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HomeMy WebLinkAbout8. MEETING NOTICES 1/21/03VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, January 23, 2003 7:00 p.m. Village Hall Building 100 South Emerson Street 2n~ Floor Conference Room I Call to Order II Approval of Minutes - Meeting of January 9, 2003 III Discussion Regarding Proposed 2003 Work Plan IV Discussion Regarding 2004 Projected Budget Deficit V Other Business VI Chairman's Report VII Finance Director's Report VIII Next Meeting: Thursday, February 27, 2003, 7:00 p.m. IX Adjournment NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 100 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064. DRAFT FINANCE COMMISSION MINUTES OF THE MEETING JANUARY 9, 2003 VILLAGE HALL BUILDING DRAFT I. CALL TO ORDER The meeting was called to order at 7:00 p.m. Those present included Chairman John Korn and Commissioners Charles Bennett, Ann Hull and Ann Smilanic. Also present were Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Village Manager Michael Janonis was present until 7:30 and Commissioners George Busse, Vince Grochocinski and Tom Pekras were absent. II. APPROVAL OF MINUTES Commissioner Charles Bennett motioned to approve the minutes of November 7, 2002. Commissioner Ann Smilanic seconded the motion and the minutes were accepted as presented. Commissioner Charles Bennett motioned to approve the minutes of November 14, 2002. Commissioner Ann Hull seconded the motion and the minutes were accepted as presented. III. DISCUSSION REGARDING 2004 PROJECTED BUDGET DEFICIT Before the discussion regarding the 2004 Projected Budget Deficit began Chairman John Korn lead a brief review of several topics discussed at various board meetings at the end of 2002. Chairman John Korn began the 2004 deficit discussion by stating that the proposed deficit is currently $1,500,000. Mr. Kornalso noted that thereis no funding available for the approximately $550,000needed each year for Capital Improvements. Village Manager Michael Janonis distributed a packet containing the services provided by the various departments within the Village. Mr. lanonis also outlined the Village Boards schedule for discussion of the 2004 Projected Budget over the next few months. Chairman John Korn opened the discussion by asking the commission members if they had any new initiatives they would like to discuss. Chairman John Korn stated that he felt the relocation of Fire Station 14 on Kensington Road should be an item that the Finance Commission should consider during the 2004 Budget discussions. Mr. Korn stated that the estimated cost for construction is $1,500,000 with an additional cost of $800,000 for modifications at the Public Works Facility. Chairman Korn further stated that he would like to know what the budgetary impact would be if this project were to come to fruition. Deputy Director of Finance Carol Widmer stated she would find out what the impact would be. Commissioner Charles Bennett stated that he finds it hard to propose new initiatives when the Village is struggling to balance the budget as it is. Mr. Bennett agrees with Chairman Korn that something needs to be done with Fire Station 14, however since the item appears in the CIP we should first look at finding funding for the CIP. Commissioner Ann Hull added that she also felt that the Village should not be looking to fund any new initiatives. Ms. Hull stated she felt the economy may not pick up in the next year or two, therefore we should try and maintain what the Village has now and not bring in any new initiatives. here was a consensus among the members who were present to not support the Police Department' s proposed traffic unit and the Fire Department' s proposed fire manning changes outlined in their 5-year plan. Chairman John Korn continued the discussion by asking the members if they had any revenue adjustments they wanted to discuss. Mr. Korn added that he personally would not be comfortable cutting any services. Mr. Korn feels the Village should raise revenue through taxes first. Commissioner Charles Bennett stated he felt the home rule tax should remain the same, however he felt increasing property taxes or the telecommunication or utility taxes might be beneficial. Mr. Bennett also mentioned that the Village could draw down reserves again, although he was not in favor of it. Chairman Korn added that the Village should use the reserve funds only in an emergency. The Village drew down reserve funds for the 2003 Budget because the economy hit hard, but now the Village can plan for the future and has time to make changes instead of drawing down