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HomeMy WebLinkAbout6. NEW BUSINESS 11/19/02wd 10/25/02 RESOLUTION NO. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE FOREST RIVER FIRE PROTECTION DISTRICT AND THE VILLAGE OF MOUNT PROSPECT WHEREAS, the Village of Mount Prospect and the Forest River Fire Protection District are desirous of entering into an Intergovernmental Agreement; and WHEREAS, the Intergovernmental Agreement being the subject of this Resolution provides for the Village of Mount Prospect to provide for the fire protection, fire prevention and emergency medical services for that area known as the Forest River Fire Protection District. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby authorize the Mayor to sign and the Clerk to attest his signature on the Intergovernmental Agreement between the Forest River Fire Protection District and the Village of Mount Prospect for the year 2003, a copy of which is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2002. · . Gerald L. Farley Mayor :. ATTEST: ' ' Velma W. Lowe Village Clerk FOREST RIVER FIRE PROTECTION DISTRICT A lVIUNICIPAL CORPORATION, COOK COUNTY, ILLINOIS, HERETO THE VILLAGE OF MOUNT PROSPECT A MUNICIPAL CORPORATION, COOK COUNTY, ILLINOIS, HERETO AGREEMENT WHEREAS, THE Village of Mount Prospect, hereinafter, referred to as "rhe Village", a m,nicipal corporation organized under the laws of the State of lllinois and the Forest River Fire Protection District, hereinafter referred to as the "District", a municipal corporation org~niTed under the laws of the State of Illinois, and WHEREAS, both the Village and the District are municipal corporations organiTed under the laws of the State of Illinois and as such have the power under State Law to enter into agreements for providing fire protection and emergency services, and WHEREAS, THE Village has agreed to provide such setvices to. the District in accordance with the terms hereinafter set forth. NOW THEREFORE, IT IS AGREED BY AND BETWEEN THE VILLAGE AND THE DISTRICT AS FOLLOWS: 1. That for the period beginning January I, 2003 to December 31, 2003, at 12:00 midnight said day, the Village shall furnish all fire fighting, fire protection, fire p~vention and other emergency services, including emergency ambulance service, by such volunteer or paid on call and/or regnl~r ~ available to the Village as the Fire Chief of the Village shall det~..hae, 1o the District for a ~ area as shown and outlined in red on Exin'bit 1 attached hereto and made a part hereof. 2. That for the period of time during which this Agreement shall be in full force and effect, the District agrees to pay and the Villa_ge agrees to accept as full payment for said fire protection, fire prevention services and emergency services, that amount of monies received from tax receipts, replacement taxes; interest and Other ml.qcellaneous income collocted dur~ the period beglnn;ng January 1, 2003 and ending December 31, 2{~03, l~s all reaSOnable costS'ofninnlng the said Distd~ inolutllng~ but not limited to, all Bo (2) It is understood that the District shall levy taxes at the maximum rote authorized by statute without referendum, which shall not be less than .30% of the value of all taxable property within the District, and shall apply for and make all efforts to receive any available state and/or federal aid to fire protection districts as is now available or may be available during the term hereof. The District will retain the sum of $2,500.00 to handle any contingency or emergency matters that may develop during the year. All other monies shall be paid to the Village as follows: On January 15, April 15, July 15 and October 15, 2003 all monies over and above the aforementioned $2,500.00 contingency fund shall be paid to the village. In addition, the District shall provide the Village with the follows: ( I ) A copy ofthe schedule of meetings ofthe District for the year 2003, be furnished upon execution of this Agreement. A certified copy of the Tax Levy Ordinance adopted by the District for the fiscal year 2002- 2003; to be furnished upon execution of this Agreement. A copy of the District's audited tlnancial statement for the period ending June 30, 2003, to be furnished within thirty (30) days after receipt by the District. (iv) A copy of the Minutes of each District meeting, to be furnished within (30) days after each meeting, when requested by the Village. (v) The District shall provide the Village with copies of its quarterly receipts and disbursements, for ~fo~,~tio~ purposes only, it being fully understood right ofpre-approvai regarding said disbursements. (3) 3. That the Fire Chief of the Village shah have the sole and exclusive right, duty and respoas~flity to prescn'be the manner and method of giving the alarm for fire and/or other emergencies occurring within the District's territory as outlined upon said Exhibit I. 4. That the Fire Chief of the Village or his authorized representative shall have the sole and exclusive authority and responsibility to direct and control any and all fire fighting, fire protection, fire prevention and other emergency operations carded on at the scene of any alarm or emergency oecurfing within that territory of the District shown upon the said Exhibit I. 5. That all fire fighting, fire protection, fire prevemion and other emergency procedures conducted under the provisions hereof shall be conducted in accordance with the regulations of the Mount Prospect Fire Department and the ordinances of the Village. Furthermore, the District agrees that within thirty (30) days of the execution hereof, if permitted by state statme, it shall pass and approve ordinances identical in form and content to the ordinances of the Village which deal with fire fighting, fire protection, fire prevention, building construction as related to fire safety and other emergency procedures. Certified copies of said Ordinance(s) shall be submitted to the Village within ten (10) days oftheir adoption by the District. ' 6. That all expenses and cost of maintaining equipment, apparatus, salaries, iusumnce premiums and any and all other items of expenses connected with the several services comemplated herein to be supplied by the Village to the District shall be borne by the Village. The only expense falling upon the District shall be in the form 0fthe payments scheduled to be made hereinabove under Paragraph 2b. 7. That, within seven (7) days of receipt of notice of annexation by an municipality of land and territory within its district (as shown in orange upon the said Exht'bit I hereto), the District shall forward a copy of said notice (with the legal description cont_nlned therein) to the village by addressing same to the attention of.' Village Clerk 100 South Emerson Street Mount Prospect, Illinois 60056 · ' IN WITNESs ~REOF,.tI~ parties hereto:have.mased tlii.q .. , greemem robe executed by their rei x/ e offices and a/fixed hereunto tbek respective corpOrate seals, all having been authofized'.by the'adoption ora suitable v, esolution pas approved by each specti e he.to: (4) Village of Mount Prospect By: Attest: Village Clerk Forest River Fire Protection District Dated this /2 dayof.~//~4~,~'~ ,2002 ount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: VILLAGE MANAGER MICHAEL E. JANONIS PROJECT ENGINEER NOVEMBER 14, 2002 NOVEMBER SAFETY COMMISSION MEETING YIELD SIGNS ON EASTWOOD AVENUE AT THAYER STREET The Safety Commission transmits their recommendation to approve Yield signs on Eastwood Avenue at Thayer Street. Mr. Charles Beck, the petitioner, lives at 405 N. Eastwood Avenue and is concerned for the safety of motorists traveling through the intersection because of the many near accidents over the years. The intersection is one of the few in the neighborhood that have neither Stop nor Yield signs. In October 2002, Staffperformed a traffic study of the intersecti°n. Results show there have been two accidents at the intersection over the past three years. Also, there are approximately 950 vehicles per day (300 on Eastwood Avenue and 650 on Thayer Street) that enter the intersection. Average recorded speeds along both streets are near the 25mph speed limit. Finally, while there are no severe sight obstructions immediately at any of the comers, landscaping near the homes and even the homes themselves are close to the comers and may make it difficult for motorists to react to a vehicle approaching on the cross street and avoid a collision. Staff' sent out 19 surveys to residents who live within 200' of the intersection per the Notification Policy. 11 surveys were returned and all but one favored either Stop or Yield signs citing previous accidents, numerous close calls and speeding as the primary concerns. This issue was discussed at the November 11, 2002 Safety Commission Meeting. There were not any residents present to speak on the issue. Commission members determined Stop signs were not warranted at the intersection but supported Yield signs on the minor street (Eastwood Avenue) in order to clarify the right-of-way. By a vote of 70, the Safety cOmmission recommends to install Yield signs (Section 18.2004B of the Village Code) for northbound and southbound Eastwood Avenue at · Thayer Street. Please include this' item on the November 19°~ Village' Board Me~ting Agenda. Er/closed are the Safety Commission Minutes from the me~ting as well as a.location map for your reference. ~._~ '__ Matthew P. Lawrie cc: Village Clerk Velma Lowe ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Section 18.2004.B of "SCHEDULE IV- STOP AND YIELD SIGNS" of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by adding thereto in proper alphabetical sequence "Eastwood Avenue - Northbound and southbound - Thayer Street" so that hereinafter said Section 18.2004.B of the Village Code of Mount Prospect shall include the following: "Name of Street Direction of Traffic Movement Eastwood Avenue Northbound and southbound At Intersection With Thayer Street." SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED andAPPROVEDthis day of ,2002. ATTEST: Gerald L Farley Village President Velma.W; Lowe Vi!lage Clerk THAYER STREET & EAST;,/OOD AVENUE TRAFFIC STUDY NOVEMBER 14, 8002 ~ INTEROFFICE MEMORANDUM MINUTES OF THE MOUNT PROSPECT SAFETY COMMISSION DRAFT CALL TO ORDER The Regular Meeting of the Mount Prospect Safety Commission was called to order at 7:05 p.m. on Monday, November 11, 2002. ROLL CALL Present upon roll call: Absent: Others in Attendance: Chuck Bencic Joan Bjork John Keane Carol Tortorello Mark Bonner Kurt Straub Paul Bures Matt Lawrie None Chairman Commissioner Commissioner Commissioner Police Department Fire Department Public Works Public Works/Engineering Division APPROVAL OF MINUTES Commissioner Keane, seconded by Commissioner Tortorello, moved to approve the minutes of the regular meeting of the Safety Commission held on September 9, 200Z The minutes were approved by a vote of 7-0. CITIZENS TO BE HEARD No citizens came forth to discuss any topics that were not on the current agenda. OLD BUSINESS A) TRAFFIC-RELATED ISSUES ALONG SEE-GWUN AVENUE 1 ) Background Information Earlier this year, residents along See-Gwun Avenue expressed a concern for the safety of pedestrians and motorists along the street. The primary issues included an excessive amount of vehicles traveling on the street and excessive speeding by motorists. At the June Safety Commission Meeting, the Commission discussed various traffic-related issues along See-Gwun Avenue. The results of the original study showed that traffic volume and speeds along the street were comparable to other Village residential streets. Because of construction along Golf Road and a portion of See~Gwun Avenue at the time, the Commission asked that Staff obtain new data in September and present the results at a future meeting. Also, Staff was directed to address two issues over the summer, First, work with property owners to remove some landscaping near intersections causing sight obstructions. Second, install sidewalk along the street where it is missing, Finally, the Police Department was asked to provide selective speed enforcement to address the speeding concern. The residents who were in attendance at the June meeting were informed that this issue would again be discussed at 7:00 p.m., on Monday, November 11, 2002, at the Public Works Building. 