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Home My WebLink AboutCOW Agenda Packet 01/14/2003 COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mt. Prospect Community Center Tuesday, January 14, 2003 1000 West Central Road 7:00 p.m. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Michaele Skowron Trustee Paul Hoefert Trustee Irvana Wilks Trustee Richard Lohrstorfer Trustee Michael Zadel I1. ACCEPTANCE OF MINUTES OF NOVEMBER 26, 2002 III. CITIZENS TO BE HEARD IV. LEVEE 37 In 1997, the U. S. Army Corps of Engineers issued a Feasibility Report and Environmental Impact Statement focused on lessening urban flood damage along the upper Des Plaines River watershed including the Prospect Heights/Mount Prospect area. The report estimated that the two most recent major flood events in 1986 and 1987 caused regional damage in excess of $100 million. The report suggested a series of levee ad detention projects along the River that would lessen the frequency of flooding and the attendant damage to residents and businesses that flows there from. One of the projects with the highest cost/benefit ratio is the "Levee 37" project and would run between Euclid Avenue and Palatine Road along the east side of River Road. Along with the "backwater valves" previously installed by the Village, the Levee would afford the northeast area of the Village a significant degree of flood protection. Due to the high cost benefit ratio, the Army Corps recommends it as one of the first projects to be constructed. Mount Prospect Mayor Gerald Farley and Prospect Heights Mayor Ed Rotchford have been working with the Corps, Cook County Forest Preserve, Illinois Department of Natural Resoumes and Northeastern Iltinois Planning Commission since 1997 to secure approval and funding for the Levee 37 project. While the process has been painfully slow, it appears final approvals and a Federal appropriation may be at hand. There will be a 20% local funding match required from the two communities. The exact amount will be determined in the near future. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTIClPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE A T 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 647/392-6000, EXTENSION 5327, TDD #847/392-6064. VI. VII. VIII. IX. At this time, staff would like to provide an update on the status of the project, including characteristics of the construction, estimated local costs and a likely timeline. Included in the package is some background material. Appropriate staff will be present to answer questions and facilitate discussion. 2003 COMMITTEE OF THE WHOLE DISCUSSION TOPICS Over the past several years, the Village Manager's Office has attempted to better manage the flow of information, which comes to the Village Board through the Committee of the Whole Agendas. As you know, Committee of the Whole meetings are designed specifically to allow for more extensive discussion of pending policy, finances, Code changes and various items of community interest. The Committee of the Whole also serves as a forum for discussion of items, which are unexpected, controversial, or of an emergency nature. The evening's discussion will consist of reviewing suggested topics, discussing briefly the rationale and need for discussion and the potential timing for bringing such items forward. Board members, as well as staff, were asked to provide any suggested topics that they would like to have considered. These items are included in the accompanying package. In the past, the Village Board has engaged in a polling process, which identifies subjects that have the support of the Board for research and review. Appropriate staff will be available to answer questions and facilitate discussion. LOCAL ETHICS FORM Chapter 8, Article I of the Village Code, entitled "Officers; Employees" contains, among other things, local rules and regulations governing "Conflicts of Interest" (8.115). Paragraph F. provides that a local Disclosure Statement be filed annually with the Village Clerk. A Village Board member has raised concerns that the local Disclosure Statement might be overly intrusive in the breadth of wholly personal information required on the form. The Village Manager requested that Corporation Counsel draft ~ "revised" Disclosure Statement that might be more narrowly worded and still accomplish the purpose of assuring that a Village official is neither doing business with the Village nor receiving any benefit from the Village that is not available to any other resident on the same basis. Attached is both the current Disclosure Statement and a draft revised