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HomeMy WebLinkAbout10/22/2002 COW minutes EVISED 1~/~ 2/02 II. III. IV. MINUTES COMMITTEE OF THE WHOLE OCTOBER 22, 2002 CALL TO ORDER The meeting was called to order at 7:06 p.m., in the Board room of the Mt. Prospect Park District Community Center, 1000 West Central Road, by Village Manager Michael Janonis, Motion made by Trustee Zadel and Seconded by Trustee Skowron to appoint Trustee Timothy Corcoran as Mayor Pro Tern. Motion passed. Trustees present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron and Michael Zadel. Absent from the meeting were: Mayor Gerald Farley and Trustee Irvana Wilks. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director Doug EIIsworth, Deputy Finance Director Carol Widmer, MIS Coordinator Joan Middleton, Human Services Director Nancy Morgan and Deputy Human Services Director Jan Abemethy. APPROVAL OF MINUTES Approval of Board Workshop Minutes of September 10, 2002, Motion made by Trustee Zadel and Seconded by Trustee Lohrstorfer. Minutes were approved. CITIZENS TO BE HEARD No citizens were present wishing to address the Village Board. 2003 BUDGET DISCUSSIONS Openin.q Remarks Trustee Timothy Corcoran provided a general overview of the Budget process including Finance Commission meetings, Committee of the Whole meetings and Public Hearing phase for the Budget in preparation for the 2003 Budget approval. Bud,qet Overview Village Manager Janonis provided an overview of the various steps leading up to the Budget approval process. He mentioned the CIP was reviewed and approved earlier this year along with the Mid-Year Budget Review process. He provided a summary of the 2002 Budget and the economic impact of the slow economy on the Village revenues. He stated revenues are down including funds removed by State action including the Photo processing Tax. He stated there was not a need to draw down on fund balance in 2002 as originally projected. However, he did state it was impossible to transfer the annual $500,000 to the CIP due to budget limitations and there still is a need to address the funding mechanism for future CIP items. He stated the 2003 Budget is truly a caretaker budget with no new initiatives. He stated two part-time positions have been eliminated as part of the Budget reduction steps. He stated the 2003 Budget as presented is utilizing approximately $700,000 of fund balance to cover projected expenditures. He stated that it is anticipated an extensive discussion will take place in early 2003 for long-term Budget and revenue discussions. BudRet Revenues/Expenditures Finance Director Doug EIIsworth provided an overview of what the budget act is and how it allows flexibility of operations among the Village staff and Board. He stated the total budget for 2003 is projected at approximately $80 million with an operating budget of $44 million which is up 2%. He stated the overall budget is up 6.4% which includes additional debt service for the Village Hall project. He provided a summary of the various Departments' increases for 2003 and a summary of the various capital budget items including the Village Hall projected. He provided information regarding the source of money to cover annual debt service. He stated the Police and Fire pensions have increased 3.5% and this budget includes a 4.8% Property Tax Levy increase. He stated the pension levies are projected to increase due to poor investment performance of the police and fire pension funds. He stated the Property Tax rate has hovered around $.90 for the last ten years and if the refuse portion of the property tax is removed, the $.70 levy would be well below the typical municipal rate in the area. He stated with the projected property tax increase, the average homeowner's property tax bill would increase $20. He stated the 2004 proposed budget has a projected deficit of $1.3 million. Human Services Department Human Services Director Nancy Morgan provided information regarding the Human Services Budget which is projected to be $756,000 for 2003. She stated the budget is $75,000 lower than 2002 primarily because of the lower cost for relocation of their operation. She stated 11% of her budget is based on revenue generated by services provided. She stated that even though the Human Services Department is no longer in the Senior Center, they are coordinating senior activities at the various remote locations. Villa.qe Mana.qer's Office Assistant Village Manager David Strahl provided an overview of the Public Representation and the Village Manager's Office budgets. I. He provided an overview of the various changes in the budgets for the Village Manager's office, Human Resources, Public Information, TV Services and Information Technology, formerly MIS. He noted that the IT Division shows a significant increase due to the transfer of various technology accounts from all Departments into this Department. There will be corresponding reductions in other Departments illustrating the transfer of the technology charges. The various other Departments showed very little change or a slight decrease in overall budget from 2002 to 2003. Finance Department Finance Director Doug EIIsworth provided a summary of the various Divisions in the Finance Department. He also highlighted the transfer of the Data Processing person to the IT Division. He also pointed out the Pension Fund increases in all Departments and the medical insurance cost increase of 28%. He also stated the risk management costs are increasing 11%. General comments from Village Board members included the following items: It was suggested that a future Committee of the Whole discussion take place regarding medical insurance costs. John Korn, Finance Commission Chairman, spoke. He stated that he has no recommendations at this time and would anticipate presenting initial recommendations beginning at the next Committee of the Whole meeting. He would also welcome the discussion regarding health insurance at the next Finance Commission meeting also. ANY OTHER BUSINESS Village Manager Janonis stated the next Budget Hearing is scheduled at the Committee of the Whole meeting for November 12 and the next Village Board meeting is Wednesday, November 6, due to Election Day on Tuesday, November 5. ADJOURNMENT There being no further business, the Committee of the Whole meeting adjourned at 8:27 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager