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HomeMy WebLinkAbout10/01/2002 VB minutesCALL TO ORDER ROLL CALL MINUTES OF THE REGULAR MEETING .OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT October 1, 2002 . CALL TO ORDER Mayor Gerald L. Farley called the meeting to order at 7:06 p.m. ROLL CALL Present: Absent: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Lohrstorfer led the audience in reciting the Pledge of Allegiance. INVOCATION MINUTES INVOCATION Mayor Farley gave the invocation. APPROVAL OF MINUTES Trustee Lohrstorfer, seconded by Trustee Skowron, moved to approve the minutes of the regular meeting held September 17, 2002. Upon roll call: Motion carried. Ayes: Farley, Hoefert, Lohrstorfer, Skowron Nays: None Abstain: Corcoran BILLS MAYOR'S REPORT PROCLAMATIONS APPROVE BILLS Mayor Farley stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, indicating that is would be considered as business item "IX, CONSENT AGENDA." MAYOR'S REPORT The following proclamations were read by Mayor Farley and Board members: · Pediatric CancerAwareness Month, October, 2002 · International Hispanic/Latino Mental Health Week, October 6-12, 2002 · National Fire Prevention Week, October 6-12, 2002; presented to Mount Prospect Fire Marshal Paul Valentine · National Community Education Day, October 10, 2002 · Domestic Violence Awareness Month, October, 2002. EMPLOYEE PROMOTION APPOINTMENTS Police Chief Richard Eddington recognized the following employees from the Police Department who are celebrating quinquennial employment anniversaries: Thomas Nowak 25 years Cathy Schmidt 15 years Edward Szmergalski 10 years Ronald.Kadzlelawski 5 years Jose Melendez 5 years Patricla Bountinas - 5years Michael Landeweer 5 years Mark Bechtold 5 years Michael Patti 5 years Michael Eterno 5 years There were no appointments to boards or commissions. CITIZENS TO BE HEARD CONSENT AGENDA BILLS BID RESULTS: MARTAM CONSTRUCTION GREEN CHEVROLET PLANNED LIGHTING COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Lohrstorfer, seconded by Trustee Skowron, moved to approve the following business items: Bills, dated September 25, 2002; Bid results: A. Kensington Business Park retention basin dredging project, Pond 4A (Madam Construction, not to exceed $94, 250.00); B. One 2003 Chevrolet GVWR pickup truck with utility body (Green Chevrolet, Peoda, IL, not to exceed $28,596.44); C. Holiday tree lighting (Planned Lighting, not to exceed $35,000.00). Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron Nays: None OLD BUSINESS PZ-24-02 915 S. OWEN ST. ORD. NO. 5279 NEW BUSINESS OLD BUSINESS An ordinance was presented for second reading, which would grant a variation to allow a garage to encroach within a five-foot interior side yard. The Village Code allows a maximum 672 square foot garage. The Planning and Zoning Commission had recommended approval by a vote of 4-0. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5279: AN ORDINANCE GRANTING A VARIATION FOR PROPERTY LOCATED AT915 SOUTH OWEN STREET Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron Nays: None NEW BUSINESS None. 2 VILLAGE MANAGER'S REPORT GATE, NAY STRUCTURE, RAND/CENTRAL SCHAEFGUS BROTHERS, INC. REJECT BIDS ROAD SALT CONTRACT AMERICAN SALT COMPANY AMEND · CONSTRUCTION CONTRACT FOR SENIOR CTR. & MEDICAL CTR. VILLAGE MANAGER'S REPORT Director of Public Works Glen Andler presented the following bid results for the construction of three gateway structures for three locations within the Village, those of Golf Road/Route 83 (Site Four), Central Rd./Weller Lane (Site Five), and Rand · Road/Central Road (Site Nine): BIDDERS SITE FOUR SITE FIVE S TEN NE Schaefgus Brothers $204,500~00 $ 95,500.00 $ 92,400.00 G.F. Structures 203,000.00 102,000.00 114,000.00 Great lakes Landscape 204,727.00 95,742.00 95,437.00 Martam Construction 213,300.00 97,960.00 92,628.00 Featherstone, Inc. No bid 120,000.00 120,000.00 With only Site Nine being considered at this time, staff recommended accepting the Iow bid from Schaefgus Brothers, Inc. Trustee Corcoran, seconded by Trustee Lohrston~er, moved to accept staff's recommendation to enter into a contract with Schaefgus Brothers, Inc., of Wheeling, Illinois, for the construction of a gateway structure/entrance marker at the intersection of Rand and Central Roads (Site Nine). Upon tell call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron Nays: None Trustee Corcoran, seconded by Trustee Skowron, moved to reject all other bids, including those of Schaefgus Brothers, Inc., for the Construction of gateway structures at Site Four and Site Five. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron Nays: None A request was presented for the Village to participate in the State of Illinois joint pumhasing program for road salt during the 2002-2003 winter season. The State has entered into a contract with North American Salt Company, of Overland Park, Kansas (formerly IMC Salt), at $31.96 per ton, the same cost as 2001-2002. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to approve the Village entering into a contract with North American Salt Company, through the State purchasing program, for road salt for the winter, 2002-2003. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstoffer, Skowron Nays: None Assistant Village Manager David Strahl presented a request for Board acceptance of amendments to the standard construction agreement for each portion of the new village hall/parking deck project. A detailed memorandum is attached and filed with the official minutes. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to approve Amendment #1 to the standard construction management contract between the Village and W.B. Olson; the amendment establishes a guaranteed maximum pdce (GMP) in the amount of $123,138 for the demolition and general conditions relating to the Senior Center and neighboring medical center. 3 NY OTHER BUSINESS Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron Nays: None ANY OTHER BUSINESS Mayor Farley noted the success of the First Annual Family Bike Ride, which was September 28; he stated that there were 476 participants. Mayor Farley stated his dissatisfaction with the way utility and public works workers use permanent spray markings on local sidewalks and curbs, when working on projects. Glen Andler replied that the Village assumes liability for any potential accidents which might occur due to the markings being removed prior to a project's completion. He said that he has consulted with other communities and the Public Works Committee of the Northwest Municipal Conference to find an acceptable graffiti remover for this purpose. He further stated that the Board might pass an ordinance which would establish guidelines for the removal of such markings as projects are completed. CLOSED SESSION CLOSED SESSION Trustee Skowron, seconded by Trustee Lohrstorfer, moved to convene in Closed Session to discuss the following: LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. PERSONNEL 5 ILCS 120/2 (c) (2)- Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron Nays: None RECONVENE RECONVENE The Village Board reconvened in Open Session at 9:00 p.m., with no further business being discussed. ADJOURNMENT ADJOURNMENT The October 1, 2002 Village Board meeting was adjourned at 9:03 p.m. Village Clerk 4 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM FROM: ASSISTANT VILLAGE MANAGER DATE: SEPTEMBER 26, 2002 SUBJECT: GUARANTEED MAXIMUM PRICE CONSTRUCTION CONTI AMENDMENTS At the August 20, 2002 Village Board meeting the Village Board approved a change order to the standard agreement between the Village and W,B. Olson (construction manager) to authorize Olson to solicit demolition bids on behalf of the Village. The bid results have now been received. However, Olson representatives have suggested that the Village enter into additional amendments to the standard construction agreement for each portion of the Village Hall/parking deck project. The suggestion encompasses three separate amendments; 1) Amendment for the demolition and related work associated with the senior center; 2) Amendment for the parking deck construction; and 3) Amendment for the Construction of the Village Hall. Each amendment will be brought before the Village Board for consideration when the project timing is at the necessary stage for the amendment. The purpose of each amendment is to assign costs for each project separately with the contractor and deal with the guaranteed maximum price for each project phase for ease of management. As you recall the Village Board authorized the Village's construction manager, W.B. Olson, to solicit demolition bids for the senior center and the medical building. Four bids were received and range in price from $68,800 to $79,600. The bids were as follows: Bidder Amount Break Thru $68,800 Albrecht $72,488 Site Recovery $73,000 Robinette $79,600 Olson has worked with the lowest bidder, Break Thru, in the past and has been satisfied with their work and recommends the contract be awarded to Break Thru. UARANTEED MAXIMUM PRICE CONSTRUCTION CONTRACT AMENDMENTS September 26, 2002 Page 2 The amendment presented for consideration at this time is related to the demolition of the senior center and medical office building. The guaranteed maximum price (GMP) for demolition is $123,138. The demolition contract is set at $68,800 and the general conditions component related to the demolition and setting up the construction site is set at $54,338. This amount js inclusive of all bonds and insurance requirements