Loading...
HomeMy WebLinkAbout05/14/1991 COW minutes MINUTES COMMITTEE OF THE WHOLE MAY 14, 1991 I ROLL CALL The meeting was called to order at 7.35 p~m Present at the meeting were. Mayor Gerald L. Farley; Trustees Mark Busse, George Clowes, T~mothy Corcoran, Leo Floros, Paul Hoefert and Irvana Walks. Also present at the meeting were Vdlage Manager John Fulton D~xon, Assistant Village Manager John Burg, F~rc Chief Edward Cavello, Police Chief Ronald Pavlock, Deputy Police Chief Tom Daley, Deputy Police Chief Ron Richardson, Finance Director Dave Jepson, Inspection Services Director Chuck Bencic, Engineering Coordinator Jeff Wulbecker; two persons in the audience and three members of the press. II. MINUTES A request was made to correct line 20 on page 4, to indicate that the cost is $13,000 per year. With this change, the Minutes of the Committee of the Whole meeting of April 9, 1991 were accepted and filed III. CITIZENS TO BE HEARD There were no citizens to be heard. IV. STORMWATER DETENTION REOUIREMENTS Inspection Services Director Chuck Bencic introduced the topic, on stormwater detention requirements. Engineering Coordinator Jeff Wulbecker then gave the presentation on this subject. He recommended that the Village Code be amended to base the detention requirements on updated data found in the Ilhnois Water Survey Bulletin 70 published in 1989. Mayor Farley asked if there is a down side to this change. Mr. Bencic said no and indicated that more detention would be required Trustee Hoefert asked ho~v often this data would change, thus requiring a change ~ the standards. Mr. Wulbecker said changes are not frequent. The current m very requirements are based on U. S. Weather Bureau data published in 1961. Trustee Hoefert asked ff the Village would lower the requirements if the data indicated th~s. It was noted that the way the recommended change is written, the standards would have to be changed any time they are updated Trustee Corcoran asked for an explanation of the storm data Mr. Bencac responded to this request Trustee Corcoran asked how much more detention would be required. Mr. Wulbecker indicated there would be a 30% increase Trustee Corcoran felt that was very good. Trustee Clowes asked why the MWRD uses older data. Mr. Bencic indicated that apparently MWRD has not yet updated their requirements. Trustee Clowes asked what impact the proposed change would have on the 25 year storm protection offered by the projects outlined by RJN Mr. Bencic and Vdlage Manager D:xon said there would be no impact because RJN used this newer data Trustee Clowes asked if the proposed changes would lead to problems with developers. Mr. Bencic said these standards are not changed that often and most consultants are aware of any such changes Village Manager Dixon said that once plans are subnutted, the date the plans are subnutted is the date that is used. Mr. Dxxon suggested changing the requirement to reflect the 1989 data Trustee Wilks asked how a developer would be able to accommodate larger detention areas. Mr. Bencic indicated that a developer, for example, could d~g the detention pond a little deeper. Smaller commercial lots could probably store extra water on parking lots Mayor Farley questioned why there ~s a five acre reqmrement for detention. Mr. Bencic agreed that detention on smaller parcels would definitely be desirable for multi-family development. It was the consensus of the Committee to draft the Ordinance to update the 100 year storm data in the Village Code and to study the need for detention requirements for multi-family based on density rather than acreage. V. FLOOD PROOFING INCENTIVE PROGRAM Finance D~rector Dave Jepson outlined the proposed Flood Proofing Incentive Program He indicated this program mirrors the Des Plaines program. He said the proposed program would not apply to new construction but would be an encouragement for existing properties. The program would prowde a rebate of 20% of the cost of flood mitigation/prevention projects for residentml property up to a maximum of $1,000. Mr. Jepson suggested that rebates for non-residential property would be looked at by the Board on a case-by-case basis Trustee Floros smd he did not feel the Board should have to consider the vaiidaty of individual He limit for staff projects. suggested a Trustee Clowes was concerned that individual projects might t~ansfer ~problems elsewhere. He based his concern on information received from R,FN. Trustee Clowes was concerned that the Village would take on liablhty for transferring a problem. Mr. Jepson said he is not aware of the Village ever taking on a hability for sewers. Trustee Busse asked if homeowners would try to change the grade of their property. Mr. Dixon said the Village would be very careful about approwng any drmnage projects He said that as long as there is no effect on neighbors, a rebate might be approved Trustee Busse asked how long it would take to be paid the rebate. Mr. Jepsnn said about four weeks after getting the proper documentation. Village Manager Dixon recommended a maximum of $1,000 rebate per unit for multi-family complexes. Trustee Bnsse felt this is a great program. He felt the program could be expanded up to $20,000, meaning a rebate up to $4,000, for non-resMential property He suggested that the program be retroactive to December 1989. Trustee Hoefert felt that it would get difficult to administer a retroactive program For instance, some people may not have documentation. Trustee Walks asked if this would be a Vallage-wide program. Mr. Jepson said yes. Trustee Walks asked how many permits for thas type of work have been ~ssued in the last several years. Mr. Bencic said he would have to go through the files. Trustee Wilks asked how much a typical overhead sewer project with ejector pumps would cost. Mr. Bencic said from $2,500 to $10,000. Trustee Corcoran said that with a $200,000 investment, the Village would get $1,000,000 in protection. He would like to review the program after a year, notang that the Village may need to increase the program. Trustee Corcoran asked about the downspout disconnectaon program. Mr. Jepson said this should not be a part of the rebate program because it as required by Ordinance. Trustee Corcoran said he is against a retroactive program and suggested beginning the program the date of the Ordinance. Trustee Floros agreed with making the program effective from the date of the Ordinance. Trustee Clowes felt January 1, 1991 would be appropriate Trustee Hoefert agreed with making the program effective the date of the Ordinance. -3- Trustee Wllks also leaned toward a retroactive date. After discussion, it was the consensus of the Committee to make the program effective the date of the Ordinance. There was also a consensus to allow staff to approve projects for non-residential property up to a maximum $20,000 project vath a maximum rebate of up to $4,000. VI FIRE AND POLICE STATION SCHEDULE Assistant Village Manager John Burg gave a presentation on the Flrc and Pohce Station schedule. He noted that a decision must be made regurdmg the demohtion of the old building, which he recommended should be taken down in September. If this demolition is approved, then a decision must be made promptly as to the exact location of temporary quarters to allow adequate time for installation of phones and other commumcations Mr. Burg said staff has explored a number of alternatives for temporary quarters However, the most cost-effective option appears to be a program in which the Village would purchase 11 trmlers with a guaranteed buy-back by the seller. A 50% buy-back would be reahstic but, of course, the Vdlage could hope for more. The Village would have to spend approximately $146,000 up-front but the out-of-pocket for this scenario would be an estimated $83,000 after the rebate. ~ In response to questions, Chief Pavlock and Chief Cavello indicated that this proposed plan would meet their needs The Committee asked many questions about different alternatives such as office space. However, after a careful discussion, it was the consensus of the Committee to proceed with bids for 11 trailers and to designate the old Public Works site as the location for 9 trmlers and the Fire Station at Golf and Busse as the location for 2 trailers Mr. Burg indicated that the trailers would be bid out for a purchase sell-back option as well as rental. A suggestion was made that staff should continue to consider office space alternatives if an appropriate proposal should be received m the very near future. VII. MANAGER'S REPORT f/ 1. Village Manager Dixon reported on the recommendations made by Stanley Consultants for a berm at Prospect High School. 2. Manager D~xon offered to prepare the letter for interested Trustees on behalf of SWANCC to Congressmen and Senators urging them to encourage the Army Corps of Engineers to seek a solution to allow the Balefill to move forward. III. ANY OTHER BUSINESS Trustee Floros asked if the utility poles in the V&G parking lot will be removed. Manager Dixon said yes, they will be removed soon. Trustee Hoefert indicated an interest in discussing the 60 channel versus the 120 channel cable system at a future Committee of the Whole meeting. Trustee Wflks thanked Village Attorney Everette Hill and Village Manager John Dixon for the excellent update this past Saturday. She recommended a planning meeting to discuss the needs of all Departments for the next one to five years. Trustee Wfiks also indicated that she was taking a tour of the Streamwood Police Station and asked if other Trustees would hke to attend IX. ADJOURNMENT There being no further btisiness, the meeting adjourned at 9:45 p.m. Respectfully submitted, JOHN P. BURG " Assistant Vdlage Manager JPB/rcw