HomeMy WebLinkAbout06/25/1996 COW agenda COMMITTEE OF THE WHOLE
AGENDA
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Tuesday, June 25, 1996
50 South Emerson Street 7:30 P.M.
I. CALL TO ORDER - ROLL CALL
II. ACCEPTANCE OF MINUTES OF JUNE 11, 1996
III. CITIZENS TO BE HEARD
IV. WELLER CREEK BANK STABILIZATION PROJECT-FINAL REPORT
Early in 1994, a number of residents appeared at a Coffee with Council to discuss
their growing concerns regarding bank erosion along certain portions of Weller
Creek. At that time, Board members recounted the history surrounding the public
discussions that led to the adoption of the Village's current Flood Control Program.
It was noted that the original 1990 Flood Control Study touched on the condition of
Weller Creek but due to a number of issues including cost, maintenance, jurisdiction
and past homeowner resistance, Creek improvements were not included in the first
round of projects.
It was suggested by several Board members that if there were renewed concern
among residents living along the Creek regarding erosion and flooding problems,
that they should work among themselves to determine the level of concern and
support for the commencement of a Creek improvement project. Past efforts of
Creek improvement had usually been thwarted by a lack of consensus among
adjacent property owners as to an acceptable level of improvement. Most resident
concerns focused on aesthetic issues such as loss of trees.
From the Village's standpoint, it continues to be of primary importance that any Bank
improvements be of such a nature, that the large expense can be justified. Any
project should have as its basis, the following:
1. A high degree of permanence.
2. Ease of future maintenance.
3. Low ongoing maintenance costs.
4. Adequate access for future maintenance.
At an April 1995 Committee of the Whole meeting, the Village Board discussed the
need to commence a study regarding erosion problems along Weller Creek.
Subsequently, a Citizens' Ad Hoc Committee was formulated to work with Village
staff and consulting engineers, RUST Environment and Infrastructure, in the
preparation of a report that would outline rehabilitation options, establish
maintenance jurisdiction and discuss cost implications. The Ad Hoc Committee was
to provide resident input at all stages of the study process.
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT
BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO
PARTIClPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE
AT 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056,
847/392-6000, EXTENSION 5327, TDD #847/392-6064.
At the December 12, 1995 Committee of the Whole meeting, RUST Environmental
and Infrastructure presented a status report which outlined preliminary solutions to
the erosion problem with a particular focus on the area between School Street and
Route 83. At that time, RUST reported on their efforts at field reconnaissance, data
collection, hydraulic analysis and an evaluation of the possible impact of the MWRD
Deep Tunnel Reservoir at Route 83 and 1-90 on long-term Creek erosion.
RUST's final report is completed and has been presented to the Ad Hoc Committee
for their review and comment. The Ad Hoc Committee, itself, also met to discuss its
position regarding the plan. Tuesday evening's presentation will cover RUSTS's
findings, including: Recommendations, jurisdictional responsibility, cost estimates
and funding possibilities. The Ad Hoc Committee has been invited to attend this
meeting and participate in the discussion.
Representatives from RUST, the Public Works Department and appropriate staff will
be in attendance to answer questions and to facilitate discussion.
V. REVIEW OF MOUNT PROSPECT ROAD RESURFACING AND
RECONSTRUCTION PROGRAM
Periodically, the Village Board reviews the status of the Village's Road Resurfacing
and Reconstruction Program for the purpose of: (1) Establishing an acceptable
pavement life cycle profile to maintain streets at an acceptable level of repair and (2)
Review and establish an adequate level of funding to maintain that life cycle profile.
The last such review took place in 1994 and resulted in the Village Board issuing $5
million in short-term debt to accelerate the traditional funding level of road
resurfacing and repairs. That $5 million additional expenditure over a two-year
period was in addition to the normal Road Program funding level of $1.3 million
annually.
It is important to review the status of the Village's Road Program at this time
because of its Village-wide importance vis-a-vie other capital improvement projects
which may be considered in the near future. Downtown redevelopment, flood
control projects and the rehab or replacement of public buildings will all compete for
limited capital improvement dollars. Currently, the Village Board has committed
one-half cent of Home Rule Sales Tax to fund Flood Control and Road Improvement
Projects. Each quarter cent of Home Rule Sales Tax generates approximately $1.2
million in annual revenues. Presently, this revenue is used to cover the debt service
requirements of bonds issued (ten-year term) in order to fund such projects.
The Engineering Division has recently completed its 1996 Pavement Management
Analysis and Cost Estimate. This year's analysis was supplemented by a formal
pavement condition analysis conducted by a consulting engineering firm. The
resulting data gives an excellent snapshot of what the condition of Village roads are
today. While we have made some good progress in recent years, we find ourselves
in the position of simply "treading water" now that we have returned to our normal
funding levels. Approximately 13 miles of Village roads are currently in need of total
reconstruction. At a cost of more than $800,000 per mile for reconstruction and
$200,000 per mile for resurfacing, our current funding level of $1.3 million for the
entire Village program ($900,000 resurfacing; $400,000 reconstruction), puts us in
jeopardy of quickly falling further behind the current 28-year resurfacing and 22-year
reconstruction cycle for roads throughout the Village.
Tuesday evening's discussion will provide Board members with information
concerning the current condition of Village roads, identify possible scenarios for an
accelerated improvement program and discuss current revenue limitations and
funding alternatives. This discussion is not designed to force the Board into any
immediate decisions. Rather, it is designed to begin a critical strategic planning
process that will encompass various capital improvement needs throughout the
Village.
Appropriate staff will be in attendance to answer questions and facilitate discussion.
VI. MANAGER'S REPORT
VII. ANY OTHER BUSINESS
VIII. ADJOURNMENT