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HomeMy WebLinkAbout09/24/1991 COW minutes Minutes ~ COMMITTEE OF THE WHOLE September 24, 1991 Roll Call The meeting was called to order at 7'36 p m by Mayor Gerald L. Farley Trustees present were Mark Busse, George Clowes, Paul Hoefert, and ~Irvana Wllks. Trustees T:mothy Corcoran and Leo Floros were absent Also present were Village Manager John F. D~xon, Pubhc Works Director Herbert L. Weeks, Planmng & Zoning Director Dawd Clements, Finance D:rector David C. Jepson, and Assistant Finance Director Carol Widmer, three representatives of RJN Enwronmental, Inc., four members of the news media and three residents. II Minutes The Committee of the Whole Minutes of September 10, 1991 were accepted and filed as submitted ~. III To Be Heard Citizens No citizens expressed a desire to address the Committee. IV Rewew of Wheeline Road Flooding Study Village Manager John F. Dixon stated that RJN Environmental, Inc. had been authorized to do a stormwater management study of the Wheeling Road/Euclid Road area. The study was being paid for with 'Community Development Block Grant (CDBG) Funds. Mr. Dixon explained that any subsequent work that needed to be done was also eligible for funding from CDBG momes, but that only hnuted CDBG funds would be available for a major construction project Mr. Dixon then introduced Randy Patchett of RJN¥ the project engineer for this study. Mr. Patchett explained that the study area consisted of the area bounded by Euclid on the North, Wheeling Road on the East, Kensington Road on the South and East Road on the West. East Road ~s a private road at the east edge of the Randhurst Shopping Center. He said their task was to identify the flooding problems in the study area and to make recommendations to rmtigate those problems In the study, RJN identified three'problem areas 1) A Iow area on Wheeling Road in front of Euchd School whmh caused pondmg on the school grounds; 2) A Iow curb along East Road which allows rain water to run over the curb into the multi-family properties to the east; and 3) A number of nuisance flooding problems in low areas of private parlang lots and in the vicinity of the multi-family residential units Mr. Patchett explained that only the flooding area in front of Euclid School was on public property and that the other problems identified were all on private property. Mr. Patchett presented three possible solutions to the flooding at Euclid School. The first included building a detention area at Euclid School along with a relief sewer to Cedar Lane. The estimated cost for a 25 year storm~frequency was $410,000 The second alternative included bmldlng underground detention in Wheeling Road and a pumping facility to pump the stormwater to the Euclid Avenue storm sewer. The estimated cost was $1 37 rmlhon The third alternative was to build a relief storm sewer in Wheehng Road, North to Euclid and then East to McDonald Creek. The estimated cost of the third alternative was $2.34 million During the discussion that followed, Mr Patchett explained that there was sufficient acreage ~ at Euclid School fo~ the detention area needed and that the Village already had an easement for the relief storm sewer to Cedar Lane ~ He also stated that the Cedar Lane storm sewer ;had adequate capacity to handle the release from a detention area at Euclid School In response to a question from Trustee Clowes,f Mr. Patchett said that detention is usually the most economical method of stormwater management and that it does not cause problems for the communities downstream Trustee Wilks mentioned a 'NIPC study that indicated detention could cause other flooding problems. Mr. Patchett stated that there is a much greater advantage when the detention occurs upstream or rmdstream than when it occurs downstream and in this situation it would be the recommended solution Trustee Hoefert asked if the detention pond on the school property would preclude th~ use of the property by the students Mr. Patchett stated that it would be dry bottom basin and would only be unavailable for short periods of time. Trustee Busse asked if the 50 year protection would help solve the problems experienced by the private property owners Mr. Patchett explained that the proposed,solutions would~;12h increase capacity of the sewer system, but the necessary improvements to private property are south of the proposed detention and the stormwater~ drams south.~ As a result, the improvement at Euclid School would not directly help the private property owners. RJN recommended a 12 inch curb on the east side of East Road, regrading of selected properties and the installation of a storm sewer to solve the flooding for these properties The estimated cost of the new curb is $40,000 and the cost of the grading .and new storm ~ $120 000 ! ~ ' sewer is, ~ .: ', ~, Mr. Patchett ~ointed out that RJN had not contacted school district officials and that the Village would need to get their approval for the proposed detention facility. Mr. Patchett also ' stated that they .usually recommend the 25 ~ear protection, but in this case the additional cost for a 50 year storm frequency is only~$60,000 ,Mayor Farley polled the Comnuttee, and It was the consensus to proceed with the 50 year protection Mayor Farley asked the Village . staff to determine the appropriate means of financing and report back to the Village Board Review of Status of Stormwatcr Management Work ' Village Manager D~xon reported that work on the Hatlen Heights/Clearwater Park project had started, but work on the Stevenson/Thayer project had been delayed because of difficulty 'in obtalmng the necessary easements Mr. Dtxon then stated that it had been expected the IEPA loan funds would be available to finance the Central/WaPella and North Main projects which were scheduled for 1992 However, it now appeared that IEPA loan funds would not be available until 1993 Mr. D~xon recommended that the Village 'proceed ,with the . Central/WaPella project and use funds from the May 1991 bond issue that originally had been 2 'earmarked for the Stevenson/Thayer project. Additionally, Mr. Dixon said the design work for a detention pond on the Prospect High School property is completed and construction documents will be completed shortly Mr. Dixon recommended proceeding w~th this project at an estimated cost of $88,000 ~ ~ Randy Patchett of RJN Environmental, Inc. explained that the Village's Facihty Plan will be subrmtted to the IEPA by the end of October and that there is an outside chance the Village could receive 1992 funding However, he stated the Village's projects are ranked 26 and 27 with a cutoff at 25 for 1992 projects. Funds could become available if one of the higher ranked projects are cancelled Mayor Farley stated the Village has two windows of opportumty available, very favorable construction bidding and low interest rates. He said he preferred proceeding with the Central/WaPella and the Prospect High School projects at this time ~ The Comrmttee agreed that the Village should proceed with these two projects VI Review of 1991 Annual Financial Report Finance Director David Jepson introduced the Village's Comprehensive Annual Financial Report for the fiscal year ending April 30, 1991. Mr. Jepson stated that the report is addressed to the Mayor and Village Board but there are many users of the report Some of the users include bond rating agencies, banks which invest in Village bonds, the Federal and State government, the Village Finance Commission, citizens, other mumclpahties and the Village Staff He explained that the report must meet legal requirements as well as accounting and reporting requirements set forth by the Government Accounting Standards Board and the Government Finance Officers Association Mr Jepson stated that the report is presented an three sections: introductory, financial and statistical. The introductory section includes the transmittal letter, the government's organizational chart and a list of principal officmls The financial section includes the general purpose financial statements, the combining, individual fund and account group,financial statements and certain schedules, as well as the independent auditor's report on the financial statements and schedules. The statistical section includes selected financial and demographic information, generally presented on a multlyear basis. The Statistical section which begins on page 146 of the report presents a variety of trend information For example, there is a 10 year history of revenues and expenditures followed by property tax information On pages 150-151 property tax rates over the last ten years for all tayang bodies in the Village of Mount Prospect are shown. Mr. Jepson pointed out that the Village's share of the total property tax has decreased from 13 6% in 1981 to 10 0% in 1990. Mr. Jepson then mentioned several of the hlghhghts contained in the letter of transrmttal. A comparison of general governmental revenues shows total revenues of $23,971,034 for 1990/91, an increase of $524,763 or 2 2% over the 1989/90 fiscal year. General governmental expenditures totaled $23,535,311 for 1990/91, an increase of $1,226,906 or 5.5% over 1989/90 Under debt administration, the Village's Aa bond rating was conf~rmed for the bonds sold on May 7, 1991 Mr. Jepson stated that bonds rated Aa are judged to be of high quality by all &~, standards'and are generally known as high grade,bonds Under the section on Employee ,~ Pensions, Mr. Jepson said both the,Pohce and Flrefighters' Pension Plans are over 100% ~ ~', fund6d with the Police Fund at 123% and the Fire Fund at 133%. Interest income earned in all funds for the 1990/91 fiscal year totaled $4,099,795 including $3,034,881 in the pension funds Mr. Jepson no, ted that interest income accounts for approximately 10% of total Village revenue?' ', , ~ i , ~e trans~ttal letter also includes ~nformation regarding the econo~c outlook, of the co~um~ and the region ~th an emphasis on some of the specific development prqects m the co~u~. Addltmnally, ifformatmn is included regarding some of the accomphshments of the %llage and ac~owledgements to the Finance St~f and the Village Board for the fiscal pohc~es that they had estabhshed Mr. Jepson concluded by stating that the report is put ,together ruth the knowledge that many of the readers of the report are not la,liar ~th the Vdlage and the intention ~s to provide as much ~fformation as possible. Mayor Farley and the Trustees expressed their satisfaction ~th the report and co--ended Mr. Jepson for the effort put into it ~I Manager's Report ~ ~e Vdlage Manager reported that b~ds for the Police and Fire Buil&ng would be ~eceived 'on September 25, and it was expected that a special meeting would be called for October 8, ~4991 to award the b~d. ~II Other Bus~ness , , I ~ere was no other business brought to the Co~ttee. IX Adjournment ~ ' ,~e Co~ittee of the Whole meeting adjourned at 10 43 p m. Respect~lly Sub~tted, t ' ~ '~* 'DaSd C. Jepson,,Fmance Director,