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HomeMy WebLinkAbout02/27/1990 COW minutes MINUTES COMMITTEE OF THE WHOLE - FEBRUARY 27, 1990 I. ROLL CALL The meeting was called to order at 7:)8 p.m. Present at the meeting were: Mayor Gerald L. Farley; Trustees Ralph Arthur, Mark Busse, Timothy Corcoran, Leo Floros, George Van Geem and Theodore Wattenberg. Also present were: Village'Manager 3ohn Fulton Dixon, Finance Director David 3epson, Assistant Finance Director Carol Wldmer~ Inspection Services Director Chuck 8enclc, Human Services Administrator Nancy Morgan, Assistant Human Services Adminis- trator 3an Abernethy~ Human Services Staff Members 3udy Fell, April Foley, Ana Koyama and 3oyce Skurla. Also present were three persons from the print media and several Village residents. ~ubllc Works Director Herb Weeks arrived at approximately 8:45 p.m. and Police Chief Ron Pavlock and Deputy Chiefs Tom Daley and Ron Richardson arrived at approximately 9:00 p.m. II. MINUTES The minutes of the Committee of the Whole meeting of February 1), 1990 were accepted and filed. III. CITIZENS TO 8E HEARD No one present at the meeting wished to address ,the Committee of the Whole. IV. 1990-1991 BUDGET HEARING Village Manager John Fulton Dixon gave an overview of the areas of the budget that would be presented. Mr. Dixon stated that the three areas to be covered: Human Services, Inspection Services, and the Police Department, accounted for approximately 14-1/2% of the total budget. The Human Services budget amounts to about )/4 of 1%, Inspection Services 2.2% and the Police Department r~presents 11.5% or'the budget. Hum~an Services Division The presentation' of the Human Services' budget started with a video overview which depicted highlights of Human Services programs. Human Services Administrator Nancy Morgan Introduced the Division's proposed 1990-91 budget of $294~)20 which is $4),095 higher than the 1989-90 budget of $251,225. In the proposed budget, $217,935 is for personal servzces and $55,885 zs for other servzces and supplzes. An addztzonal $20,500 is budgeted for contrzbu- tzons to soczal agenczes. Under the personal services category, there zs a provzszon for convertzng the Employment Counselor posztzon from part-tzme to full-tzme and the addztzon of a new part-tzme soczal worker posztzon to work przmarzly wzth Polzce Department referrals. Durzng 3une 1989, Forest Instztute dzsbanded a program whzch provzded counselzng servzces for the Polzce Department. These servzces were przmarzly for short-term counselzng for Juveniles. The proposed soczal worker wzll fzll the gap left by Forest Instztute. It zs expected that the Vzllage w~ll recezve rezmbursements from Elk Grove Township and Wheelzng Townshzp to help offset the salary of the full-tzme employment counselor. Also, zt is expected that an additional $6~000 wzll be recezved from rezmbursements and donatzons and $200 from Pace for the Senlor Taxz Program. These monzes wzll help to offset program costs; The Human Servzces Ozvzszon provzdes many servzces to Vzllage,reszdents. In total, 90,133 unzts of servzce were provzded to reszdents last year, It was pointed out that these programs cost taxpayers only $3.46 per capzta for the year. Ms. Morgan'then revzewed some of the new programs whzch were znstz- tuted durzng the past year. Included zn these are the Intergeneratzonal Program where sen~ors and chzldren can come together to develop a more meanzngful relatzonshzp and KITE (Kzds In Touch Wzth Emotzons), a support group for chzldren of szngle parents. Another new program which was recommended by Trustee Arthur called Medzcare Maze wzll begzn March 6, 1990 wzth six volunteers to help reszdents fzll out medzcare forms and,other documents. After the presentatzon by Ms. Morgan, the Mayor and Trustees asEed questzons and added varzous comments. Followzng zs a summary of the ensuzng. dlscuss[on: Mayor Farley Should we expect to recezve at least ~ part[al ~elm- bursement for some programs such as the Network 50 Program~ Ms. Morgan expla[ned that zt has been tried zn other areas, but the~experzence has not been posztlve. She added that the record keepzng dzscouraged potentzal business clzents. In response to another questzon, Ms. Morgan stated that orlgznally most of the placements were