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HomeMy WebLinkAboutRes 40-02 08/06/2002vwl 7/23/02 RESOLUTION NO. 40-02 A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ADOPT AN INTERGOVERNMENTAL AGREEMENT WITH RIVER TRAILS PARK DISTRICT FOR GOVERNMENT ACCESS CABLE TV SERVICE PRODUCTION WHEREAS, the Mayor and Board of Trustees o[ the Village of Mount Prospect (hereinafter referred to as "the Village") has deemed that the best interests of the Village may be served by entering into intergovernmental agreements; and WHEREAS, Section 10 entitled "Intergovernmental Cooperation" of Article VII of the Illinois Constitution empowers municipalities to enter into intergovernmental cooperation agreements; and WHEREAS, the River Trails Park District desires to participate in cable television production activities for the Village's government access cable television channel for a period beginning July 1,2002 and ending December 31, 2003; and WHEREAS, the River Trails Park District desires to contribute the necessary funding, as set forth in said Agreement, to enable the cable television station owned by the Village of Mount Prospect to compensate full-time personnel required to perform programming and production activities representing each entity. WHEREAS, said Agreement is a direct benefit to the Village of Mount Prospect and its residents by providing extensive coverage of services, programs, and governmental proceedings throughout the Village. NOW, THEREFORE, TRUSTEES OF THE ILLINOIS: BE IT RESOLVED BY THE MAYOR AND BOARD OF VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ~E_C_T. tQJ~LDJ~ The Mayor and Board of Trustees of the Village of Mount Prospect are hereby authorized to execute the Intergovernmental Agreement with River Trails Park District, attached hereto and made a part of this Resolution as Exhibit "A." V Svcs/RTPD Page 2/2 ~: That this Resolution shall be in full force and effective from and after its passage and approval in the manner provided by law. AYES: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel NAYS: None ABSENT: Wilks PASSED and APPROVED this 6th day of August, 2002. ATTEST: Village Clerk May°~'''~ Geralrd L. Farley MPTV- MOUNT PROSPECT GOVERNMENT TELEVISION/ RIVER TRAILS PARK DISTRICT LETTER OF AGREEMENT - TELEVISION PRODUCTION This document represents an agreement between the Village of Mount Prospect (hereafter referred to as ~Village") and River Trails Park District (hereafter referred to as "RTPD") to participate in programming and production activities for the Village's government access cable television channel (hereafter referred to as "MPTV") for a period beginning July 1, 2002 and ending December 3'1, 2003. The agreement is as follows: For a period beginning July 1, 2002 and concluding December 31, 2002, RTPD will contribute a total of $3,500.00 in funding assistance for television production services coordinated by the Village's Community Producer and supervised by the Village's Cable Production Coordinator based at MPTV. For a period beginning January 1, 2003 and concluding December 31, 2003, RTPD will contribute a total of $7,000.00 in funding assistance for television production services. Payment for services is due upon initiation of the contract. This position will perform the following functions: 1) The Community Producer will produce programming for RTPD to be shown on MPTV on a regular basis under the supervision of the Village's Cable Production Coordinator. The Community Producer will be considered an employee of the Village and Village projects will be first priority of the position. The Village will provide a benefits package for the position equivalent to a basic full-time permanent position. 2) A minimum average of 1 hour of original programming per month will be created, the subject of which shall be determined by the entities' needs. Additionally, a 20-minute segment of the magazine show Inside the Park Will focus solely on RTPD activifies; again the subject matter will be determined by the entities' needs. 3) The Community Producer will meet with officials from RTPD on a regular basis to determine what types of programming are to be produced, and inform the Village of these productions. Programming produced for RTPD will be scheduled by MPTV to balance with municipal programming as much as possible, but Village programming will remain first priority. The selection of programming relevance or scheduling shall be the sole responsibility of the Village. 4) The Community Producer will maintain and update information messages for RTPD on MPTV's Community Information Guide and in the Cable Views Village newsletter insert. These messages will be submitted to MPTV by the RTPD in an appropriate format for display. 5) The Community Producer will coordinate volunteer efforts to produce the RTPD programming. 6) RTPD will ask for volunteers to be trained by the Community'Producer to help increase the volunteer pool available to produce programming. 7) The Community Producer will provide, on a monthly basis, a report of all production activities for the entities involved in this agreement including number and length of programs produced, pre-production and post- production hours, training of volunteers and interaction with RTPD staff. If any of the participants who are a party to this agreement becomes dissatisfied with the level of service provided, the entity must put the specific grievance in writing and forward it to the Village for review. After receipt of the grievance the Village shall have ninety (90) days to respond and attempt to resolve the issue. If the issue is not resolved to the satisfaction of the agency, the grievant may withdraw from the agreement, and receive a prorated refund of its contribution based on the amount of time left on the agreement provided a ninety (90) day written withdraw notice is forwarded to the Village pdor to withdraw. If participation and funding is withdrawn the Village shall not be obligated to fund the Community Producer position beyond the conclusion of the Village's fiscal year in which the withdraw action occurred. By entedng into this agreement each participant acknowledges their willingness to annually budget the necessary funds to cover their assigned portion of the costs. If any other entity who provides services to the Village residents determines such participation in this agreement would be beneficial, all participants shall review the funding requirements for the position to determine whether additional govemmental participation is possible within th.e. existing programming limitation. Any additional participant shall be assigned a cost as determined by the Village. This agreement shall expire on December 31, 2003, Thirty (30) days prior to the expiration of the agreement, the position will be re-evaluated by all parties. If the performance of the position is found to be satisfactory, the agreement may be renewed for an additional year ending December 3'1, 2004, If the agreement is extended the projected annual cost of salary and benefits of the position may be increased to a proportional amount representative of the original percentage of cost contribution of the originat agreement. All undersigned parties involved are hereby committed for the length of the agreement, unless one or more parties withdraws under the withdraw provisions of the agreement. iver Trails Park District Date