT ATTEST: BY: President of the Village Board Village Clerk CEDA NORTHWEST SELF-HELP CENTER, INC. ATTEST: BY: Executive Director Notary Public EXHIBIT A ADMINISTRATION OBJECTIVE: The objective of this manual is to provide a written outline of the areas of responsibility for both the management and staff of CEDA Northwest Self-Help Center, Inc. in Participant relationship with regard to the Transitional Living Program. CEDA NORTIt'WEST BOARD OF DIRECTORS: The Board of Director of CEDA Northwest Self-Help Center, Inc. is responsible for the policy, operation and implementation of the program, as well as fiscal oversight. EXECUTIVE DERECTOR, CEDA NORTItWEST: The Executive Director is responsible to the Board of Dffectors. It is the Executive Director's responsibility to carr~ out the policy and directions of the Board of Directors as they are approved. The Executive Director is also responsible to the Executive Director, CEDA of Cook County, Inc., and CEDA Northwest Self-Help Center, Inc. and is responsible for all liaison between the two organizations. The Executive Director is also responsible for all program functions, as well as personnel at CEDA Northwest, and through the Operations Coordinator and Program Services Coordinator, is responsible for the development and implementation of both program structure and content. PROGRAM SERVICES COORDINATOR: The Program Services Coordinator has the direct responsibility for pro.'am content, Participant contact, and staff performance, ens,uring that all parts of the prop'am are structure to meet the stated objectives, and providing comprehensive Case Management · to all Participants in a manner that will meet all program objectives. BUSINESS MANAGER: The Business Manager has direct responsibility for both financial and direct property management on a day-to-day basis for the agency. In conjunction with the Executive Director, the Business Manager will collect and disburse funding, work on funding proposals as designated, and provide for physical plant oversight, to ensure that property owned by the agency is maintained in good operating condition. The Business Manager will also, as directed by the Executive Director, provide input and coordination of all CEDA programs as required. HOUSING SPECIALIST: This Staff position reports to the Program Services Coordinator, and is the key intake assessment position for the Transitional Housing Program. The Participants are evaluated .to make sure they meet all the basic requirements for the program., and if all requirements are met, are recommended to the Program Services Coordinator for consideration for the program. HOUSING ASSISTANT: This Staff position reports to the Program Services Coordinator, and works in conjunction with the Housing Specialist to provide for intake assessment and recommendation for the program. EMPLOYMENT SPECIALIST: This staff position reports to the Program Services Coordinator, and provides the job seeker with the necessary tools to be competitive in the job market. Service may include resume preparation, job referral, and job training, if necessary, in order to place the Participant in the best position available that they are qualified for. BUDGET AND FINANCIAL COUNSELOR: The Budget and Financial Counselor reports to the Program Services coordinator, and is responsible for developing a day-today budget, establishing a savings plan, and providing financial consultation to the Participant. This position also maintains customer accounts for, all Participants in the housing program. THE PROGRAM THE PURPOSE: THE TRANSITIONAL LIVING PROGKAM offers a community of people who will involve themselves in relationships with the families in the program to provide practical assistance and care. It is the intent of the program to assist families in locating permanent housing in the community and achieve self-sufficiency. HOW IT WORKS: ALL CANDIDATES FOR THE PROGRAM MUST: 1. 2. 3. Complete the CEDA Northwest assessment process. Meet all qualifications of the program. (See Program Policies) Go through a three-step process: A, Be recommended by a Housing Counselor for consideration for the program. B. Be recommended by the Program Services Coordinator for consideration for the program. C. Attend a group interview with all members of the family who will be living in the unit and be approved by the team for participation in the program. 4. Sign a CEDA/SELF-HELP CONTRA. CT. This contract is not valid until properly authorized by CEDA Northwest personnel. (See page 7). 5. ABIDE BY ALL OF THE PROVISIONS IN THE CEDA/SELF-HELP CONTKACT. 6. Head of household must have income. 7. In order to initiate your mandatory savings account, a deposit will be required immediately. 8. A $150 service fee is required at the start of'the program. 9. Ail Participants must donate five (5) volunteer hours of service while a resident in the Transitional Living Program. PROGRAM POLICIES 1) CRITERIA FOR PARTICIPANT ADMISSION: a) Must be homeless. b) Limited resources. c) One employable adult in family. d) Must have potential for economic self-sufficiency at the end of the program. e) Must sign CEDA/SELF-HELP CONTRACT. f) Participant with last permanent address in our area will be given preference. g) Must have income. 2) EMPLOYMENT RULES: al Any Participant fired from his/her job for poor perfou~ance may be asked to 'leave the program. b) Any Participant who is laid off will immediately report this to the Program Services Coordinator. c) A Participant may not quit a job without the Program Services Coordinator's approval, or they may be asked to leave the program. d) A Participant may not be late, leave, or miss work to take care of other matters without Staff approval. a) BUDGET RULES: a) Participants must keep receipts of monies spent...every dollar must be accounted for. These are to be reviewed by the Financial Counselor at each meeting. b) Participants must provide copy of ALL check stubs fi.om jobs to the Financial Counselor. c) There will be no borrowing or loaning of monies. d) AT LEAST 30% of all income earned will be placed in a savings account controlled by the Financial Counselor. Any variation in this rule will require a signed agreement from both the Financial Counselor and the Program Services Coordinator. e) No savings withdrawal may be made without the approval of both the Financial Counselor and the Program Services Coordinafor. f) Participants ace responsible for their own phones and unusually high utility bills. MEETING RULES: a) ALL MEETINGS ARE MANDATORY. AND A M/SSED br[EETING M~ BE CAUSE FOR REMOVAL FROM THE PROGRAM. b) Meet regularly with the Program Services Coordinator (usually once per week). Contact Program Services Coordinator directly if changes are needed. c) Meet on a periodic basis with the Financial Counselor. d) Must attend weekly job club, if unemployed. e) Meet periodically with the Employment Counselor to assess employment f) Participants must contact the sppropfiate staff person directly. Leaving a message without speaking tci the appropriate staff person will be considered unacceptable. 4) MAITENANCE RULES FOR LIVING QUARTERS: -a) Any costs associated with repairs that were caused by Participant neglect and/or '- replacement of living quarters, equipment and/or furnishings in the living unit will become the Participants' responsibility and will be deducted fi.om their savings account prior to the conclusion of their program stay. - b) The Participant will agree to maintain the living quarters in a clean, well- maintained condition. This includes keeping the apartment vacuumed, dishes washed and pm away, bathroom fix'tures scrubbed, and clothes picked up. Any unusual costs for the cleaning or repak of a unit at the Participants' departure .:. will be deducted fram the Participants' saving account prior to the final closing of the account by the Financial Counselor. c) The Participant will assume the financial responsibility for any EMERGENCY SITUATION which has been created or caused by them, on weekends or after. Participants will be required to pay for all repair work, plus a administrative fee. This cost will be submitted to the Financial Counselor for reimbursement to the agency from the Participants' savings account. d) All adult Participants MUST attend the support group. e) Any violation of these rules will be cause for immediate dismissal from the program, and a twenty-four hour vacate notice of the living unit. 5 Exhibit B Population Benefiting From Activities Underway or Completed I Agency Name Contact Perso~ I Date Female Lower-Income Male Female Youth Total Head of Home Minority Population BenefitinR Ethnic Categories · · :~,~, ~ ~,?':!~'~! ::: ,,'~,:~ '. · .Hispanic' ' .: .':'~: .' .: : ~'.~ .:":'.':: '.~. ¥ ~i-: :'.. ''~: '~. '.-.:: ?. ~" ".: :. .... ;.'.: · ..'..'~ ,.' '. .. · , :', ;,i';'~/:'~,',!::~¥,i' O'l~atin0' "'"":': ":"'" .... ................. NotH,spamcorLat,no i'..: ·., Male Female Total Male Female Total Racial Categories · ,;%~ :-!.~. American Indian ,~?, :;~"~?'-~:; ;' ~i,,~:'Native Hawaiianor , ~, ~ · · ,: ;,.: ?,.., t..-or Alaskan'Native ,~ '? .:: ,: ;;,~ : ,.:~;'::, -!,~ ~:.~i :~.. Othe~ Pacific Islander .?, ?, ? Male Female Total Male Female Total ........ . .. ........................ Black or ......... . · ...' · ':'.. ''...'...Asian .'. '..: .":' ... "...':'.' · "..:.. '. · '.:.'.:..... .'.; .'. ;'."... · '"" .." · ' ~ ' .....: "· . '.......' '.'. · : . ' · '..'.' :. · .'...'.'....::.:.