Statement. The draft Statement limits the information requested to situations where the Village official/employee or immediate family has dealings with the Village either individually (Zoning/Code violations) or through an entity doing business with the Village. Also attached is a copy of the "Statement of Economic Interest" all e!ected/appointed officials are required to file annualty with the Cook County Clerk. Appropriate staff will be in attendance to answer questions and facilitate discussion. VILLAGE MANAGER'S REPORT ANY OTHER BUSINESS ADJOURNMENT H:\GEN\Cow~Agenda\011403 COW Agenda.doc h III. IV. MINUTES COMMITFEE OF THE WHOLE NOVEMBER 26, 2002 CALL TO ORDER The meeting was called to order at 7:05 p.m. by Mayor Gerald Farley, in the Mt. Prospect Park District Community Center, 1000 West Central Road. Present at the meeting were: Trustees Timothy Corcoran, Richard Lohrstorfer, Michaele Skowren, Irvana Wilks and Michael Zadel. Absent from the meeting was: Trustee Paul Hoefert. Staff members present included: Village Manager Michael Janonis, Assistant Village Manager David Strehl, Finance Director Doug EIIsworth, Public Works Director Glen Andler, Deputy Public Works Director Sean Doreey, Police Chief Richard Eddington, Human Services Director Nancy Morgan, Community Development Director William Cooney, Village Forester Sandy Clark, Village Engineer Jeff Wulbecker, Streets and Buildings Superintendent Paul Bures, Vehicle Maintenance Supervisor Jim Guenther, Deputy Finance Director Carol Widmer and Fire Chief Michael Figolah. APPROVALOF MINUTES Approval of minutes from October 22, 2002. Motion was made by Trustee Zadel and Seconded by Trustee Lohrstorfer. Minutes were approved. Trustee Wilks abstained. Approval of minutes from November 12, 2002. Motion was made by Trustee Wilks and Seconded by Trustee Corcoran. Minutes'were approved. CITIZENS TO BE HEARD None. 2003 BUDGET DISCUSSION Mayor Farley stated that this the last of three Budget meetings and this meeting will include a summary of previous meetings and the December meetings of the Village Board will be for public hearing process leading to the final approval of the 2003 Budget. Public Works Department Budqet Review, Public Works Director Andler provided an overview of Department responsibilities and structure. He highlighted the 2002 accomplishments which included the sixth year of the Accelerated Street Program and the start of resurfacing phase of the accelerated street program. He stated eight miles of streets were done this year which brings the total up to 50 miles compIeted so far. He also stated that Village residents diverted approximately 43% of the waste stream through recyclable materials. He stated the flood control efforts of the Village have garnered a Class 7 rating which makes Mount Prospect one of only three towns in Illinois that has such a rating. 1 He stated his budget is down 4.7% and one of the larger increases in his budget is due to the bdck sidewalk maintenance and the shifting of the sidewalk improvement program to the street resurfacing program in order to get better, pricing from single-source contractors. One of the new initiatives he is requesting for next year is the purchase of JULIE management software. This will allow better management and confirmation of utility locates. He also stated his Department gets a tremendous number of locates regularly and the opportunity to manage the requests is recommended. His budget also includes funds for relocating water mains in the Prospect Manor area. He stated this used to be a private water system which was taken over by the Village when the area was annexed and all of the service lines are in the rear yards and he would like to relocate those to the public right-of-way for improved access. He stated another large initiative the Department is undertaking is the combined sewer improvement study which is mandated by the State. He stated that an inventory study is underway and 37 miles of 96 miles have been completed. He also stated that it is anticipated that the railroad crossing at Route 83 which was delayed this fall will be rebuilt in the spring of 2003 and although it should only last ten days, there will be traffic disruption within the community which will need to be coordinated. General comments from the Village Board members included some discussion regarding sidewalk work coordination with street resurfacing and reconstructing work. There was a comment regarding the status of this budget and its impact on overall infrastructure maintenance. This budget is only delaying things that will need to be addressed no