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HomeMy WebLinkAbout02/22/1994 COW minutes MINUTES COMMITTEE OF THE WHOLE FEBRUARY 22, 1994 I. CALL TO ORDER The meeting was called to order by Mayor Gerald Farley, at approximately 6.00 p m Present at the meeting were ~ Trustees George Clowes, Timothy Corcoran, Paul Hoefert, M~chaele Skowron and Irvana Wilks Absent from the meeting was Trustee R~chard Hendncks Also present at the meebng were V;llage Manager M;chael Janon~s, Assistant to the Village Manager Dawd Strahl, F~nanca D~rector Dawd Jepson, Ass;stant F~nance D~rector Carol Widmer and Commumcat~ons Administrator Cheryl Pasal~c II. MINUTES . Acceptance of the M~nutes of February 8', 1994 Mobon made by Trustee Corcoran and Seconded by Trustee Wilks to accept the Minutes Minutes were approved unanimously. Trustee Skowron requested a minor change on page 8, Item VIII, relabng to placement of Trustee Comments on the Agenda to correspond w~th Trustee Corcoran's comments III.CITIZENS TO BE HEARD None IV. 1994-1995 BUDGET DISCUSSION Ooen;n.q Remarks - Mayor Gerald L Farley . Mayor Farley detailed the Budget process and how the Heanngs are structured and prowded background material for c~t~zens who may be watching on telews~on and may be ~nterasted ~n prowd;ng ~nput Trustee Wilks detailed how c~t~zens can call ~n and offer quesbons and comments and I~sted the add;t~onal meeting dates of March 8 and March 22 Village Manager Janonls prowded an overview of the Budget by prowd~ng a hst of Budget pnonbes as defined by the V~llage Board The Budget for all residents and people who vtsit, work or hve m Mount Prospect He stated Mount Prospect is at a crossroads due to decisions that were made m the earty 1970s Past budgets were related to bricks and mortar, however, today the Budget relates more to people and services Budget reflects an overall decrease of 1 3% and the Budget ~s balanced w~th no drawdowns of m~scellaneous funds The d~fference m Revenues and Expenditures ~s balanced by altenng the future purchase of Capital Equipment He also prowded an overview of new Services, Capital Improvements and the disbursement of the Pme/W'~lle sale proceeds and Refuse Disposal costs He also stated that Mount Prospect again ranked 18 out of 18 of the Park R~dge Survey based on expenditures and population Therefore, Mount Prospect ~s shown to be prowdmg s~m~lar services to the other 17 commumtles at a much lower cost The proposed Budget reflects the V~llage Board pnonbes incl~dmg a retenbon of core services, in~babng the means to address urban issues and an expanded Road Resurfac~ng Program Expenditure overview relates to services the V~llage Board has targeted including the south s~de, the addlbon of a Traffic Engineer to focus on traffic-related issues and Htstoncal Society funding C~bzen Ralph Hlderbrand, 1318 Mallard Lane, spoke He was concerned that the Village d~d not receive Grant funding for add~tmnal Police Officers as other area communities had Tony Pavlatos, 1314 Quail Walk, also asked why Mount Prospect d~d not apply for the Grants However, he also stated that he understands the problems that Mount Prospect ~s experiencing ts beyond just additional Pohce There ~s also a problem w~th the lud~c4al system Manager Janonls suggested that these comments be brought up when the Pohce Department presents their Budget at the next Heanng and stated that Mount Prospect intends to apply ~n the future for these Grants Finance Director Dave Jepson prowded an overview of the Budget document He stated that the Budget ~tself should be used as a reference book and the last Budget would be the starting point for fiscal year 1994-1995 He also prowded an overview of the Budget process and detailed the legal authority that the Budget possesses By adopbng the Budget, the V~llage Board prowdes legal authority to the adm~n~strabon to expend funds for services as outhned m the Budget The Budget ~s constructed around a program Budget format w~th performance criteria and performance data included ~n the Budget for each Department Mr Jepson provided additional detail of Revenues and stated that the total Budget projected was $47,278,385 He also prowded informat~on relating to the Property Tax'estimate of $8 2 m~ll~on and showed the spread of Revenues of Mount Prospect whereby the amount of Property Tax as a percentage of the total Revenues ~s approximately 18% All Property Tax Revenues go to Pubhc Safety, Refuse D~sposal and Pubhc Improvements and not for gene?al operations Mayor Farley stated that he d~d not ~ntend to ask the Village Board for spec4fic decisions on ind~v~dual Departments and would I~ke them to reserve judgment and look at the Budget as a whole Manager Janonls prowded an overview of the AdmlnL~[[aflon Budget which ~ncludes the V~llage Board, the Village Manager's Office, the V~llage Clerk's Office and the Commun~cabons Division The Village Board Budget shows a decrease of approximately 10% The decrease ~s related to the Northwest Municipal