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HomeMy WebLinkAbout07/16/2002 VB minutesCALL TO ORDER ROLL CALL MAYOR PRO TEM MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT July 16, 2002 CALL TO ORDER Village Clerk Velma Lowe celled the meeting to order at 7:04 p.m. ROLL CALL Present: Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohmtorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel Absent: Mayor Gerald Farley Clerk Lowe opened the floor for nominations for Mayor pro Tern. Trustee Wilks, seconded by Trustee Zadel, moved to elect Trustee Lohrstorfer as Mayor Pro Tern for the July 16, 2002 meeting. Upon roll cell: Ayes: Comoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. PLEDGE INVOCATION PLEDGE OF ALLEGIANCE Trustee Wilks led the Pledge of Allegiance. INVOCATION Trustee Lohrstorfer gave the invocation. MINUTES APPROVAL OF MINUTES Trustee Co~'coran, seconded by Trustee Lohrstorfer, moved to approve the minutes of the special meeting held May 29, 2002. Upon roll call: Motion carried. Ayes: Core, oran, Hoefert, Lohmtorfer, Skowron, Wilks, Zadel Nays: None Trustee Wilks, seconded by Trustee Hoefert, moved to approve the minutes of the special meeting held June 24, as amended. Upon roll cell: Motion cerried. Ayes: Comoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Trustee Zadel, seconded by Trustee Skowron, moved to approve the minutes of the regular meeting held July 2, 2002. Upon roll cell: Motion cerried. Ayes: Corcoran, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Abstain: Hoefert BILLS FINANCIAL REPORT MAYOR'S REPORT LIQUOR LICENSE, MOUNT PROSPECT LIQUORS BOARD & COMMISSION APPOINTMENTS COMMUNITY RELATIONS COMMISSION POLICE PENSION FUND BOARD APPROVE BILLS Trustee Lohrstorfer stated that the next item on the agenda, "APPROVE BILLS AND FINANCIAL REPORT" noted by an asterisk, as well as all items further listed in that manner, would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT Board members received a request from the new owners of Mount Prospect Liquors, 16 North Main Street, to continue operating under the existing Class C liquor license. The Class C license provides for the retail sale of package goods. Trustee Hoefert, seconded by Trustee Zadel, moved to approve the continued operation of Mount Prospect Liquors, with the existing Class C liquor license, under new ownership of Mr. Gordhan Janjrukia. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None The Board, having received recommendations from Mayor Fadey, considered the following board/commission appointments: COMMUNITY RELATIONS COMMISSION Pankaj J. Parikh (New appointment; currently serving on Solid Waste Commission; creates SWC vacancy) POLICE PENSION FUND BOARD Dennis Saviano (Reappointment; term to expire June, 2004) Trustees Corcoran and Skowron stated that they would not vote in favor of the recommended appointments, based on the current procedure that is used for appointments to boards/commissions. At the July 2, 2002 meeting, it was suggested that background checks become part of the appointment process, and it was established that the Village Board will address this at a future meeting. Trustee Hoefert, seconded by Trustee Corooran, moved to approve the above recommendations for appointments to the Community Relations Commission and the Police Pension Fund Board. Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Wilks, Zadel Nays: Corcoran, Skowron CITIZENS TO BE HEARD CONSENT AGENDA: BILLS COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Dennis O'Meara, 105 Cathy Lane, expressed his concems relative to the natural gas use tax approved recently by the Village Board. He acknowledged a conversation between himself and Finance Director Douglas EIIsworth, however, questions remain that Village Manager Michael Janonis stated will be addressed by the Village Attorney. CONSENT AGENDA Trustee Corcoran, seconded by Trustee Hoefert, moved to approve the following business items: FINANCIAL REPORT FIRE AID AGRMT. W/PROSPECT HTS. FIRE PROTECTION DIST. Bills, dated July 10, 2002; Financial report, dated January 1-June 30, 2002; Res. No. 39-02: A Resolution Authorizing the Village of Mount Prospect to Enter Into An Amended Automatic Fire Mutual Aid Agreement with the Prospect Heights Fire Protection District 2 CAPITAL 5. IMPROVEMENTS PLAN FIRE DEPT. AMBULANCE RECHASSIS Request for Board approval of the 2003-2007 Capital Improvements Plan Bid results: A. Rechassis of 1995 ambulance for Mount Prospect Fire Department (Osage Ambulance, Linn, Missouri, not to exceed $62,839.00); Request for Board approval for 6-month lease of temporary living quarters (trailers) at Fire Station 12, Golf Road, during station upgrade (Pac-Van Leasing & Sales, Elmhurst, Illinois, not to exceed $14,390.00). Upon roll call: Ayes: Corcoran, Hoefert, LohrStorfer,' sk°Wron, Wilks, Zadel Nays: None Motion carried. OLD BUSINESS NEW BUSINESS PZ-14-02 208 NElL AVENUE ~ ORD. NO. 5263 PZ-13-02 791 E. RAND RD. OLD BUSINESS There was no unfinished business for discussion. NEW BUSINESS An ordinance was presented for first reading, which would grant a Conditional Use permit for an unenclosed, covered pomh encroaching four feet (4') into the front property line at 208 Nell Avenue. The Planning and Zoning Commission had recommended approval by a vote of 6-0, at their June 27, 2002 meeting. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. Upon roll cell: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5263: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 208 NElL AVENUE Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Two ordinances were presented for first reading, for the rezoning and construction of a 23-unit townhome development at 791 E. Rand Road. Village Senior Planner Judy Connolly explained that the property requires rezoning from R-1 (Single Family Residence) to R-2 (Attached Single Family Residence) to allow the development. Additionally, variations and a Conditional Use permit are necessary for construction of the townhomes, for front stoops on each unit, and for a parking setback. Representing Insignia Homes were President Bill Rotolo, Attorney Rick Valentino, and Mark Janeck, who addressed questions from Board members relative to sprinkler systems, dedication of private streets within the development, whether adequate parking spaces were planned, and landscaping. Representing residents in the area were Laurie Camp, 216 N. Louis Street, and Patty Ziegler, 112 N. Louis Street. Both parties stated their support of the petitioner's requests. Key points that were established by the Board are that the current petitioner should remain with the project through its completion, that private streets within the development will not be dedicated to the Village for maintenance or repair, more research should be done to address the issue of allowing grills on patios or within a specific proximity to the actual structures, and that all prospective property owners should be made aware of the 3 PZ- 17-02 10-50 S. EMERSON ST. ORD. NO. 5264 PZ-18-02 TEXT AMENDMENT, HANDICAPPED PARKING SPACES fact that the surrounding properties are zoned for commemial use. Additionally, the ordinance for variations and the Conditional Use permit, should be revised to include conditions stating 1)that the private street cannot be dedicated to the Village, and 2) that the property owners be required to sign an affidavit stating that they understand the property south of 791 E. Rand Road is zoned commercial and will continue to be a commercial use property. Both ordinances will be presented at the August 6, 2002 Village Board meeting, for second readings. An ordinance was presented for first reading, whicl~ would grant an exception to the Development Code (Chapter 16 of the Mount Prospect Village Code) to allow the construction of a parking deck over the property line at 10-50 S. Emerson Street. The properties involved are the Mount Prospect Public Library and the Mount Prospect Village Hall; the parking deck is planned as part of the new village hall/library development. Trustee Wilks stated that ordinarily she would not support a resident's request such as this to build over a property lin.e, however, because the project will benefit Mount Prospect as a whole, she wo~ d vote 'n favor of the project. Trustee Hoefert, seconded bylTrustee Corcoran, moved to waive the rule requiring two readings of an ordinance. ~ Upon roll call: Ayes: CorC0ran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None' Motion carried. ~ Trustee Hoefert, seconded by Trustee Corcoran, moved for approval of Ordinance No. 5264; AN ORDINANCE GRANTING AN EXCEPTION TO THE DEVELOPMENT CODE FOR PROPERTY LOCATED AT 10-50 SOUTH EMERSON STREET Upon roll call: Motion carried. Ayes: Corc_,bran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None An ordinance was presented for first reading, which would amend Chapter 14 (Zoning) of the Village Code to remain in compliance with recently revised federal regulations for handicapped parking spaces. The text amendments were previously approved by the Planning and Zoning Commission with a vote of 6-0. Ms. Connolly explained the components of the proposed ordinance, which were to: · Allow a five-foot (5') wide access aisle; · Allow access aisles to be shared by two vehicles; · Create regulations forvan-accessible parking stalls; · Clarify the location of handicapped parking stalls. Trustee Hoefert, seCOnded by Trustee Corcoran, moved to waive the rule requiring two readings of an ordinance. Trustee Skowron asked wheth'er access aisles would be marked on both sides of each parking space, or whether they would be only on the right side of each space, based on the assumption that the handicapped individual would exit the vehicle from the right. Because this was not specifically addressed in the revised federal regulations, it was decided that this first reading of the proposed ordinance should stand, and the ordinance should be considered at the next meeting. 