matter what the budget condition is in the future and it is not recommended that extensive deferrals of the Village infrastructure are repeated. Non-Departmental Budget Review Finance DireCtor Doug EIIsworth provided a summary of the debt service, pensions, cNic/community services. He stated the civic and community budget represents a 7% reduction. Village Manager Mike Janonis stated that Trustee Hoefert has requested in writing that the Village Board reconsider the funding reductions to the Historical Society. Pal Marshall, Historical Society Board member, spoke. She stated that there are numerous fixed expenses which make up the Budget and they have been aggressive in obtaining grants that the proposed reduction by the Board will significantly impact their overall operations. Andy Hummel, Historical Society Board member, spoke. He stated that salaries make up approximately 60% of the budget and even though other services have been reduced, there is a direct benefit that is obtained from their activities. General discussion from the Village Board members included the following comments: 2 Several Board membem stated that they found the Historical Society was a worthy endeavor and would challenge them and other groups to work at making up the difference in funding, it was also mentioned that all Departments in the Village ars being asked to sacrifice and any restoration for the Historical Society should be based on type of performance based on funding or matching funds. It was also suggested that there could be funds moved from other civic operations to the Historical Society to assist in restoring part or all of the funding that has been cut. Village Manager Janonis also stated that if the reduction could be found elsewhers and the Historical Society budget allocation could rsmain at the original amount and adjust mid-year depending on the budget situation at that time. Consensus of the Village Board was to restore $2,000 from the civic and community events area to the Historical Society and the Historical Society would be responsible for obtaining the remaining $2,000 to make up the difference of the entire proposed reduction. Debt Service Summary Finance Director Doug EIIsworth stated the Debt Service shows an increase of 6.8%. He stated the property tax rslated to debt is increasing due to the Library and Village Hall. He stated the proposed pension increases reflect actual cash expenditures and he foresees an increase in Police and F[re pensions. He stated the Risk Management and Insurance Fund shows a health insurance increase of 20% for next year. Mount Prospect Public Library The Budget is $26.1 million and includes $19 million for expansion and a 3.1% increase in operating expenses. John Korn, Finance Commission Chairman, spoke. He stated that he would like to thank staff for their work in prsparing this budget and is concerned about using Fund balances to maintain funding for non-critical services. He would recommend moving $1,000 in the Visions Committee for a Southside Resource Center as seed money even though there is not enough money to get the Center started. He also stated that the Village should not assist in providing funds for rslocation of the old school building in case there is a rsquest. Mayor Farley suggested a joint meeting with the Village Board and Finance Commission after the first of the year in an effort to discuss long-term revenue issues. Village Manager Janonis presented an option to jump-start the Traffic Unit by using overtime for exclusive traffic details. He stated that for each 113 hours of overtime, the cost would be $5,000 which would net approximately ten hours per traffic detail based on the typical complexity of the rsquests that have come through in the past. This could be adequate to address the traffic rsquests on a basic. He stated any additional overtime would come from budget rsserves and this is only a short-term option. General comments by Village Board members included whether there were additional funds allotted for traffic control dudng theRoute 83 railroad crossing repair. 