2) Staff Study Traffic volume - Traffic counters were set out at 6 locations from September 16-23 to gather volume data. As requested at the previous meeting, an additional counter was placed on the 500 block of See-Gwun Avenue. Daily volume along See-Gwun Avenue varied between 900-1950 vehicles. This is very similar to the previous sturdy and other comparable residential streets in the Village. Vehicle speed - Traffic counters were set out at 6 locations from September 16-23 to gather speed data. School was in session, the golf course was active and there were not any construction activities during the time of the study. However, the data from Saturday, September 21st was eliminated from the study as a block party took Place along the street. Also, the Police Department was informed not to provide any speed enforcement during this one-week period. Average speeds along See-Gwun Avenue varied between 26-29mph. Again, the recorded speeds from the current study are comparable to the previous one. Depending on the location of the counter, some average speeds were higher and others lower when comparing the two studies. Accident history - There have not been any accidents along See~Gwun Avenue since the previous study in June. Sight obstructions - Four properties were identified to have landscaping near an intersection that fell within the sight triangle per Village Code. At Lincoln Street, a bush was located in the public right-of-way near the intersection. A letter was sent to the homeowner requiring that the tree be trimmed or removed within thirty days. Ultimately, a Village Forestry crew removed the bush. Letters were also sent to homeowner's at the northwest and northeast corners of Golf Road and See-Gwun Avenue. In these cases, however, the bushes were on private property and the 2 3) Village could not force action. Both homeowners improved the visibility for motorists by either removing or trimming some of their bushes. Finally, Staffworked with the Park District to have an extensive amount of brush cleared by the bridge to improve the sight distance for motorists on Council Trail. Sidewalk - The entire east side of See-Gwun Avenue has sidewalk. Along the ~vest side, two properties between Lonnquist Boulevard and Council Trail (700 block)as well as the golf course property did not have sidewalk. In July, a survey was sent out to all residents along the 700 block asking for their opinion on the sidewalk issue. The sidewalk along this block is adjacent to the curb. Residents were asked if they were interested in having the sidewalk relocated closer to their homes at their expense or if the Village should install sidewalk in front of the two properties at no expense to the residents. In August, the Village installed sidewalk in front of the txvo properties where no sidewalk existed. When the Park District moves forward with renovation to the clubhouse at the golf course, the Village will look to have them install the remaining sidewalk along See-Gwun Avenue. Road Improvements - The resurfacing of See-Gwun Avenue between Golf Road and Lonnquist Boulevard was completed this year. In 2004, the portion between Lincoln Street and Council Trail is scheduled to be resurfaced. After further discussions with Staff:; the resurfacing of See- Gwun Avenue between Council Trail and Lonnquist Boulevard is still not on the 5-year plan. One of the comments from the June Safety Commission Meeting Was the possibility of replacing the mountable curb with barrier curb along the street where the sidewalk is adjacent to the street. When it comes time to resurface this portion of the street, Staff will consider it and look to allocate additional funds since removal of the entire curb is not normally done with a resurfacing project. Police Enfbrcement - The Police Department provided selective speed enforcement and used the radar trailer and drone car in an effort to address the speeding concern raised by the residents. According to Commander John Dahlberg of the Police Department, several speed enforcement patrols were performed over the course of the summer. A small number of citations were written to motorists traveling See-Gwun Avenue compared to other residential streets where speed enforcement was also performed. Commander Dahlberg also stated that 80% Of the citations written were to residents who live within one mile of See-Gwun Avenue. Recommendation From the discussion at the June Safety Commission Meeting, Staff was asked to revisit the issues of additional Stop signs, lowering the speed limit and traffic calming measures as part of the new study. Stop Signs - Additional Stop signs along See-Gwun Avenue are not warranted based on the data from the new study. When the Park District renovates their clulOh6use, the Village Will look to have the driveway relocated to line up with Council Trail. Staff would be willing at that point to re-evaluate the issue to determine if 4-way Stop signs would be warranted on See-Gwun Avenue at this intersection. 3 4) Lower Speed Limit - It is not recommended that the speed limit be lowered from its current 25mph limit along See-Gwun Avenue. Simply lowering the speed limit will most likely not have a significant effect on motorists' driving behavior. In fact, lowering the speed limit would increase the violation rate causing many more safe drivers to not be in compliance with the law. Traffic Calming - At this point, Staff does not recommend any traffic calming measures along See-Gwun Avenue. Police En(orcement - It is recommended that the Police Department continue to provide selective speed enforcement and use of the radar trailer and drone car on a routine basis in an effort to address any speeding concerns. Discussion Traffic Engineer Lawrie provided an overview of the work performed by the Village this summer along See-Gwun Avenue as well as the results of the recent traffic study. Commissioner Bencic opened up the discussion to the commission members. Commissioner Keane, Commissioner Tortorello and Chairman Bencic commented that they have spent time monitoring the traffic this summer along the street and have not noticed any traffic concerns such as speeding. Officer Bonner stated that the drone vehicle, speed enforcement trailer and radar enforcement have all been used this summer along See-Gwun Avenue. When comparing the enforcement efforts along the street with other streets with similar concerns, a small number of tickets were actually written to motorists along See-G~vun Avenue. He concurred that he did not see a s~gnificant speeding concern along the street. Commissioner Keane, seconded by Mr. Bures, moved to support the recommendations made by the Traffic Engineer that included: · Re-evaluate 4-way stop signs at See-Gwun Avenue & Council Trail when the Park District renovates the clubhouse · Concur with the previous recommendation to not lower speed liniit · Concur with the previous recommendation to not consider traffic calming measures at this time · Concur with the previous recommendation to continue speed enforcement by the Police Department, particularly during evening hours The motion was approved by a vote of 7-0. 4 NEW BUSINESS ^) REQUEST FOR TRAFFIC CONTROL SIGNS AT THE INTERSECTION OF THAYER STREET AND EASTWOOD AVENUE 1 ) Background Information Mr. Charles Beck, 405 N. Eastwood Avenue, a long time resident, says there have been many near accidents at this intersection over the years. Mr. Ben Richards of Mount Prospect also claims it is a dangerous intersection. In 1998, Staff performed a detailed traffic study of this intersection. Both the Safety Commission and Village Board of Trustees denied the request for Stop or Yield signs based on the data collected at the time. A large evergreen tree exists at the southwest comer of the intersection. At the time, this was considered a sight obstruction. However, Staff worked with the homeowner to eventually get the tree trimmed. Based on the recorded speeds in 1998, motorists appeared to have sufficient sight distance to react to a vehicle approaching on the cross street and, thus, avoid an accident. Coupled with a relatively low volume of vehicles that entered the intersection on a daily basis and zero accidents since 1994, it was determined Stop or Yield signs were not warranted at this intersection. 2) StaffStudy The Engineering Staff performed a traffic study including reviewing accident reports, gathering volume and speed data, identifying sight obstructions near the intersection and surveying the residents. There have been two recorded accidents the intersection over the past three years. Representative speed surveys were performed at all four legs of the intersection between October 7~' and 14'~'. The average speeds varied between 23-25mph and the 85th percentile speeds varied between 28-31mph. The speed limit on both streets is 25mph. Based on the results, there doesn't appear to be an overall speeding problem. However, the data did show some motorists did drive above the speed limit as is evident on most residential streets. Traffic volume data was gathered during this same time period. Based on the results, there are approximately 950 vehicles per day that enter the intersection. 300 vehicles travel on Eastwood Avenue and 650 vehicles on Thayer Street. The peak hour of the day (typically 5pm-6pm) experiences approximately 120 vehicles that enter the intersection. A total of 19 surveys were sent out in October 2002 to collect the residents' comments on this request. 