fund balance again. Commissioner Ann Hull stated that she felt there should be an increase in property taxes in exchange for the elimination of the vehicle sticker. Commissioner Hull added that she would recommegd the savings from SWANCC be used for debt service reductions. Ms. Hull added that a raise in the telecommunication and utility taxes could be used to help offset the deficit. All members in attendance agreed gat they would consider the possibility of transferring the $300,000 savings from SWANCC to the general fund. Commissioner Ann Smilanic stated she felt it would be beneficial to cut some services that are in themselves small ticket items, since a number of them would add up to a more significant amount. One example Ms. Smilanic mentioned would be a cut back in the Forestry Division programs. Commissioner Smilanic also recommended a possible limitation in refuse services. Ms. Smilanic suggested limiting each household to one garbage bag per week and charging for additional bags through the sale of refuse stickers. IV. CHAIRMAN' S REPORT There was nothing to report. V. FINANCE DIRECTOR' S REPORT Deputy Director of Finance Carol Widmer distributed copies of the 2003 Budget to the Finance Commission members. VI. OTHER BUSINESS There was nothing to report. VII. NEXT MEETING: JANUARY 23, 2003 Commissioner Ann Smilanic motioned to adjourn which Commissioner Charles Bennett seconded. The meeting was adjourned at 8:50 p.m. The next meeting is scheduled for January 23, 2003. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department 2 MAYOR Gerald L. Farley TRUSTEES Timothy J. Coreoran Paul Wm. Ho&err Richard M. Lohrstorfer Michaele Skowron lrvana K. Wilks Michael A. Zade~ Village of Mount Prospect Community Development Department 100 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Phone: 847/818-5328 Fax: 847/818~5329 TDD: 847/392-6064 AGENDA MOUNTPROSPECTPLANNING & ZONING COMMISSION MEETING LOCATION: Mt. Prospect Park District Community Center 1000 W. Central Road Mount Prospect, IL 60056 MEETING DATE & TIME: Thursday January 23, 2003 7:30 p.m. I. CALL TO ORDER II. ROLLCALL III. APPROVAL OF MINUTES NOVEMBER 21,2002 MEETING A. PZ-37-02 / Golf Plaza II (DiMucci Corp) / Conditional Use & Variations. B. PZ-38-02 / 702 Ironwood (Gonley Residence) / Variation (front yard setback). IV. OLD BUSINESS A. None NEW BUSINESS A. PZ-20-02/1060 W. Northwest Highway/Villas of Sevres/Plat of Resubdivision (Consolidate to a one-lot subdivision) NOTE: This case is Village Board Final. B. PZ-34-02/705-791 E. Rand Road/Rezone & Resubdivide. NOTE: This case is Village Board Final. C. PZ-41-02/112 N. Eastwood/Ciabattari Residence/Conditional Use (pomh). NOTE: This case is Village Board Final. D. PZ-42-02/1150 W. Northwest Highway/String of Pearls/Conditional Use (daycare). NOTE: This case is Village Board Final. E. PZ-43-02/Village of Mount ProspectJText Amendment (Increase stoop size). NOTE: This case is Village Board Final. VI. QUESTIONS AND COMMENTS · PZ-33-02 / Text amendments / change to legal notice, require garages, and increase shed sizes. [The Village Board approved the legal notice as recommended; approved sheds that are no larger than the smaller of two percent (2%o) of the lot area or 200 square feet; and tabled the garage amendment until further notice.] · PZ-40-02 / 820 E. Rand Road (Mil-De Corp) / Variation (number of freestanding signs): At the petitioner's request, this case has been tabled until further notice. VII. ADJOURNMENT Any individual who would like to at~end this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department at I00 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847- 392-6064. MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-37-02 Hearing Date: November 21, 2002 PETITIONER: W. Thomas Niemira for DiMucci Companies & Dominick's Food Stores PROPERTY ADDRESS: Golf Plaza II (Southwest corner of Golf & Elmhurst Roads) PARCEL NUMBER: 08-14-204-023 PUBLICATION DATE: November 6, 2002 REQUEST: Conditional Use and Variations MEMBERS PRESENT: Arlene Jumcek, Chairperson Merrill Cotten Leo Floros Matthew Sledz Keith Youngquist Richard Rogers MEMBERS ABSENT: Joseph Donnelly STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior Planner Marisa Warneke, Neighborhood Planner INTERESTED PARTIES: W. Thomas Niemira David Hene Stephen Comoran Pamela Mueller Wes McAllister Jason Doland Vice Chair Richard Rogers called the meeting to order at 7:37 p.m. Keith Youngquist made a motion to approve the minutes of the October 24 meeting, seconded by Leo Floros. Vice Chair Rogers noted that the last vote for PZ-33-02 should be