Conference Transportation Subsidy Manager Janonls further detailed the Village Manager's office which shows a 2 3% ~ncrease which ~s related to the full-time personnel costs for the Assistant to the V~llage Manager and all related benefits Emle Lasse, 805 Souttt Elm, Spoke He questioned the number of personnel ~n the Village Manager's office compared to last year's budget to this year's budget Manager Janonls stated that the Manager's Office was authorized four pos~tions in the prewous Budget and now has three positions Mr. Jepson stated that one should look at the dollar increase ~n the Budget for the Manager's office and the cost of full-bme employee ~ncreases ~General discussion followed in which numerous Trustees and the Manager d~scussed vanous hne items ~n the Manager's Office Budget Mr. Janonls stated that the Communications Division shows a decrease of 1.4% and reminded the Board that the Division ~s a self-susta~mng Division and is financed completely from Franchise Fees One of the major expenditures upcoming for the Communications D~ws~on ~s the replacement of Capital Equipment since the current equipment ~s the original equipment that was purchased w~th the ongmal Franchise Agreement Cheryl Pasalic appeared and responded to ~m~scellaneous questions from the V~llage Board members relating to miscellaneous line items ~n her budget and details of her operation 3 Manager Janonis then deta;led the Village Clerk's Office with an ~ncrease of 7 2% , The increase ~s related spec;fically toward the vesbng of compensated absences of the V~llage Clerk because of her obtaining 20 years of service with the V~llage The other major increase is related to the ~ncrease ~n Newsletter costs General d~scuss;on followed ~n which the operations of the V~llage Clerk's office was detailed by the Manager for the benefit of the Trustees and d~scuss~on of the cost of Codification of the Mumc~pal Code There was also discuss~on of the record-keeping requirement of the V~llage Clerk's office and the necess;ty to modernize the record-keeping system Dave Jepson provided an overview of the Finance Department. One of the major ~tems that are shown ~n this Budget ~nclude replacement of the System 36 computer and computer technological ~mprovements Some d~scuss~on followed ~n which Mr Jepson detailed how he proposed to utlhze as much free consulting t~me as possible ~n d~scuss~ng with vendors the future needs of the V~llage and are d~scuss~ng what other towns have expenenced relating to computer technology ~ There also was some d~scuss~on about'the purchasing procedures of the V~llage and the use of attorneys ~n collecting the Real Estate Transfer Tax The purchasing procedures currently ~n place seem to work pretty well mainly due to the fact that the Departments are very aggressive in obtaining the lowest possible price and he feels that as long as the decentralized purchasing system ~s working, there ~s no need to change ~t, however, ~t ~s ~mportant to monitor the system and may change ~t ~n the future Mr Jepson continued to detail the necessity of updating computer technology. One of the ma~n reasons for updating the technology including the hardware and , software was the hmltations that have been created by the customized software which the V~llage has been using for approximately ten years At th~s point, replacement software ~s not available and there ~s I~mited adaptability available Therefore, it ~s ~ntended that a move to an open architecture w~ll assist ~n keeping all software up-to-date and functioning at ~ts h~ghest capacity · V. ~ ANY OTHER BusINESS ,, Resident Sam Camp, 216 Louis Street, spoke He stated that everyone ~s aware of all the parking problems on Lou~s Street and the d~scuss~ons which have been go~ng on w;th the property owners and the bus,ness owner in the past several months However, a s~tuat~on occurred on Sunday in which some ws~tors to h~s home were verbally abused by the bus~ness owners and he ~s now concerned about h~s safety and the safety of any ws~tors due to these threats and ~ntlm~dabon of the bus~ness owners Manager Janonis asked that Mr. Camp call the Police Department if any other occurrences hke th~s happen ~n the future Mr. Janon~s also stated he would talk w~th the business owner about what Mr Camp stated occurred and w~ll remind the bus~ness owner to refra,n from such act~vlbes Mr Janon~s stated that a neighborhood meeting is scheduled in the future to attempt to resolve these outstanding ~ssues Mr Camp asked ~f the neighborhood meebng would include the business owner Mr Janoms stated that it would Manager Janonls stated that there is a summary of upcoming Bond Issues that have been prowded to the V~llage Board would encourage anyone that would hke some detailed mformatmn about the Vdlage to review th~s ~nformabon He has found ~t quite useful VI. ADJOURNMENT The Committee of the Whole meeting/Budget Heanng was adjourned at 10 01 p m Respectfully submitted, ~ DAVID STRAHL DS/fcc Assistant to the V~llage Manager 5