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HomeMy WebLinkAbout2. DRAFT MINUTES 12/2002CALL TO ORDER ROLLCALL PLEDGE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 3, 2002 CALL TO ORDER Mayor Gerald L. Farley called the meeting to order at 7:07 p.m. ROLL CALL Present: Mayor Gerald Fadey Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel PLEDGE OF ALLEGIANCE Trustee Corcoran led the audience in reciting the Pledge of Allegiance. INVOCATION INVOCATION Trustee Wilks gave the invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Zadel, moved to approve the minutes of the regular meeting held November 19, 2002. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Abstain: Wilks APPROVE BILLS MAYOR'S REPORT: TEDDY BEAR WALK WEEK HOLIDAY RESOLUTION RES. NO. 56-02 APPROVE BILLS Mayor Farley stated the next item on the agenda, "APPROVE BILLS" noted by an asterisk, and all other items listed in that manner, would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT With the reading of a proclamation, Mayor Farley proclaimed December 1-7, 2002 as "Teddy Bear Walk Week." The proclamation was presented to Laura Luteri, President of the Mount Prospect Library Board, who invited everyone to attend the annual Teddy Bear Walk, on Saturday, December 7. Mayor Fadey presented a resolution for the 2002 holiday season. Trustee Corcoran, seconded by Trustee Skowron, moved for approval of Resolution No. 56-02: A RESOLUTION FOR THE HOLIDAY SEASON Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None APPOINTMENTS There were no appointments to boards or commissions. CITIZENS TO BE HEARD CONSENT AGENDA: BILLS RES. NO. 57-02 HOMELAND SECURITY BID RESULTS: TRUCK BODIES, SAUBER BRUSH CHIPPER, ALEXANDER EQUIPMENT SEWER JETTING MACHINE, STANDARD VEHICLE PURCHASE, CURRIE MOTORS ASBESTOS REMOVAL CHANGE ORDER, SENIOR CENTER OLD BUSINESS NEW BUSINESS PZ-37-02, DOMINICK'S, GOLF PLAZA II AMEND CH. 21, DRYVlT (EIFS) COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve the following business items: 1. Bills, dated November 25, 2002; Resolution No. 57-02: A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ADOPT AN INTERGOVERNMENTAL AGREEMENT PROVIDING FOR MUTUAL AID AMONG LAW ENFORCEMENT AGENCIES FOR HOMELAND SECURITY; Bid results: A. Two flatbed bodies and equipment (Sauber Manufacturing, Virgil, IL, not to exceed $35,345.00); B. One 13" brush chipper (Alexander Equipment Co., Lisle, IL, not to exceed $21,000.00); C. Sewer jetting machine (Standard Equipment Co., Chicago, IL, not to exceed $56,177.00 ); Board acceptance of NWMC/Suburban Purchasing Cooperative bid for one 2003 Ford Explorer (Currie Motors, Frankfort, IL, not to exceed $25,000.00); Board approval of Change Order request for additional $2293.00 for asbestos removal from Senior Center at 50 South Emerson Street. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None OLD BUSINESS None. NEW BUSINESS An ordinance was presented for first reading, which would grant a Conditional Use permit for a Planned Unit Development to construct an outlot fuel center for an existing Dominick's store at 1000-1080 S. Elmhurst Road (Golf Plaza II). The Planning and Zoning Commission had recommended approval by a vote of 6-0. Director of Community Development William Cooney, stated the petitioner had requested a deferral of presentation due to ongoing legal discussions within the company. Trustee Wilks, seconded by Trustee Zadel, moved to defer PZ-37-02 to the January 7, 2003 Village Board meeting. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None An ordinance was presented for first reading, which would amend Chapter 21 (Building) of the Village Code by allowing the use of dryvit, or exterior insulation and finish systems 2 PUBLIC HEARING, TAX LEVY TAX LEVY AND COLLECTION ORDINANCES (4) ADOPT 2003 BUDGET VILLAGE MANAGER'S REPORT TRAFFIC SIGNAL CONTRACT, ALDRIDGE ELECTRIC (EIFS) in commercial construction projects. Ordinance No. 5275, approved on September 17, 2002, banned the use of EIFS. After discussion by Board members, it was determined that the ordinance should be amended to allow dryvit only as Iow as eight feet (8') from the ground. To use it any lower, the builder would have to install some type of protective barrier, such as landscaping, etc. This ordinance will be presented for second reading at the December 17, 2002 meeting. Mayor Farley called a Public Hearing at 7:25 p.m. to present the proposed property tax levy for the fiscal year beginning January 1,2002 and ending December 31,2002. Finance Director