3 = VI. Village Manager Janonis stated that there have been no funds earmarked for such an event at this time. General consensus of the Village Board was to increase the Police Department overtime budget for traffic control and enforcement by $20,000. Funds would be taken from reserves. Trustee Corcoran stated that the 2003 budget should not be repeated in 2004. He stated there have been issues addressed incrementally but there is a need to link the cost of actual service with the revenue stream respective of economic conditions. He stated the Village Board needs to define the level of pain it is willing to accept before empowering the Finance Commission for recommendations. Trustee Skowron supported Trustee Corcoran's suggestion about the Board analysis necessary to address the 2004 Budget situation. ANY OTHER BUSINESS Manager Michael Janonis thanked staff for their effort in preparing the Budget. Adiournment There being no further business, the meeting adjourned at 9:02 p.m. Respectfully submitted, /-/'~ DAVID STRAHL Assistant Village Manager DS/rcc 4 ~es Plaines R/vet Flood Control PrOject - Levee 37 Site Layout The Mount Prospect/ PrOspect Heights flood control project consists of levees, floodwalls, a sand road closure and a gate road closure. The project starts just north of Euclid Avenue and r~ns north along the east side of Des Plaines Kiver Road, crosses Milwaukee Avenue at the intersection with Des Plaines River Road and continues north along the east side of Milwaukee Avenue and end~ at Palatine Road. The majority of.the flood control feature at this site is on Forest Preserve District Property. Real estate aspects of this layout are presented below. ~loodWall Length 4,022 ft Acreage .186 acres Easement Permanent 1.858 acres Temporary 1.393 acres Levee_ Length 3,810 ft Acreage 2.913 acres Easement Permanent 1.734 acres Temporary 1.306 acres The typicai-structure layout is offset 15' from the edge of curb to allow for roadway drainage and interior drainage design.. Each type of structure requires both temporary and permanent easements for construction, access, maintenance and flood fighting. Typical permanent easement offset for this project is 10' on each side of the structure measured from the toe line. Typical temporary easement offset is 10' on the riverside and 5' on the roadway side measured from the permanent easement line. Specific areas may require more or less temporary easement for construction. The typical levee is an earthen structure with a 10' crest width and 1 vertical to 2'.5 horizontal side slopes. The typical floodwall is a concrete structure with a steel sheet pile base. 'The wall is 1'4" thick at the top and 2'1W' at the bottom. The depth of sheet pile will vary. The top elevation of the levee and floodwall represent the 1% flood event plus freeboard and apply to the levee condition only. The actual, elevations used in the layout are stepped using 6" increments to allow for a consistent and level structure crest. The elevation increments range from 641.0 near Euclid Avenue to 642.5 at Palatine Road. Attachment 5. The strUcture starts 350, north of Euclid Avenue' as a Levee .... and continues north to station 41+50 where the structure · transitions to a floodwall. In this reach the levee '~. intersects with 2 Forest Preserve District (FPD) driveways. The driveways will be raised to provide a continuous level of protection and still maintain access to FPD facilities. Th~ floodwall continues north to the intersection of Milwauk~.~ Avenue and Des Plaines River Road. ~-~a.~ north and ~o~d ~e existing ~ station where it ~es the Willow Road bridge ~an~ent. This plan ~co~orates local sponsor preferences for le~e ~d floo~l co~ig~ation. The floodwall is ~referred at ~e no~ ~lf where the tree l~e is thick and close to ~e roadway. The levee is preferred at ~e south ~lf where ~e tree ~ne is neither as close to ~e roadway or as dele ~ ~e tree line is to ~e no~h. This plan requires a levee tieba6k to reach'the required level of protection. The levee tieback requires two separat~ e!emehts. One is a 2' high sand road closure on Milwaukee Avenue at the north side of the Palatine Road Express Lane Overpass. The second is a floodwall along the north side of the Palatine Road Express Lane west of Milwaukee Avenue cutting off water flanking the north end of the floodwall. The tieback will be approximately 1300' long. " A pump station and culverts and/or ditches will be needed to handle the interior drainage. The interior drainage plan is in development and is not shown on the layout. Attachment 21 july 2000 PROJECT BENEFITS -149 Residential/commercial stn~ctures protected fi.om flooding. -$ 1.82M aver. annual savings in ,ood damage. -Traffic related improvements. 0 0 C~ C7 m m 0 0 C~ ff.- EUCLID AVE, OO January 2003 1/14 1/28 PROPOSED 2003 FUTURE TOPICS FOR COMMITrEE OF THE WHOLE MEETINGS · 2003 Committee of the Whole Topics · Levee 37 · Local Ethics Form February 2003 2/11 2/25 March 2003 3/11 3/25 April 2003 4/08 4/22 First Quarter Financial Review May 2003 5/13 5/27 Summer Schedule - No meeting (unless needed) June 2003 6/10 6/24 July 2003 7/08 Summer Schedule - No meeting (unless needed) CIP Review Session 7/22 Summer Schedule - No meeting (unless needed) August 2003 8/12 8/26 · Mid-Year Budget Review and Pre-Budget Workshop · Local Economic Forecast Summer Schedule - No meeting (unless needed) September 2003 9/09 9/16 October 2003 10/14 10/28 · First Budget Hearing (Village Administration, Finance and Human Services) · Third Quarter Financial Review November 2003 11/11 Second Budget Hearing (Fire, Police and CommunityDevelopment) 11/25 Third Budget Hearing (Public Works and Non-Departmental) December 2003 12/09 12/23 ate: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI'I-rEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: H:\GEN\Cow~COW Items Form.doc 12/02 UBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: Date:~~,~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS TIME FRAME FOR CONCLUSION: Elected OffiCal/STa concur that there should be discussion of the above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: Yes No 01102 H:\GEN\Cow~COW Items Form.doc ~,, ate: 17.../~.~f/~' L SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Fadey: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstoffer: H:\GEN\Cow~COW Items Form.doc 12/02 ate: IZ-/ZUl/~Z- SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Ele~ct Official/Staff I concur that there should be discussion ofthe above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: Yes No H:\GEN\Cow~COW items Form.doc 12/02 ate:j~~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI'I-rEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: H:\GEN\Cow~COW items Form.doc 12/02 ate: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Fadey: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: H:\GEN\Cow~COW items Form.doc 12/02 ate: SUBJECT: SUGGESTIONS/POSSIBLE DISCUSSION ITI~MS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION. OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected~O~ffic~a~S ~ ~ff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Fadey: Skowron: Corcoran: Wilkes: Hoefert: Zadeh Lohrstorfer: H:\GEN~Cow~COW Items Form.doc 12/02 UGGESTIONS/POSSIBLE DISCUSSION I~EMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Fade~. Skowmn: Corcoran: WilkS: Hoefert: Zadel: Lohrstorfer: 12/02 H:\GEN~Cow~COW Items Form.doc ' . ate: I- SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes NO Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: H:\GEN\Cow~COW Items Form.doc 12/02 ate: SUGGESTIONS/POSSIBLE DISCUSSION I'~EMS FUTURE COMMITI'EE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Fadey: Skowmn: Corcoran: WilkS: Hoefert: Zadel: Lohrston~er: H:\GEN~Cow~COW Items Form.doc 10 12/0 2 ate: SUBJECT: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMH-FEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Skowron: Corcoran: WilEs: Hoefert: Zadel: Lohrstorfer: H:\GEN~Cow~COW Items Form.doc It 1210 2 ate: ?- ~ - c::~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subjeCt matter: Yes No Yes No Fadey: Skowron: Corcoran: WilkS: Hoefert: Zadeh Lohrstorfer: 12/0 2 H:\GEN~Cow~COW Items Form.doc UBJECT: Date:~.~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion ofthe above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: Yes No H:\GEN\Cow~COW Items Form.doc 12/02 ate: SUBJECT: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITI'EE OF THE WHOLE MEETINGS BRIEF DESCRIPTION Of ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff 1 concur that there should be discussion ofthe above-listed subject matter: yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: Yes No H:\GEN\Cow~COW Items Form.doc 12/02 UBJECT: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI'rrEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: H:\GEN\Cow~COW Items Form.doc t5 12/02 UGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITrEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: EleCted Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: 12/02 H:\GEN\Cov~COW items Form.doc I ~1~ UBJECT: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMrl-rEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: / ~/~E ~e~ t~d~ta~ff· I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Corooran: Hoefer[: Lohrstorfer: SkOwron: Wilks: Zadel: Yes No H:\GEN\Cow~COW Items Form.doc 12/02 ate: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION Of ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subjeCt matter: Yes No Yes Ne Farley: Skowron: Corcoran: Wilks: Hoefert: Zadeh Lohrstorfer: 12/02 H:\GEN~,Cow~COW Items Form.doc UBJECT: SUGGESTIONS/POSSIBLE DISCUSSION I'rEMS FUTURE COMMrI-I'EE OF THE WHOLE MEETINGS BRIEF DESCRIPTION Of ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: 12/02 H:\GEN\Cow~COW Items Form.doc ate:~~._ SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM iNCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMrl-rEE OF THE WHOLE MEETINGS RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: ElectL~O3~cial/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: Yes No 12/02 H:\GEN\Cow~COW Items Form.doc UBJECT: Date: /C//,'~'~'k.