with site supervision. The GMP allows the Village to know the maximum price for the service and product to be delivered, but still allows flexibility to obtain cost savings through the construction manager by sharing any realized savings. GMP also allows the Village to pay one price and the contractor, W.B. OIson, handles the demolition contractor supervision. I would recommend approval of Amendment #1 to the standard construction management contract between the Village and W.B. Olson establishing a guaranteed maximum price (GMP) in the amount of $123,138 for the demolition and general conditions relating to the Senior Center and medical building. Da~,id Strahl H:\GENWiI[age HalI\GMP Amendment Sen[or Ctr Demo.doc Amendment No. z to Agreement Between Owner and Construction Manager Pursuant to Paragraph 2.2 of the Agreement, dated between (O~aer) and (cot~a~aioa Mat'~ager)~ for (t~e £w/ecO, the Owner and Construction Manager establish a Guaranteed Maximum Price and Contract Time for the Work as set forth below. ARTICLE I GUARANTEED MAXIMUM PRICE The Construction Manager's Guaranteed Maximum Price for the Work defined as Phase 1 demolition of existing buildinas. future phases include the Parking Garage and Village Hall and will be added bv Amendment at a future date, including the estimated Cost oft,be Work es defined in Article 6 and the Construction Manager's Fee as defined in Article 5, is One Hundred Twenty Three Thousand. One Hundred Thirty_ Eight Dollars ($123.138.00). This Price is for the performance of the Work in accordance with the Contract Documents listed and attached to this Amendment and marked Exhibits A through F, as follows: Exhibit A Exhibit Guaranteed Maximum Price is based, Spaceco. Inc. survey dated 5/11/01 and scope of work as noted. Estimate. Assumptions and clarifications, Demolition ScoPe of Work dated 9/24/02. ARTICLE II CONTRACT TIME The date of Substantial Completion established by this Amendment is: OWNER BY: CONSTR. UCTION MANAGE R /~9 DATE DATE ATTEST ATTEST PT © 1991 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20OO6-5292. AIA DOCUMENT AIAI21/CMC AND AGC DOCUMENT 565 - OWNER-CONSTRUCTION MANAGER AGREEMENT - 1991 EDITION - AIA® - AGC - © 1991 - THE ASSOCIATED GENERAL CONTRACTORS OF AMERICA, 1957 E STREET, N.W., WASHINGTON, D.C., 20006.5209. WARNING: unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced in accordance with your license without violation until the date of expiration as noted below. User Document: a121cmc.aia - 9/26/2002. AIA License Number 1115002, which expires on 1/31/2003. Electronic Format A121/CMc-1991 JOB: DATE: EXHIBIT B VILLAGE OF MT. pROsPECT SENIOR CENTER DEMOLITION 9/24/2002 '#' '" DESCRIFFION I GENERAL CONDITIONS 2 DEMOLmON 3 4 5 TO 'AL CGL OCP 3M/SM BOND PERMITS SUB TOTAL CONSTRUC~ON CONTINGENCY GRAND TOTAL ESTIMATE $45,5O2 $65,$00 $114,302 0.5% $572 4% $4,572 0.07% $84 1% $1,195 BY OWNER $120,724 20/0 $2,414 $123,138 EXCLUSIONS TESTING EXCESS FACILITY AND/OR UTILITY CHARGES EXCEPT FOR TEMPORARY HAZARDOUS WASTE TESTING AND/OR REMOVAL LIQUIDATED DAMAGES BUILDERS RISK INSURANCE REMOVAL OF UNFORESEEN UNDERGROUND OBSTRUCTIONS SFfE RESTORATION PERMITS EXCEPT FOR COOK COUNTY EPA QUALIFICATIONS 1) REMovAL AND DISPOSAL OF UNDERGROUND UTILITIES ARE NOT INCLUDED. EXISTING DTILI'III~ WILL BE CUT-OFF AND. CAPPED AT THE CURB LINE. REMOVAL OF LrNDERGROUND UTILI'rlE~ ON THE SITE OR BEYOND THE CURB LINE WILL NEED TO BE INCLUDED IN TIlE VII.I AGE HALL AND PARKING PORTION OF THE PROJECT IF REQUIRED. 2) NO BACK FILLING OF EXCAVATIONS IS INCLUDED. EXCAVATIONS WILL BE LEFT OPEN AND PKOPERLY SLOPED FOR SAFETY. Olson Inc. General Conditions Project: Mt. Prospect Village Hall & Parkir{g Demoltion of Senior Center IDESCRIPTION 12-Sep-02 Project Duration 30 DAYS TOTAL 2 weeks of work 2 weeks clean-up TEMPORARY FACILITIES OFFICE TRAILERS STORAGE TRAILERS PORTABLE TOILETS TELEPHONE ELECTRIC: ENERGY COST WIRING COST WATER HEAT: ENERGY COST OPERATING COST BARRICADES/FENCING ROADS WINTER PROTECTION TEMPORARY PARTITIONS SIGNAGE MISCELLANEOUS CONDITIONS: BLUEPRINTING LAYOUT SURVEY "SPOT" SURVEY TESTING PHOTOGRAPHS CLEANUP: PROGRESS CLEANING FINAL CLEANING WINDOW WASHING SAFETY REQUIREMENTS HOISTING: GENERAL HOISTING ELEVATOR OPERATION TRUCKING ADDITIONAL INSURANCE WARRANTY ALLOWANCE MINORITY PROGRAMS SUPERVISION: JOB SUPERINTENDENT GENERAL SUPERINTENDENT PROJECT MANAGER TOTAL: $450 $150 $400 $400 $200 $7,500 BY OWNER BY OWNER BY OWNER $8,000 NIC $o N/R $500 $1,000 Bidding $0 $o $0 $o $2,000 BID ITEM BID ITEM $1,000 $0 NIC $2,500 Note 1 NIC $o NIC 100.00% OF TIME $12,857 10.00% OF TIME $1,714 25.00% OF TIME $6,830 $45,502 Note: 1 - Includes time for removal of cornerstone and pumping basement after the power is cut-off on 10/'/102 and before demo proceeds,