~mcan-Amer.can " · · . .' Male Female Total Male Female Total Male Female Total Exhibit C HUD 2002 Income Limits # in Household 1 2 3 4 5 6 7 8 Gross Income $38,100 $43,500 $48,95O $54,40O $58,750 $63,100 $67,45O $71,800 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE CEDA NORTHWEST SELF-HELP CENTER WHEREAS, the Village of Mount Prospect is a recipient of funds under the Conmqunity Development Block Grant Program: and WHEREAS. it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that the CEDA Northwest Self-Help Center shall provide a transitional living program and an employment resource center to assist near homeless and homeless Iow and moderate income residents of the Village of Mount Prospect; and WHEREAS, the program and pro.iect proposed by the CEDA Northwest Self-Help Center and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW. THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement ~s between the Village of Mount Prospect and the CEDA Northwest Self-Help Center, for addition of a sprinkler system at their Administrative Office to meet fire code. A copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That the Mayor ss hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement ss between the Village of Moun! Prospect and the CEDA Northwest Self-Help Center. for addition of sprinkler system to their Administrative Office to meet fire code. A copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "B". SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the taw. AYES: NAYS: ABSENT: PASSED and APPROVED this 18th day of March 2003. ATTEST: Gerald L. Farley, Mayor Kimberly De,vis. Deputy Village Clerk AGREEMENT This Agreement is entered into this day of 2003, by and between the Village of Mount Prospect. a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and the CEDA Northwest Self-Help Center, Inc. Ihereinafter referred to as the "CORPORATION") a not-for-profit Corporation SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the CORPORATION for creation of an employment resource center to assist near homeless and homeless lo;v- and moderate-income residents of the Village of Mount Prospect as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the CORPORATION up to a maximum of $25.000.00 for Phase III of a project that includes the completion of a sprinkler system at its administrative office (1300 W. Northwest Highway, Mount Prospect) to meet fire code. The CORPORATION agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the CORPORATION, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The CORPORATION agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, in2 unes, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of thc failure of the CORPORATION. or those acting under it, to conform to the statues. ordinances or other regulations or requirements of any governmental authority, in connection with the CORPORATION's performance under this Agreement. The CORPORATION agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim 1 brought or such an action filed, the VILLAGE agrees that the CORPORATION may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the CORPORATION. The CORPORATION, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The CORPORATION, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative acuon shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The CORPORATION agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both CORPORATION's internal personnel pracuces and its actions in the performance of this Agreement. The CORPORATION hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The CORPORATION agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the CORPORATION. C. Examination of Records. The CORPORATION will, at all times, g~ve HUD, the Comptroller General of the United States, and the VILLAGE, through any author/zed representative, access to, and the fight to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit "C". D. Filing of Records The CORPORATION shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the CORPORATION, provide it with copies of all taws. regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income reqmrements set forth in section 24 CFR 570.504 (c), but is not applicable to the CORPORATION and uniform administrative requirements described in section 24 CFR 570.502. SECTION IV Compliance with Laws The CORPORATION, shall obtain building permits from the Village of Mount Prospect and shall at all times observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the CORPORATION shall be required to perform all acts under tins agreement in the same manner as the VILLAGE, as a conn'actor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the CORPORATION materially fails to comply with any term of the award ~n accordance with 24 CFR 85.44~ SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The CORPORATION shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the CORPORATION on the following basis: The VILLAGE shall allocate the $25,000.00 contract amount for the services stipulated ~n this Agreement. The CORPORATION shall submit invoices for work completed, inspected and approved by Village Inspectors. A final report shall accompany the CORPORATION's final billing and report no later than January 10, 2004. This report will summarize the benefits of the project, financial summary of the project from January 1, 2003 to December 31, 2003. This report will be due upon completion of the project. SECTION VII Length of Contract This Agreement shall be valid froTM januarY 1, 2003 through December 31, 2003 and may be terminated by either party upon thirty (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The CORPORATION shall not assign the Agreement or any part thereof and the CORPORATION shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in parr, or any interest therein shall be due to the CORPORATION shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the CORPORATION Mr. Ronald Jordan Executive Director CEDA Northwest Self-Help Center, Inc. 1300 W. Northwest Highway Mount Prospect, Illinois 60056 THE VILLAGE OF MOUNT PROSPECT ATTEST: BY: President of the Village Board Village Clerk CEDA NORTHWEST SELF-HELP CENTER, INC. ATTEST: BY: Executive Director Notary Public EXHIBIT A ADMINISTRATION OBJECTIVE: The objective of this manual is to provide a written outline of the areas of responsibility for both the management and staff of CEDA Northwest Self-Help Center, Inc. in Participant relationship with regard to the Transitional Living Program. CEDA NORTlffWEST BOARD OF DII~ECTORS: The Board of Director of CEDA Northwest Self-Help Center, Inc. is responsible for the policy, operation and implementation of the program, as well as fiscal oversight. EXECUTIVE DIRECTOR, CEDA NORTHWEST: The Executive Director is responsible to the Board of Directors. It is the Executive Director's responsibility to carry out the policy and directions of the Board of Directors as they are approved. The Executive Director is also responsible to the Executive Director, CEDA of Cook County, Inc., and CEDA Northwest Self-Help Center, Inc. and is responsible for ali liaison between the two organizations. The Executive Director is also responsible for all program functions, as well as personnel at CEDA Northwest, and through the Operations Coordinator and ProM'am Services Coordinator, is responsible for the development and implementation of both program structure and content. PROGRAM SERVICES COORDINATOR: The Program Services Coordinator has the direct responsibility for program content, Participant contact, and staft performance, ensuring that ail parts of the program are structure to meet the stated objectives, and providing comprehensive Case Management to all Participants in a manner that will meet all program objectives. BUSII~ESS MANAGER: The Business Manager has direct responsibility for both financial and direct property management on a day-to-day basis for the agency. In conjunction with the Executive Director, the Business Manager will collect and disburse funding, work on funding proposals as designated, and provide for physical plant oversight, to ensure that property owned by the agency is maintained in good operating condition. The Business Manager will also, as directed by the Executive Director, provide input and coordination of all CEDA programs as required. HOUSING SPECIALIST: This Staff position reports to the Program Services CoOrdinator, and is the key intake assessment position for the Transitional Housing Program. The Panicipa.nts axe evaluated ,to make sure they meet all the basic requirements for the program, and if all requirements axe met, are recommended to the Program Services Coordinator for consideration for the program. : HOUSING ASSISTANT: This Staff position reports to the Program Services Coordinator, and works in conjunction with the Housing Specialist to provide for intake assessment and recommendation for the program. EMPLOYMENT SPECIALIST: This staff position reports to the Program Services Coordinator, and provides the job seeker with the necessary tools to be competitive in the job market. Service may include resume preparation, job referral, and job training, if necessary, in order to place the Participant in the best position available that they are qualified for. BUDGET AND FINANCIAL COUNSELOR: The Budget and Financial Counselor reports to the Program Services coordinator, and is responsible for developing a day-today budget, establishing a savings plazt, and providing financial ce asultation to the Participant. This position also maintains customer accounts for all Participants in the housing program. THE PROGRAM THE PURPOSE: THE TKANSITIONAL LIVING PKOGKAM offers a community of people who will involve themselves in relationships with the families in the program to provide practical assistance and care. It is the intent of the program to assis~ families in locating permanent housing in the community and achieve self-sufficiency. HOW IT WORKS: ALL CANDIDATES FOR TI-IZ PROGRAM MUST: Complete the CEDA Northwest assessment process. Meet ali qualifications of the program. (See Program Policies) Go through a three-step process: A. Be recommended by a Housing Counselor for consideration for the program. B. C. Be recommended by the Program Services Coordinator for consideration for the program Attend a group interview with all members of the family who will be living in the unit and be approved by the team for participation in the program. 4. Sign a CEDA/SELF-HELP CONTRACT. This contract is not valid until properly authorized by CEDA Northwest personnel. (See page 7). 5. ABI3DE BY ALL OF THE PKOVISIONS IN THE CEDMSELF-HELP CONTRACT. 6. Head of household must have income. 7. In order to initiate your mandatory savings account, a deposit will be required immediately. 8. A $150 service fee is required at the start of the program. 