11 surveys (58%) were returned to the Village. A majority of the comments favored traffic control signs citing previous accidents, numerous close calls and speeding as the primary corlcem$. Based on an inspection of the intersection, there is a large evergreen tree located at the southwest comer of the intersection. Not too long ago, the homeowner trimmed the branches to improve the sight distance at the intersection. However, the lowest hanging branches are now approximately 4-5' above the ground. Staff Will Send a follow-up letter requesting additional 3) trimming so that the lowest branches are 6' above ground in order to meet Village Code standards. There are also many deciduous trees along both Thayer Street and Eastwood Avenue but are not considered sight obstructions. Finally, there are some bushes greater than 3' tall close but not directly at the intersection. Since this is an uncontrolled intersection, there needs to be sufficient stopping sight distance for all four legs of the intersection. Stopping sight distance is the distance a vehicle travels from the point when a motorist sees an approaching vehicle on the cross street, reacts and comes to a full stop. A motorist should have enough clear vision to be able to stop, if necessary, before reaching the intersection. [.andscaping near the homes and even the homes themselves at the intersection do not provide sufficient stopping sight distance for motorists based on the most recent recorded speeds. Therefore, Stop or Yield signs would assist in clarifying the right-of-way and possibly reduce the potential for an accident. Recommendation 4-~vay Stop signs are normally warranted at intersections where there is a condition of severely restricted view, accidents or a significant amount of vehicles and pedestrians. Based on an inspection, there are not any severe sight obstructions immediately at the intersection that would cause a full stop to be necessary at all times for all four directions. In addition, there have been 2 accidents over the past 3 years. In order to meet the criterion for a multiway Stop sign installation, there is to be 5 accidents in a 12-month period. Finally, the peak hour of the day experiences approximately 120 vehicles entering the intersection. In order to meet the criterion, the volume entering the intersection from the major street approaches (total of both approaches) ~s to average 300 vehicles per hour for any 8 hours of the day and 200 vehicles per hour for the same 8 hours from the minor street approaches, Based on the data, 4-way Stop signs are not warranted at this intersection. 2-way Stop signs are normally warranted at intersections where the criteria for a 4-way Stop sign installation is not met but where a full stop is necessary at all times on one street in order to clarify the right-of-way. Based on the data collected during the study and given the characteristics of the intersection, it does not appear necessary to bring traffic on one street to a fuI1 stop at all times to safely travel through the intersection. Therefore, 2-way Stop signs are not recommended at this intersection. At intersections where a full stop is not necessary at all times, consideration should be given to using less restrictive measures such as Yield signs. Yield signs assign right-of-way to traffic when the normal right-of-way role appears to not be effective. In 1998, the normal right-of-~vay rule appeared to be effective. The lower recorded speeds showed that motorists needed less sight distance and, therefore, a smaller sight triangle to avoid a collision. Zero accidents since 1994 supported this determination. However, 2 right angle collisions in the past 3 years reveal the normal right-of-way rule may not be effective today. The higher recorded speeds no~v shoxv that because of the proximity of the homes to the intersection, motorists may not have enough time to see other vehicles on the cross street, react and stop before reaching the intersection. Motorists controlled by Yield signs would need to slow do~vn before reaching the intersection resulting in a shorter distance to come to a full stop if necessary. Finally, when installed, Yield signs should 6 4/ be placed on the minor street. Similar to unwarranted Stop signs, Yield signs on major streets may lead to disobedience by routine motorists creating a potential safety concern. Based on the traffic study performed by Staff, The Village Traffic Engineer recommends: approval of Yield signs on Eastwood Avenue at Thayer Street. Discussion Traffic Engineer Lawrie provided an overview of the report to the Commission. Commissioner Bencic opened up the discussion to the commission members. Commissioner Bjork noted that the two intersections west of the one that was part of this study have Yield signs on Thayer Street while the recommendation for this intersection is for Yield signs on north-south street, Eastwood Avenue. Traffic Engineer La~vrie did not know the histoo, behind the other two intersections but commented that Fairview Avenue and Prospect Manor Avenue may have more traffic because of the elementary school nearby and the fact the two streets connect to Northwest Highway while Eastwood Avenue does not. Commissioner Keane, seconded by Commissioner Tortorello, moved to approve Yield signs on Eastwood Avenue at Thayer Street. The motion was approved by a vote of 7-0. COMMISSION ISSUES Commissioner Tortorello attended a recent Coffee with Council and a resident who lives on Prospect Manor Avenue near Prospect High School had complained about speeding. The issue of parking on Village streets also came up, Traffic Engineer Lawrie mentioned the school was building a parking lot with approximately I00 spaces but was unsure when it would be opened to students. Commissioner Tortorello provided a copy of an article to each of the commission members regarding cameras the City of Chicago is considering installing at intersections in an effort to reduce red light running. Chairman Bencic asked the Safety Commission to choose a Vice Chairman. After some discussion, it was recommended that Commissioner Keane fill the position. Commissioner Keane accepted the nomination. By a vote of 7-0, Commissioner Keane was voted Vice Chairman of the Safety Commission. DJOURNMENT With no further business to discuss, the Safety Commission voted 7-0 to adjourn at 7:25 p,m. upon the motion of Commissioner Bjork. Commissioner Kean¢ seconded the motion. Respectfully submitted. Matthew P. Lawrie. P.E. Traffic Engineer 8 Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: VILLAGE MANAGER MICHAEL E. JANONIS VILLAGE ENGINEER NOVEMBER 12, 2002 ALGONQUIN / BUSSE / DEMPSTER STREETLIGHT IMPROVEMENTS IDOT JOINT AGREEMENT AND CONSTRUCTION ENGINEERING AGREEMENT RECOMMENDATIONS .BACKGROUND The ViLLage of Mount Prospect, in cooperation with the ViLLage of ArUngton Heights, has received federal funding through the Surface Transportation Program (STP), for streettights along ALgonquin Road from west of Goebbert Road to east of Busse Road; on Dempster Street from ALgonquin Road to east of Busse Road; and on Busse Road from south of ALgonquin Road to north of Dempster Street. On March 7, 2000 the ViLLages entered into an Intergovernmental Agreement with ArLington Heights that defines the cost participation of the improvements for each ViLLage. The plans and specifications have been submitted to IDOT and a January 17, 2003 bid opening date has been established. It is anticipated that construction wit[ begin in the spring and wit[ be compteted in 2003. ESTIMATED PROJECT COST SUMMARY The IDOT Joint Agreement and the Intergovernmental Agreement with ArLington Heights define the participatory LeveLs of cost sharing based on the estimated costs and the Length of the improvements within each ViLLage. The actual costs writ be determined foLLowing the bid opening and award of a construction contract. The proportionate costs are estimated to be: Project Phase Mount Prospect Artington Hts. Federat Totat Construction Eng. Construction TOTAL 13,372.00 (7.0%) 141,200.00 (20%) 154,572.00 6,686.00 (10%) $ 46,802.00 (70%) $ 66,860.00 70,600.00 (10%) ~ (70%) $ 706,000.00 77,286.00 $ 541,002.00 $ 772,860.00 IDOT JOINT AGREEMENT IDOT has prepared a Joint Agreement for the project, which is similar to the recently completed Central Road StreetUght Project agreement. I have reviewed this Joint Agreement and find acceptable. I recommend approval and execution of this Agreement. age two ... Central Road Streettight Improvements November 12, 2002 CONSTRUCTION ENGINEERING AGREEMENT A contract with the Ciorba Group, Inc. to prepare the project plans and specifications was approved by our ViLLage Board on March 7, 2000. It is appropriate at this time to award a contract for the necessary project construction engineering services. Ciorba Group, Inc. has submitted a Construction Engineedn~ Agreement that I have reviewed and find acceptable. The agreement has also been reviewed by IDOT and found acceptable. Becabse of their performance in preparing the project plans and specifications and their unique familiarity with the project, I recommend that the Village Board accept the Ciorba Group, Inc, COnstrUcti°n Engineerin~ Agreement at the November 19, 2002 ViLLage Board meeting With a not to exceed amount of $66,859.11. Mount Prospect wiLL pay this directly to Ciorba Group, inc. but wiLL receive 70% reimbursement from IDOT and 10% reimbursement from Arlington Heights, which is consistent with the project agreements. Funding for these expenditures is included in the 2003 budget. PLease present these recommendations for consideration at the November 19, 2002 ViLLage Board Meeting. uLbecker I concur~..j~with he ov rec ?ndation. GLen R2X~ndLer, Pt~btic Works Director X:fites\engineer\projects\stUght\atgonquin-dempster-busse\lDOTjntagrnm BEGIN PROJECT STA, 1.3+20 COOK COUNTY CONSTRUCTION NO' C 91-240-02 LOCATION MAP WVL 11/13~02 RESOLUTION NO. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION RELATIVE TO STREETLIGHT IMPROVEMENTS ON ALGONQUIN ROAD, BUSSE ROAD, AND DEMPSTER STREET WHEREAS, the corporate authorities of the Village of Mount Prospect have determined that it would be in the best interest of the Village to participate with the State of Illinois in the Surface Transportation Program (STP) for street light improvements on portions of Algonquin Road, Busse Road, and Dempster Street; and WHEREAS, said improvements include the installation of streetlights along Algonquin Road from west of Goebbert Road to east of Busse Road, on Busse Road from south of Algonquin Road to north of Dempster Street, and on Dempster Street from Algonquin Road to east of Busse Road; and WHEREAS, it was further determined that it would be in the best interest of all concerned to enter into an Agreement to share the cost of such street light improvement project, in an amount not to exceed $154,572.00; and WHEREAS, the Agreement being the subject of this Resolution further states the amounts that will be paid by the Village of Arlington Heights and the Illinois Department of Transportation. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk is authorized to attest his .signature on the Agreement between the Village of Mount Prospect and the Illinois Department of Transportation, being the subject of this Resolution. A copy of said Agreement is attached hereto and hereby made a part hereof as Exhibit "A". Page 2/2 Streetlight agrmt. SECTION TVVO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2002. ATTEST: Gerald L. Farley Mayor Velma W. Lowe Village Clerk ORTHWEST MUNICIPAL CONFERENCE 1616 East Golf Road Des Plaines, Illinois 60016. (847) 296-9200 · Fax (847) 296-9207 www. nwmc-cog, org Antioch Arlington Heights Barrington Bartlett Buffalo Grove Cary Deerfield Des Plaines Elk Grove Twp. Elk Grove Village Evanston Fox Lake Fox River Grove G~encoe Glenview Golf * Grayslake Hanover Park Highland Park Hoffman Estates Inverness Lake Barrington Lake Forest Lake Zurich Lake in the HiIl$ Libertyville Lincolnshire LMcolnwood Maine Twp. Morton Grove Mount Prospect New Trier Twp, Niles Northbrook Northfield North field Twp. Palatine Park R~dge Prospect Heights Rolling Meadows Roselle St, Charles Sch&umburg Schaumburg Twp, SkOkie Streamwood Vernon Hills Wheeling Wilmette Winnetka President Arlene J. MuIder Arlington Heights Vice-President A Regional Association of Illinois Municipalities and Townships Reoresent/ng a Population of Over One M/ilion November 4, 2002 Mr. Michael Janonis { Village of Mount Prospect 100 S. Emerson St. Mount Prospect,/q//), ~ ~: IlL 60056 f~! Dear Mr.