~~ 0 / SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION ~.c.u~e W..Ae~ CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Prikkel: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: .~ Yes No ate:~¢~_ SUBJECT: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: H:\GEN\Cow~COW Items Form.doc 12/0 2 ate:~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion ofthe above-listed subject matter: Yes No Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: 12/02 H:\GEN\Cow~COW Items Form.doc UBJECT: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI'I-rEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, iF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion ofthe above-listed subject matter: Yes No Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: 12/02 H:\GEN\Cow~COW Items Form.doc UBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI'I-I'EE OF THE WHOLE MEETINGS RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: EleCted Official/~taff ' concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: 12/O 2 H:\GEN\Cow~COW Items Form.doc UGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR , CONCLUSION: ~ / ' -/ 1~ ~' - . ~ ~ '~ ~' ' J , I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Prikkel: Corcoran: Skowron: Hoe fern: Wilks: Lohrstorfer: ~ LA W OFFICES KLEIN, THORPE AND JENKINS, LTD. Suite 1660 20 North Wacke'r Drive Chicago, Illinois 60606-2903 Telephtme (312) 9844~400 Facsimile (312) 9844~444 (312) 606-7077 Orland Park Office 15010 S. Ravluia Avenue, Suite 17 Orland park, IL 60462-3162 Telephone (70S) 349-3S88 Facsimile (708) 349-1506 Writer=s Direct Dial (312) 984-6420 Wfiter=$ E-Mail end~ill®ktlnet.com Thomas M. Melody Lance C. Malina Kathleen T, Henno John R. Wiktor George A. Wagnem James G. Wargo Sueanne M. Fitch MEMORANDUM TO: Michael E. Janonis, Village Manager Village of Mount Prospect FROM: Everette M. Hill, Jr. DATE: May 7, 2002 RE: Annual Disclosure Statement Concerns have been raised recently with respect to the breadth of our annual ethics disclosure statement. I was asked if the disclosure statement might be more narrowlyworded and still accomplish the purpose of assuring that a Village official is neither doing business with the Village nor receiving any benefit from the Village that is not available to any other resident on the same basis. Attached please find a redline draft of our disclosure statement that attempts to accomplish this purpose. The statement has been recast in terms of current Village business transactions rather than a disclosure of all real estate or business interests of the official. I have also included our Code definition of "immediate family" on the Disclosure Statement. If you have any questions, please contact me. DRAFT ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 8 OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION 1: Subparagraph 1 of Paragraph F entitled, "Disclosure Statements", Section 8.115, entitled "Conflicts of Interests" of Chapter 8, Village Government, Miscellaneous Provisions of the Mount Prospect Village Code shall be deleted in its entirety and a new Subparagraph 1 shall be inserted in lieu thereof which shall be and read as follows: 1. All public officials shall file with the Village Clerk a verified Disclosure Statement, responding in detail to the following questions in the following form: DISCLOSURE STATEMENT A. Do you or your spouse have any interest in real property lying within the corporate limits of the Village of Mount Prospect for which you are now seeking zoning or permit consideration from the Village or for which the Village has issued notice of a Code violation? If your answer is in the affirmative, state the following: Commonly Known Address of Real Property Nature of Interest in Such Real Property (Owner, Joint Owner, Tenant, Beneficiary, Trustee, etc.) Permanent Real Estate Tax Identification Number B. Do you or any member of your immediate family own five-percent (5%) or more of any business entity that does business with the Village? . Are you or any members of your immediate family an officer or director of any such business entity? . If your answer to either of the foregoing