9. All Participants must donate five (5) volunteer hours of service while a resident in the Transitional Living Program. PROGRAM POLICIES 1) CRITERIA FOR PARTICIPANT ADMISSION: a) Must be homeless. b) Limited resources. c) One employable adult in family. d) Must have potential for economic self-sufficiency at the end of the program. e) Must sign CEDAYSELF-HELP CONTRACT. t') Participant with last permanent address in our area will be given preference, g) Must have income. EIV[PLOYM~NT RULES: a') Any Participant fired from his/her job for poor performance may be asked to '~leave the program. b) Any Participant who is laid off will immediately report this to the Program Services Coordinator. c) A Participant may not quit a job without the Program Services Coordinator's approval, or they may be asked to leave the program. d) A Participant may not be late, leave, or miss work to take care of other matters without Staff approval. 3) BUDGET RULES: a) Participants must keep receipts of monies spem...every dollar must be accounted for. These are to be reviewed by the Financial Counselor at each meeting. b) Participants must provide copy of ALL check stubs from jobs to the Financial Counselor. c) There will be no borrowing or loaning of monies. d) AT LEAST 30% of all income earned will be placed in a savings account controlled by the Financial Counselor. Any variation in this rule will require a signed agreement from both the Financial Counselor and the Program Services Coordinator. e) No savings withdrawal may be made without the approval of both the Financial Counselor and the Pro.am Services Coordinafor, f) Participants are responsible for their own phones and unusually high utility bills. 4) MEETING RULES: a) ALL MEETINGS ARE MANDATORY. AND A MISSED NflEETFNGNL~.y BE CAUSE FOR REMOVAL FROM THE PROGRAm, b) Meet regularly with the Program Services Coordinator (usually once per week). Contact Program Services Coordinator .directly if changes are needed. c) Meet on a periodic basis with the Financial Counselor. d) Must attend weekly job club, if unemployed. e) Meet periodically with the Employment Counselor to assess employment f') Participants must contact the appropriate staff person directly. Leaving a message without speaking td the appropriate staff person will be considered unacceptable, 4) MAITENANCE RULES FOR LIVING QUARTERS: -a) Any costs associated with repairs that were caused by Participant neglect md/or ' replacement of living quarters, equipment a~d/or furnishings in the living unit will become the Participants' responsibility and will be deducted from their savings account prior to the conclusion of their program stay. b) The Participant will agree to maintain the living quarters in a clean, well- maintained condition. This includes keeping the apartment vacuumed, dishes washed and put away, bathroom fixtures scrubbed, and clothes picked up. Any unusual costs for the cleaning or repair of a unit at the Participants' departure will be deducted from the Participants' saving account prior to the final closing of the account by the Financial Counselor. c) The Participant will assume the financial responsibility for any EM2ERGENCY SITUATION which has been created or caused by them, on weekends or after. Participants will be required to pay for all repair work, plus a 10% administrative fee. This cost will be submitted to the Financial Counselor for reimbursement to the agency from the Participants' savings account. d) All adult Participants MUST at-tend the support group. e) Any violation of these rules will be cause for immediate dismissal from the program, and a twenty-four hour vacate notice of the living unit. Exhibit B p°pUlati°n Benefiting From ActiVities Underway or C°mpleted Agency Name Contact Person IDate Female Lower-Income Male Female Youth Total Head of Home Minority Population Benefitinq Ethnic Categories ,, ~ ,~.. ,~: .: :~ ,i,~:.Hispanic ,; Male Female Total Male Female Total Racial Categories :: ~ American Indian ,. ',.,;~,. ~ .L, ~:,:'ih .~,,: ::: ', :', Native Hawaiian ~or ~ :" .' ~,~i~ ~rAlaskari ~iafi~e' ;'~. :i: i :~; ::~: ;i* ?"~thei; P~ifiC i~lanb~r~;;', '.'. Male Female Total Male Female Total Male Female Total Male Female Total Male Female Total Exhibit C HUD 2002 Income Limits # in Household 1 2 3 4 5 6 7 8 Gross Income $38 100 $43,500 $48 950 $54,4OO $58,750 $63 100 $67,45O $71,800 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CAMP FIRE USA, CHICAGO METROPOLITAN COUNCIL WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Camp Fire USA, Chicago Metropolitan Council shall provide a summer program that includes educational and recreational activities for the residents of the Boxwood Area located within the corporate limits of the Village of Mount Prospect; and WHEREAS, the program proposed by Camp Fire USA, Chicago Metropolitan Council and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Camp Fire USA, Chicago Metropolitan Council, a copy of which Agreement is attached hereto and hereby made a pan hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 18th day of March 2003. ATTEST: Gerald L. Farley, Mayor Kimberly Dewis, Deputy Village Clerk AGREEMENT This Agreement is entered into this day of 2003, byandbetweenthe Village of Mount Prospect, a body public of the State 0f Illinois (hereinafter referred to as the "VILLAGE" and Camp Fire USA Metropolitan Chicago Council (hereinafter referred to as the "COUNCIL") a not-for-profit company. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COUNCIL for operation of a program to facilitate services to low- and moderate-income Mount Prospect children, many from the Judith Ann and Boxwood neighborhoods, as outlined in the Scope of Services attached herewith as Exhibit SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $11,05 0.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section IH next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The COUNCIL agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COUNCIL, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the COUNCIL may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the COUNCIL. The COUNCIL, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The COUNCIL, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and its actions in the performance of this Agreement. The COUNCIL hereby certifies that I-9 forms are current and employment verification has been completed regarding all employees. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the COUNCIL. C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with State and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit "C". The COUNCIL may establish program income criteria below that noted in Exhibit "C". D. Filing of Records. The COUNCIL shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the COUNCIL, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COUNCIL and uniform administrative requirements described in section 24 CFR 570.502 SECTION IV Compliance with Laws The COUNCIL, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the perfmmance of this Agreement, and the COUNCIL shall be required to perfomi all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the COUNCIL materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on the following basis: The VILLAGE shall allocate the $11,050.00 contract amount for the services stipulated in this Agreement. The COUNCIL shall submit one invoice in April, May, June and July totaling the entire contract amount. In addition to the invoices, the COUNCIL shall submit to the VILLAGE a monthly status report covering the activities of that month. The following information should also be included: A final report shall accompany the COUNCIL's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January 1, 2003 to December 31, 2003, summarize the number of Mount Prospect residents served, and include the completion of Exhibit "B" herein attached. This report shall be due no later than January 10, 2004. The COUNCIL shall also have completed by the parents or guardians of each child an Application Form, using Exhibit "C". This form may be part of the child's application for participating in the program. Said application shall indicate to the satisfaction of the Village, each participating child's household annual income as being below or above current HUD Section 8 Limits. Failure to submit a completed application to the Village for each participating child's household will violate the terms of this Agreement and cancel any pending and future payments due the COUNCIL from the VILLAGE. All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no later than January 10, 2004. SECTION VII Length of Contract This Agreement shall be valid from January 1, 2003 through December 31,2003 and may be terminated by either party upon thirty- (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The COUNCIL shall not assign the Agreement or any part thereof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COUNCIL Jean Lachowicz Executive Director Camp Fire USA Metropolitan Chicago Council 203 N. Wabash Avenue, Suite 1518 Chicago, Illinois 60601 THE VILLAGE OF MOUNT PROSPECT ATTEST: BY: President of the Village Board Village Clerk CAMP FIRE USA METROPOLITAN CHICAGO COUNCIL ATTEST: BY: Executive Director Notary Public H:\GEN\?LANNING\CDBGk2003k2003 Sub-RecipiemsXCamp Fire\2003 Contract.doc 5 Camp Fire Boys and Girls Youth Development Philosophy Purpose Camp Fire exist,~ ~,, provide, through a program of informal education, opportunities for youth to realize their potem iai and to function effectively as caring, self-directed individuals responsible to themsclve.~ and ',, ,:,thers: and. as an organization, to seek to improve those conditions in society which aftkcl youth. Philosophy Camp Fire belie~'c~ that it is a better use of resources to build-up chiklten a~d youth than to repair adults. Camp [:ire defines youth development a~ a continuum of youth, family, and community service,~ which empower children and youth to fulfill their b~ic personal and social needs to bc valued and useful and to build the skills and competencies that enable them to be productive and co,',tfibuting members of society. Camp Fire places ~l~c child at the center of its youth development. This core child is composed of a unique genc~ic makeup with Ms/her individual behavior, attitudes, feelings, and values. This child has ;t hierarchy of needs based on his/her physical and social conditions which are delineated by his.'hcr social, physical, and temporal environments. The next level in the hierarchy is comp~sed of~h~- life skill competencies identified in order to produce a self-concept of self- esteem, self'-worth, and self-respect on the highest level. In order to accomplish this purpose, the Camp Fire youth development program is based on five principles: Program pm,Ades a group experience where youth learn sockd interaction skills and make individual ~mcb'or group decisions. I'rogram provides an environment that builds self-esteem, teaches personal life skills. enhances health, and promotes social responsibility. Program i:. designed and implemented to reduce gender-role, racial, and eult,aral stercmype~, and to foster positive intercultural relationships. Program i :lcsigned to be fun and provide a friendly atmosphere wherein learning takes place. 5. Program provides opportunities for youth to develop and practice leadership skills. These principles ';,m~ the foundation for specific life skill competency outcomes for youth and related m~tcovm.'-. I,,r lh¢ir families and communities. The outcomes are: Exhibit B Population Benefiting From Acti~/ifies Underway or Corn pleted I Agency Name Contact Person IDate Lower-Income Female Male Female Youth Total Head of Home Minority Population Benefiting Ethnic Ca tegories ~ · Hispanic ....... ., .... . . ~..~.. ' '~ ~ ..~ -'-:: '~-.'~.~ ~' ~:~:'~i~.:' 'ii. ::::.:. ~i NOt Hispani~'0~ LatihO .:' ~'~ . . ,., . or Latlno .... ~, ... ,~ - .." ,' .' '. ,.- '. ~. Male Female Total Male Female Total Racial Categories /: ·, ,~, ,' American Indian ~ - ,.?,::i'~r Ai~ka~Nati~e~ :'-i' ~ i~:~ !~ i:?/,:?'i? Male Female Total Male Female Total · . .~ , Asian/.~ ~?,:~ ;,,, :",,, ~ ~,,~'.:~ ~: :.,~ ~, :':~? :.~'!~ :: ?:i:~ ~,!/'~AfJ~i~an-A~ii~:~, :!:/:? Male Female Total Male Female Total Male Female Total Exhibit C HUD 2002 Income Limits # in Household 1 2 3 4 5 6 7 8 Gross Income $38,100 $43,500 $48,950 $54,400 $58,75O $63,100 $67,45O $71,800 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOU~'NT PROSPECT AND RESOURCES FOR COMMUNITY LIVING WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Developmem Block Grant Program: and WHEREAS, it has been determined bv the Mayor and Board of Trustees of the Village of Mount Prospect that the Resource Center for Community Living shall provide a program that includes "Community Living," and "Shared Housing for Special Populations" for the residents of the Village of Mount Prospect in the corporate boundaries of the Village of Mount Prospect; and WHEREAS, the program proposed by the Resource Center for Community Living and approved herein. complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW. THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his s~gnature on an agreement for Community Development Block Grant implementation, which Agreement ~s between the Village of Mount Prospect and the Resource Center for Community Living, a copy of which Agreement ~s attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 18tI' day of March 2003. ATTEST: Gerald L. Farley, Mayor Kimberly Dewis, Deputy Village Clerk AGREEMENT This Agreement is entered into this day of 2003, byandbetweenthe Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and the Resources for Community Living (hereinafter referred to as the "AGENCY"), a Not-for-Profit Community-based organization. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the AGENCY for operation ora program to facilitate services and housing for low- and moderate- income developmentally and/or physically disabled residents of the Village of Mount Prospect. SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the AGENCY up to a maximum of $5,000.00 and the AGENCY agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act. as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amounts specified in Section II, to the actual amount invoiced by the AGENCY, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The AGENCY agees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the AGENCY, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the AGENCY's performance under this Agreement. The AGENCY agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indenmity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the AGENCY agrees that the VILLAGE may employ attorneys of its own selection to appear and defend the claim or action on behalf of the \(ILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the AGENCY. The AGENCY, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The AGENCY, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. SuCh affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The AGENCY agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affin~native action shall be applicable with regard to both AGENCY's internal personnel practices and its actions in the performance of this Agreement. The AGENCY hereby certifies that I-9 forms are current and employment verification has been completed regarding all employees. The AGENCY agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the AGENCY. C. Examination of Records. The AGENCY will, at alt times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit "C". The AGENCY may establish income criteria below that noted in Exhibit "C". D. Filing of Records. The AGENCY shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the AGENCY, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the AGENCY and uniform administrative reqmrements described in section 24 CFR 570.502. SECTION IV Compliance with Laws The AGENCY, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local govenm~ent which may in any manner affect the performance of this Agreement, and the AGENCY shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Govermnent, is or would be required to perform such acts. Suspension or termination shall occur if the AGENCY materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable roles and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The AGENCY shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the AGENCY on the following basis: The VILLAGE shall allocate the $5,000.00 contract amount for the services stipulated in this Agreement. The AGENCY shall submit one invoice every quarter (3 months) for no more than one-fourth (1/4) of the contract amount. In addition to each invoice, the AGENCY shall submit to the VILLAGE a Monthly Status Report covering the activities of each month The report shall include information on: Each Mount Prospect client who was in Agency supported housing during the month showing the client's AGENCY number, client's address, and types of services rendered. The report may also include the number of Mount Prospect applications received and the number of Mount Prospect applicants approved for the program. The AGENCY may also report on the number of presentations and other marketing efforts conducted over the month. A final report shall accompany the COMPANY's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January 1, 2003 to December 31, 2003, summarize the number of Mount Prospect residents served, and include the completion of Exhibit "B" herein attached. This report shall be due no later than January 10, 2004. SECTION VII Length of Contract This Agreement shall be valid from January I, 2003 through December 31, 2003 and maybe terminated by either party upon thirty (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The AGENCY shall not assign the Agreement or any part thereof and the AGENCY shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part. or any interest therein shall be due to the AGENCY shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the AGENCY Dr. Robert Walsh Executive Director Resources for Community Living 4300 Lincoln Avenue, Suite K Rolling Meadows, Illinois 60008 THE VILLAGE OF MOUNT PROSPECT ATTEST: BY: President of the Village Board Village Clerk RESOURCES FOR COMMUNITY LIVING ATTEST: BY: Executive Director Notary Public 5 H \GEN~PLANNING\CDBG\2003~2003 Sub-Re¢lpients\RCL\2003 Contract doc RESOURCES FOR COMMUNITY LIVING Exhibit A' Ac~, editation with Distinction from The Council (2000 - 2003) To offer adults with developmental and/or physical disabilities opportunities to achieve greater self. ~. esteem, dignity and participation in ali aspects of community life through affordable housing options, individualized skill instruction and necessary support services. In keeping with the above Mission Statement, Resources for Commurfity Living (RCL) offers innovative services to increase the independence as well as the quality of life for adults with developmental and/or physical disabilities. These services may include: Affordable Housing - Using both the shared housing approach and independent apa~uneats, RCL helps people with mental retardation to locate and lease homes and apmunents within the community. Because these housing arrangements are not owned by RCL (each participant signs Ns/her own lease), participants have greater control over their own lives. Housing arrangements through RCL are not group-oriented; therefore the stigma that is often associated with group homes and other congregate living arrangements is non-existent. In fact, the individual's new neighbors may not even know that the RCL participant has a disability. Homeownership Program - Homeownership is a dream for many people, including those with disabilities. We believe that in general, homeownership fosters greater connection and mutual investment between our participant homeowners and their respective communities. RCL assists participants through the goal setting process and planning phases of homeox~nership. In addition, to help make homeowmership a financial feasibility, RCL works with Project Ground Floor to assist eligible participants secure a forgivable second mortgage. Individualized Support Services - Trained staff members provide individualized skill instruction and support services that are designed to increase independence, allowing participants to remain in their community. These support services mav include case management, instruction in money management, the use of public transportation, cooking, nutrition, safety and other necessary skills. RCL also provides assistance in linking participants with other community members, resources and activities to help them to become active and contributing members of their communities. Social Group - Loneliness and isolation remain a significant problem for people with mental retardation, despite their physical presence tn the community. Because of this, RCL also coordinates a monthly social group that provides an oppommity for RCL participants to meet others and make new friends. These groups also provide an opportunity for staff members to observe the individual's social interaction skills, so that skill training (e.g. communication, trust building, assertiveness, mterpersonal skills etc.) can be tailored to individual needs. In addition, several times each year speakers are asked to present information during social groups on various subject including safety, recreation and other important issues. Rent Subsidy - Finally, because many participants lack sufficient resources to provide for themselves, RCL offers a rent subsidy. These rent subsidies are limited to $150 per month based on the individual's income and are derived entirely from donations, BecaUse of this, rent subsidies are not always available and cannot be relied on as a source of support. To provide an increasingly stable and reliable future, RCL Caseworkers assist participants in planning and linkage with long-term sources of financial support, including Section 8 Rental Assistance. Please feel free to contact Dr. Bob Walsh at: 4300 Lincoln Avenue, Suite K · Rolling Meadows, IL 60008 Voice (847) 701-1554 · TDD (847) 701-1556 · Fax (847) 701-1560 E-mail address: rescoliv~aol.com · Website: www.rcl2bindependent.org · C:~AyDocument~agenc¥ surnmao.'u'ntsston serv/cc starcraft 10\I P~OI Exhibit B Population Benefiting From ACtivities UnderWaY or Completed I Agency Name Contact Person Date Female Lower-Income Male Female Youth Total Head of Home Minority Population Benefitinq Ethnic Categories ,' ~r Latin6 Male FemaIe Total Male Female Total Racial Categories ~: ~.. American Indian · ;~ ~,~.: ~ ~:~;~i: Native Hawaiian or ~ . :i: :i: 0r~l~k~Nativ~ Male Female Total Male Female Total Male Female Total Male Female Total Male Female Total Exhibit C HUD 2002 Income Limits # in Household 1 2 3 4 5 6 7 8 Gross Income $38,1 O0 $43,5OO $48,95O $54,400 $58,750 $63,100 $67,450 $71,800 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND RESOURCE CENTER FOR THE ELDERLY FOR SENIOR SHARED HOUSING WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that the Resource Center for the Elderly shall provide a program to match homeowners or apartment dwellers with home seekers; providing affordable housing for the el&fly, single parent, persons on fixed incomes, displaced homemakers, and other low income persons needing affordable housing for residents within the corporate boundaries of the Village of Mount Prospect; and WHEREAS, the program proposed by the Resource Center for the Elderly and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderateqncome persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and the Resource Center for the Elderly, a not-for-profit corporate, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 18th day of March 2003. ATTEST: Gerald L. Farley, Mayor Kimberly Dewis, Deputy Village Clerk AGREEMENT This Agreement is entered into this day of 2003,byandbetweenthe Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and the Resource Center for the Elderly, (hereinafter referred to as the "AGENCY") a not-for-profit Community-based organization. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the AGENCY for operation of a program to facilitate services to low- and moderate-income senior citizen residents of the Village of Mount Prospect as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the AGENCY up to a maximum of $3,000.00 and the AGENCY agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the AGENCY, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The AGENCY agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the AGENCY, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the AGENCY's performance under this Agreement. The AGENCY agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the AGENCY may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the AGENCY. The AGENCY, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The AGENCY, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The AGENCY agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both AGENCY's internal personnel practices and its actions in the performance of this Agreement. The AGENCY hereby certifies that I-9 forms are current and employment verification has been completed regarding all employees. The AGENCY agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the AGENCY. C. Examination of Records. The AGENCY will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit "C'. The AGENCY may establish program income criteria below that noted in Exhibit "C". D. Filing of Records. The AGENCY shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the AGENCY, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the AGENCY and uniform administrative requirements described in section 24 CFR 570.502. SECTION IV Compliance with Laws The AGENCY, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the AGENCY shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the AGENCY materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable roles and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The AGENCY shall not file any lawsuit against the VILLAGE or any of its officers or employees as a resull of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the AGENCY on the following basis: The VILLAGE shall allocate the $3,000.00 contract amount for the services stipulated in this Agreement The AGENCY shall submit one invoice every quarter (3 months) for no more than one-fourth (1/4) of the contract amount. In addition, the AGENCY shall submit to the VILLAGE a Monthly Status Report covering the activities of the invoiced period. Said report shall include information on: Each Mount Prospect client whose home was used for shared housing during 3 the month showing the client's AGENCY number, client's address, and starting date when shared housing was provided. The report may also include the number of Mount Prospect applications received and the number of Mount Prospect applicants approved for the program. A final report shall accompany the AGENCY's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January 1, 2003 to December 31, 2003, summarize the number of Mount Prospect residents served, and include the completion of Exhibit "B" herein attached. This report shall be due no later than January 10, 2004. SECTION VII Length of Contract This Agreement shall be valid from January 1,2003 through December 31, 2003 and may be terminated by either party upon thirty (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation reqmred under Section VI. SECTION VIII Assignments The AGENCY shall not assign the Agreement or anypart thereof and the AGENCY shall nol transfer or assign any funds or claims due or to become due hereunder without the prior written' approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the AGENCY shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J, Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the AGENCY Suzanne Skala Executive Director Resource Center for the Elderly 1801 West Central Road Arlington Heights, Illinois 60005 THE VILLAGE OF MOUNT PROSPECT ATTEST: BY: President of the Village Board Village Clerk RESOURCE CENTER FOR THE ELDERLY ATTEST: BY: President Notary Public 5 the Resource Center for the Elderly Exhibit A THE RESOURCE CENTER FOR THE ELDERLY SENIOR SHARED HOUSING PROGRAM The Resource Center for the Eldefly's Senior Shared Housing Program matches. homeowners or apartment dwellers with homeseekers; provides affordable housing for the elderly, single parents, persons on fixed incomes, displaced homemakers, and other Iow income persons needing affordable housing. Benefits include a sharing of expenses, companionship, secudty and independence. I801 West Central Road ,4rlJngton He, hi.% IL 6'0005 (847) 577-7070 FAX (847) $77-7073 Agency Name Exhibit B Population Benefiting From Activities Underway or Completed Contact Person tDate ~. .................. ... ... , po _ulation Benefitin ,, , .:...: ~., .... ... ..... Female Lower-income Male Female Youth Total Head of Home Minority Population Benefitin,q '~thnic Categories . "~ ! .~.~ !..~. -. Hispan c . ... ?' -~?~:~':~:%,'.~' .;; : .... : ' · - ' ' " .... :, .': ~ '.' ' -.'.". :,. ";.; ' ~ ":"-' .... ,'. ~.:':.?:~:,, ~'~'~,' Not HiSpanic °r Latino '. ,. . or Latlno ?, .., .,, .: ::;.:... .; .: ;., ~:, .::' :- :.,, ,, .... :,. Male Female Total Male Female Total t~acial Categories · ,-'~ ~ ~,i~., ~. ~.i' ;American Indian Native Hawaiian or · ': i". ? ~'~; ~?i!' !'. ~r Ai'askan Native Other Pacific Islander Male Female Total Male Female Total · .. , . .. Asian· ,. · .,,~.~,..;. ~:,.... ,,..,.: '". ' "' ' ', '. ,." · ' i,:'~-/~", :':,';' .'::?African-American '.' .~' Male Female Total Male Female Total Male Female Total Exhibit C HUD 2002 Income Limits # in Household Gross Income $38,100 $43,5OO $48,950 $54,400 $58,75O $63,100 $67,450 $71,800 RESOLUTION NO, A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT ANT) GIRL SCOUTS - ILLINOIS CROSSROADS COUNCIL WHEREAS, the Village of Mount Prospect ~s a recipient of funds under the Community Development Block Grant Program: and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Girl-Scout Illinois Crossroad Council shall provide quality program activities that will change attitudes and behavior and eqmp girls and female teens with information and skills they need to become competent, confident adults in the corporate limits of the Village of Mount Prospect: and WHEREAS, the program proposed by the Girl-Scouts-Illinois Crossroads Council and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low, moderate-income persons. NOW, THEREFORE, BE 12- RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreemem ss between the Village of Mount Prospect and. Girl Scouts-Illinois Crossroads Council a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 18th day of March 2003. ATTEST: Gerald L. Farley, Mayor Kimberly Dewis, Deputy Village Clerk AGREEMENT This Agreement is entered into this day of 2003, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and Girl Scouts - Illinois Crossroads Council (hereinafter referred to as the "COMPANY") a not-for-profit company. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COMPANY for operation ora progrmn to facilitate services to low/moderate-income Mount Prospect children, many from the Boxwood neighborhood, as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COMPANY up to a maximum of $2,500.00 and the COMPANY agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the COMPANY, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The COMPANY agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, ~nsurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omissmn arising out of the failure of the COMPANY, or those actin~ under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COMPANY's performance under this Agreement. The COMPANY' agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the COMPANY may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the COMPANY. The COMPANY, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The COMPANY, perfo~-ming under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The COMPANY agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affim~ative action shall be applicable with regard to both COMPANY's internal personnel practices and its actions in the performance of this Agreement. The COMPANY hereby certifies that I-9 forms are current and employment verification has been completed regarding all employees. The COMPANY agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the COMPANY. C. Examination of Records. The COMPANY will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law'. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit "C". The COMPANY may establish program income criteria below that noted in Exhibit "C". D. Filing c f Records. The COMPANY shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the COMPANY, provide it with copies of all laws, regulations and orders, including those cited ~n this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COMPANY and uniform administrative requirements described in section 24 CFR 570.502. SECTION IV Compliance with Laws The COMPANY, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COMPANY shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the COMPANY materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the V1LLAGE shall forthwith file alt necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COMPANY shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COMPANY on the following basis: The VILLAGE shall allocate the $2,500.00 contract amount for the services stipulated in this Agreement. The COMPANY shall submit one invoice for work performed under the first six (6) months of this contract and one invoice covenng the remaining six (6) months. Each invoice will be for one-half (½) of the contract amount. In addition to the invoices, the COMPANY shall submit to the VILLAGE a monthly status report covering the activities of that month. A final report shall accompany the COMPANY's final billing. This report will highlight the accomplisltments of the program for the fiscal year, from January 1, 2003 to December 31, 2003, summm'ize the number of Mount Prospect residents served, and include the completion of Exhibit "B" herein attached. This report shall be due no later than January I 0, 2004. The COMPANY shall also have completed by the parents or guardians of each child an Application Form, using Exhibit "C". This form may be part of the child's application for participating in the program. Said application shall indicate to the satisfaction of the Village, each participating child's household annual income as being below or above current HUD Section 8 Limits. Failure to submit a completed application to the Village for each participating child's household will violate the terms of this Agreement and cancel any pending and future payments due the COUNCIL from the VILLAGE. Alt exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no later than January 10, 2004. SECTION VII Length of Contract This Agreement shall be valid from January 1,2003 through December 31,2003 and maybe terminated by either party upon thirty- (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The COMPANY shall not assign the Agreement or any part thereof and the COMPANY shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the COMPANhZ shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COMPANY Ms. Rosita Rice Program Director Girl Scouts - Illinois Crossroads Council 650 N. Lakeview Parkway P.O. Box 8116 Vernon Hills, IL 60061 THE VILLAGE OF MOUNT PROSPECT ATTEST: BY: President of the Village Board Village Clerk GIRL SCOUTS - ILLINOIS CROSSROADS COUNCIL ATTEST: BY: Programs Director Notary Public Exhibit A Girl Scouts - Illinois Crossroads Council AGENCY DESCRIPTION Girl Scouting is the world's preeminent organization dedicated solely to girls-all girls- where, in an accepting and nurturing environment, girls and female teens build character and skills for success in the real world. In partnership with committed adults, girls and teens develop qualities that will serve them all their lives - like strong values, social conscience, and conviction about their own potential and self-worth. Girl Scouting provides girls with the chance to learn, grow and excel, both as individuals and as members ora close-knit, loving community. Girl Scouts of the USA (GSUSA) was founded on March 12, 1912, by Juliette Gordon Low, who registered 18 girls to help those girls develop a sense of responsibility, establish higher ideals and learn teamwork. Historically, that purpose has not changed. Illinois Crossroads Council is a 501 (c) 3 nonprofit organization formed in 1993 with consolidation of the former Illinois Shore and Illinois Prairie Councils, and was enlarged with the additions of Moraine Girl Scout Council in 1996 and Lone Tree Area Girl Scout Council in 2000. The combined councils have offered Girl Scouting in the region for the past 86 years. We enable girls and female teens to develop vision, values and decision-making skills. Here, Girl Scouts can talk to and learn from people from all over the world. How they · use the resources we provide is limited only by their imaginations - and we encourage them to imagine. Illinois Crossroads Council is committed to serving any and all girls who wish to become Girl Scouts. Throughout the council, 5,000+ girls from low-income families attend Girl Scout group programs held during the school day/after school through our Contemporary Awareness Program and in summer extension programs held in community centers and housing projects. Illinois Crossroads Council staffplan the curriculum and conduct the programs and events. We pay the yearly national membership fee of $7.00 to Girl Scouts of the USA for these girls. Overall, 25% of our Girl Scouts receive some type of financial assistance. Over 32,000 girls from the ages of 5 to 17 are currently members of our council. These girls come from 102 communities in northeastern Illinois - a geographic area that is quite racially and ethnically diverse. In our area, we serve one out offive (1:5) school-age girls. The national average is one in nine (1:9). We are proud of the richness and inclusiveness of our Girl Scout groups who represent a broad spectrum of the community. Our members also have over 3 million "sisters" throughout the USA and in 136 countries worldwide. Girl Scout of the USA Mission Statement Girl Scouting is dedicated to inspiring girls with the highest ideals of character, conduct, patriotism and service. Membership is extended to all girls who accept the Girl Scout Promise and Law. To reflect the diversity of the United States of America, we will give the highest priority to the inclusion of girls from currently underrepresented populations. Illinois Crossroads Council Vision Statement Girl Scouts - Illinois Crossroads Council is recognized by the community as the premier organization for girls, committed to excellence and enriched by pluralism. Today's girls will be tomorrow's employees, bosses, directors, community leaders, neighbors and mothers. The skills and strengths which they learn through Girl Scouting will have a profound effect not only on their generation, but also on the generations to come. Achieving our vision and goals, therefore, is of paramount importance. At Illinois Crossroads Council it is every member's responsibility. Strategic Plan 2000 - 2003 Illinois Crossroads Council recently completed a strategic planning process. The key messages (goals) for our three year plan are: o Membership/Program WE will demonstrate...Girl Scouting is for every girl, everywhere. o Human Resources WE will demonstrate.... Girl Scouting is an excellent place to volunteer or build a career. o Property WE will demonstrate.... Girl Scouting offers a unique opportunity for leadership development through outdoor education. Responsibly manage the properties to support training of leaders, excellent outdoor curriculum, and program progression while improving cost effectiveness. o Fund Development I'VE will demonstrate .... Your personal gift and advocacy will help girls grow strong. o Communication WE will demonstrate.... Girl Scouts speak with one voice. National, council, service unit and group organizations stand for the same values and deliver consistent messages. o Management/Finance WE will demonstrate... Girl Scouting is financially sound, tightly managed, and can prove its outcomes. I'Ve will continually examine our expenditures and re- deploy our resources to obtain the best possible benefits for our costs. Exhibit B Population Benefiting From Activities Underway or Completed I Agency Name Contact Person tDate i, ::~ '~, :'~::PoulationBehefitin~ :,., :: Female Lower-Income Male Female Youth Total Head of Home Minority Population Benefitin.q Ethnic Categories Hispanic :,, ~::'. ' .' ': :': ;::::~:/!~::Oi'gatino Male Female Total Male Female Total Racial Categories : American Indian' , ,, Native Hawaiian or · ~, ~ , j .