-XJan--6~is: Attached is an invoice for $2,500 for your municipality's share o Transit Condor Altematives Analysis - ~nd Use and ~cal Financial Plan study.' The $2,500 amount covers the addition of a few elements to the original work and was approved at the October 21, 2002 Steering Co--tree meeting. The $2,500 is projected to cover the additions to the local study costs, as described below: · $28,535 - Additional work by Parsons Brinckerhoff for the Land Use and Local Financial Plan Study. This includes conducting two additional concept planning exercises during the land use planning workshops, fully integrating Elgin into the study process (data collection, analysis, reports) and additional copies of study products and reports. · $12,168 - Fee for consulting services for Schlickman and Associates to provide policy advice and technical and other assistance to the Steering Committee. This is based upon a six-month contract extension for 13 hours per month at $156 per hour. · The remaining funds will be used to cover any unanticipated study expenses, such as: costs related to the public involvement process, costs incurred by the Steering Committee, etc. As you recall, local study funds were approved by your commtm ty in Resolution 38- 01 dated June 21, 2001. Any funds not distributed at the conclusion of the study period will be returned to sponsoring municipalities. If you have questions, please feel free to give me a call. Sincerely, Catherine J. Melchert Secretary .......... -~- 7 ,X'~ ........ ~¢ Elk Grove Town"hip Larry Bury ,,' Treasurer Transportation Director Mark L Fowler · Affiliate Member Northwest MuniCipal Conference 1616 East Golf Road Des Plaines, IL 60016 Voice: (847) 296-9200 ?ax: (847) 296-9207 Invoice Invoice Number: 6359 Invoice Date: Oct 31, 2002 Pa.qe: Sold To: VILLAGE OF MOUNT PROSPECT ATTN: MICHAEL JANONIS 100 SOUTH EMERSON STREET MOUNT PROSPECT, IL 60056 Customer ID: MT PROSPECT Customer PO Payment Terms Net 30 Days Due Date 1t/30/02 Sales RepID t-705-4636-005 Quantity Item Description Unit Price Extension PARTICIPATION IN NORTHWEST 2,500.0E TRANSIT CORRIDOR ALTERNATIVES ANALYSIS - LAND USE AND LOCAL FINANCIAL PLAN STUDY Subtotal TotallnvoiceAmount 2,500.00 2,500-00 TOTAL 2,500.00 RESOLUTION NO. 38-01 A RESOLUTION APPROVING FINANCIAL PARTICIPATION IN THE NORTIiWEST TRANSIT CORRIDOR PHASE H ALTERNATIVES ANALYSIS WHEREAS, communities within the Northwest Transit Corridor are committed to determining and implementing a high capacity transit Solution to help alleviate traffic congestion and increase individual mobility within the corridor; and WI~EREAS, the Northwest Transit Corridor was recommended for further study at the conclusion of the Phase I Feasibility Study in Iune of 2000; and WI:gF, REAS, the Phase I Feasibility Study recommended eight possible ltematives including heavy r~, commuter rail, fight rail, bus rapid transit, express bus, and high occupancy vehicle lanes be investigated in the next phase of the study process; and WHIr, REAS, the Regional Transportation Authorit3, (RTA) is working with the communities to complete the Phase II Alternatives Analysis to determine which of these alternatives would best serve the transportation needs witlfin the corridor; and W M v:REAS, the RTA, through the Statement of Mutuai Intent executed with the Northeastern Illinois Planning Commission and the Chicago Area Transportation Study, has identified the Northwest Mhnlcipai Conference (NWMC) to work with the corridor communities to complete land use and local financial plan studies with the intent ofidenfifyhag a locally preferred alternative; and WI:n~,REAS, the NWMC has established the Northwest Transit Corridor Municipal Task Force (Task Force) to represent the interests of the corridor communities in these studies; and WHEREAS, the RTA will provide the NWMC a $490,000 Regional Technical Assistance Program (RTAP) grant for use by the Task Force to secure a consultant to conduct the land use and time[ai plan studies; and WHEREAS, the RTAP grant requires a twenty-percent (20%), or $98,000 local matchl and WltE. REAS, the RTAP grant will fund the estimated costs of a consultant to conduct the land use and financial plan studies and the final amount of the grant wi~ be determined by the actual agreed upon cost of the consultant's services; and WHEREAS, the NWMC will administer the grant on behalf of the Task Force; and WHEREAS, commitment to funding a proportionate share of the local match provides communities the opportunity to formalize their involyement with the Task Force and its selected consultant in completing the Phase II altematives Analysis; and W Transit Corridor Study Page 2/2 WItEREAS, each community that formalizes their involvement with the Task Force through funding of the local match will have an equal voice in determining the locally preferred alternative; and WItEREAS, the .local match will be shared equally between those communities that formalize their involvement with the Task Force and the exact amount of the local share per community will be determined based upon the actual cost for the consultant's services and the number of communities that participate, NOW, THEREFORE, BE IT RESOLVED BY 'I'H ~; MAYOR AND BOARD OF TRUSTEES OF TH ~; VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: .SECTION ONE: The Mayor and Board of Trustees of the Vd/age of Mount Prospect do hereby support the Village's participation with the Northwest Transit Corridor Municipal Task Force in w0rldng cooperatively on the land use and financial plan studies with the intent of determining a locally preferred alternative. SECTION TWO: As a member of the Task Force, the V'fllage of Mount Prospect agrees to a proportionate share of the local match at a cost not to exceed $10,000. SECTION TItREE: Tiffs Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law, and a copy of this Resolution will be forwarded to the Northwest Municipal Conference. AYES: Hoefert, Lohrsteffer, Skowron, Wilks NAYS: None ABSENT: Farley, Zadel PASSED and APPROVED tlfi~ 19~ day oflune, 2001. ATTEST: Velma/tV. Lowe V'fllage Clerk Timothy Core, an/ ' Mayor Pro T~m/r illage of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES VILLAGE MANAGER NOVEMBER 15, 2002 NORTHWEST TRANSIT CORRIDOR As you know, the Village is part of the Northwest Transit Corridor Task Force which is studying the feasibility of extending some type of mass transit facility along the Northwest Toliway Corridor from its current terminus at O'Hare Airport; northwest to the Elgin area. Various feasibility studies have been underway for well over a year. Costs, to date, for Mount Prospect's membership and participation, have been very minimal and amount to about $12,500. At this point in time, the Study is focusing on potential station sites along the Corridor. Of the seven study areas, two are in close proximity to Mount Prospect's southern border--Elmhurst and Busse Roads. Mass transit access at one or both of these locations would be a boon to economic development opportunities at the south end of town. The Northwest Municipal Conference, who is coordinating the Task Force's efforts, is requesting that Task Force members contribute an additional $2,500 to cover an expanded scope of work by the consultants. The attached letter from the Conference outlines what the monies will be used for. Given the potential benefits to the community and the minimal start up investment for the Village, I would recommend adoption of the proposed Resolution and payment of the additional monies. As in the past, the expense will be covered out of the Road Improvement Fund. ~IC~~NiS MEJ/rcc c: Community Development Director William Cooney/ Finance Director Douglas EIIsworth RESOLUTION NO. A RESOLUTION APPROVING ADDITIONAL FUNDS FOR THE NORTHWEST TRANSIT CORRIDOR PHASE II ALTERNATIVES ANALYSIS WHEREAS, communities within the Northwest Transit Corridor are committed to determining and implementing a high capacity transit solution to help alleviate traffic congestion and increase individual mobility within the corridor; and WHEREAS, the Northwest Transit Corridor was recommended for further study at the conclusion of the Phase I Feasibility Study in June of 2000; and WHEREAS, on June 19, 2001, at the regular meeting of the Mount Prospect Village Board, Resolution No. 38-01 was approved, supporting the Village of Mount Prospect's participation with the Northwest Transit Corridor Municipal Task Fome in the Phase I Feasibility Study, in an amount not to exceed $10,000; and WHEREAS, the Village of Mount Prospect agreed that the local match would be shared equally between those communities that formalize their involvement with the Task Fome and the exact amount of the local share per community would be determined based upon the actual cost for the consultant's services and the number of communities that participate; and WHEREAS, on December 18, 2001, at the regular meeting of the Mount Prospect Village Board, Resolution No. 63-01 was approved, authorizing $2,000 to be funded by the Village; and WHEREAS, the local study hereby requires an additional $2,500 to be funded by the Village of Mount Prospect for studies and consulting services. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Mayor and Board of Trustees of the Village of Mount Prospect do hereby support providing an additional $2,500 to the Northwest Transit Corridor Municipal Task Force for the land use and financial plan studies. Page 2/2 IWW Transit Corridor Study SECTION TWO: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law, and a copy of this Resolution Will be forwarded to the Northwest Municipal Conference, AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2002. ATTEST: GeraldL. Farley Mawr Velma W. Lowe Village Clerk illage of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: MICHAEL E. JANONIS, VILLAGE MANAGER WILLIAM J. COONEY JR., DIRECTOR OF COMMUNITY DEVELOPMEN~ NOVEMBER 13, 2002 SUBJECT: ANNEXATION AGREEMENT FOR DAYS INN O'HARE AT 1920 E. HIGGINS ROAD The owners of the Days Inn O'Hare hotel recently approached the Village to determine if we would consider entering into an Annexation Agreement for their property. They are located at 1920 E. Higgins Road (SE corner of Higg'ms Road and Oakton Street) in unincorporated Cook County. Their primary motivation to eater into this agreement is to gain aeeess to the Village's water supply. A~aehed to this memorandum is a copy of the proposed Annexation Agreement that outlines the terms of the proposal. The attached agreement would allow the Days Inn O'Hare to connect to our water system by utilizing an abandoned forced sewer main that exists along the north side of Oakton Street. Per the agreement, the Village would provide water to the hotel at the same rate that we charge other customers in the Village. We typically would charge double the normal rate for any user that is located outside of the Village. The Village benefits from this agreement because the hotel will pay all costs associated with upgrading the existing main and extending it to their property. With the new water main in placo, the Village will have greater leverage to negotiate with other unincorporated property owners in the area to annex those propertieS into the Village. There are several industrial and commercial properties located along Oakton Avenue that could benefit from acoess to this water main (see the attached exhibit). Please forward this memorandum to the Village Board for their review and consideration at their meeting on November 19, 2002. Staff will be present at that meeting to fu~tber discuss this matter. William'l. Cooney ~c/vwl ORDINANCE NO. AN ORDINANCE AUTHORIZING AN ANNEXATION AGREEMENT FOR CERTAIN PROPERTY LOCATED AT 1920 E. HIGGINS ROAD (DAYS INN HOTEL) WHEREAS, the Corporate Authorities of the Village of Mount Prospect, Cook County, Illinois, did, on the 19TM day in November, 2002, hold a public hearing to consider an Annexation Agreement for the annexation of certain property not presently within the corporate limits of any municipality, said Agreement being entitled "Annexation Agreement", a true and correct copy of which is attached hereto, and made a part hereof, as Exhibit "A"; and WHEREAS, the public hearing was held pursuant to legal notice as required by law, and all persons desiring an opportunity to be heard were given such opportunity at the public hearing; and WHEREAS, the Corporate Authorities of the Village of Mount Prospect, Cook County, Illinois have determined that it is in the best interests of the Village of Mount Prospect that the Agreement be entered into by the Village of Mount Prospect; NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, AS FOLLOWS~ SECTION ONE: The President and Board of Trustees of the Village of Mount Prospect find that it is in the best interests of the Village of Mount Prospect and its residents that this Annexation Agreement be entered into and executed by the Village of Mount Prospect. The Agreement is substantially in the attached form and is made a part of t!fis Ordinance as Exhibit "A'. SECTION TWO: The President and Clerk of the Village of Mount Prospect, Cook County, Illinois, are authorized to execute on behalf of the Village of Mount Prospect the Annexation Agreement; after all of the other parties.to the. Agreement have properly signed and executed the same. Page 2/2 Annexation: Days Inn SECTION THREE: The Village Clerk is hereby directed and ordered to publish this Ordinance in pamphlet form and to record the Annexation Agreement with the Recorder of Deeds of Cook County, Illinois. SECTION FOUR: This Ordinance shall take effect from and aRer its passage, approval and publication in the manner provided by law. PASSED and APPROVED this day of _, 2002, by the Corporate Authorities of the Village of Mount Prospect, on a roll call vote as follows: AYES: NAYS: ABSENT: Gerald L. Farley Village President ATTEST: Vehna W. Lowe Village C!erk ANNEXATION AGREEMENT This Annexation Agreement made and entered into this __ day of ., 2002, by and between the Village of Mount Prospect, a municipal corporation of Cook County, Illinois (hereinafter called "the Village") and (hereinafter "the Owners") (together "the Parties"); WITNESSETH: WHEREAS, the Owners are the owners of the property which is legally described and shown on Exhibit "A", (hereafter called "the Subject Territory"); and WHEREAS, the .Owners desire to use an existing Village pipe as a water main ("the Facilities") to obtain water service from the Village on the terms and conditions of this Annexation Agreement; and WHEP, EAS, the Subject Territory is not currently contiguous to the Village; and WHEREAS, the Owners constitute a majority of the electors residing in the Subject Territory as ~Nell as a majority of the.property owners of record of the Subject Territory; and WHEREAS, the pa~es wish Go enter into a binding agreement with respec~ to · the future annexation of the Subject Territory and provide for various other matters to be contingent upon the annexation,· purSua~ to provisions of Section 11-15.1-rl of the -Illinois' Municipal Code 65 tLCS' Section 11-i5.1-1 (2000); NQW, THEREFQP-,E, in consideration of {he t'eregoing~3remises and.the mutual :covenants of th·is A.~reement, the Parties agree as follows: 1. VILLAGE OBLIGATIONS. The Village shall supply water to the Owner at the same cost as it is supplied to businesses within the Village. 2. ENGINEERING AND INSTALLATION OF WATER SERVICE. The working engineering drawings for the Facilities shall be submitted to Mount Prospect for review, modification and approval. All design work and installation costs shall be at the expense of the Owner. In addition, the Owner shall pay all of the Village's expenses for plan review, engineering consultation and legal fees in any way associated with this Annexation Agreement and the installation of the Facilities. The Owners shall be responsible for obtaining such other timely governmental approvals or permits as are necessary, including-but not limited to the Illinois EPA. 3. POINT OF DELIVERY. The point of delivery of water from the water system of Mount Prospect to the Owners shall be as set forth on Exhibit "A". The connection -point shall be on the north side of Oakton Avenue west of the intersection of Route 83 to an existing 12" main owned and maintained by Mount Prospect. The connectio~ shall be-provided with an appropriate back flow prevention device to be meunted-close to the water measuring device, as approved by Meunt Prospect, in such a manner as to prevent the flow of water from the Owner-to the Mount Prospect system. 4. 'INS'f'AL~ATtONROUT£. The.installation .mute, 'the size of the piping and the necess.~ and location of other structures, slqall be as.described in attached Exhibit ~S". .5. OWNERSHIP OF IMPROVEMENTS. Any imprevements constructed by the Owner shall.t)e conveyed along with necessary easements ,by the Owners to Mount Prospect by document acceptable to the Village Attorney. The cost and preparation for acquisition of easements shall be the responsibility of the Owners. The maintenance of Facilities shall be the responsibility of the Owners. At such time as any other person or entity connects to the Facilities, the Village shall have the right, but not the obligation, to take over the maintenance of the Facilities. 6. MEASURING EQUIPMENT. The Owners shall furnish, install and replace, as 'may be necessary, the meter pits, valves and meters. This shall be done at the Owner=s expense at the point of delivery to the Owners. All such equipment shall be of a standard type approved by Mount Prospect for measuring the quantity of water delivered under this Agreement. Sucl~ equipment must be capable of reading rate and quantity; and have the capacity to accept telemetering equipment to permit remote reading. The meter will b.e tested and calibrated annually. 7. WATER SERVICE. In the event.that Jt becomes necessary for Mount Pros~-ect to limit the deliYery of water to its cust(~mers, the Owners shall be entitled to receive, during such a period of scsrcity, its pro rata share of water available as determiRed..by the proporlion which the volume of water.used by the Owners during the last preceding ~welve (t2) month period bears to the votume of water used by the other customers ef Meunt Prospect ~or the same per~od. In the event that it becomes necessary for Mount Prospect to limit the usage of water by its water customers, by imposing lawn.and sprinkling res~ic~ions, or otherwise, the Owners shall abide by such restrictions. The Owners shall make no claim whatsoever, and here. by.knowir~gly waive.any such claim, against Mount.Prospect 3 for costs or damages caused by any failure to meet EPA or other regulatory agency water quality or composition standards. 8. MAINTENANCE, NOTIFICATION AND'COST OF REPAIR. The Owners shall electronically notify 'Mount Prospect immediately upon discovery of any break, defect or other malfunction in the Facilhties and shall provide written notification within twenty-four (24) hours. The Owners shall use their best efforts to repair such breaks, defects or malfunctions within twelve (12) hours after initial notification of such break, defect .or malfunction and, in any event, shall make necessary repairs promptly. If the Owr~ers notify Mount Prospect that they cannot make the repair within twelve (12) hours or fa~ to make the repairs within twelve (12) hours, Mount Prospect shall have the absolute and unconditional right to ccuse the repairs to be made at the sole expense of the Owners. The cost of such repair t.o the Faci!ities, including labor and materials, required on account of this Agreement shall be borne by the Owners, whether occurring in Mount Prospec~ or not, or whether perforated by Mount .Prospect or the Owner. 'Even though Mount Prospect shall own the .Facilities, the Owners shall be jointly and severally .liable for the repair ~nd .maintenance of all of the Facilities. If a dispute arises as to whether any poKion of-the improvements ~eed or needed Fepair, the determination of Moun{ P~rospect shall be final. 9. OTHER CONNECTIONS/RECAPTURE. No connection or extension to serve any property shall'be permitted without the written consent of Mou~t Prospect. If' ar, y cther.party connects to the Facilities, a portion of these costs shall be subject to recaptUre from such subsequent ~Jsers, oh such-terms.as Mount Prospect may 4 determine. Any connection to the Facilities for extension of the water main, for any reason by Mount Prospect, shall notbe subject to such recapture. If any other party connects, ~Mount Prospect shall have the right to relocate the measuring equipment discussed in paragraph 6. 10. NO LIABILITY. Mount Prospect shall not be liable for damages for breach of contract or otherwise for failure, contamination, suspension, diminution or other variation of water service. 11. NO RESALE. The Owners shall not resell or otherwise provide any water provided pursuant to the Agreement to any other user. 12. CONDIT-IONAL AGREEMENT. The Owners shall at such time as the Subject Territory becomes contiguous to the VillaGe of Mount Prospect, take all steps necessary to become annexed to the Village o.f Mount Prospect. This shall include, but not be limited to the filingof an unconditional Petition to Annex. The Subject Territory shall be annexed pursuant to and sha~l become subject to all Village regulations. The Owners shall, at the time of annexation, prepare or cause to be prepared at the O~vners= expense, a Plat of Annexation of the property. Upon annexation, the Subject Territory w'til be zoned RX under the Zoning Ordinance of the Village of Mount Prospect. During the term of this -Agreement, the Owners shall not armex or enter inte any agreement to annex to any othermunicipality. Further, neither the Owners nor their successors shall file any,petition to disconnect from the Village for a period of twenty years .after cnnex~ticn. 13. TERM OF AGREEMENT. This Agreement shall continue in full force and effect for a period of twenty (20) years. 