4 ANNUAL FINANCIAL REPORT, 2001 SINGLE AUDIT COMPLIANCE REPORT, 2001 COMPLIANCE WITH PUBLIC ACT 85-1142 (TIF), 2001 AUDITORS' MANAGEMENT LETTER, 2001 MANAGER'S REPORT Trustee Hcefert, seconded by Trustee Corcoran, moved to withdraw the motion to waive the rule requiring second readings of an ordinance. The ordinance will be presented for second reading at the August 6, 2002 meeting. Finance Director Douglas Ellsworth gave a brief overview of the following business items: · Comprehensive Annual Financial Report for the year ended December 31, 2001; · Single Audit Compliance Report for the year ended December 31, 2001; · Report on Compliance with Public Act 85-1142 ('l'lF Act) for the year ended · December 31, 2001; · Auditors' Management Letter for the year ended December 31, 2001. (Graphs and letters are filed as a part of these official minutes). Trustee Zadel, seconded by Trustee Skowron, moved to accept the Comprehensive Annual Financial Report for the year ended December 31, 2001. Upon tell cell: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Trustee Skowron, seconded by Trustee Wilks, moved to accept the Single Audit Compliance Report for the year ended December 31, 2001. Upon roll call: Motion carded. Ayes: Comoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Trustee Zadel, seconded by Trustee Skowron, moved to accept the Report on Compliance with Public Act 85-1142 (TIF Act) for the year ended December 31, 2001. Upon roll call: Motion carded. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Trustee Hoefert, seconded by Trustee Zadel, moved to accept the Auditors' Management Letter for the year ended December 31,2001. Upon roll call: Motion carded. Ayes: Corceran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None VILLAGE MANAGER'S REPORT Village Manager Michael Janonis reminded the audience that July 27 is the day of the annual Downtown Block Party, sponsored by the Village and the Chamber of Commerce. OTHER BUSINESS ANY OTHER BUSINESS Trustee Corceran asked that a discussion be held, in the near future, to establish guidelines for the selection of Mayor Pre Tempore in the Mayor's absence. Mr. Janonis stated that a discussion would be scheduled. CLOSED SESSION CLOSED SESSION Trustee Lohrstorfer stated that there was no need for a Closed Session, as shown on the agenda. 5 DJOURNMENT ADJOURNMENT Trustee Hoefert, seconded by Trustee Skowron, moved to adjourn. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None The meeting was adjourned at 9:02 p.m. Village Clerk 6 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: PURPOSE: DIRECTOR OF FINANCE .~ ~1 ~ I~,~ JULY 3, 2002 COMPREHENSIVE ANNUAL FINANCIAL REPORT - 12/31/01 To present the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended December 31, 2001. BACKGROUND: Each year, the Village retains a CPA [rm to audit the Village's CAFR. Sikich Gardner & Co, LLP performed the audit of the Village's CAFR for the fiscal year ended December 31, 2001. DISCUSSION: Sikich Gardner has given our 2001 CAFR an "unqualified opinion". This means that their examination found our financial statements to be fairly presented and prepared in accordance with generally accepted accounting principles. Their opinion can be found on pages 1 and 2 in the financial section. A detailed overview of the financial results for the fiscal year is provided in the transmittal letter to the CAFR, ~hich may be found on pages iv through xviii in the report's introductory section. Following are a few of the more significant highlights: General Fund: General Fund revenues of $28,081,036 fell short of projections by $110,535 or 0.4%. The following table shows the breakdown of the positive variance by major revenue categories. Property Taxes $ 7,011,234 $ 6,797,777 $(213,457) (3.0)% Other Taxes 3,345,565 3,417,277 71,712 2.1% Licenses, Permits 2,718,500 2,734,880 16,380 0.6 % Intergovernmental 13,016,833 12,918,771 (98,062) (0.7)% Service Charges 695,449 735,846 40,397 5.8 % Fines and Forfeits 440,000 468,941 28,941 6.6 % Investment Earnings 450,000 492,970 42,970 9.5 % Miscellaneous 513,990 514,574 584 0.1% Total Revenue $28,191,571 $28,081,036 $(110,535) (0.4)% Comprehensive Annual Financial Report July 3, 2002 Page 2 Actual collections for 2001 were $80,226 higher than the $28,000,810 re~lected in the original 2001 Budget approved bythe Village Board in December of 2000. Property tax revenues were down $213,457 from