~ :' :~ :: ::. · : orAlaskan'Nabve .ii ~th~P~i~i~i~ian~:~!' Male Female Total Male Female Total Male Female Total Male Female Total Male Female Total Exhibit C HUD 2002 Income Limits # in Household 1 2 3 4 5 6 7 8 Gross Income $38,1 O0 $43 5OO $48 95O $54 4OO $58 75O $63 100 $67 45O $71 8OO RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC FOR THE ACCESS TO CARE PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that the Suburban Primary Health Care Council, Inc. shall provide a program to facilitate access to primary health care in the corporate limits of the Village of Mount Prospect; and WHEREAS, the program proposed by the Suburban Primary Health Care Council, Inc. and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW. THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to s~gn and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mounl Prospect and Suburban Primary Health Care Council, Inc, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 18th day of March 2003. ATTEST: Gerald L. Farley, Mayor Kimberly Dewis, Deputy Village Clerk AGREEMENT This Agreement is emered into this. day of 2003, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE"), and the Suburban Primary Health Care Council, (hereinafter referred to as the "COMPANY"), a not-for-profit Corporation. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COMPANY for operation of a program to facilitate access to primary health care for low-and moderate-income residents of the Village of Mount Prospect as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COMPANY up to a maximum of $11,000 and the COMPANY agrees to abide by the provisions and regulations ot'the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the COMPANY, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The COMPANY agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act: or omission arising out of the failure of the COMPANY, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COMPANY's performance under this Agreement. The COMPANY agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the COMPANY may employ attorneys of its own selection to appear and'defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the COMPANY. The COMPANY, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The COMPANY, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The COMPANY agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COMPANY's internal personnel practices and its actions in the performance of this Agreement. The COMPANY hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The COMPANY agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the COMPANY. C. Examination of Records. The COMPANY will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include Verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit "C". The COMPANY may establish program income criteria below that noted in Exhibit "C". D. Filing of Records. The COMPANY shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the COMPANY, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COMPANY and uniform administrative requirements described in section 24 CFR 570.502. 2 SECTION IV Compliance with Laws The COMPANY, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COMPANY shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the COMPANY materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable roles and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COMPANY shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COMPANY on the following basis: The VILLAGE shall allocate the $11,000.00 contract amount for the services stipulated in this Agreement. The COMPANY shall submit no more than one invoice per month for an amount equal to one-twelfth of the contract amount. In addition, the COMPANY, shall submit to the VILLAGE a Monthly Performance Report. Said report shall include available information on: Each Mount Prospect client served during the month, showing the client's COMPANY number, address, and type(s) of service rendered. Services may also include number of applications received and the number of applicants approved for the program. A final report shall accompany the COMPANY's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January 1, 2003 to December 31, 2003, summarize the number of Mount Prospect residents served, and include the completion of Exhibit "B" herein attached. This report shall be due no later than January 10, 2004. SECTION VII Length of Contract This Agreement shall be valid from January 1,2003 through December 31,2003 and may be terminated by either party upon thirty (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The COMPANY shall not assign the Agreement or any part thereof and the COMPANY shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the COMPANY shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COMPANY Mrs. Victoria Bigelow President Suburban Primary Health Care Council 2225 Enterprise Drive, Suite 2504 Westchester, Illinois 60154 THE VILLAGE OF MOUNT PROSPECT ATTEST: BY: President of the Village Board Village Clerk SUBURBAN PRIMARY HEALTH CARE COUNCIL ATTEST: BY: President Notary Public 5 EXHIBIT A SCOPE OF SERVICES The Access to Care Program In Illinois, 1.5 million persons are without public or private health insurance coverage. In suburban Cook County more than 156,000 low-income individuals are uninsured and unable to afford even basic health care services. The Access to Care program provides access to primary care services for low-income, uninsured residents of suburban Cook County. Eligibility is limited to residents with a family income less than twice the federal poverty level who are uninsured for primary health care and ineligible for public programs such Medicaid and Medicare. The Council contracts with local providers throughout the area and pays them a discounted rate to provide services to Persons enrolled in the Access to Care program. Services include office visits to a primary care physician, routine laboratory and radiology tests and prescription medication. Patients make a small co-payment directly to the provider for each service. In the northwest suburbs screening for eligibility and enrollment occur at township offices, at the Villages of Mount Prospect, Arlington Heights, Des Plaines, and Scha~mhurg, at CEDA Northwest and Meadows Community Services, and at the Cook County Department of ~3hlic Health. Enrollment is generally for a one-year period and there is no fee to enroll. Preventive services which are already available in the community at low cost are not duplicated by Access to Care. All clients receive a booklet listing free or low-cost preventive services available in the area. The Council has coordination agreements with the organizations providing these services. Exhibit B Population Benefiting From Activities Underway or Completed I Agency Name Contact Person Date Lower-Income Female Male Female Youth Total Head of Home Minority Population Benefitin.cI Ethnic Categories /'~';:' ~':: ~'~' "':.=i : ::: 'His'pa"nic' :'""'": '"" '? ':' :':'!:'''' 'i :'" ': .... 'i..:i!. :i: .':::. ':Not'HisPanic or Latino.::":" "..i ~' ~: ~:~:"~"'" · ." . or Latlno ': .. ......: · · . ' .': .. · · '. . · · .... .... · · . ' . ' · Male Female Total Male Female Total Racial Categories ~,~, ~,~ ,, ,~ ~,,~ ~ ~'~--~: ,~, ~.~ ~ ~-or Alaskan Natwe~ ? ~',~' ~-~:~-~ %, · ..... ~ ....... Other Pacific islander ~ ~, Male Female Total Male Female Total '~ ¢:~' ::. '?'.: .' : '.". :..' ..': Asian. :/. ' '-'~. · i...:' .: · ~::.' . . '.i. ":. '::.'.:.: '. '.: : i':' AfriCan:American.' ....' .' .. '... : .": Male Female Total Male Female Total Male Female Total Exhibit C HUD 2002 Income Limits # in Household Gross Income $38,1 O0 $43,5OO $48,95O $54,4OO $58,75O $63,100 $67,45O $71,8OO RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SPECIAL LEISURE SERVICES FOUNDATION WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that the Resource Center for Community Living shall provide a program an "inclusion program" which allows individuals with special needs to participate in park district programs with their non-disabled peers. WHEREAS, the program proposed by the Special Leisure Services Foundation and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor ~s hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community- Development Block Grant ~mptemenranon, which Agreement is between the Village of Mount Prospect and Special Leisure Services Foundation a copy of which Agreement ~s attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after frs passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 18t~, day of March 2003. ATTEST:- Gerald L. Farley, Mayor Kimberly Dewis, Deputy Village Clerk AGREEMENT This Agreement is entered into this day of 2003, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and Special Leisure Services Foundation. (hereinafter referred to as the "FOUNDATION") a not-for-profit company. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the FOUNDATION for operation of a program for Mount Prospect residents with special needs into Park District programs with their non- disabled peers as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the FOUNDATION up to a maximum of $2,000 to assist Mount Prospect residents with special needs in an inclusion program with their non-disabled peers. The FOU2qDATION agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth'in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the FOUN~DATION, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The FOUNDATION agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the FOUNDATION, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the FOUNDATION's perforn~ance under this Agreement. The FOUNDATION agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the FOUNDATION may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the FOUNDATION. The FOUNDATION. at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The FOUNDATION, performing under this Ageement, shall not discriminate against any worker, employee, or applicant or any me~nber of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limi ted to the following: emplo3anent, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The FOUNDATION agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both the FOUNDATION's internal personnel practices and its actions in the performance of this Agreement. The FOUNDATION hereby certifies that 1-9 forms are current and employanent verification has been completed regarding all employees. The FOUNDATION agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the FOUNDATION. C. Examination of Records. The FOUNrDATION will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine alt records, books, papers or documents related to the contract, in accordance ~vith state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit "C". D. Filing of Records. The FOUNDATION shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the FOUNDATION, provide it with cop~es of all laws, regulations ahd orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the FOUNDATION and uniform administrative requirements described in secuon 24 CFR 570.502. 