questions is in the affirmative, state the following: Name of Business Entity Nature of Your Relationship to Business Entity Type of Product of Service Rendered by Business Entity For purposes of the Disclosure Statement "immediate family" shall mean the official's spouse, dependent children or others claimed by the official as dependents for federal income tax purposes. C. If you have a sou rce of income that sells Goods or Services to the Village, please identify that source below: Source of Income Percentage of Income From This Source, if Ten Percent (10%) or Moro of Gross Income I, (printed name) , declare that the foregoing statements have been examined by me and are to the best of my knowledge and belief, true, correct and accurate. I have been informed by the Village Clerk that copies of the Municipal Code of the Village of Mount Prospect and Statutes of the State of Illinois pertaining to conflicts of interest, income disclosures, and misconduct by public office holders, are available upon request. I understand that the penalty for willfully attesting to a false disclaimer is a fine not to exceed five hundred dollars ($500.00), removal from office, or both. Name Date: ,2002 Subscribed and Sworn to before me this day of ,2002. (SEAL) Notary Public SECTION 2: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this __ day of ,2002. ATTEST: Gerald L. Farley, Village President Velma Lowe, Village Clerk C:',MyFiles\Mp\O RDS~Ch8.SecS.l 15.Disclosu reS~atementarnd .ord .wpd F.Disclosure Statements: 1. All public officials shall file with the village clerk a verified disclosure statement, responding in detail to the following questions in the following form: Disclosure Statement a. Do you or any members of your immediate family have any interest in real property lying within the corporate limits of the Village of Mount Prospect or within one and one- half (1 1/2) miles thereof? If your answer is in the affirmative, state the following: Commonly Known Address of Real Property Nature of Interest in Such Real Property (Owner Joint Owner, Tenant, Beneficiary, Trustee, etc.) Permanent Real Estate ']'ax Identification Number b. Do you or any member of your immediate family own five percent (5%) or more of any business entity? Are you or any members of your immediate family an officer or director of any business entity? ff your answer to either of the foregoing questions is in the affirmative, state the following: Name of Business Entity Type of Product Produced or Nature of Your Relationship Service Rendered by Business to Business Entity Entity c. Identify the sources of your income hereinbelow: Source of Income, if Source Sells Percentage of Income More of Material and/or Services to the Village of From This Source, if 10% Gross Mount Prospect or Income I,, dec/are that the foregoing statements have been examined by me and are to the best of my know/edge and belief, true, correct and accurate. I have received from the Village Clerk copies of the Municipal Code of the Village of Mount Prospect and Statutes of the State of Illinois pertaining to conflicts of interest, income disclosures, and misconduct by pub/ic office holders. I understand that the penalty for wi/fully attesting to a fa/se disclaimer is a fine not to exceed the amount set forth in Appendix A, Division ill, removal from off/ce, or both. Dated:_, 20. Subscribed and Sworn to before me this day of, 20_. _(SeaO Notary Public AYOR Gerald L. Farley Timothy J. Corcoran Paul Wm. Hoefert Richard M. Lohrstorfer Michaele W. Skowron Irvana K, Wilks Michael A. Zadel VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 (847) 392-6000 (847) 392-6022 (847) 392-6064 AGENDA MOUNT PROSPECT SOLID WASTE COMMISSION JANUARY 16, 2003 CONFERENCE ROOM B, PUBLIC WORKS FACILITY 1700 WEST CENTRAL ROAD 7:30 PM I. CALL TO ORDER II. APPROVAL OF MINUTES II1. CITIZEN FORUM IV. SOLID WASTE PROGRAMS/DATA V. NEW BUSINESS VI. NEXT MEETING VIII. ADJOURNMENT ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE PLEASE CONTACT PUBLIC WORKS AT 870-5640, TDD 392-1235. x:lusersllisalwordlswsjANAG2003 Sean R [3orsey R0derick ~ O*O0n0van Jeffrey A. Wulbecker M. Usa Angell Mount Prospect Public Works Department 1700 W. Oentrsl Road, Mount Prospect, Illinois 80058-2229 Phone 847/870-5640 Fax 847/253-9377 TDD 847/392-1235 N OTI 0 E THE ,JANUARY ] 3, '~003 MEETINr' OF THE SAFETY 0OMMISSION HAS SEEN r-AN OELLED. THE NEXT REr~ULAR MEETING I8 SOHEDLILED F~iR MONDAYy FEBRUARY 1 n~ 2003 AT ?:O0 P.M. AN AGENDA E]R P-ANOELLATInN NOTIr. E WILL BE SENT PRIOR TO THIS MEETINr~. DATED THIS ?r~ DAY OF' ~IANUARY~ 2003. Recycled Paper - Printed with Soy Ink