corrected to '5-1'. The October meeting minutes were approved as corrected 5-0. After hearing another case, Chairperson Arlene Juracek introduced Case No. PZ-37-02, a request for variations and a conditional use. Judy Connolly, Senior Planner, reported that the subject property is located at the southwest corner of Golf and Elmhurst Roads and contains a retail shopping center. She said that the subject property is zoned B3 Community Shopping and is bordered by commercial, residential, and multi-family zoning districts. Ms. Connolly said the petitioner would like to construct a fuel center along the Elmhurst Road frontage, make site improvements to the shopping center parking lot and the Dominick's fagade, in addition to installing two freestanding signs on Elmhurst Road. She said that the six-pump fuel center would be located slightly more than 50-feet frown the Elmhurst Road lot line and 60-feet from the Boston Market restaurant, which is a separate lot of record. The fuel center includes a 422 square foot kiosk where people pay for gas and purchase convenience items. She reported that the kiosk would be constructed using brick materials. As part of the fuel center project, the petitioner proposes significant changes to the shopping center parking lot. Ms. Connolly said that driveways into the shopping center would not be changed, but that the interior circulation pattern would be modified. The petitioner's plans show reconfiguring the parking lot to provide 90 degree parking stalls, creating landscape islands in the parking lot, and creating perimeter landscape screening along Elmhurst and Golf Roads. She said that these improvements are in Planning & Zoning Commission PZ-37-02 Arlene Juracek, Chairperson Page 2 keeping with the Village's corridor design guidelines, which requires redevelopment projects to incorporate landscape improvements along major commercial corridors as well as creating a more efficient parking design and eliminating vehicle conflicts. Ms. Connolly said the petitioner's plans do not adversely impact the adjacent Boston Market and LaSalle Bank developments, which are separate lots of record. She said that although the proposed site improvements reduce the number of parking spaces for the shopping center, the site continues to meet Village parking regulations. Ms. Connolly reported that Dominick's proposes fagade improvements to the existing grocery store. She said that the improvements include modifying the flat roof to include the addition of two 'towers' at the store entrances that create a gabled roofline. Ms. Connolly said that the modified roof is intended to better identify entrances to the store and update the store's fafade. The petitioner proposes to use brick materials to construct the columns and archway design, in addition to extending the EIFS fafade to meet the metal coping 'towers'. She said that the Village recently adopted an ordinance that prohibits the use of EIFS. In order to comply with Village regulations, the elevations must be revised so the EIFS material is eliminated and substituted with another material that meets Village regulations. In addition, Ms. Connolly said that the height of the 'tower' structures measures 33.17' from the mid-point of the roof, 36-feet from grade. In order to create the gabled roof so it is in proportion to the entrances and the existing building, the petitioner is seeking relief from code regulations to construct the two 'towers' that am taller than code permits. The zoning ordinance limits the maximum building height to 30-feet from the mid-point of the roof and the existing building height is 26'8" from grade. Ms. Connolly said the petitioner is seeking a variation to allow two freestanding signs for the Etmhurst Road frontage since the sign code allows one sign per street frontage the intent of which is to minimize visual clutter and eliminate traffic hazards. One sign would be used to identify the stores in the shopping center and the second sign would be used exclusively for the fuel center. The distance between the two proposed signs is more than 300-feet and the signs would be used to identify two separate uses. Ms. Connolly said that the shopping center building would not be modified, with the exception of the two new Dominick's entrance features. She said that the parking lot will be reconfigured and a new 422 square foot kiosk will be constructed as part of the fuel center project. The kiosk location complies with zoning regulations. Ms. Connolly said that some of the existing site conditions do not comply with current zoning regulations. Although the proposed site