14. BREACH BY OWNERS, FAILURE TO ANNEX WITHIN 20 YEARS. If the Owners breach this Agreement for any reason or in any manner, including but not limited to failure to annex, disconnection after annexation or if there has been no annexation for any reason after 20 years, Mount Prospect shall have the absolute, unconditional and incontestable right to immediately discontinue water service to the Owners. 15. MODIFICATION. This Agreement may be amended only in writing and with the consent of the parties. 16. HOLD HARMLESS. The Owner shall hold and save Mount Prospect harmless from any and all claims, damages, suits, causes of action and the like which may arise by virtue of this Agreement. 17. NOTICES. All notices provided for herein shall be in writing and shall be delivered by certified or registered mail to: Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 18. CONTINUED VALIDITY. If any provision of this Agreement is held invalid, such provision shall be deemed.to be excised and the validity of the rest of the Agreement shall not affect any of the other provisions. successor corporate authorities of the Village of Mount Prospect and successor municipalities. 20. REMEDIES. Any party to this Agreement, including the successors in title, may either in law or in equity, by suit, action or other proceeding, enforce and compel a performance of this Agreement. 21. AGREEMENT MAY BE SIGNED IN COUNTERPARTS. Th!s Agreement may be signed in counterparts with signature pages attached to one final document to be submitted to the Village. .IN WITNESS WHEREOF, the ~Parties hereto have caused this Agreement to be executed the day hereinabove first written. VILLAGE OF MOUNT PROSPECT ATTEST: By: Gerald L. Farley, Village President Velma.Lowe, Village Clerk OWNERS WtTNESS: By: Its: Legal description: PIN: 08-26-101-014-0000 Address: 1920 E. Higgins Road, Elk Grove, IL. Exhibit 1 Parcel 1: That part of the West Half of the Northwest Quarter of Section 26, Township 41 North, Range 11, East of the Third Principal Meridian, described as follows: beginn'mg at a point in the center line of Higgins Road 510.O feet Southeasterly of the North line of Section 26 aforesaid; Thence Southeasterly along the center line of Higgins Road 425.0 feet; Thence North 49" 25' 49" East at right angles to said center line 257.02 feet; Thence North 43 48' 56" East 92.50 feet to a line 82.5 feet Southwesterly of and parallel with the Southwesterly line of the Toll Road; Thence Northwesterly on said parallel line 440.21 feet; Thence Northwesterly 161.97 feet to a point in the South line of Oakton Street 82.5 feet West of the Southwesterly line of said Toll Road; Thence West: on the South line of Oakton Street 31.69 feet to a point 82.5 feet Southwesterly of and measured at right angles to the Southwesterly line of Toll Road: Thence Northwesterly parallel with the Southwesterly line of said Toll Road, 69.22 feet to the North line of Section 26 aforesaid; Thence West along the North line of Section 26 aforesaid 17.86 feet; Thence South at right angles to the North line of Section 26 aforesaid 10L1 feet; Thence Southeasterly along a line parallel with and 200 feet Northeasterly of the center line of Higgins Road 205.47 feet; Thence Southwesterly to the point of beginning, (except that part taken for Higgins Road as widened and that part falling in Oakton Street) also (except that part lying Northwesterly of the following described line: begiuning at a point in the center line of Higgins Road aforesaid, 615.14 feet Southeasterly of its intersection with the North line of the Northwest Quarter of Section 26 aforesaid; Thence North 49 25' 49" East at right angles to the last described line 272.28 feet; Thence North 36 10' 27" West 33.70 feet; Thence North 49 30' 28" East 25.00 feet, more or less, to a line 82.50 feet Southwesterly of and parallel with the Southwesterly line of Toll Road aforesaid, being the terminus of the line herein described) In Cook County, Illinois. PIN: 08-26-101-014-0000 Address: 1920 E. Higgins Road, Elk Grove, IL Parcel 2: All that part of the Northwest Quarter of the Northwest Quarter of Section 26, Township 41 North, Range 11, East of the Third Principal Meridian, bounded and described as follows, to-wit: commencing at the Northeast comer of the Northwest Quarter of the Northwest Quarter of said Section 26: Thence Westerly along the North line of said Section 26, a distance of 457.4 feet to a point in the Southwesterly line in the property acquired by the Illinois State Toll Highway Commission by deed dated October 31, 1956 and recorded November 9, 1956 as document 16750861, said point being the point of beginning or the Parcel of land herein described; Thence Southeasterly along said Southwesterly line of the Illinois State Toll Highway Commission property, fanning an angle 133 45' to the left with the last described course extended, a distance of 172.5 feet to a point of curve: Thence continuing Southeasterly along said Southwesterly line of the Illinois State Toll Highway Commission property being a curved line to which the last described course is tangent concave to the Northeast and having a radius of 2989.79 feet a distance of 463.5 feet to a point in the East line of the Northwest Quarter of the Northwest Quarter of said Section 26, said point being 429.6 feet Southerly of the Northeast comer thereof; Thence Southerly along the East line of the Northwest Quarter of the Northwest Quarter of said Section 26, a distance of 103.1 feet to a point distant 82.5 feet Southwesterly measured at right angles from said Southwesterly line of the Illinois State Toll Highway Commission property; Thence Northwesterly parallel with said Southwesterly line of the Illinois State Toll Highway Commission property, being a curved line concave to the Northeast having a radius of 3072.29 feet a distance of 539.0 feet to a Point; Thence Northwesterly in a straight line, a distance of 161.97 feet to a point in the South line of Oakton Street, distant 82.5 feet Westerly from its point of Intersection with said Southwesterly line of the Illinois State Toll Highway Commission property; Thence Westerly along said South line of Oakton Street, a distance of 31.69 feet to a point distant 82.5 feet Southwesterly, measured at right angles, from the Southwesterly right of way of the Illinois State Toll Highway Commission property; Thence Northwesterly parallel with the Southwesterly line of the nlinois State' Toll Highway Commission property, a distance of 69.22 feet to the North line of said Section 26; Thence Easterly along the North line of said Section 26, a distance of 114.19 feet to the point of beginning in Cook County, Illinois. LEGAl: NOTICl~ MOUNT PROSPECT, tract of Higgins ROad, Ell( GrO~e, tL (at annex~/to the Vilta~ and the form of t~e propose4 annex- LAW OFFICES KLEIN, THORPE AND JENKINS, LTD. TO: FROM: DATE: Suite 1660 20 North Wacker Drive Chicaga, Illinois 60606-2903 Telephone (312) 984-6400 Facsimile (312) 984-6444 (312) 606-7077 Orland Park Office 15010 S. Rav~nia Avenue, Suite 17 Orland Park, IL 60462-3162 Telephone (708) 349-3558 Facsimile (708) 349-1506 Wfiter=s Direct Dial (312) 984-6420 MEMORANDUM Mr. Michael E. Janonis Village of Mount Prospect Everette M. Hill, Jr. November 5, 2002 RE: Natural Gas Use Tax In 1994, the Village adopted a Utility Tax on the business of furnishing natural gas within Mount Prospect ("1994 Utility Tax"). This was adopted pursuant to the Illinois Municipal Code. This tax was actually levied on the supplier even though we permitted the tax to be passed on to the consumer. As the natural gas industry was deregulated, out of state suppliers took advantage of the opportunity to sell gas to Mount Prospect customers. Unfortunately, we cannot enforce the 1994 Utility Tax against these out of state suppliers. In an attempt to deal with this issue of lost revenues, we adoPted a Natural Gas Use Tax in 1998 ("1998 Use Tax"). The burden of the 1998 Use Tax falls on the consumer. Unfortunately, we have been less than successful in persuading the Illinois gas utilities whose pipelines are used by the out of state distributors to collect the tax for us. However, Doug EIIsworth has had numerous discussions with NICOR and they have 'now agreed to collect the new tax for. us provided that we make some minor amendments to · the 1998 Use Tax Ordinance. The attached ordinance reflects those amendments. Upon adoption of this ordinance, we will be able to enter into an agreement' with NICOR to collect some of these lost revenues onour behalf. If you have any questions or comments, please contact Doug or myself. Mr. Doug EIIsworth HJM/BH 11/14/02 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 8 VILLAGE GOVERNMENT MISCELLANEOUS PROVISIONS, ARTICLE XIX MUNICIPAL GAS USE TAX BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Chapter 8, Article XIX of the Village Code shall be amended by deleting the entire text of said Article in its entirety and substituting the following: ARTICLE XlX MUNICIPAL GAS USE TAX SECTION: 8.1901. 8.1902. 8.1903. 8.1904. 8.1905. Sec. 8.1901. Short Title Definitions Tax Imposed Collection of Tax Books and Records Short Title. The tax imposed by this Article shall be known as the "Municipal Gas Use Tax" and ~s imposed in addition to all other taxes imposed by the Village of Mount Prospect, the State of Illinois, or any other municipal corporation or political subdivision thereof. Sec. 8.1902. Definitions. "Finance Department" means the Finance Department of the Village of Mount Prospect, Illinois. "Person'~ means any individual, firm, trust, estate, partnership, association, joint stock~ company, joint venture, corporation, limited liability company, municipal corporation or political subdivision of this state, or a receiver, trustee, conservator or other representative appointed by order of any court. Page 2/4 "Public Utility" means a public utility as defined in Section 3-105 of the Public Utilities Act. "Public Utilities Act" means the Public Utilities Act as amended, (220 ILCS 5/1- 101 et seq. (1996)). E. "Retail Purchaser" means any person who purchases gas in a Sale at Retail. "Sale at Retail" means any sale of natural gas by a retailer to a person for use or consumption, and not for resale. For this purpose, the term "retailer" means any person engaged in the business of distribution, supplying, furnishing or selling natural gas. Sec. 8.1903. Taxlmposed. Except as otherwise provided by this Article, a tax is imposed on the privilege of using or consuming gas in the Village that is pumhased in a Sale at Retail at the rate set forth in Appendix A, Division II. The ultimate incidence of and liability for payment of the tax is on the Retail Purchaser, and nothing in this Article shall be construed to impose a tax on the occupation of distributing, supplying, furnishing, selling or transporting gas. The Retail Purchaser shall pay the tax, measured by therms of gas delivered to the Retail Purchaser's premises, to the Public Utility designated to collect the tax pursuant to Section 8.1904 of this Article on or before the payment due date of the Public Utility's bill first reflecting the tax, or directly to the Village Finance Department on or before the fifteenth day of the second month following the month in which the gas is delivered to the Retail Purchaser if no Public Utility has been designated to collect the tax pursuant to Section 8.1904 or if the gas is delivered by a person other than a Public Utility so designated. ,D. To prevent multiple taxation, the use of gas in the Village by a Retail Purchaser shall be .exempt from the tax imposed by this Article if the gross receipts from the Sale at Retail of such gas to the Retail Purchaser are propedy subject to a tax imposed upon the seller of such gas pursuant to the Village's municipal utility tax, as amended from time to .time, Chapter 8, Article.,XVI of. the Village Code, authorized pursuant to Section 8-11-2 of the Illinois Municipal Code (65 ILCS 5/8- 1.1-2). A purchaser who purchases gas for resale and therefore does not pay the tax imposed bY this Article with respect to the use or..cOnsumptiOn of the gas, but who later Uses or consumes part or all of the gas, shall pay the tax directly to the Village Finance Department onor. before the'fifteenth .day of the secOnd month follow!ng the month in which the gas is.u,sed or consumed. · .. 2 Page 3/4 This tax shall not apply to any unit of government, including local, county, state and federal entities. The tax shall apply to gas for which the delivery to the Retail Purchaser is billed by a Public Utility on or after 1, 2002. Sec. 8.1904. Collection of Tax. The Village Finance Director is authorized to enter into a contract for collection of the tax imposed by this Article with any Public Utility providing gas service in the Village. The contract shall include and substantially conform with the following provisions: the Public Utility will collect the tax with respect to gas delivered by it to its customers as an independent contractor; the Public Utility will remit collected taxes to the Village treasurer no more often than once each month; the Public Utility will be entitled to withhold from tax collections a service fee not to exceed 3% of the amounts collected and timely remitted to the Village Finance Department; the Public Utility shall not be liable to the Village for any tax not actually collected from a Retail Purchaser; and 5. such additional terms as the parties may agree upon. A Public Utility designated to collect the tax imposed by this Article from its customers shall bill each customer for the tax on all gas delivered to the customer unless (i) the customer's use or consumption is exempt from the tax pursuant to a duly passed and authorized ordinance of the Village, or (ii) the Public Utility has received written notification from the Village that the customer ~s exempt from the tax, 'Sec. 8.1905. ' Books and Records. Every taxpayer shall keep accurate books and records, including original source documents and books of entry, denoting the activities or transactions that gave rise, or may have given rise to any tax liability or exemption under this Article, All such books and records Shall, at 'all times dudng business hours, be subject to and available for inspection by the ·Village: 3 Page 4/4 SECTION TWO: Appendix A, Division II, Section 8.1902 "Tax imposed" shall be deleted and replaced with the following new Section 8.1903 of Appendix A, Division Ih Sec. 8.1903: Tax Imposed. A. 1. Rate through and including 9/30/04:$0.0147 per therm. 2. Rate on or after 10/1/04:$0.0090 per therm. SECTION THREE: This ordinance shall be in full force and effect, and shall be controlling, upon its passage and approval, provided, however, that: (1) Section One of this Ordinance is effective with respect to gas for which the delivery to the Retail Purchaser is billed by a Public Utility on or after 1, 2002, and (2) any amounts due or payable for any tax periods ending prior to 1, 2002, are nevertheless to remain payable as if Section One had not been adopted. SECTION FOUR: All ordinances or parts of ordinances thereof in conflict with this ordinance are hereby repealed to the extent of any such conflict. SECTION FIVE: Any section or provision of this ordinance that is construed to be invalid or void shall not affect the remaining sections or provisions which shall remain in full force and effect thereafter. AYES: NAYS: ABSENT: PASSED AND APPROVED this day of ,2002. ATTEST: Gerald L. Farley Village President Velma W. Lowe Village Clerk C:\My DDcumen~s\MountProspect GasUseTaxOrdinancel ~ -14-02,doc H :\G EN\files\WIN\O RDI N A NC\Ch 8,GasUseTax, Nov 02,bh,hjm.doc 4 illage of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF COMMUNITY DEVELOPMENT NOVEMBER 13, 2002 COMMUNITY RELATIONS COMMISSION - CDBG 2003 FUNDING RECOMMENDATION The Village's Community Relations Commission (CRC) transmits their recommendation to approve the Village of Mount Prospect's 2003 Annual Action Plan for the Community Development Block Grant (CDBG) program. Attached please find a spreadsheet outlining the CRC's funding recommendations for 2003. The Action Plan addresses affordable housing and service needs within the Village of Mount Prospect and is consistent with the Five Year Consolidated Plan approved by HUD in program year 2000. On October 29, 2002, the CRC held a Public Hearing regarding the 2003 CDBG budget. The hearing allowed each applicant to review their 2003 budget request and provided an opportunity for citizen participation. The Community Development Department did not receive any comments or suggestions from residents regarding the Village's 2003 funding recommendations. On November 7, 2002, the CRC held a meeting to discuss the various funding requests and made a final budget recommendation to the Board of Trustees (as outlined in the attached table). To assist in your review of this issue I have attached a copy of the meeting minutes from the October 29th public hearing and November 7~ CRC meeting. Please forward this memorandum and attachment to the Village Board for their review and consideration at their November 19t~ meeting. Staff will be present at that meeting to answer any questions related to the matter. FY 2003 PRELIMINARY BUDGET (COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM) FY 2003 CRC FY 2003 Actual Actual Actual Projects Account if Recommendation Request FY-62 FY-01 FY-00 Administration (VOMP) $50,000 $50,000 $50,000 $25,000 $35,000 Public Service Programs 1. Claygmund Ceramics Program ~}702305.540216 6,000 15,000 6,000 4,000 3,000 2. Summer Adventura Program ~}702305-540217 12,000 15,000 11,700 7,000 2,500 3. Joumey's from PADS to HOPE ~)702305.540219 4,000 5,00(} 2,500 0 0 4. Club Rec Plex Program D702305.540220 2,500 3,00(} 3,000 3,000 2,000 5. Girl Scouts Program 0702305-540223 2,500 10,00(} 2,500 (} 0 6. CEDA Transition Housing 0702305-540245 5,000 10,000 2,000 8,25~ 5,750 7. Camp Fire - CAMPIN' KIDS 0702305-540260 11,050 15,000 8,000 10,000 12,500 8. RCE - Senior Shared Housing Program 0702305-540265 3,000 3,500 2,000 2,50~ 1,750 9. Childmns Advocacy Center 0702305-540266 3,000 3,00C 3,000 1,150 0 10. Low Income Health Cam 0702305-540270 11,000 13,00¢ 9,000 9,00C 8,500 "11. Mentor program 0702305-540271 3,000 3,00{: 3,000 3,00C 2,655 t2. Resources for Community Living 070230,5-540272 5,000 5,00C 2,500 2,50~ 1,000 13. Special Leisure Services Foundation rea 2,000 5,00(: rEa rea rea Low/Moderate Projects 14. First T~ne Homebuyer's Program 0702306-540282 20,000 20,000 n/a rE; rea 15. Single Family Rehab 0702306-590200 236,950 151,950 177,800 140,000 126,545 16. Sidewalk Ramp Project 0702306-640009 50,000 50,000 92,111 100,000 50,00(} 17. CEDA Building Rehab 0702306-640010 25,000 25,000 25,000 20,000 15,00(} 18. Street Ught Improvements (completed) 0702306-690001 0 85,000 240,258 90,000 (} 19. Sidewalk Repairs 0702306-6900'10 65,000 65,000 60,000 {~ 20. Judith Ann Rehab 0702306-690030 0 70,000 190,408 195,909 Estimated/Actual CDBG Allocation $467,000 363,00C 368,000 356,00( Estimated/ACtual program Income '50,000 '100,00( 64,535 213,13~ .3DBG Canyover Funds $0 423,674 741,770 392,72~ Notes: 1. Mount Pmspect's CDBG allocation for FY 2003 is $467,000 2. Mount Prospect's esfimated Pmgmm lncome for FY 2003 is $50,000 * 3. The maximum allowed by HUD for administration is $93,400 (20%). 4. The meximum pubr~c service expeditum allowed by HUD is $70,050 (15%). 5, Program Income is generated fi'om repayment of oustanding 0% Interest loans 6. Numperswlth * are subject t~ change MINUTES COMMUNITY RELATIONS COMMISSION 2nd Floor Conference Room, Village Hall Thursday, November 7, 2002 7:00 p.m. The meeting of the Community Relations Commission (CRC) of the Village of Mount Prospect was held on Thursday, November 7, 2002, in the second floor conference room of Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. CALL TO ORDER Chairman John Brerman called the meeting to order at 7:15 p.m. Commissioners Barbara Muench, Judi Muniz (arrived at 7:20) and Pankaj Parikh were present. Commissioner Anthony Tolbert was absent. Also present were staff liaison Lisa Angell and Bill Cooney, Director of Community Development. APPROVAL OF MINUTES There were no minutes for approval. OLD BUSINESS FY 2003 CDBG BUDGET AND ACTION PLAN Chairman Breanan asked each of the commission members to summarize the five requests that they were assigned at the previous meeting. Each member provided a brief summary of their respective requests and offered insights on the particular requests. Once all of the requests were summarized, Chairman Brennan suggested that the Commission take each request one by one and determine if the Commission wished to modify the preliminary staff funding recommendation. The commission members indicated that they were generally in support of the preliminary recommendation, especially since they were not very familiar with many of the programs and that each of the programs were certainly worthy of full funding. After a lengthy discussion of each request, the Commission determined that they would recommend that the preliminary recommendation be modified to increase funding for the Suburban Primary Health Care Program to $11,000 and to decrease the Club RecPtex Program to $2,500 and the Special Leisure Services Program to $2,000. The consensus was that the two publicly run programs had other revenues sources to tap into while the Suburban Primary Health Care provided a very important service to Iow -income individuals that do not have access to health insurance. Chairman Brennan asked fora motion to approve the CRC's recommendation to the Village Board. Commissioner Mueneh made a motion to approve the FY 2003 Action Plan and CDBG budget as amended and to forward the recommendation to the Village Board for their review and consideration. Commissioner Muniz seconded the motion and itwas approved unanimously. The attached spreadsheet reflects the CRC's recommendation. NEW BUSINESS The Commission briefly discussed what their next steps should be. Chairman Brennan suggested that the commission members review their bylaws; specifically the goals and objectives that were stipulated by the Villag~ Board when they created the CRc, ~nd to be prepared to discuss what topics the CRC should pursue - duringtheupcomlngyear' . . ~. . . · .. . . - , CHAIRMAWS REPORT · ' · Chairman Brennan had no additional comments. ommunity Relations Commission November 7, 2002 Minutes Page 2 ADJOURNMENT The Commissioners agreed the next meeting would be held on Thursday, December 5, 2002 at 7:00 p.m. at the Public Safety Building, 112 E. Northwest