Doug Ellsworth presented the major components of the tax levy; there were no comments from the audience. The Public Hearing was closed at 7:31 p.m. The following four ordinances were presented for first readings, with Mr. EIIsworth giving a brief overview of them: 1) AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1,2002 AND ENDING DECEMBER 31, 2002 2) AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE AND SPECIAL SERVICE AREA NUMBER SIX OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1,2002 AND ENDING DECEMBER 31,2002 3) AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1,2002 AND ENDING DECEMBER 31, 2002 4) AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR UNLIMITED TAX BONDS OF SPECIAL SERVICE AREA NUMBER SIX OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2002 AND ENDING DECEMBER 31, 2002. These ordinance will be presented at the December 17, 2002 meeting, for second readings. An ordinance was presented for first reading to adopt the annual budget for the fiscal year January 1, 2003 through December 31,2003. It will be presented at the December 17, 2002 meeting for second reading. VILLAGE MANAGER'S REPORT A request was presented for Board approval of a traffic signal maintenance contract with Aldridge Electric, lnc. for the year 2003. This business item was removed from Consent Agenda status for discussion. Trustee Wilks, seconded by Trustee Zadel, moved to approve the 2003 traffic signal maintenance contract with Aldridge Electric, Inc. in an amount not to exceed $140,170.00. The lowest bid, that submitted by Aldridge, is $22,170.00, however the larger amount covers routine work, emergency work and the replacement work scheduled for 2003. 3 EWER SYSTEM EVALUATION, BAXTER & WOODMAN OTHER BUSINESS CLOSED SESSION Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Deputy Director of Public Works Sean Dorsey presented a request for Board approval of a proposal from Baxter & Woodman (engineers), of Crystal Lake, Illinois, for a combined sewer system evaluation in an amount not to exceed $245,000, and to grant the Village Manager discretionary authority to increase the contract award by a 15% contingency or an amount not to exceed $281,750.00. Trustee Skowron, seconded by Trustee Zadel, moved to approve the above proposals. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Village Manager Michael Janonis noted several upcoming dates of holiday events, and informed the audience that there would be no Committee of the Whole meeting on December 24. The Village Board will hold a special meeting on Monday, December 23, 2002 to review and approve the proposed bid package for the Village Hall parking deck at 50 S. Emerson Street. Trustee Hoefert congratulated Prospect High School's football team on their recent victory, and the band on their recent appearance at the Macy's Thanksgiving Parade in New York. ANY OTHER BUSINESS None. CLOSED SESSION Trustee Corcoran, seconded by Trustee Skowron, moved to meet in Closed Session at 8:02 p.m. RECONVENE ADJOURNMENT RECONVENE The Board reconvened into an open forum at 10:00 p.m., with no further business being discussed. ADJOURNMENT The December 3, 2002 meeting adjourned at 10:01 p.m. Velma W. Lowe Village Clerk 4 CALL TO ORDER ROLL CALL MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 17, 2002 CALL TO ORDER Mayor Gerald Farley called the meeting to order at 7:05 p.m. ROLL CALL Present: Absent: Mayor Gerald Farley Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel Trustee Timothy Corcoran Trustee Paul Hoefert (arrived late) PLEDGE PLEDGE OF ALLEGIANCE Trustee Wilks led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Zadel gave the invocation. MINUTES MAYORS REPORT SCHOOL BOARD OF EDUCATION MONTH HOLIDAY DECORATING CONTEST WINNERS APPROVAL OF MINUTES Mayor Farley noted the December 3, 2002 minutes would be presented for approval at the January 7, 2003 Village Board meeting. Trustee Hoefert arrived at this time. APPROVE BILLS & FINANCIAL REPORT Mayor Farley stated that the next item on the agenda, "APPROVE BILLS & FINANCIAL REPORT" was shown with an asterisk, and that all items further noted in that manner be considered with one vote under as "IX. CONSENT AGENDA." MAYOR'S REPORT Mayor Farley presented Dr. Robert Howard, Superintendent of School District 59 with a proclamation for School Board of Education Recognition Month, January 2003. Members of the Special Events Commission presented the following winners of the 9th Annual Holiday Decorating Contest: WINNERS Joseph Usery 222 