improvements will bring the site closer to zoning compliance, the site will not meet current zoning regulations. She said that the parking setbacks and excessive lot coverage are legal non-conformities and allowed to remain because the petitioner is not seeking to increase the amount of the non-conformity. Ms. Connolly explained the standards for Conditional Uses, which are listed in the Zoning Ordinance. She noted that the zoning ordinance permits only one principal building on a zoning lot. Therefore, the petitioner's request to install a fuel center requires conditional use approval for a planned unit development because the fuel center constitutes a second principal building/use on the zoning lot. She said that the proposed fuel center has been designed so the kiosk structure meets current building material regulations, and the overall fuel center development will meet all building and fire codes related to fuel dispensing. Access to the fuel center has been designed so the shopping center's internal circulation pattern is not adversely impacted. Redesigning the parking lot as proposed by the petitioner allows vehicles to enter the fuel center from Elmhurst Road and from the shopping center parking lot in a safe manner. Ms. Connotly reported that locating the fuel center away from the shopping center building will not have a detrimental impact on the stores within the center and the manner in which the center's parking lot will be reconfigured will not impair the use or value of the other stores and adjacent uses. She said that the fuel center use complies with the Comprehensive Plan and will be constructed according to Village Codes. Therefore, the petitioner's request to construct an outlot fuel center meets the standards for a conditional use. Planning & Zoning Commission PZ-37-02 Arlene Juracek, Chairperson Page 3 Ms. Connolly explained the standards for a variation as listed in the Village Zoning Ordinance. She said that the petitioner's justification for seeking a variation to construct the new entrance feature 'towers' that exceed the maximum building height is that the existing building height of 26' 8" is an existing condition that makes it difficult to update the existing fagade without making significant structural changes to the building. She reported that the proposed gabled roof elements exceed code height limits by less than four-feet and the modifications would not adversely affect the neighborhood character or other surrounding properties. Ms. Connolly summarized the required findings for sign variations as listed in the Sign Code as they related to the petitioner's request for two signs on one lot. She said that the petitioner researched the possibility of using one sign and found that the gas price information and the tenant panels are difficult to mad on one sign. The request to allow two freestanding signs on one lot of record meets the standards for a variation because combining the information from the two signs to one sign would not allow for the reasonable identification of the businesses. Ms. Connolly reported that the two signs would be located more than 300-feet apart, which is similar to two different businesses installing their own signs on each of their properties. The signs have been located according to Sign Code regulations and will not adversely impact adjacent properties, increase traffic problems or alter the character of the area. Based on these findings, Ms. Connolly relayed staff's recommendation that the Planning & Zoning Commission recommend approval of the petitioner's requests for: 1) relief from sign regulations to allow two freestanding signs as shown on their exhibits; 2) maximum building height of 33.17-feet (mid-point) for the two Dominick's entrances subject to the elevations being revised so the building materials comply with Village Codes; and 3) Conditional Use approval for a Planned Unit Development to allow for the construction of a fuel center subject to the following conditions: 1. Revise the site plan prepared by Kurtz Associates to reflect the interior parking lot landscape islands; 2. Revise the site plan prepared by W. C. Doland Engineering revision date November 6, 2002 to reflect the landscape islands shown on the Site Landscape Plan prepared by W. C. Doland Engineering revision date November 6, 2002 and to include landscape islm~ds for the west section of the parking lot instead of the painted island shown; 3. Revise the Site Landscape Plan prepared by W. C. Doland Engineering revision date November 6, 2002 to reflect landscape islands for the west section of the parking lot instead of the painted islands shown; 4. Revise the Site Landscape Plan prepared by W. C. Doland Engineering revision date November 6, 2002 to reflect landscape islands that measure no less than 7-feet in width; 5. Construct the fuel center according to Building and Fire Code regulations related to fuel dispensing; 6. Record a cross access easement agreement between Lots 1, 2, and 3 of the DiMucci Resubdivision. Chairperson Juracek asked Ms. Connolly what would happened to the Conditional Use permit if the applicant, Dominck's, were to be sold in the future. Ms. Connolly said that the Conditional Use permit is transferable to another owner, but that the owner is required to design and operate the Conditional Use according to the original approval granted. Chairperson Juracek asked if staff concurred with the traffic report submitted as part of the application. Ms. Connolly clarified that access into the center would not be modified and that staff worked with the petitioner to modify the internal parking lot configuration to create a safe design and to minimize vehicle conflicts. Merril Cotten asked iflDOT approval was required as part of the project. Ms. Connolly said that an IDOT permit was not required because the applicant was not modifying the IDOT right-of-way. Leo Floros asked for clarification on the kiosk use. Ms. Connolly said the building would be the size of a small garage and people can pay for gas inside and/or purchase convenience items such as pop, chips, etc. Planning & Zoning Commission PZ-37-02 Arlene Juracek, Chairperson Page 4 Richard Rogers said that the parking lot does not meet the requirements for a Planned Unit Development because the applicant was doing less than the minimum amount of work needed to meet the criteria for a Planned Unit Development (PUD). Ms. ConnoIly said that the manner in which the site was designed, the location Of the existing building makes it extremely difficult for the site to meet current zoning regulations. She said that the applicant focused on improving the frontages along the commercial corridors. Mr. Rogers said that the parking lot should include more landscaping. Matt Sledz asked if the applicant would be allowed to conduct seasonal outdoor sales as they had in the past becanse the fuel center would occupy the area the sales took place. Ms. Connolly said that the outdoor sales could not create a parking deficiency and would have to be located in a manner that did not create traffic conflicts. She said that the permit would have to document code compliance before staff could approve the request for outdoor sales, but it is possible that the outdoor sales would not be permitted. Mr. Sledz asked if the current tenants needed to approve the project. Ms. Connolly said no, just the property owner. Chairperson Juracek clarified that the Village posted two public hearing signs on the property and Ms. Connolly added that the case was published in the newspaper and notices were mailed to property owners as required by State Statues. Keith Youngquist noted a discrepancy on the site plan. One of the driveways on Golf Road allowed for a Iefi turn when there was a raised median in that location that prevents a left turn at this location. He said that the east and west driveway on Golf Road were transposed. Mr. Youngquist inquired if the signage on all sides of the fuel center complied with Village regulations. Ms. Connolly said that the fuel center is a separate use. Therefore, it is allowed to have signage on all four-sides as long as the size of the text meets code regulations. She clarified that the Sign Code did not recognize the red and green 'swirls' or lines as signs because they are not illuminated. Ms. Juracek asked for the petitioners to be sworn in. Tom Niemira of the DiMucci Company provided a brief overview of the project and introduced members of the development team, who included David Hene of Dominck's Real Estate Management, Stephen Corcoran of Metro Transportation, Wes McAllister of Kurtz Associates, and Jason Doland, Dotand Engineering. David Hene reviewed aspects of the $3.5 million store improvement and fuel center project. He noted that they were exploring alternative materials for the store entrance features since the Village prohibited the use of EIFS. He described how the fuel center would be used and noted that 70% of the users would be people shopping at Dominick's. He presented marketing information in detail and completed his presentation by stating that they concurred with the Staff Report. Chairperson Juracek asked for details on the existing fuel centers. Mr. Hene said there were eight