Highway. The meeting was adjourned at 8:40 p.m. Respectfully submitted, WI!iS. C~o o ~ e y,~J~A i~C p[~ Director of Com_munity Development MINUTES COMMUNITY RELATIONS COMMISSION Mt. Prospect Park District Building- 1000 W. Central Rd. Thursday, October 29, 2002 6:30 p.m. The meeting of the Community Relations Commission (CRC) of the Village of Mount Prospect was held on Thursday, October 29, 2002, in the Mt. Prospect Park District Building, 1000 W. Central Rd., Mount Prospect, Illinois. CALL TO ORDER Chairman John Brennan called the meeting to order at 6:30 p.m. Commissioners Barbara Muench, Judi Muniz, Pankaj Parikh and Anthony Tolbert were present. Village staffpresent were William Cooney, Director of Community Development, Michael Jacobs, Deputy Director of Community Development, and Lisa Angell, Public Works Solid Waste Coordinator. Also preseot was Village Trustee Michael Zadel. OLD BUSINESS There were no Old Business items to discuss. NEW BUSINESS Community Development Block Grant (CDBG) Program Overview: Mr. Cooney gave an overview of the Community Development Block Grant Program, some history of the Village's involvement in the Program and a summary of the types of projects that are funded through the CDBG Program. He also reviewed some ofthe documents that had been provided to the CRC in advance of the meeting. He outlined what was going to occur at the Public Hearing that was going to be held at 7:30. Mr. Cooney indicated that representatives of each of the sub-recipients would be there and be prepared to make a brief presentation regarding the Program and answer any questions that the Commissioners might have. He then explained that it was staff's hope that the Community Relations Commission would be able to make a final recommendation that night, following the applicant's presentations at the 7:30 Hearing. Chairman Brennan indicated that his preference would be to host another meeting where they could discuss in greater depth the different Programs and see if any of the Commissioners had suggested changes to the funding. Trustee Zadel outlined his past experience with the CDBG program and the budget review process. He indicated that the Village is under some time constraints, given HUD's deadlines and additional steps in the approval process; however, he informed the Commissioners to do whatever they felt was necessary to accurately ~view the request and make a recommendation. Following some. fmthe~ discussion, Commissioners agreed that another meeting should be held on Thursday, November 7, at 7:00 p.m:, at which time they would review amongst themselves the different requests and make a final recommendation. The Commissioners had some general questions regarding the CDBG Program and what type of questions would be appi'opriate during their presentation and question and answer period. Mr. Cooney indicated that the Commissioners were free to ask whatever questions they wished; however, they should focus primarily on issues such as the operations of the requesting agency, the number of Mount Prospect residents served, the type of services provided, and so on. Public Hem'ing for FY 2003 CDBG requests . A Public Hearing before the Community Relations Commission (CRC) of the Village of Mount Prospect was held on Thursday, October 29, 2002, in the Mt. Prospect ParkDistrict Building, 1000 W " Prospect, Illinois~'. ' Chairman John Brennan Called the Public Hearing to order at 7:30 p.m. commissioners'Barbara Muvnch, Judi Muniz, Pankaj Parikh and Anthony Tolbert were present. Village staffpresent were William Cooney, Director of Community Development, Michael Jacobs, Deputy Director of Community Development, and Lisa Angell, Public Works Solid Waste Coordinator. Community Relations Commission October 29, 2002 Minutes Page 2 Chairman Brennan outlined to those in the audience how the Public Hearing would proceed with regards to reviewing the 2003 Budget for the CommunityDevelopment Block Grant (CDBG) program. He asked that all applicants for the CDBG program sign in and noted that he would call on them in the order they had signed in to make their presentation. He requested that their presentation be no longer than five minutes, which would then be followed by a question and answer period by the Commission. He advised them that the Commission would then take all the comments and questions into consideration and would be meeting again on November 7th to make a final recommendation to the Village's Board of Trustees. Chair Brennan then asked that the representative from Access to Care come forward and make a presentation. The representative indicated that Access to Care provides low-income healthcare to residents of Mount Prospect and was good access to medical care for many who could not otherwise afford it. The next presentation was regarding Camp Fire - Campin' Kids. They outlined their program, which involves a summer day care. They indicated that their budget request for this year was $15,000 and said they primarily serve children of the Boxwood area. The third presentation was for the Clayground Ceramics Program, which offers some youth programs for low- income children. They also requested a $15,000 funding for 2003. They indicated that they offer two programs a week, one on Tuesday afternoons and one on Friday evenings. They serve approximately 40 children per year. The fourth presenter was a representative from the Village of Mount Prospect's Human Services Department. They indicated that the Village operates two different programs, the Summer Adventure Program and The Mentor Program. The requested budget amount for the Summer Adventure Program was $15,000 and the requested amount for the Mentor Program was $3,000. Both programs are targeted to meet the needs of at risk children within the Village. The next presentation was by CEDA Northwest Self-Help Center. CEDA provides services for transitional housing. They said their request actually contained two components: one was a program funding request of $10,000; the second was $25,000 for CEDA's building sprinkler improvements. It was discussed that the building rehab funding was a separate line item vs. the public service program. The next presentation was by a representative of Pads to Hope. The Pads to Hope Program provides several shelters for homeless people. They had indicated their 2003 funding request was $5,000. The next presentation was for the Girl Scouts Program and the funding request is targeted towards Iow-income people that are not normally served by the Girl Scouts Program. They indicated their funding request for FY 2003 was $10,000. They indicated that their research shows there are approximately 770' Hispanic females (ages 5 to 17) in Mount Prospe~ however, the Girl Scouts Program served less than t 00 in 2001. They are hoping to serve at. least 250 children within ~at range. The next prasentation was from the Child Adv°caeY Center. TheirrequestwasfOr$3,000 Tlxey indicated that they assist with regards to sexual and,physical abuse,cases providing counseling SUpport, Court advocacy at!d other services. They' indicated that they had served 36 new.and ongoing cases within Mount Prospect this The next presentation wag from the Mt. Prospect Park District'S'Club RecPlex facility. Their request for $3,000 related to the Friday night Youth Program that they offer at the RecPlex. The program is funded ommunity Relations Commission October 29, 2002 Minutes Page 3 primarily by the Park District, with the remaining funding provided through the CDBG Program. The next presentation was for the Special Leisure Services Foundation. They requested $5,000. The program is targeted to cover additional costs for inclusion of handicapped peoPle within the park district programs. The last presentation was regarding the Resources for Community Living. This request was for $5,000 and the program serves adults with developmental and physical disabilities. Chairman Brennan closed the public hearing after all members in the audience had the opportunity to comment on the subject. CHAIRMAN'S REPORT Chair Brennan requested that staffprovide the Community Relations Commission with additional information regarding the 0% Loan Program, the Weatherization Program and some other information to assist them with their discussions on November 7. ADJOURNI~IENT The Community Relations Commission agreed to hold their meeting on November 7 at 7:00 p.m., in the second floor conference room of the Village Hall. The meeting was closed at 9:45 Respectfully submitted, Michael W. Jacobs, AICP Deputy Director of Community Development RESOLUTION NO. A RESOLUTION APPROVING THE 2003 ACTION PLAN INCLUDING THE FISCAL YEAR 2003 COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM WHEREAS, the Village of Mount Prospect has prepared a five-year Consolidated Plan, which inclUdes a community development strategic plan as well as an application for a Community Development Block Grant; and WItEREAS, the Village of Mount Prospect is entering its twenty-fifth year as an entitlement community under the federal Community Development Block Grant Program; and WltEREAS, in the past twenty-four years the Village has used its Community Development Block Grant entitlement to implement various projects to address the community development and housing needs of low and moderate-income and elderly residents, to reduce and prevent the occurrence of deterioration in the Village, to increase accessibility for the handicapped, and to address other community needs in conformance with the objectives of the Community Development Block Grant Program; and WItEREAS, the Village of Mount Prospect has been allocated $467,000 for fiscal year 2003 from the U.S. Depa~hiient of Honsing and Urban Development and expects to generate $50,000 in annual program income; and WHEREAS, the Mayor and Board of Trustees has determined that the Consolidated Plan and the use of CDBG funds can be of benefit in providing for residents' health, safety and welfare and in meeting the community and housing needs of its citizens: NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Mayor and Board of Trustees of the Village of Mount Prospect hereby approves the attached Consolidated Plan, which includes an allocation of Community Development Block Grant funds in the amount of $517,000. Youth Sen, ice Programs Health Care Elderly/Community Services Program Disabilities Programs Transitional Living Program and Resource Center Homeless Pr0grmm Single Family Rehabilitation Loan Program 1~ Time Homebuyers Program NeighborhOOd Sidewalk Ran~ ADA Pr°gram Neighborhood lmpro~m~ents ' General Administration FY 2003 CDBG FUNDs $40,050 11,000 3,000 .7,000 30,000 4,000 236,950 20,000 50,000 . ... .65,000 50,000 Page 2/2 CDBG allocations SECTION TWO: The Mayor and Board of Trustees of the Village of Mount Prospect hereby authorizes the Village Manger to prepare and forward to the U.S. Department of Housing and Urban Development a submission of Mount Prospect's 2003 Action Plan in accordance with Federal guidelines. This Plan includes an application for FY 2003 federal Community Development Block Grant funds. SECTION TItREE: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYES: ABSENT: PASSED and APPROVED this clay of ,2002. ATTEST: Gerald L. Farley Mayor Velma W. Lowe Village Clerk funds.doc