for part-tzme posztions but currently about 50% of the placements are full-tzme posltzons, wzth a grow[ng emphaszs on m[ddle management pos[tlons. Mayor Farie~th~n asked about the fund[ng 'for the Network 50 Program. Nancy said that currently the Village zs recezvzng $12,000 froM Elk Grove Township and $5,000 from Wheel[ng Townsh[p. If the program zs ~ zncreased to full-t[me, the Village w[ll request $15,000 from Elk Grove Townshzp and $12,000 from Wheelzng Townsh[p. Mayor Farley asked about an overhaul of the Senzor Taxi Program. Ms. Morgan stated that much more staff tzme [s expended zn the program than zs covered by the rezmbursement from Pace. She sazd they wzll be thoroughly~eyzewlng the entzre program zn March. 'Trustee Wattenberg Stated ~hat we should take care of the truly needy ~-~ and that bz-lznqual programs are not needed and do not work ~n Mount Prospect. Trustee Corcoran Mount Prospect takes care of zts own reszdents. Trustee Busse Wzll a part-tzme social worker be adequate to fzll the need Ieft by the'elzmznatzon of the Forest Instztute Program~ Nancy Morgan sazd she thought it wouId work. Trustee 8usse then asked If other communztzes have the same types of programs that are offered ~n Mount Prospect. Nancy sazd zt varzes, but that a number of other munzczpalztzes offer many of these programs. Trustee Van Geem How do you communzcate w~th reszdents zn the far South or far North portzons of the Vzllage~ Ms, Morgan responded that there zs a regular article zn the Vzllage Newsletter, there have been artzcles in the newspaper, and through word-of-mouth. Vzllage Manager Dzxon added that a number of referrals aIso come from Vziiage empIoyees. Trustee Floros Do we make a poznt of addresszng the needs of aII ages~ For exampie~ do we work wzth the schools~ Nancy replied that we work very cIoseIy wzth the schoois. The nurse and the soczaI workers coordznate thezr efforts wzth school personnel. Trustee Floros then asked about the,contrzbut~ons that are bezng recommended for soczal agenczes. He stated that he thought an alloca- tzon of $30,000 for the Hzstorzcal Soczety and only $20,000 for the soc~ai agenczes was out of balance. He then asked how the recommenda- tzons were made. Ms. Morgan stated that appIzcatzons were mazled to slx agenczes but that oniy fzve responded and four were recommnded for funding. Trustee~Fioros stated that he dzd not agree with the recommen- datzon to wzthhold fundzng from Omnl House. Trustee Wattenberg sazd he shared Trustee Fioros' comments. Trustee Arthur zssued a dzrectzve to ail departments: the only way to reduce costs zs to spend Iess. He stated he cannot support personnel increases at this tzme. He stated he did not approve of the proposed personnel increases zn the Human Services' budget. Mayor Farley sazd he shared Trustee Floros' comments regardzng Omni House and would like addztlonai znformatlon regarding the recommen- datzons for funding eoclai agencies. Trustee Arthur sazd he wouid Ilke to fund aii programs at the same leveI as 1989-90. -~ Flnance Commission Chazrman Richard Bachhuber stated that the represen- tative of Omni House couId not expIazn some of the provisions of thezr by-law~ and did not explain some of their activities. As a resuIt, the Finance Comm[sslon dzd not recommend funding thzs agency. The Mayor and ail of the Trustees commended the Human Servzces Dzvlszon for the excelient servzces offered to the residents of the communzty. Inspection Services Department A video of the Inspection Services Department preceded the presentation of the Inspection Services budget. Director Chuck 8enclc presented the 1990-91 budget for the Inspection Services Department. The Inspection Services · Department consists of the Building Code O~wszon, Environmental Health D~vzszon and the Engineering Dlwszon. In the budget, the Building Code Division and the Cnvzronmental Health D~vzezon are classified as Inspection Services and the Engineering D~vzszon as Engineering 5erwces. Th~ Bulld~ng Code Division is'responsible for plan rewew, issuance of bu~ldtng permits and the inspection of all buildings and structures within the Village.' The Division also reviews and issues permits for all remodeling plans, fences, drzveways,'szgns, sheds, decks~and other m~scellaneous structures, as well as issuing garage sale permits. In 1988, 8,401 ~nspec- ~' tlons were performed and ~n 1989 that number rose to 9,973. In 1989, 2,031 permits were ~ssued w~th a value of $53,731,873. The Village has adopted the ' 1984 BOCA National Building Code as the Village's building code. BOCA rewses their codes every three'years and the latest r~vzs~on will occur zn 1990. The Building Code Division plans to rewew the 1990 code and will recommend any changes to the Vzllage~Board. The Envzronmentai Heaith Division zs responsible for inspecting aII food establishments, swimming pools, daycare centers, heaIth ciubs and muitl- family residential units. Mr. 8enczc stated there'are 169 restaurants and food establishments in the Village and their ob3ectzve zs to inspect each one at least twice-a-year. He stated that the inspection includes a rating system and over the past year'overall~rat~gs have ~mproved by 10%. In regard to the muitz-famziy housing units, there were a totai of inspections and 771 reinspectzons aiong with 18~ service caiis.and follow-up calls. Overaii, the division performed ~,843 ~n~pectzons during 198~ zn addition to service requests for such items as Iandiord/tenant disputes, solid waste compiaznts, animal controI, and insect/rodent controI. 'The Engineering Division is responsible for the review and inspection of aiI private site deveiopments and for the design, contract preparation and inspection of VzIIage pro~ects such as street resurfaclng and reconstruction, sewe~ and water main repIacements, the shared cost and new sldewaik programs, and bridge repair contracts. There were approximately 50 ongoing and new deveiopmen? pro3ects that were reviewed and inspected during 1989. The totai proposed budget for 1~90/91 zs $882,190 compared to $879,985 for 1989-90. The budget zncIudes addztzonai expenditures for anticipated overtime for the increased resurfaclng/reconstructzon progra~ and $72,000 for the lnztzai engineering studies for improvements to SemznoIe Lane. During the discussion that foIiowed, Mayor FarIey asked about Garage Saie Permits, responding to resident questions regarding the Buzidzng Code, and if there was a problem of building without permits. Mr. Benclc responded that ~-~ the Inspection Services personnel have been handl~nq Carage Sale Permits for two years and that he thought they could continue to issue them without adversely affecting their other duties. He also stated that when a resident has a question regarding the Building Code the Inspection Coordinator usually can answer the question.~ Finally, he stated that the Village usually did not know if bulIdlng activity took piace without a permit. He added that it wouId be fairer to ali residents if there was a tighter controI regarding permits, but that he did not have the staff for stricter enforcement. Trustee Corcorsn then asked a number of questions regarding the amount of the saiary adjustment in the 1989-90 budget, the percentage increase for salaries, the reason for the difference to torsi Contractual Services and the amount of overtime in the Engineering Division. Finance Director David 3epson stated that the reason for the salary adjustment zn 1989-90 and the reIativeIy high percentage of salary increases were due to the method of presenting the information. In 1989-90, salary increases were lncIuded under SaIary Administration in the VzIlage Manager's budget and then redistributed after the start of the budget year. The reason for this approach was to refrain from indicating the percentage increase prior to the compIetion of negotiations with the various employee groups. However, because an agreement is in pIace with each group for the 1990-91 budget year, the saiary increases were included zn each departmentai budget for 1990-91. In summary, saiary increases were reported asra salary adjustment in 1989-90 but are included for each position zn the 1990-91 budget. Mr. 8encic then expiained that Contractual Services were higher zn 1989-90 because of the CentraI Road Prosect. Additionaliy, he stated the increase overtime in Engineering is due to inspection requirements of the expanded street resurfacing and reconstruction projects. Trustee Wattenberg asked that some restraint be exercised regarding in- spections for roof repairs and water heaters. Police Department The presentation of the budget for the Police Department was preceded by a video of police services. Police Chief Ron Pavlock then presented the Police Department's ~990-91 proposed budget. The request for 1990-91 zs $4,~17,~15 compared to $4,4~0,790 zn 1989-90 for an overall increase of $18~,825. The increase reflects higher amounts for personal services, medlcal insurance and training expenses; costs related to hiring of an additional officer for the Gang Crimes Task Force; membership zn the Northern Illinois Police Alarm System (NIPAS); the purchase of a new Breathalyzer machine, and Reaccredita- tzon fees. Personal services are p~oposed at $~,809,225 in 1990-91 compared to $~,489,?~0 In 1989-90~ a $~19,~95 increase. The increase reflects pay increases for sworn personnel under a union contract, in-range increases, and the provision for one additional officer for the Gang Crimes Task Force. The 1990-91 proposed budget for contractual services is $5~,~90 compared to $522,~?0 zn 1989-90. The increase of $42,020 is due primarily to an increase zn the cost of medical insurance and career path training for sworn personnel. The membership charge for the Northern Illinois Police Crime Laboratory has increased by 4% and there zs also an assessment for AFIS (Automated Fingerprint Identification System). The assessment will remain at $32,069 for ]990-9] but wlI1 be discontinued when the costs of impiementing -5- the system are met. Also, funds have been'budgeted for reac~redztatzon, a ~fzve-year process toward recertzfylng the Department's status as the 97th accredzted law enforcement agency zn the country. , A new approprzatzon for 19~0-~1 zs a provzszon for membershzp zn the Northern Iiiznozs Polzce Alarm System (NIPAS). As a member of NIPAS, the Vziiage has a muitz-3urzsdzct~on task force of up to 30'addztzonai offzcers avazlabIe w~thzn 30 mznutes. The cost for thzs program zs a $1,700 membershzp~fee and a one-tzme charge of $5,600 for tralnzng th~ VziIage's member of the group. In the capztal,expendztures category, there zs an overall decrease due to the cycie used to repIace PoIzce vehzcies. Durzng the 1¢8~-90 fzscaI'year, 17 vehzcies were replaced; however, zn 1990-91 oni~ three vehzcles have been proposed for replacement. ~ Chzef Pavlock~completed hzs presentatzon by zdentzfyzng some future needs. In the 1991-92 budget an estzmated $250,000 will be needed for vehzcle replacement. Addztzonally, the Department plans to re-evaiuate the czvilzan personnel posztlons and the sworn personnel needs durzng the comzng year. Also, one of the hzgh p~zorztzes will be to provzde znformatzon and education regarding a new or remodeled Publzc Safety Buzldzng~~ The Chzef concluded by saying the goal of the Department zs to provide responszble, prudent police services to the entire Vzllage.wzthzn'the economzc resources that are available. Mayor Farley Asked zf we were up to full strength and zf we were at full strength during 89/~0. Chzef Pavlock stated that currently we are at full strength but ~hat du~zng 8~/~0 we were down an average of 3 to 4 polzce offzcers. Mayor FarIey asked how many munzczpalztzes were partzczpatzng zn the Gang Crzmes Task Force. Chzef PavIock repIzed there were eight. Mayor FarIey then stated that he would lzke to see the vehzcie repIace- merit scheduie evened out. 'Chzef PavIock stated hzs staff was Iookzng at aIternatzves, but a suztabie pIan had not yet been worked out. VzIlage Manager Dzxon*then stated that the Fznance D~rector was preparzng znformatzon on a Motor PooI InternaI Servzce Fund whzch couId resoive this ~ssue. T~ustee Wattenbe~g Complemented the Chief for the f~ne ~ob that the PoIzce Department does. He then sazd he wouid izke to see a speclaI burglary detazI of three men. Chzef Pavlock responded that currentIy each burglary zs znvestzgated and that the best offense agaznst burgla- rzes zs the Nezghborhood ~atch Program; , Trustee floros Asked why the CPO lncentzve Pay zn Patroi~and T~affzc Enforcement was $11,520 zn 8¢/90 and $37,105 zn ~0/~1. Chief Pavlock responded that the zncrease was part of the negotzated saiary package. Trustee FIoros stated he would not support the addztion of a new polzce ' offzcer posztzon. Trustee Van Geem Stated ~hat the Polzce Department budget zs up 8%-9% when capztal expendztures are excluded. He asked the Polzce Chzef to go back and,see where reductzons could be made to reduce the zncrease to about 5%. Trustee'Floros supported th~s request. Trustee Corcoran We will have new needs each year and we should react to those needs, but we shouid not overreact. I'm not sure whether an sddltlonaI person shouId be added. I would Ilks to see an anaiysla of the torsi cost of adding a new man compared to the costs of a five-year veteran, Including the costs of a vehscle, radio, etc. Trustee Arthur I agree, the addltlonai officer cannot be funded. I aisc wouid ilks to take a Iook at a different vehicle repIacement scheduleo Chief Paviock responded at thzs point that the budget as presented was a a bare-bones budget and if he had to cut back 4%, he wouId need to Iay off personnei. Trustee Wsttenberg Supported the Chief and stated we have not spent enough in the past and now we have to pay the piper. Trustee Busse Asked the Chzef to revzew the budget and tell the Board where services wouid be Iscklng if the budget zs reduced. Trustee Busse stated that we need to be fzscally responsible, but we need to have necessary police services. Trustee Floros Stated that we are not suggesting cutting enythzng which already zs zn place. ~ Trustee Corcoran The increase in the Polz~e budget zs $?0,000 more than the entzre Human Servzces budget. A 1~ reduction would save $42,000. I would lzke to sharpen pencil. you your Other Business Mark Hess of TCI appeared before the Commzttee to expisln that over the next several weeks, TCI wzll be replaczng certazn amplzfzers in thezr system. He explained that most of the work will be done between 12:00 mldnlght and ?:00 a.m. and the entire project shouId be compIeted by the end of AprzI. He added that the resuIt should be better serwce and clearer pictures for aiI subscribers. Pubizc Works Dzrector Herb Weeks reported to the Commzttee that requests for proposals for englneerzng services reiatlve to fIoodzng concerns zn the VlIIage had been sent out to eight consuItlng fzrms. The proposals were rewewed by his staff along wzth VllIage Engineer Chuck 8enclc, and three consultzng fzrms were selected for interviewing. From that group, R2N Environmental of Wheaton, Iiilno~s is being recommended. 2ohn Nardoz~l of RON expla:ned that the project would take four to fzve months to complete and wouId zncIude slx or seven areas of study wlthln the Vziiage. He stated they understood the concern of being a good ne~ghbo~ - of comzng up with soIutlons to the project not Just shlftlng the p~obiems to another community. T~ustee Corcoran asked why the Village was recommending RON when they were not the Iowest proposai. Mr. Weeks expIalned that the recommendation was based upon the ~nterv~ews. He and Chuck Benclc agreed that they thought R2N had a better understanding of the work to be done, were better staffed to do the Job, and had ,a~ready completed the study for the Central/WaPella area. Mayor Farley requested that any construction work be coordinated with street projects. Herb Weeks confirmed that this would be done. Trustee Wattenberg then stated that he would lzke to,pbt the'flood control projects on a back-burner until a declszon is'reached on a new Public Safety Bu[ldzng. He stated he thought we are taking on too much at this time. Irene Newman of 616 Elmhu~st Avenue appeared before the Commzttee and stated that they get water [n thez~ basement whenever zt ra[ns and would lzke some relief. The Committee supported the'recommendation and agreed to place the item on the agenda of the next regular 8oard meeting. Village Manager Dixon made the~follow~ng announcements: Prospect Heights now a member of'Northwest Central D~spatch; there w~ll be a meeting on March~29 at the Mount Prospect Park D~str~ct for all governmental bodies; and that he would be meeting on February 28 with the Mount Prospect Park District and the Arizngton Heights Park District regarding Meias Park. Mayor Farley stated that he wlii be absent from the regular Board Meetlng on March 6, 1990. Leo FiorDs was seiected to chair that meeting. VI. Adjournment There being no other business to come before the Committee of the Whole~ the meeting was adjourned at ~:~0 p,m, ' Respectfully,submitted,' ~ Finance Director OC3/sm -B-