fuel centers in operation and that this fuel center would be different from the first, early fuel centers opened. He said that the kiosk would mirror the Dominick's store and have more landscaping. Richard Rogers asked Mr. Hene if he agreed with staff's recommendation of having seven-foot wide landscape islands as the minimum size and installing landscape islands in the west parking lot. Mr. Hene said he thought that the DiMucci Company agreed to the changes. Mr. Rogers asked if they would agree to eliminate certain parking spaces to include more landscaping. Mr. Hene said that he would defer the question to Mr. Niemira. Steve Corcoran of the Metro Transportation Group testified that the fuel center was not similar to a typical gas station, that it was tied to Dominick's. He said that the use would create 50-70 'new' trips, people who were not already shopping at Dominick's. Mr. Corcoma answered clarified that an IDOT permit is not needed because they were not modifying the driveways and that IDOT accepted a Level Sevice D, which was cited in the traffic study, because the project location is in an urban area and that the fuel center would have minimal impact. Planning & Zoning Commission PZ-37-02 Arlene Juracek, Chairperson Page 5 Chairperson Juracek asked if the traffic consultants had input on the internal parking lot circulation pattern changes. Mr. Comoran said they did not, but that the proposed changes were consistent with current design standards. Mr. Youngquist noted that the traffic report stated there were sections of parking along Elmhurst Road that were not used, which supported Mr. Rogers recommendation that these spaces be eliminated and replaced with landscaping. Mr. Niemira addressed the Commission. He said that he had concerns with eliminating parking spaces because the spaces may be needed for future tenants, such as restaurants, which require more parking than a retail user. He said that another DiMucci shopping center, Golf Plaza I received a variation for parking, but finds themselves limited as to the types of tenants they can lease the spaces to because of the parking deficiency. As an alternative to eliminating the parking spaces, Mr. Niemira said that the amount of landscaping could be increased in the proposed ten-foot landscape areas. He noted that the west parking tot would be used for employee parking and stated that he would make the landscape improvements as recommended in the staff report, but was reluctant to do so because the improvements would not be visible to shoppers or people traveling on Golf or Elmhurst Roads. Mr. Rogers noted that constructing the fuel center should not limit the center's ability to lease spaces and if that was the case, then they should re-evaluate the project. There was discussion concerning the number of parking spaces needed to meet Village Code and the number needed to ensure the center's viability. Ms. Juracek noted that the parking lot at Golf Plaza I was difficult to maneuver larger vehicles through due to its tight design. There was a suggestion to increase the width of the drive aisle parallel to Elmhurst Road and to eliminate those parking stalls between the bank and the Boston Market restaurant. The modification would allow for easier ingress/egress to the site. It was further noted that eliminating these spaces would not adversely impact the center's viability because the spaces are located at such a distance from the building that the spaces rarely used by shoppers. Mr. Youngquist asked if new parking lot lights would be installed. Mr. Niemira stated that new code compliant lights would be installed as part of this project. There was discussion regarding future development within the shopping center, the impact of the fuel center on the stores located north of the fuel center, and how the kiosk and canopy are not solid structures and therefore will not adversely impact these stores. Chairperson Juracek opened the public hearing to receive comments from the audience. Pamela Mueller, 917 S. l- Oka, addressed the P&Z Commission. She said that she agrees that the project should include more landscaping, but was generally pleased with the design and changes to Golf Plaza I. Ms. Mueller noted that the driveway to enter/exit the shopping center from Golf Road gets obstructed and that traffic accidents occur sometimes. She asked how many accidents had occurred at this location and if the fuel center would create additional accidents. Ms. Juracek agreed that it was a difficult to make a left on to Golf Road from this driveway at times. She clarified that the Safety Commission could study