2 SECTION IV Compliance with Laws The FOUNDATION, shall obtain building permits from the Village of Mount Prospect if necessary and shall at all times observe and comply with all laws, ordinances or regulations of the Federal. State, County and local government which may in any manner affect the performance of this Agreement, and the FOUNDATION shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the FOUNDATION materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The FOUNrDATION shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the FOU%IDATION on the following basis: The VILLAGE shall allocate the $2,000.00 contract amount for the services stipulated in this Agreement. The FOUNDATION shall submit one ~nvoice every quarter (3 months) for no more than one-fourth (1/4) of the contract amount In addition to the invoices, the FOUNDATION shall submit to the VILLAGE a monthly status report covering the activities of that month. The following information should also be included: Number of trips taken and number of individuals on each for the reporting period. A final report shall accompany the FOUNDATION's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January 1, 2003 to December 31,2003, and summarize the number of Mount Prospect residents served. This report is due no later than January 10, 2004. SECTION VII Length of Contract This Agreement shall be valid from January 1,2003 through December 31, 2003 and maybe terminated by either party upon thirty (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The FOUNrDATION shall not assign the Agreement or any part thereof and the FOUNDATION shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assxgnment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the FOUNDATION shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the FOUNDATION Mr. Kevin Kendrigan President Special Leisure Services Foundation 3000 Central Road, Suite 205 Rolling Meadows, IL 60008 THE VILLAGE OF MOUNT PROSPECT ATTEST: BY: President of the Village Board Village Clerk SPECIAL LEISURE SERVICES FOUNDATION ATTEST: BY: President Notary Public Exhibit A Special Leisure Services Foundation Village of Mount Prospect- CDBG Application Mission Statement The Special Leisure Services Foundation is operated as a not-for-profit foundation whose major purpose is to enhance, support and promote quality leisure services for individuals with disabilities in cooperation with the Northwest Special Recreation Association. Background NWSRA provides recreational opportunities for individuals with special needs in 16 northwest suburban park districts. We serve people of all ages and abilities including: Attention Deficit Disorder, Autism, Hearing Impaired, Physically Impaired, Visually Impaired, Mental Health Needs, MentaIly Impaired, Seniors with Special Needs, etc. We receive approximaiely 19,000 registrations annually for the 9,895 participants in our household file. Proposal NWSRA was formed in 1973 fo provide recreational services to individuals with disabilities. A variety of recreational programs are offered throughout the year including bowling, swimming lessons, crafts, cooking, team sports, piano lessons, Special Olympics training, horseback riding, social dubs, and summer day camps. The Speciat Leisure Services Foundation exists to co~npliment the services provided by NWSRA. The five areas that SLSF supports are accessible transportation, general program support, inclusion, schoIarships, and Special Olympics. Funds are raised through events, grants, and donor member donations. We are asking that Village of Mt. Prospect help support our inclusion program through a grant o[ $5,000. When NWSRA began in 1973, its purpose was to offer leisure activities for the disabled population parallel to park district activities. Funding came from property taxes and registration fees. The passage of the Americans with Disabilities Act in 1991 gave an individual with a disability the opportunity to choose - the opportunity to participate in a paraIlet program provided by a special recreation association or ~n an inclusive setting provided by the park district. Prior to the ADA, NWSRA had 2-3 inclusion requests per year. n 2002 we anticipate providing support for 600-700 inclusions and to spend over $400,000. NWSRA and SLSF strongly believe that meaningful leisure time is a significant element in the development of a positive total lifestyle. NWSRA believes in allowing participation in programs to each individual's highest ability level, q some cases, a child may be best served in an NWSRA program, participating with other children with similar needs. In other cases, a participant would be best served through inclusion into park district programs with their non-disabled peers. Inclusive leisure experiences: , provide positive recreational opportunities · foster peer and intergenerationat relationships · develop community support and encourage diversity, and · educate people about the common bonds they share. NWSRA and SLSF are committed to providing the best possible inclusion experience for residents with disabilities. NWSRA provides the su ~)port and the education components of inclusion and SLSF assists with the funding. Together, with cooperation from the park districts we are able to provide a successful inclusion process for all people involved in the program. This includes the people with disabilities, the participants without disabilities and the program staff. Inclusion Process · An individual with a disability registers for a park district program and indicates special need on the registration form · The park district then contacts an NWSRA Inclusion Coordinator. · The Inclusion Coordinator works with the park district, the individual and/or parents, teachers, etc. to determine the level of support for success tn the program (i.e. 1:1 trained staff, sign language interpreter, adaptive equipment, disability training). · Inclusion supports are put in place and the individual participates with their non-disabled peers. · NWSRA staff monitors the program and the support system is evaluated for future needs. Because each individual ~s unique, the inclusion support is unique as well. One individual may require additional staff to help him/her focus or follow direction~, another individual may require adaptive equipment, and another may need a behavior program. When a person with a disability registers for a park district program, they pay the same registration fee as their non-disabled peers. All additional costs related to the inclusion of an individual with a special need are provided by SLSF. Examples of Inclusion Costs: A child with autism registers for a park district pre-school program: Program: Mon.ANed/Fri. 9:00 a.m.-12:00 p.m. Type of Support: Trained staff to work 1:1 with child NWSRA Cost: $15 hour x 3 hours x 16 weeks = $ 720 Duration-16 wks. An individual who is deaf registers for a Karate class: Program: Tuesdays 5:00-6:00 p.m. Type of Support: Sign Language Interpreter NWSRA Cost: $ 25 hour x 1 hour x 12 weeks = $ 300 Duration-12 wks. Collaborations NWSRA was formed as a collaborative effort. Multiple park districts could offer better services ~n a more economical manner for their disabled population by joining forces. This model has been replicated throughout the metropolitan area, but is unmatched in other parts of the country. Some of the agencies that NWSRA partners with are: · 15 northwest suburban school districts · North Suburban Special Education Organization · Kenneth Young Center · National Alliance for the Mentally 111 · National Down Syndrome Association · Elk Grove, Hanover. Palatine, Schaumburg, and Wheeling Townships · SpeciaIOlympicslllinois · Special Recreation Associations of Northern tIlinois · Illinois Park & Recreation Association · Local Service Clubs (Rotary, Kiwanis, Lions Club Jaycees) Why is funding needed? Wh 9n NWSRA began in 1973, its purpose was to offer leisure activities for the disabled population parallel to what park districts were doing. Funding came from property taxes and registration fees. With the passage of the Americans with Disabilities Act in 1991, an individual with a disability now had the opportunity to choose. The opportunity to participate in a parallel program provided by a special recreation association or in an inclusive setting provided by the park district. Prior to the ADA, NWSRA had 2-3 inclusion requests per year. Now we are providing support for 600-700 inclusions on an annual basis and are spending over $400,000 a year on this unfunded mandate. NWSRA is the only organization in Mt. Prospect that provides recreational programs for ;eople with special needs and inclusion support for those choosing to recreate in their home park district. Exhibit B Population Benefiting From Activities Underway or Completed I Agency Name Contact Person Date Female Lower-Income Male Female Youth Total Head of Home Minority Population Benefiting Ethnic Categories · :,.. , H span c ..:,' ~. Y '~ ~':~,i-:, 7 ? :~. NOt Hispanicor L"atino' 'ii ,',' ,; ~':' :': ,'!;' :'?::,""' 0rL~tih0 ~ ;:?'~-~?~.;-/i!: ;',7 Male Female Total Male Female Total Racial Categories · ~, ·American Indian ' : . . ,.~ ~ ,. · /: ' Native H~waiian or · · :;':!~ 'OrAlaska~'Nativ~ - i':ii.'' "0tl~e~Pa~.ific isla'nd~'r '" i:'i' ':' Mate Female Total Male Female Total · : , · · · ," ATrlcan-Amerlcan , . Male Female Total Male Female Total Male Female Total Exhibit C HUD 2002 Income Limits # in Household Gross Income $38 100 $43 500 $48 950 $54400 $5875O $63 tO0 $67 45O $71 8OO