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HomeMy WebLinkAbout2. DRAFT MINUTES 11/06/02CALL TO ORDER ROLL CALL MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT October 15, 2002 CALL TO ORDER Mayor Gerald L. Farley called the meeting to order at 7:08 p.m. ROLL CALL Present: Absent: Mayor Gerald Farley Trustee Paul Hoefert Trustee Michaele Skowron Trustee lrvana Wilks Trustee Michael Zadel Trustee Timothy Corcoran Trustee Richard Lohrstorfer PLEDGE PLEDGE OF ALLEGIANCE Trustee Skowron led the audience in reciting the Pledge of Allegiance. INVOCATION INVOCATION Trustee Zadel gave the invocation. MINUTES APPROVAL OF MINUTES Mayor Farley noted that not enough Board members who were in attendance at the October 1, 2002 meeting, were available to approve the minutes presented. He stated that the minutes would be considered at this meeting if any other Board members arrived. APPROVE BILLS & FINANCIAL REPORT MAYOR'S REPORT FIRE PREVENTION POSTER CONTEST EMPLOYEE ANNIVERSARY RECOGNITION APPROVE BILLS & FINANCIAL REPORT Mayor Farley stated the next item on the agenda, "APPROVE BILLS AND FINANCIAL REPORT" noted by an asterisk, and all other items listed in as such, would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT The 2002 Fire Prevention Poster Contest winners from local schools, were presented by Fire Chief Mike Figolah and Fire Marshal Paul Valentine, and Mayor Farley. A list of winners is attached. Fire Chief Figolah recognized the following employees and volunteers from the Fire Department who are celebrating their quinquennial employment anniversaries: Virgil Strzelecki 30 years Alan Labbe' 30 years Tom White 25 years Basil Nikiforak 20 years Timothy Cunningham 15 years Andrew Brousseay 15 years Randy Uidl 15 years Richard Doubek 15 years Phillip Buffalo 10 years Jeffrey Ricker 10 years Judy Anderson 5 years Tim Banovitz 5 years Scott Skindingsrude 5 years John Keane 5 years Steven Edwards 5 years James Ingebdgtsen 5 years Eric Medes 5 years APPOINTMENTS Mayor Farley had no board or commission appointment recommendations. CITIZENS TO BE HEARD CONSENT AGENDA COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Paul Dowd, 1125 Prairie Lawn, Glenview, a Mount Prospect Public Works Department employee, appealed to the Board for their consideration relative to retirement health insurance for the Service Employees international Union, Local 73. Mayor Farley responded that the Village Manager is authorized to represent the Village Board on union matters such as those presented. Frank Auer, 209 S. William Street, expressed concerns relative to aCcess to the Mount Prospect Library at its temporary location in the Kensington Business Park. He suggested relocating a traffic light at isabella Street, stating that the new location is no longer convenient for many of the Ifbrary patrons. Mayor Farley stated that staff would look into traffic situations and signage in that area. CONSENT AGENDA Trustee Wilks, seconded by Trustee Zadel, moved to approve the following business item: Sills, dated October 9, 2002; Financial report, dated January 1-September 30, 2002; Upon roll call: Motion carried. Ayes: Hoefert, Skowron, Wilks, Zadel Nays: None OLD BUSINESS OLD BUSINESS None. NEW BUSINESS SAFETY COMMISSION DECISION APPEAL NEW BUSINESS Jim DeMar, 1515 N. Larch Drive, gave a presentation asking the Board to consider his appeal from a recent Safety Commission decision to deny the installation of STOP signs at the intersection of Columbine Drive, Larch Drive, and Oneida Lane. Safety Commission Chairman Chuck Bencic presented results of recent traffic studies, explaining that those results did not warrant the installation of STOP signs. He further stated the Commission's commitment to revisit this issue at a later date, to determine whether conditions have changed in such a way that might require the installation of those signs. Trustee Zadel, seconded by Trustee Skowron, moved to concur with the decision of the Safety Commission to deny the installation of STOP signs at the intersection of Columbine Drive, Larch Drive, and Oneida Lane. Upon roll call: Motion carried. Ayes: Hoefert, Skowron, Wilks, Zadel Nays: None 2 AMEND ORD. 5037, 105E. PROSPECT AVE. ORD. NO. 5280 PZ-26-02 216 YATES LAN E An ordinance was presented for first reading to amend Ordinance No. 5037 (8/17/99) by granting a 3-month extension for a Conditional Use permit and variation for the construction of a 5-unit townhome development at 105 E. Prospect Avenue. Ordinance No. 5037 was previously amended on April 16, 2002, with a 6-month extension, which would expire on October 16, 2002. Property owner Dennis Miller, 111 N. Lancaster Avenue, addressed Board concerns about the delays on this project, stating he has accepted a new business partner, Vail Development, has begun the Village permitting process, and has submitted a demolition permit per Cook County requirements. Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Motion carried. Ayes: Hoefert, Skowron, Wilks, Zadel Nays: None Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance No. 5280: AN ORDINANCE AMENDING ORDINANCE NO. 5037 GRANTING A CONDITIONAL USE PERMIT AND VARIATION FOR PROPERTY LOCATED AT 105 EAST PROSPECT AVENUE Upon roll call: Motion carried Ayes: Hoefert, Skowron, Wilks, Zadel Nays: None An ordinance was presented for first reading to grant a Conditional Use permit to allow a circular driveway at 216 Yates Lane. Director of Community Development William Cooney explained that because the Planning and Zoning Commission had voted 7-0 to deny the request, a super-majority vote from the Village Board would be necessary to allow the circular driveway. The petitioner was not present at this first reading, to address the Board's concerns, so it was determined that the ordinance should be presented for second reading at the November 6, 2002 Village Board meeting. An ordinance was presented for first reading, which would grant a Conditional Use permit to allow a circular driveway at 115 S. Busse Road. The Planning and Zoning Commission had recommended approval of this request by a vote of 7-0 Mr. Cooney explained that factors different with this case from the previous one were the traffic volume on Busse Road, the deep front yard setback, and the large lot size. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Motion carried. Ayes: Hoefert, Skowron, Wilks, Zadel Nays: None 3 Trustee Zadel, seconded by Trustee Hoefert, moved for approval of Ordinance ORD. NO. 5281 No. 5281: PZ-29-02 1817 BONITA AVENUE ORD. NO. 5282 PARKING AGREEMENT, VOMP & THE LOFTS, L.L.C. AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 115 SOUTH BUSSE ROAD Upon roll call: Motion carried. Ayes: Hoefert, Skowron, Wilks, Zadel Nays: None An ordinance was presented for first reading which would grant a Conditional Use permit for the construction of an unenclosed, covered porch that would encroach four-feet (4') into the front yard at 1817 Bonita Avenue. The Planning and Zoning Commission had recommended approval by a vote of 7-0. It was noted that the cement, unenclosed porch would be located in the center of the house, creating a covered entry into the house; it would have wooden railings and columns. Trustee Wilks expressed concerns that construction might have already begun, and the petitioner John Tenuta, 204 S. Evergreen Avenue, Arlington Heights, acknowledged that construction had actually begun, in error. Trustee Corcoran arrived during the discussion of this case. Trustee Wilks, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Motion carried. Ayes: Hoefert, Skowron, Wilks, Zadel Nays: None Trustee Wilks, seconded by Trustee Skowron, moved for approval of Ordinance No. 5282: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 1817 BONITA AVENUE Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None A resolution was presented to authorize the Village entering into an agreement with Norwood Builders for off-street parking at The Lofts and Shops development, in downtown Mount Prospect. The proposed agreement would provide up to 40 parking spaces for employees of businesses in The Lofts and Shops, at the Maple Street parking lot for $25 per month. There was a discussion about the possible use of other municipal lots as part of the agreement, resulting in amendments to the proposed agreement. These revisions would delete the direct reference to the Maple Street lot, and would instead read "on municipal lots." 4 RES. NO. 47-02 EASEMENT & COST ALLOCATION AGREEMENT, VOMP & THE LOFTS, L,L,C, RES. NO. 48-02 AMEND CH. 16, RECAPTURE AGREEMENTS ORD. NO. 5283 Trustee Hoefert, seconded by Trustee Zadel, moved to approve Resolution No. 47-02, as amended: A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETVVEEN THE VILLAGE OF MOUNT PROSPECT AND THE VILLAGE LOFTS, L.L.C. (NORWOOD BUILDERS) FOR OFF-STREET PARKING AT THE LOFTS AND SHOPS DEVELOPMENT Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Skowron, Wi[ks, Zadel Nays: None Trustee Hoefert left the meeting room at this time. A resolution was presented which would authorize the Village to enter into an agreement with Norwood Builders to establish easements between The Lofts property and the Village Hall property. The agreement would also define cost-sharing arrangements for long-term maintenance and parking enforcement on The Lofts parking lot. Trustee Wilks, seconded by Trustee Skowron, moved for approval of Resolution No. 48-02: A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ENTER INTO AN EASEMENT AND COST ALLOCATION AGREEMENT BETVVEEN THE VILLAGE OF MOUNT PROSPECT AND THE VILLAGE LOFTS AND SHOPS, LL.C. Upon roll call: Motion carried. Ayes: Corcoran, Skowron, Wilks, Zadel Nays: None Absent: Hoefert An ordinance was presented for first reading, which would amend Chapter 16 of the Village Code by adopting uniform standards for property developers to recover a portion of the costs for public improvements from other parties who might subsequently benefit from the improvements. Such agreements are commonly referred to as recapture agreements, and within the Village Code, recapture agreements were addressed in three sections, two of which were in conflict. The proposed ordinance was designed to eliminate the conflict and adopt standards for recapture agreements. Trustee Wilks, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Motion carried. Ayes: Corooran, Skowron, Wilks, Zadel Nays: None Absent: Hoefert Trustee Wilks, seconded by Trustee Corcoran, moved for approval of Ordinance No. 5283: AN ORDINANCE AMENDING CHAPTER 16 OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Motion carried. Ayes: Corcoran, Skowron, Wilks, Zadel Nays: None Absent: Hoefert 5 VILLAGE MANAGER'S REPORT SIDEWALK & PARKVVAY IMPROVEMENTS MARTAM CONSTRUCTION V3 CONSULTING APPROVE MINUTES STATUS REPORT VILLAGE MANAGER'S REPORT The Board was presented with a request to waive bid requirements for the purchase of four cardiac monitor/defibrillators for the Mount Prospect Fire Department. Chief Figolah explained that since 1993, the Fire Department has owned four Zoll Medical M Series defibrillators, and is satisfied with the performance of these machines. Replacement of the defibrillators is scheduled for fiscal year 2003. Zoll Medical, of Burlington, Massachusetts, has offered to extend its warranty period from one year to six years if the order is placed on October 16, 2002. Because time was of the essence, as well as excellent performance, he requested approval to purchase replacements from this same company. Trustee Hoefert returned during this discussion. Trustee Zadel, seconded by Trustee Skowron, moved to waive the bid process and purchase four replacement cardiac monitoddefibrillators from Zoll Medical, Burlington, Massachusetts, at a cost not to exceed $74,428.00. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None A request was presented to waive the bid process and award contracts to V3 Consulting ($37,272) and Martam Construction ($468,965) for sidewalk and parkway improvements on a portion of downtown Northwest Highway and a portion of Wille Street. The contracts for these Corridor and Streetscape improvements would be on a not-to-eXceed basis. Trustee Hoefert, seconded by Trustee Skowron, moved to approve the above contracts with Martam Construction and V3 Consulting, not to exceed the amounts for each, as shown above. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None Because the minutes were not approved in the order listed on the agenda, and another Board member had since arrived, Mayor Farley asked for a motion to approve the 'October 1,2002 minutes. Trustee Skowron, seconded by Trustee Corcoran, moved to approve the minutes of October 1, 2002. Upon roll call: Motion carried. Ayes: Comoran, Farley, Hoefert, Skowron Nays: None Abstain: Wilks, Zadel Village Menager Michael Janonis noted the following dates: · October 12, "Welcome to Mount Prospect" for new residents · October 22, Committee of the Whole meeting, budget reviews begin · November 6 (Wednesday), Village Board meeting rescheduled due to November 5 being Election Day · October 29, fifth Tuesday of the month, no Village Board meeting. 6 OTHER BUSINESS ANY OTHER BUSINESS Trustee Wilks remarked about a letter that she received from Union Pacific Railroad about a proposed agreement between themselves and Clear Channel Communications. Mr. Janonis stated that the letter addresses paid advertising by Clear Channel to be placed along the mi[road tracks, however, because the letter was not completely clear on various components, staff is communicating with Union Pacific officials for more information. CLOSED SESSION CLOSED SESSION Mayor Farley announced the need for a Closed Session to discuss the following: LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or [ease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. RECONVENE RECONVENE The Village Board reconvened in Open Session at 11:10 p.m., with no further business being discussed. ADJOURNMENT ADJOURNMENT The October 15, 2002 Village Board meeting was adjourned at 11:15 p.m. Velma W. Lowe Village Clerk 7