the situation and noted that additional lighting may help to prevent some of the traffic conflicts at this driveway. Ms. Mueller concluded by stating that additional landscaping along Golf Road would help to reduce the amount of trash from GPI tenants from blowing down I-Oka. Ms. Juracek asked Mr. Niemira if he agrees to increase the landscaping as proposed by the P&Z which includes more bushes along Golf Road and eliminating the parking previously identified along Elmhurst Road to install more landscaping. Mr. Niemira said that he agrees to make the changes. Ms. Juracek closed the public hearing at 9:12pm. Mr. Rogers said that said that the fagade improvements would benefit the center and agreed to support the height variation, but only for the Dominick's entrances. Planning & Zoning Commission PZ-37-02 Arlene Juracek, Chairperson Page 6 Mr. Rogers moved to approve the petitioner's request to allow two 33.17' (mid-point) entrance features for the Dominick's entrances as shown on the elevations prepared by Kurtz Associates subject to the materials be revised to comply with Village Codes. Matt Sledz seconded the motion. UPON ROLL CALL: AYES: Cotten, Floros, Rogers, Youngquist, Sledz and Juracek NAYS: None Motion was approved 6-0. Mr. Rogers moved to approve the Conditional Use request for a Planned Unit Development to construct a fuel ceater as shown on the plans prepared by Kurtz Associates and Doland Engineering subject to the following conditions: 1. Revise the landscape plan to reflect an increase in the quantity and density of bushes along the north property line (Golf Road); 2. Revise the plans prepared by Kurtz Associates, the site plan prepared by WC Doland Engineering, and the Site Landscape Plan prepared by WC Doland Engineering to reflect: · Eliminating the parking stalls on Elmhurst Road between the LaSalle Bank and Boston Market developments to create a 20-foot wide landscape area and a 26-foot wide drive aisle parallel to Elmhurst Road for this section of the parking lot; · Interior landscape islands shown on the Site Landscape Plan prepared by WC Doland Engineering revision date November 6, 2002 and that the islands measure no less than 7-feet in width; and · Landscape islands for the west section of the parking lot instead of the painted islands shown; 3. Construct the fuel center according to Building and Fire Code regulations related to fuel dispensing; and 4. Record a cross access easement agreement between Lots 1, 2, and 3 of the DiMucci Resubdivision. Merril Cotten seconded the motion. UPON ROLL CALL: AYES: Cotten, Floros, Rogers, Youngquist, Sledz and Juracek NAYS: None Motion was approved 6-0. Matt Sledz noted that the 'Dominick's' text on the freestanding fuel center sign was disproportionate to the rest of the sign and stated that the size of the letters should be reduced. Mr. Hene said that the size of the sign was significantly smaller than a standard gas station sign. There was discussion regarding the size of the sign base and letters. It was agreed that the 'Fresh Card' graphic would be relocated to in front of the 'Dominick's' text and that the letter size would be reduced proportionately. It was noted that the reason for granting the variation to allow two freestanding signs was due to the size of the Etmhurst Road frontage and the distinct uses each size would serve. Mr. Rogers moved to approve two freestanding signs for the Elmhurst Road frontage as shown on the petitioner's plans prepared by Kurtz Associates and Doland Engineering subject to the fuel center sign face being modified to reduce the 'Dominick's' text and relocating the 'Fresh Card' graphic to in front of the text. Merril Cotten seconded the motion. UPON ROLL CALL: AYES: Cotten, Floros, Rogers, Youngquist, Sledz and Juracek NAYS: None lanning & Zoning Commission PZ-37-02 Arlene Juracek, Chairperson Page 7 Motion was approved 6-0. At 9:25 p.m., Keith Youngquist moved to adjourn, seconded by Leo Floros. The motion was approved by a voice vote and the meeting was adjourned. Marisa Warneke, Neighborhood Planner Judy Connolly, AICP, Senior Planner MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-38-02 Hearing Date: November 21, 2002 PETITIONER: Paul & Cathleen Gonley PROPERTY ADDRESS: 702 Ironwood PARCEL NUMBER: 03 -26-310-021 PUBLICATION DATE: November 6, 2002 REQUEST: Variation to allow a structure in the 30-foot front yard setback MEMBERS PRESENT: Arlene Juracek, Chairperson Merrill Cotten Leo Floros Matthew Sledz Keith Youngquist Richard Rogers MEMBERS ABSENT: Joseph Donnelly STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior Planner Marisa