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HomeMy WebLinkAbout06/12/1990 COW minutes MINUTES ~ COMMITrEE OF THE WHOLE JUNE 12, 1990 I. ROLL CALL The meeting was called to order at 7.35 p.m. Present at the meeting were' ~ Mayor Gerald L. Farley; Trustees Mark Basse, Timothy Corcoran, Leo Floros, and George Van Geem (at 7.55 p.m ). Absent from the meeting were: Trustees Ralph Arthur and Theodore Wattenberg. Also present at the meeting were' Village Manager John Fulton Dixon,' Assistant Village Manager John Burg, Finance Director David Jepson, Planning and Zoning Director David Clements, Police Chief Ronald Pavlock, Deputy Police Chief Thomas Daley, Deputy Police Chief Ronald Richai'dson, Police Sergeant D~ck Draffone, Deputy Fire Chief Lonnie Jackson, Fred Borich of Donohue and Naras of Donohne and Associates; three members of the press and eight persons in the audience. II. MINUTES The Minutes of the Committee of the Whole meeting of May 22, 1990 were accepted and filed. Trustee Van Geem was absent when the Minutes were approved. III. CITIZENS TO BE HEARD A resident of Timberlake Apartments said there is a lack of parking at her complex. She requested that residents be allowed to park on the street overnight. Mayor Farley referred this issue to staff for a recommendation IV. PUBLIC SAFETY BUILDING DISCUSSION Mayor Farley introduced the discussion of the Public Safety Building. Mayor Farley felt it would be appropriate to use the Income Tax Surcharge Revenue for ~ the Public Safety Building which will benefit the entire community. Village Mafiager John Dixon explained ~he various alternatives for the Public Safety Bmlchng outlined in his memo of June 8. These alternatives include possible cost-cutting scenarios such as a 10% reduction in the bullchng costs. Manager Dixon noted that approximately $6.5 million in Debt Service will be eliminated by 1993. The various options would require Bond Issues of between $4 million and $5 million. Mayor Farley asked what compromises in quality would be necessary to reduce .~'~.'~ the building cost. Fred Borich indicated that the pubhc's perceptmn of the building would not be changed. It would still be a quality building· Some examples of reductions would be a 5" floor slab instead of a 6" slab, the HVAC on the roof instead of indoors, 'and a lesser~quahty of roofing materials and insulation. Mr. Bonch indicated that the maintenance costs would be higher. Mayor Farley asked Mr. Borleh what he thought about the option of ehmmating the underground parking structure at the site of the current Pubhc Safety Building and providing for parking on outlying lots. Mr. Borich said failure to provide adequate on-site parking would add to the congestion in the downtown area. He noted that the old Public Works facility had inadequate parking years ago when it was first developed. While the Village Ordinance would require 166 parking spaces, this study shows a new Public Safety Building would require 99 parking spaces. Mr. Borich said he would prefer to leave the parking on-site to provide appropriate and adequate parking into the future. Mayor Farley asked Police Chief Pavloek to explain'his ~oneerns about the need for underground parking. Chief Pavloek said that he and the Public Safety staff are concerned about safety and congestion in the area. He said b~s employees are ~not afraid to park their cars at a remote lot and walk to work. However, he did not feel it would be w~se to build a facility without adequate parking He noted that there was some concern about vandalism ~ to employee vehicles and about employees walking to and from off-site parking late at night or during periods of inclement weather. Chief Pavlock said the members of the Committee felt that adequ.ate parking on-site should be provided to avoid future problems. 'Trustee Bnsse asked how much revenue the Village will receive from the Income Tax Surcharge. Finance Director Dave Jepson said the Village should receive approximately $2.7 to $2.8 million. Trustee Busse noted that the Board had previously made a derision to build at the site of the current building He said we have had good downtown development meetings, and that using the old Public Works building site would compromise the downtown redevelopment. Trustee Bnsse was not in favor of building a new facility with any deficiencies. He said the Village had not allowed businesses to tear down houses for parking and so he was not in favor of the Village tearing down houses to put up parlang lots. Trustee Busse supported the use of the Income Tax Surcharge· He felt the Village should go along with Donohue Option A, which would provide for the new Public Safety Building at the current site including the underground parking structure but w~th the 10% building construction cuts as outhned by the Village Manager. Trustee Van Geem felt that the Income Tax Surcharge skews the discussion. He said a new facility at the current site is either a $7.2 million or a $6.2 million project depending upon whether the underground parking will be prowded. He still felt the Pine Street location is the best option. -2- Mayor Farley said that it is not misleading to use the Income Tax Surcharge revenue for this He said that when the $6.2 million Public Works factlity purpose. was built, the Village took $1 million from the Water Fund and $1 million from the Capital Improvement Fund to reduce the Bond Issue to $4.2 million. He said this method did not confuse anyone as to the real costs involved. Trustee Floros agreed with Trustee Busse that the location of the Public Safety Building has already been decided at a previous meeting. He then asked how much the underground parking structure would cost. If the underground parking structure would be deleted, Mr. Borich said it would cost about $900,000 to $1 million. He said this would provide 61 parking spaces below grade and 38 parking spaces at grade level. Mr. Borich said a sally-port would still be required at grade level. This would mean that booking, interview and detention would need to be placed at the first-floor level. Village Man~tger John Dixon said it is important to come to a decision tonight because the schematic designs would take sa weeks to complete. These designs will be necessary in order to go to Referendum. Trustee Corcoran also felt the Board should not reconsider the Public Works site as this issue has already been decided. He would like to see the Village continue with the wise use of underground parking such as that presently provided at the L~brary. He felt the Village needs to cut the expenses on th~s project and then decide if the project is affordable. He felt the Board should focus on the full project cost. Mayor Farley felt it was perfectly legitimate to show the bottom line figure required for the Bond Issue. Finance Director Dave Jepson said the report prepared by the Manager was an attempt to show the actual Bond Issue requirements. The Village expects to make. a certain amount of money from the arbitrage on the Bonds which, of course, could be used to pay for some of the furniture costs. However, most of the furniture expenses will have to be paid out of the operating budget over several years. Trustee Floros did not feel that residents would have any difficulty discerning the actual costs of the project. However, Trustee Corcoran was still concerned that the discussion should center on the total costs involved rather than the Bond Issue amount. Trustee Van Geem asked if the 99 parking spaces proposed by Option A would be adequate to expand the Public Safety operations in the future. Mr. Borich noted that the Pohce study regarding parking needs focused on the 2:00 p m. - 5.00 p.m. timeframe, the peak demand period. He felt that the 99 spaces would be adequate for the life of the building. Trustee Van Geem felt that adequate parking for corm-nunity uses at the new ~"~ ~ ~ Public Safety building should be provided He agreed with Trustee Busse that it would be unfair for the Village to raze homes to provide parking since we did not allow businesses to do this. Chief Pavlock said that many community events are held in the evening and that ~ -the 99 parlong spaces ,envisioned by Option A would be adequate. There was a consensus by the Board to proceed with the Option A project } schematic design report by Donohue, providing for on-site parking vath the ~ undergrou~nd parking structure but with the suggested 10% construction cuts This schematic design report will cost $43,550 and will requ. ire six to eight weeks to complete. Trustee Van Geem noted that the Committee which worked on reducing the expense for the Public Works budding did an excellent job and he would like to see this concept followed during the Public Safety project. V. MANAGER'S REPORT ,Village Manager John Dixon reported that the Park District will meet Thursday ~, ~ night. Park Officials may want to meet wtth Village' officials following that meeting to discuss the Melas Park Agreements. VI. ANY OTHER BUSINESS There being no further business to come before the Committee of the Whole, the Committee moved on to the next item of business. · VII. ADJOURNMENT ~ ~ Trustee Busse moved, seconded by Trustee Van Geem to adjourn the meeting at 8:58 p m. Motion carried unanimously. Respectfully submitted, ~ ~ JOHN P. BURG Assistant Village Manager JPB/rcw