N. Louis St. CATEGORY Best Use of Lights James Bauer 404 S. Craig Ct. Holiday Fun Allen Wozniak 400 S. Craig Ct. Christmas Fantasy The Hollis Family Religious 905 S. I-Oka Ave. Kathy Minogue 410 N. Wille Street 400 Block of Wille - West Side Robert Tomasello 539 E. Lincoln Street Mount Prospect Flowers 1719 W. Golf Road The Mulcahy Family 1415 Sauk Lane Best Block Best Multi-Family Best Business Grand Prize PHS FOOTBALL RECOGNITION Mayor Farley congratulated the Prospect High School Football team on their back-to- back State Championship victory. The Mayor also presented a certificate of achievement to Coach Brent Pearlman in recognition of this achievement. Representing the team were players: Mike Pullano, Jim Argentine, Brian Left, Scott Sprague, Nick Iovino, Chris Bergner, Jared Dali and Byron Gattis. APPOINTMENTS The Mayor had no recommendations for appointments to boards or commissions. CITIZENS TO BE HEARD CONSENT AGENDA: BILLS 12/11/02 COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Wilks, seconded by Trustee Zadel, moved for approval of the following items of business: RES 60-02 2. 3. RES 61-02 4. PUBLIC 5. IMPROVEMENTS: MI:NARDS AND 6. SUNRISE PLAZA 7. ELEVATOR INSPECTIONS 8. DOWTOWN 9. SIGNAGE CONSULTING FOR WATER SYSTEM Bills, dated December 11, 2002 Financial Report dated January 1-November 30, 2002 Resolution 60-02: A RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE Resolution 61-02: A RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE Request for Board acceptance of public improvements for Menard's, 750 E. Rand Road Request for Board acceptance of public improvements for Sunrise Plaza, 905 E. Rand Road Request for Board approval to accept contract from Thompson Elevator Co. for2003 elevator inspections Request for Board approval to accept contract from Wolff Clements & Associates to design downtown signage program (not to exceed $20,000) Accept proposal for consulting service from Burns & McDonald for vulnerability assessment and emergency operating plan update for Village water system Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None OLD BUSINESS EIFS OLD BUSINESS An Ordinance was presented for a second reading to amend Chapter 21 (Building) of the Village Code by permitting the use of dryvit, or exterior insulation and finish systems (EIFS) in commercial construction projects. The use of EIFS was recently banned, and this ordinance will allow it for specific structures. Community Development Director, Bill Cooney, noted specifics of allowable use, including minimum height requirements. 2 ORD 5294 ORD 5295 Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5294: AN ORDINANCE AMENDING ARTICLE II OF CHAPTER 21 OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None The following four ordinances were presented for second readings: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2002 AND ENDING DECEMBER 31, 2002 AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE AND FOR SPECIAL SERVICE AREA NUMBER SIX OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2002 AND ENDING DECEMBER 31, 2002 AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2002 AND ENDING DECEMBER 31, 2002 AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR UNLIMITED TAX BONDS OF SPECIAL SERVICE AREA NUMBER SIX OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2002 AND ENDING DECEMBER 31, 2002 Prior to voting on each of these ordinances, Finance Director, Douglas EIIsworth briefly reviewed the content of each ordinance. Trustee Wilks, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5295: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2002 AND ENDING DECEMBER 31, 2002 Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None ORD 5296 Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5296: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE AND FOR SPECIAL SERVICE AREA NUMBER SIX OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2002 AND ENDING DECEMBER 31, 2002 Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None 3 ORD 5297 Trustee Zadel, seconded by Trustee Skowron, moved for approval of Ordinance No. 5297: AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2002 AND ENDING DECEMBER 31, 2002 Upon roll call: Motion carried Ayes: Hoefert, Lohrstoffer, Skowron, Wilks, Zadel Nays: None ORD 5298 Trustee Wilks, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5298: AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR UNLIMITED TAX BONDS OF SPECIAL SERVICE AREA NUMBER SIX OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2002 AND ENDING DECEMBER 31, 2002 Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None PUBLIC HEARING 2003 BUDGET ORD 5299 A Public Hearing was called at 7:36 p.m. to present the 2003 annual budget for the Village. Finance Director Douglas Ellsworth presented an overview of the budget process and the final budget that was being presented that evening. With there being no comments from the audience the Public Hearing ended at 7:43 p.m. An ordinance was presented for second reading to approve the adoption of the 2003 budget. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5299: AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None CLASS 6b TAX ABATEMENT ISCO INTL NEW BUSINESS A resolution was presented in support of Isco International (formerly Illinois Superconductor Corp.) making application for an extension of Class 6b tax abatement. Representatives from Isco International gave a brief history of the company and explained their request. 4 RES 58-02 Trustee Zadei, seconded by Trustee Hoefert, moved for approval of Resolution No. 58- 02: A RESOLUTION IN SUPPORT OF ISCO INTERNATIONAL (FORMERLY ILLINOIS SUPERCONDUCTOR CORP.), 451 KINGSTON COURT, MOUNT PROSPECT, ILLINOIS MAKING APPLICATION FOR AN EXTENSION OF A COOK COUNTY CLASS 6B TAX ABATEMENT Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None CLASS 6b TAX ABATEMENT CUMMINS ALLISON RES 59-02 A resolution was presented in support of Cummins Allison making application for an extension of Class 6b tax abatement. Representatives from Cummins Allison gave a brief history of the company and explained their request. Trustee Lohrstorfer, seconded by Trustee Skowron, moved for approval of Resolution No. 59-02: A RESOLUTION IN SUPPORT OF CUMMINS ALLISON, 891 FEEHANVILLE DRIVE, MOUNT PROSPECT, ILLINOIS MAKING APPLICATION FOR AN EXTENSION OF A COOK COUNTY CLASS 6B TAX ABATEMENT Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Several Board members felt that the matter of Class 6b tax abatement should be discussed in the near future to see exactly how this abatement affects the rest of the community. MANAGER'S REPORT: PROPERTY CASUALTY INSURANCE ISSUANCE OF BONDS ARTHURJ. GALLAGHER& CO. MARSH USA INC. VILLAGE MANAGER'S REPORT Village Manager, Michael Janonis, asked Finance Director, Douglas EIIsworth, to present the following items to the Board. Request for Board approval to purchase property and casualty insurance for 2003: 1. Property, EMT, excess workers compensation, and boiler insurance from Arthur J. Gallagher and Co., with premiums and commissions totaling $101,011. 2. Liability insurance from Marsh USA, Inc., with premium and commission totaling $144,700. 3. Builders risk insurance from Arthur J. Gallagher & Co., with premium and commission totaling $14,946. Request for Board authorization to proceed with issuance of bonds for financing of the new village hall and parking deck: 1. Authorization to proceed with the marketing and advertisement of sale of $12,235,000 general obligation bonds. 2. Authorization to appoint Katten, Muchin, Zavis, Rosenman as bond counsel for the Series 2003 bonds for a fee not to exceed $17,235.00. Trustee Wilks, seconded by Trustee Lohrstorfer, moved to approve the request of approval for the property, EMT, excess workers compensation, and boiler insurance from Arthur J. Gallagher and Co., with premiums and commissions totaling $101,011: Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None 5 ARSH USA INC. Trustee Wilks, seconded by Trustee Hoefert, moved to approve the request of approval for liability insurance from Marsh USA, Inc., with premium and commission totaling $144,700: Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None ARTHUR J. GALLAGHER & CO. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve the request of approval for builders risk insurance from Arthur J. Gallagher & Co., with premium and commission totaling $14,946: Upon roll call: Motion carried Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None VILLAGE HALL & PARKING DECK BONDS Trustee Wilks, seconded by Trustee Skowron, moved to approve the request for authorization to proceed with issuance of bonds for financing of the new village hall and parking deck: 1. Authorization to proceed with the marketing and advertisement of sale of $12,235,000 general obligation bonds. 2. Authorization to appoint Katten, Muchin, Zavis, Rosenman as bond counsel for the Series 2003 bonds for a fee not to exceed $17,235.00. Upon roll call: Motion carried Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None ANY OTHER BUSINESS Mr. Janonis noted that the Village Hall would be closed on Christmas Eve at noon as well as Christmas Day and New Year's Day. Also, he noted there would be a special Board meeting held on December 23rd at 7p.m. to discuss the bid results for the parking deck. The next regular board meeting would be held on January 7, 2003. ANY OTHER BUSINESS Trustee Hoefert, noted that his son, Alex Hoefert's Eagle Scout project of a community food drive was a success. Alex was able to collect approximately 2.5 tons of food. Trustee Hoefert thanked the community for its overwhelming generosity. ADJOURN ADJOURNMENT Mayor Farley adjourned the meeting at 8:32 p.m. Kimberly A. Dewis Deputy Village Clerk 6 MINUTES SPECIAL MEETING VILLAGE BOARD OF TRUSTEES DECEMBER 23, 2002 I1. Call to Order The meeting was called to order at 7:05 p.m., by Mayor Farley, at the Mt. Prospect Park District Community Center, 1000 West Central Road. Present at the meeting were Trustees: Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron, Irvana Wilks and Michael Zadel. Staff members present were: Village Manager Michael Janonis and Assistant Village Manager David Strahl. Roll Call All present. Pledge Invocation New Business Review and Approval of Bid Packaqe for Village Parking Deck, 50 South Emerson Assistant Village Manager Strahl provided an overview of the process to date and highlighted the recommendations and the fact that the Deck is now projected to cost $6.2 million, which is less than the $6.8 million that was projected during the summer of 2002. He also stated this price includes the masonry and hand applied brick as recommended by the Village Board. Dave Olson of W.B. Olson spoke. He introduced members of the team that are working on the project for OIson. These people included Dan Polfuss and Dave Ridderhoff. He stated that Mr. Ridderhoff was the key person in obtaining favorable pricing through his diligent efforts over the last two months. He also stated that the results of the bidding was representative of the process which has been set up regarding the contractual arrangements between the Village and the contractor and the ongoing review of plans from the architect. He also stated that the hand-laid brick process has been simplified to reduce costs and the price differential, which was previously estimated at $200,000 between the inlaid brick and the hand-laid brick is much less in terms of differential. General comments from the Village Board members included the following items: I. There was a question regarding the exterior lighting of the Parking Deck. There was also a question regarding how the bid details were summarized. A question was raised regarding the definition of general conditions. There was also a discussion regarding how possible ground water would be handled and recommended concrete color. The brick selection process was suggested to include samples provided to the Village Board to react to an addition to locations where the recommended brick has previously been installed. There was also a discussion regarding the maximum guaranteed price and the relationship with the projected price and the recommended subcontractors. Dave Toeppen, 409 South Hi-Lusi, spoke. He suggested to the Village Board that the lighting on the inside of the Deck be a full cut-off fixture where light is transmitted directly down and not getting out of the deck, thereby, containing the light within the Deck. He suggested the example at the Palatine Public Library Parking Deck and suggested the Village Board utilize white lighting not the amber colored lights. Assistant Village Manager Strahl reminded the Board that the pedestrian entrance from Route 83 would be included in the Plan and a security system is being developed for installation in the Deck at this time and is not included in the pricing. Motion made by Trustee Corcoran and Seconded by Trustee Zadel to approve the expenditure of $6,256,844 to W. B. Olson for the construction of a Parking Deck at 50 South Emerson. Motion was approved on a roll call vote of 6-0. Any Other Business Trustee Zadel wanted to acknowledge the contribution of a $4,300 check from the annual fundraiser at Sam's Place. The check is being donated to Human Services for use with the food pantry. All Village Board members acknowledged the general support of the community and Sam's Place for this donation. VIII. Adiournment The meeting adjourned at 8:07 p.m. Respecffully_ubmitted,~ DAVID STRAHL Assistant Village Manager