Warneke, Neighborhood Planner INTERESTED PARTIES: Paul Gontey Vice Chair Richard Rogers called the meeting to order at 7:37 p.m. Keith Youngquist made a motion to approve the minutes of the October 24 meeting, seconded by Leo Floros. Vice Chair Rogers noted that the last vote for PZ-33-02 should be corrected to '5-I'. The October meeting minutes were approved as corrected 5-0. Vice Chair Richard Rogers introduced Case No. PZ-38-02, a Variation request. Judy Connolly, Senior Planner, reported that the subject property is located north of Kensington Road, between Wheeling Road and Brentwood Lane. She said that it contains a single-family residence with related improvements. The subject property is zoned RI single-family residence and is bordered by the R1 district. The lot has a regular shape and the existing home is currently set back 31-feet from the front lot line. Ms. Connolly said that the existing front stoop is permitted by code to be replaced in kind even though it does not comply with current regulations. She said that the petitioner proposes to replace the existing service walk and add another service walk in the former planting area adjacent to the house. The new service walk or structure, measures eight-feet in width. It encroaches seven-feet in the front yard and creates a 23-foot setback. Ms. Connolly explained that the petitioner's proposal requires a variation because the new structure exceeds the five-foot width permitted for service walks in the front yard. She said that although the structure does not technically meet the definition ora porch as listed in the zoning ordinance, that the structure takes on the characteristics ora porch due to its size and how it will be used. Ms. Connolly reviewed the standards for a variation listed in the Zoning Ordinance and said that the proposal would not adversely affect the neighborhood character or other surrounding properties. She said that the petitioner's request for an eight-foot wide structure in the front yard does not meet the standards for a hardship as defined by the Zoning Ordinance. Also, the petitioner has the option of installing a five-foot wide service walk that would comply with zoning code regulations and eliminate the need for a variation. In addition, the structure has the characteristics of a porch and creates a 23-foot front setback. lanning & Zoning Commission PZ-38-02 Arlene Juracek, Chairperson Page 2 Based on these findings, Ms. Connolly relayed staff's recommendation that the Planning & Zoning Commission deny a variation to allow an eight-foot wide structure in the front yard setback and create a 23-foot setback for the residence at 702 Ironwood Drive, Case No. PZ-38-02. The Planning & Zoning Commission's decision is final for this case. The Planning & Zoning Commission asked for clarification on the proposed structure. Ms. Connolly said that one service walk would be four-feet wide and at grade, but that the second service walk, which is closer to the house, would be one step higher and measure four feet wide. Paul Gonley, 702 Ironwood Drive, was sworn in. He said that they would be using brick pavers for the new service walks and stoop. He said that the existing bay window precludes them from using the second tier of the service walk because it juts out. Therefore the second tier would be used for potted plants and decorations. He said that the planting bed created a seepage problem and that sometimes there was water in the basement as a result. There was discussion regarding a handrail requirement, the design of the stoop and service walks, and the petitioner stating that the structures would be built according to Building Code regulations. Mr. Rogers closed the public hearing at 7:50 pm. The Planning & Zoning Commission discussed why the existing stoop could extend 8-feet into the setback, but that the new service walk could not because the intensity of the non-conformity was increased. There was confirmation that a variation was needed even though the second tier would be used as a planter. Keith Youngquist moved to approve a variation to allow an eight-foot wide structure in the front yard setback and create a 23-foot setback for the residence at 702 Ironwood Drive, Case No. PZ-37-02. Leo Floros seconded the motion. UPON ROLL CALL: AYES: Cot'ten, Sledz, and Youngquist NAYS: Floros, Rogers ABSTAIN: Juracek Motion was approved 3-2. At 9:25 p.m., after hearing another case, Keith Youngquist moved to adjourn, seconded by Leo Floros. The motion was approved by a voice vote and the meeting was adjourned. Judy Connolly, Senior Planner Marisa Warnek¢, Neighborhood Planner