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HomeMy WebLinkAbout02/11/2003 COW minutes MINUTES COMMI'I-rEE OF THE WHOLE FEBRUARY 11, 2003 II. III. IV. CALL TO ORDER The meeting was called to order at 7:03 p.m. by Mayor Gerald Farley, in the Mt. Prospect Park District Community Center, 1000 West Central Road. Present at the meeting were: Trustees Timothy Corceran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron, Irvana Wilks and Michael Zadel. Staff members present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Solid Waste Coordinator Lisa Angell, Human Services Director Nancy Morgan and Social Worker Nina Persino. APPROVAL OF MINUTES Approval of minutes from January 14, 2003. Motion was made by Trustee Lohrstorfer and Seconded by Trustee Zadel. Minutes were approved. Approval of minutes from Special Village Board Workshop of January 28, 2003. Motion made by Trustee Zadel and Seconded by Trustee Skowron. Minutes were approved. CITIZENS TO BE HEARD Mike Ruzicka representing the Mount Prospect Lions Club spoke. He was present to state the Farmers' Market raised over $10,000 during the last season and part of the money will be utilized for the George Gattas Scholarship Fund, the purchase of a new mountain bike for the Police Bicycle Patrol and $5,000 to the Village Food Pantry at Human Services. He wanted to thank the community for its ongoing support of the Farmers' Market and reminded everyone the 2003 edition of the Farmers' Market is scheduled for June 8 through October 12. Human Services Director Nancy Morgan spoke. She wanted to thank the Lions Club for their ongoing assistance in the very worthy cause of helping out those less fortunate. OVERVIEW OF SOLID WASTE DISPOSAL PROGRAM Mayor Farley provided an introduction of the topic and stated this was the first such meeting in preparation for future negotiation and bid package creation leading to the possible new contract in late 2004. Solid Waste Coordinator Lisa Angell spoke. She provided an overview of the program and the necessary steps that will be required for the new contract. She stated the current contract is effective from May 1, 2000 to December 31, 2004. She stated the current contract provides for a single-family and multi-family collection. Total single family pick-up per week is 13,500 along with recycling materials. She stated the program allows for two waste units per household and requires the purchase of waste stickers for any additional items above the standard two units. She stated the current sticker price is $1.75 and has been that price since 1996. She stated the program allows for three clean-up weeks per year, an unlimited move-in collection, Christmas tree collection, assistance for the Public Works leaf pick-up program and the pick up of bagged leaves at curbside. She stated there is a user fee for yard waste disposal or a subscription service. She stated there are 68 multi-family properties in the program which receive at least twice a week service. The first pick up is included and the additional pick-up at the multi-family properties are on a pay per unit basis. She stated recycling is an option for multi-family dwellings and if they participate, there is a 10% reduction in the monthly cost available. She stated that recycling collection is also offered to non-profit agencies. She stated the Village benefits from the location of the SWANCC transfer site including the ability to drop items off at the site by residents. She stated the Village currently enjoys a 43% diversion rate of materials from the waste stream for recyclable materials. She stated part of the discussion for the new contract will be the anticipation of an automated collection system which is becoming more standard throughout the industry. She highlighted the fact that in order for the automated system to work, it would be a necessity to require the residents to have a toter for facilitating collection. There are several toter options that would need to be explored as part of contract negotiations. She also stated there are several payment option types including volume based, weight based, sticker only, subscription or a flat fee. She stated that commercial solid waste services could be included in the contract negotiations if there is adequate interest by businesses. She stated that SWANCC could assist in formulating the commercial collection survey. In discussions of the commercial pick- up service with the Village of Skokie shows there was a 45% response rate of the businesses wanting the service. She stated the timeline for the next contract would start later this year with an initial evaluation period of the current program with recommendations to the Village Board by December 2003 with bid specifications out in spring of 2004 for implementation in early 2005. George Luteri, Chairman of the Solid Waste Commission, spoke. He stated the current program works well based on the residents' experience and the fact that there are few complaints. He is concerned about automated systems and the concern that such a change would confuse and complicate collection activities. He also wanted to make sure there was some discussion regarding disposal of bulk items and how they would be included in an automated system along with bad weather implications in utilizing a wheeled toter. General comments from Village Board members included the following items: There was a suggestion that the automated program be evaluated with an open mind and to look for all available options during the negotiation and the bid specification stage. There was also discussion regarding toter options. There was also a discussion regarding the details and number of multi-family pick up from the variance in the average number of pick-ups per multi-family property. It was suggested that some consideration be undertaken for more recycling options if a market exists. It was also suggested that the solid waste program undertake an evaluation of volume versus weight and the cost differentials associated with each option. It was suggested that the intent of the overall solid waste program be evaluated from the homeowner's perspective whereby recycling has been encouraged by way of volume reduction. 2 I. VII. Village Manager Janonis stated there will be a need to consider cost options for the current system if there is any attempt to retain the system in any form. He also stated that overall SWANCC capital costs have been going down over time which will impact the overall focus of the program. He also stated there will be the need to evaluate the funding philosophy for solid waste because $2.5 million of the properly tax is currently earmarked for solid waste expenses. VILLAGE MANAGER'S REPORT None. ANY OTHER BUSINESS None. CLOSED SESSION Motion made by Trustee Zadel and Seconded by Trustee Skowron to move into Closed Session. Meeting adjourned into Closed Session at 8:35 p.m. Meeting reconvened from Closed Session at 9:00 p.m. ADJOURNMENT There being no further business, the meeting adjourned at 9:01 p.m. DS/rcc H:\GEN\Cow\Minutes\021103 COW Minutes.doc DAVID STRAHL Assistant Village Manager 3