original projection due to an increase in property tax appeals. The amount collected by the County and remitted to the Village came in at 96% of the original levy, compared to 99% in prior ~ears. Revenue classified as Other Taxes exceeded our projections by $71,712, or 2.1%. The real estate transfer tax generated $826,717, a positive variance of $76,717, or 10.2%, due to some large commercial property transfers. The natural gas utility tax receipts exceeded projection by $33,929 (10.3%), but this v~es offset by a $51,858 shortfall in the telecommunications tax. Intergovernmental revenues of $12,918,771 fell $98,062 (0.7%) short of the $13,016,833 projected. State sales tax receipts of $7,729,085 slightly exceeded the $7,702,906 anticipated. State income tax receipts totaled $4,049,867, just short ofthe $4,053,787 we expected. The state use tax fell $91,023 short ofthe $675,900 anticipated. Corporate personal property replacement taxes of $239,043 fell $70,957 short of projections. Actual expenditures totaled $27,546,963, representing a positive variance of $280,365, or 1%, over the revised 2001 Budget. The following table presents a breakdown of actual expenditures as compared to the ]inal budget for each department. ACtU~! (Negative) (Negative) Village Board $ 107,006 $ 100,590 $ 6,416 6.0 % Village Manager 1,257,297 1,264,541 (7,244) (0.6)% Television Services 191,304 182,592 8,712 4.6 % Village Clerk 143,370 152,694 (9,324) (6.5)% Finance 1,335,370 1,313,565 21,805 1.6 % Human Se~ices 672,975 635,161 37,814 5.6 % Community Dev. 1,653,121 1,580,585 72,536 4.4 % Police 9,551,942 9,519,849 32,093 0.3 % Fire 7,586,121 7,619,556 (33,435) (0.4)% Public Works 5,050,283 4,877,196 173,087 3.4% Miscellaneous 278,539 300,634 (22,095) (7.9)% Total Expenditures $27,827,328 $27,546,963 $ 280,365 1.0 % Comprehensive Annual Financial Report July 3, 2002 Page 3 The General Fund is showing an excess of revenues over expenditures of $534,198. A total of $571,970 was transferred to the Capital Improvements Fund, resulting in a net decrease of $37,897 in fund balance for 2001. Beginning fund balance was increased by $709,390 due to the implementation of GASB Statement 33 and the raclassilcation of accumulated sick time. Fund balance at December 31, 2001 ws therefore $9,448,697. Unreserved fund balance at year-end was $9,417,702, representing 33% of budgeted operating expenditures for 2002. Special Revenue Funds: In total, the special revenue funds are showing an excess of revenues over expenditures in the amount of $532,037. Fund balance for the special revenue funds totaled $4,228,930 at ~ar-end. Debt Service Funds: The various debt service funds are showing an operating deficit of $99,846 for the year, on revenues and other financing sources of $4,221,087 and expenditures of $4,320,933. The deficit was planned, due to the use of capitalized interest in the Series 1999 Debt Service Fund and the draw down of fund balance for a few bond issues that will soon be totally retired. Fund balance for the debt service funds totaled $2,38,984 at December 31, 2001. Capital Projects Funds: Revenues and other financing sources exceeded expenditures by $3,852,969 in 2001, pushing total ~ear-end fund balance to $14,434,134. The operating surplus can be attributable to the issuance of $5 million of general obligation bonds to fund a portion of the construction costs of the new village hall and parking deck. Water and Sewer Fund: This fund is showing net income of $256,501 on revenues of $7,696,022 and expenses of $7,439,521. The net income figure includes depreciation expense of $395,012, and excludes $107,100 of bond principal payments and $85,436 of capitalized fixed assets. Beginning retained earnings was restated and increased by $7,035,616 due to a fixed asset inventory that was undertaken in 2001. The value of infrastructure improvements contributed to the s~stem over the years was calculated and added to the financial records. Pension Trust Funds: Due to a steep decline in equities and a slight increase in bond prices the Police and Fire~ighters Pension Funds reported modest increases in Net Plan Assets. The Police Pension Fund is showing an increase of $275,031, while the Firefighters Pension Fund is showing an increase of $595,408. According to the December 31, 2000 actuarial report, the most recent inbrmation available, the Police Pension Fund was 86.84% funded and the Firefighters Pension Fund was 86.37% funded. omprehensive Annual Financial Report July 3, 2002 Page 4 RECOMMENDATION: It is recommended the Village Board accept the Comprehensi,,e Annual Financial Report for the fiscal year ended December 31, 2001. DOUGLAS R. ELLSWORTH, CPA Copy: Finance Commission Members Carol Widmer, Deputy Director of Finance I:\audit\2001\Correspondence\Bd Memo 7-3-02.doc