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HomeMy WebLinkAbout12/23/2002 VB minutes (special) MINUTES SPECIAL MEETING VILLAGE BOARD OF TRUSTEES DECEMBER 23, 2002 I1. Call to Order The meeting was called to order at 7:05 p.m., by Mayor Farley, at the Mt. Prospect Park District Community Center, 1000 West Central Road. Present at the meeting were Trustees: Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron, Irvana Wilks and Michael Zadel. Staff members present were: Village Manager Michael Janonis and Assistant Village Manager David Strahl. Roll Call All present. Pled,qe Invocation NeW Business Review and Approval of Bid Packaqe for Villaqe Parking Deck, 50 South Emerson Assistant Village Manager Strahl provided an overview of the process to date and highlighted the recommendations and the fact that the Deck is now projected to cost $6.2 million, which is less than the $6.8 million that was projected during the summer of 2002. He also stated this price includes the masonry and hand applied brick as recommended by the Village Board. Dave Olson of W.B. OIson spoke. He introduced members of the team that are working on the project for Olson. These people included Dan Polfuss and Dave Ridderhoff. He stated that Mr. Ridderhoff was the key person in obtaining favorable pricing through his diligent efforts over the last two months. He also stated that the results of the bidding was representative of the process which has been set up regarding the contractual arrangements between the Village and the contractor and the ongoing review of plans from the amhitect. He also stated that the hand-laid brick process has been simplified to reduce costs and the price differential, which was previously estimated at $200,000 between the inlaid brick and the hand-laid brick is much less in terms of differential. General comments from the Village Board members included the following items: I. There was a question regarding the exterior lighting of the Parking Deck. There was also a question regarding how the bid details were summarized. A question was raised regarding the definition of general conditions. There was also a discussion regarding how possible ground water would be handled and recommended concrete color. The brick selection process was suggested to include samples provided to the Village Board to react to an addition to locations where the recommended brick has previously been installed. There was also a discussion regarding the maximum guaranteed price and the relationship with the projected price and the recommended subcontractors. Dave Toeppen, 409 South Hi-Lusi, spoke. He suggested to the Village Board that the lighting on the inside of the Deck be a full cut-off fixture where light is transmitted directlY down and not getting out of the deck, thereby, containing the light within the Deck. He suggested the example at the Palatine Public Library Parking Deck and suggested the Village Board utilize white lighting not the amber colored lights. Assistant Village Manager Strahl reminded the Board that the pedestrian entrance from Route 83 would be included in the Plan and a security system is being developed for installation in the Deck at this time and is not included in the pricing. Motion made by Trustee Corcoran and Seconded by Trustee Zadel to approve the expenditure of $6,256,844 to W. B. Olson for the construction of a Parking Deck at 50 South Emerson. Motion was apprOved on a roll call vote of 6-0. Any Other Business Trustee zadel wanted to acknoWledge the contriSution of a $4,300 check from the annual fundraiser at Sam's Place. The check is being donated to Human Services for use with the food pantry. All Village Board members acknowledged the general support of the community and Sam's Place for this donation. VIII. Adiournment The meeting adjourned at 8:07 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager