HomeMy WebLinkAbout6. NEW BUSINESS 8/6/02 illage of Mount Prospect
Community Development Department
MEMORANDUM
VARIATIONS (SETbaCK)
TO:
MICHAEL E. SANONIS, VILLAGE MANAGER
FROM:
DIRECTOR OF COMMUNitY DEVELOPMENT
DATE:
AUGUST 2, 2002
SUBJECT:
PZ-15-02 - CONDITIONAL USE (GAS STATION) AND
1020 E. RAND ROAD (RAND/CENTRAL/MOUNT PROSPECT ROADS)
GEORGE ZERVOS- APPLICANT
The Planning & Zoning Commission transmits their recommendation to approve Case PZ-15-02, a request to
open a gas station/convenience store and setback variations, as described in detail in the attached staff report. The
Planning & Zon'mg Commission heard the request at their July 25, 2002 meeting.
The subject property is located at the intersection of Rand, Central and Mount Prospect Roads. It is a former
Shell Service Station, which was operated by the applicant. The applicant is required to obtain Conditional Use
approval for a similar use because the f~nmer Shell Station has been closed for more than 12 months and the
Conditional Use cannot be transferred.
The applicant proposes to make site improvements that include creating landscape areas, parkway restoration, and
reconfiguring two of the four curb cuts. In addition, the exterior of the existing building will be modified and the
interior will be remodeled to accommodate a mini-mart. The new canopy will encroach into the 30-font setbacks
along Rand and Central Roads.
The Planning & Zoning Commission discussed the use, how a gas station would impact traffic during rush hour,
and access to the site in addition to the interior circulation pattern. The P&Z also discussed site improvements,
signage, and the location of the parking spaces. The Planning & Zoning Commission members voted 6-0 to
recommend that the Village Board approve a request for a Conditional Use permit and variations for a gas station
subject to the conditions listed below for the property at 1020 E. Rand Road, Case No. PZ-15-02.
1. Development of the site in general conformance with the site plan prepared by Richard Thomas
Architects revised July 23, 2002.
2. Submission of a f'mal landscape plan in general conformance with the landscape plan prepared by
Richard Thomas Architects dated July l, 2002 revised to reflect decorative planter boxes along the
front elevation of the store, which include year-round plants.
3. Redevelopment of the building in general conformance with elevations prepared by Richard Thomas
Architects dated June 27, 2002, but revised to reflect only one reader board located on the Central
Road frontage.
4. Submittal and approval of final engineering plans meeting all Development Code requirements.
5. Submittal of final building plans meeting all applicable Building Code and Fire Code requirements.
6. Approval of appropriate permits by I.D.O.T. and M.W.R.D.
Please forward this memorandum and attachments to the Village Board for their review and consideration at their
August 6, 2002 meeting. Staffwill be present to enswer any questions related to this matter.
William ~ Cooney, SL, AICP
MINUTES OF THE REGULAR MEETING OF THE
PLANNING & ZONING COMMISSION
CASE NO. PZ-15-02
Hearing Date: July 25, 2002
PETITIONER:
George Zervos
1050 E. Northwest Highway
PROPERTY ADDRESS:
1020 E. Rand Rd.
PARCEL NUMBER:
03-35-301-020-000
PUBLICATION DATE:
June 12, 2002
REQUEST:
Conditional Use approval and Variations to redevelop a former Shell Gas
Station to a Citgo Station and install a new canopy in the required 30'
setbacks.
MEMBERS PRESENT:
Merrill Cotten
Leo Floros
Richard Rogers
Matthew Sledz
Keith Youngquist
Arlene Juracek, Chairperson
MEMBERS ABSENT:
Joseph Dounelly
STAFF MEMBERS PRESENT: Judy Cormolly, AICP, Senidr Planner
INTERESTED PARTIES:
Daniel Brinkman
Paul Kolpak
Richard Thomas
Annette Wagner
George Zervos
Chairperson Arlene Juraeek e. ailed the meeting to order at 7:34 p.m. Minutes of the June 27 meetin~ were
approved, with one abstention by Merrill Cotten. At 7:35, under Old Business, Ms. Juracek introduced Case No.
PZ-15-02, a request for Conditional Use approval and Variations to redevelop a former Sbeli Gas Station toa Citgo
Station and to install a new canopy in the required 30' setbacks. She explained that this case would be Village
Board final.
Judy Connolly, Senior Planner, presented the case. She said the subject property is a vacant gas station at the
intersection of Rand, Central and Mount Prospect Roads. The applicant proposes to remodel the existing building
by removing the auto repair area and creating a convenience store/mini-mart. In addition, there would be three new
gas pumps installed parallel to the building. She said that the site is currently accessed from the two driveways on
Rand Road and two driveways on Central Road. The petitioner proposes to reconfigure access to the site and
reduce the slze of two curb cuts. However, two of the curb cuts would not be changed to allow full access for the
fuel trucks. The new canopy encroaches into the required 30-foot setback along Rand Road and Central Road and
the petitioner is seeking variations. She said that the gas pumps would be located 16-feet from Rand Road and lg-
feet from Central Road.
Ms. Connolly said that the subject site is in the B3 Community Shopping District and that "Automobile repair and
service stations" are listed as Conditional Uses in this district. She said although the site was a former gas station,
the petitioner is required to obtain 'new' Conditional Use approval due to the amount of time the site has been
vacant. The proposed gas station and variations will require approval by the Village Board, following a public
hearing and recommendation by the Planning & Zoning Commission.
Planning & Zoning Commission PZ-15-02
Arlene Juracek, Chairperson Page 2
Ms. Connolly said that the Village's Comprehensive Plan designates the subject property for Multi-Family
Residential - Medium Density. However, Village records indicate that there has been a gas station there since
1960. Most recently, the site was a former Shell gas station and the petitioner's proposal is similar to the previous
use. She said that the Rand Road Corridor Plan calls for elimination of curb cuts wherever possible and that the
petitioner's proposal to reconfigure two of the four curb cuts to allow fuel tracks to use the full access curb cuts is in
keeping with this requirement.
Ms. Connolly reported that the petitioner does not propose to raze the existing building. She said that it is a legal
non-conformity and that it is allowed to remain in its present location. The fagade will be improved and incorporate
a standard Citgo design with a brick fagade. The elevations show a flat roof, large windows, and pre-finisbed metal
panels above the windows at the top of the building.
Ms. Connolly said that the building is primarily brick, which fulfils the P&Z and Village Board policy of requiring
masonry construction for new and redeveloped buildings in the Village, and that the exterior will be repainted a
cream color and the metal panels will be a standard Citgo red color.
Ms. Connolly said the applicant has submitted a Landscape Plan for the property. Currently, the site has minimal
landscaping and the plan creates new green space where possible. However, the shape of the site and its intense
vehicle usage limit the size and number of landscape areas. She said that the petitioner's landscape plan includes a
variety of shrubs, trees, evergreens, and groundcover. She noted that the site would meet its parking requirement
without a Variation.
Ms. Connolly reported that other departments have reviewed the proposal and noted that the project must meet
current code requirements. She said that the Traffic Engineer's enncerns re. garding access to the site were addressed
when the applicant revised the plan and narrowed two of the driveways. She said that the project must meet the
Standards for a Conditional Use listed in the Zoning Ordinance in order for it to be approved. Ms. Connolly
summarized the standards.
Ms. Connolly said that the subject parcel for the proposed Conditional Use was a vacant Shell gas station in a
commercial corridor..She said that the applicant proposes to redevelop the site and establish a new Citgo
convenience store and gas station similar to the previous use. The proposal is of a similar intensity to the
surrounding commercial area. In addition, the proposed landscaping will complement the new landscaping that the
Village is installing adjacent to the site in the triangular area. She said that the proposed Conditional Use would
comply with the Comprehensive Plan and the Zoning Ordinance requirements with the exception of the canopy.
The Ramd Road Corridor Plan calls for eliminating curb cuts where possible to improve the safety and fiow of
traffic. Ms. Coanolly said that the petitioner's proposal to modify access to the site by reducing the width of two of
the curb cuts is in keeping with this requirement. Therefore, the proposed Conditional Use will not have any
significant effect on the public welfare.
Ms. Connolly said the reasons for the proposed variations are related to the shape of the lot, the location of the gas
dispensers, and access to the site. She said that the locations of where the canopy encroaches into the setbacks are
close to the lot line. However, the base of the structures is further away from the lot line. Ms. Connolly said that
restoring the parkway and planting parkway tress would minimize the impact of the encroachments. Therefore, the
proposal would have a minimal effect on the adjacent properties and on the public welfare. Based on these findings,
Staff rec~ommends that the P&Z recommend approval of the proposed Conditional Use to permit the establishment
of a Citgo convenience store and gas station and variations to locate a canopy inthe required 30-foot setback,
subject to the conditions listed in the StaffReport. She said that the Village Board's decision is final for this ease.
Paul Kolpak, an attorney with law offices located at 6767 N. Milwaukee, Niles, IL; Richard Thomas, an architect
with Richard Thomas Architects, Daniel Brinkman, a traffic engineer with GeWalt Hamilton, were sworn in. Mr.
Thomas described the site, landscaping and building plans. He said that the site is very compact and that the curb
cuts will be in the same place, but narrowed to 17' and 20'. The standard 34' x 26' canopy will be utilized with tl)e
lanning & Zoning Commission
Arlene Juraeek, Chairperson
PZ-15-02
Page 3
gas pumps all in a row. He said that one curb cut has been designed to accommodate the largest fuel delivery truck,
which is 62'. He described the landscaping planned for the site and said that hearty plants would be ebosen since
three roads surround the site. Mr. Thomas pointed out that the .3-acre site would not be acceptable for a residential
use, as indicated by the Village's Land Llse Map, beeausa of its size, shape, and proximity to the three arterial roads.
Mr. Thomas said that the present structure is antiquated and described the planned improvements to the entrance,
service doors, roof shape and the repainting of bricks at the base of the building. The height of the building will
remain the same, 15.9'.
Daniel Bfinkman, traffic engineer, stated that 75-80% of the traffic seeking access to this station was already on the
roadway and new trips would not be generated by the business. He said that gas would be delivered at night at, er
closing, 3 to 4 times/week.
The Commissioners discussed the site and proposed gas station at length. They had concerns about curb cuts and
access/egress from the three roads involved, traffic eimulation within the station, the number and location of
parking spaces for the station, access to gas pumps, landscaping, and signs.
George Zervos came forward to say that he has been an owner of gas stations for 15 years and is the present owner
of the Shell station on Northwest Highway. He said that he was the owner of the previous Shell station at this same
site. He said that he was aware of the challenges the site presents, but said that the station was always a good
revenue producer and pumped an average 110,000 gallons of gas per month. He said that traffic coming off of 1-
294 needs the ~ation at this site bemuse the next gas station is not until Arlington Heights Road. He said that he
believes that the station would be very successful, be a good source of tax dollars for the community, and the
proposed improvements would greatly improve the site and enhance the neighborhood.
Several of the Commission members agreed with Mr. Zervos, and stated that since the previous use and owner had
been successful that this would .be the best use for the site. lVlr. Rogers asked if .Mr. Zervos would bo willing to
operate with less wall signs than originally requested. Mr. Zervos agreed to eliminate the reader board signs on the
Mount Prospect Road and Rand Road frontages.
Annette Wagner, 311 S. George, was sworn in and said she wished to commend Mr. Zervos on his attempt to
improve this site which has been an eyesore. She did express concerns about pedestrian walkways and sight
obstructions around the station.
Ms. Juraeek closed the public hearing at 8:43 p.m.
Leo Flores moved to recommend to the Village Board approval of a request for Conditional IJse and Variations to
redevelop a former Shell Gas Station to a Citgo Station and mini-mart and to install a new canopy in the required
30' setbacks along the Rand and Central Road frontages, with the conditions outlined in Staff's memo and the
additional condition that the reader signs on north (Rand Road) and west '(Mount Prospect Road) sides of the
building be eliminated. Richard Rogers seconded the motion.
UPON ROLL CALL: AYES: Cotten, Flores, Rogers, Sledz, Youngquist, and Juracek
NAYS: None
Motion was approved 6-0.
At 9:18 p.m., after hearing two cases under New Business, Richard Rogers made a motion to adjourn, seconded by Merrill
Cotten. The motion was approved by a voice vote and the meeting was adjourned.
Barbara Swiatek, Planning Secretary
~ ~l~Itd~YC°nil°tllyp&fl°r'Planner '~
Village of Mount Prospect
Community Development Department
MEMORANDUM
MOUNT PROSPECT PLANNING AND ZONING COMMISSION
ARLENE JURACEK, CHAIRPERSON
FROM:
JUDY CONNOLLY, AICP, SENIOR PLANNER
DATE: JULY 18, 2002
HEARING DATE: JULY 25, 2002
SUBJECT:
PZ-15-02- CONDITIONAL USE APPROVAL AND VARIATIONS (CITGO STATION)
1020 E. RAND ROAD
GEORGE ZERVOS - APPLICANT
BACKGROUND INFORMATION : --
Petitioner:
George Zervos
Zervos Shell & Food Mart
1050 E. Northwest Highway
Mount Prospect, IL 60056
Status of Petitioners: Contract Purchaser
Lot Size: .31 acres
Existing Zoning: B3 Community Shopping
Existing Land Use: Vacant Gas Station
Lot Coverage:
Existing: 95%
Proposed: 82%
Maximum permitted: 75%
Requested Actions:
Conditional Use approval to redevelop a former Shell Gas Station and install a new
canopy in the required 30-foot setbacks.
BACKGROUND
The subject property is a vacant gas station at the intersection of Rand, Central and Mount Prospect Roads. The
applicant proposes to remodel the existing building by removing the auto repair area and creating a convenience
store/mini-mart. In addition, there would be three new gas pumps installed parallel to the building. Currently the
site can be accessed from the two driveways on Rand Road and two driveways on Central Road. Tho petitioner
proposes to rcconfigure access to the site and reduce the size of two curb cuts to improve access to/from the site.
However, two of the curb cuts would not be changed to allow full access for the fuel trucks.
The attached site plan shows the location of the gas dispensers and the canopy. The canopy encroaches into the
required 30-foot setback along Rand Road and Central Road. The petitioner is seeking variations to allow a four-
foot setback along Rand Road and a six-foot setback along Central Road. The number of gas pumps and irregular
PZ-15-02
P&Z Meeting of July 25, 2002
Page 2
shape of the lot make it difficult to keep the canopy witbin the required 30-foot setback. However, the gas pumps
would be located 16-feet from Rand Road and 18-feet from Central Road.
To conduct its analysis of the proposed Conditional Use and Variations, staff reviewed the petitioner's plat of
survey and site plan and visited the site.
ANALYSIS
Surrounding Zoning and Land Uses:
North: B3 Community Shopping / Mount Prospect Plaza
South: Outside of Village Boundaries & R1 Single Family Residence to the west
East: B3 Community Shopping / Mount Prospect Plaza & Outside of Village Boundaries
West: B3 Community Shopping / Century Tile
Approval Process
The subject site is in the B3 Community Shopping District. "Automobile repair and service stations" are listed as
Conditional Uses in the B3 district. Although the site was a former gas station, more than 180 days has passed
since the Shell was in operation. Therefore, the petitioner is required to obtain 'new' Conditional Use approval.
The site, as propnsed,.will require a Variation to Zoning Code setback requirements because the canopy will
encmaeh into the setbacks. The proposed gas station and variations will require approval by the Village Board,
following a public hearing and recommendation by the Planning & Zoning Commission.
Comprehensive Plan Designation
The Village's Comprehensive Plan designates the subject property for Multi-Family Residential - Medium
Density. However, Village records indicate that there has been a gas station there since 1960. Most recently, the
site was a former Shell gas station and the petitioner's proposal is similar to the previous use. The Rand Road
Corridor Plan calls for elimination of curb cuts wherever possible to improve traffic flow. The petitioner's
proposal to reconfigure two of the four curb cuts to allow fuel trucks to use the full access curb cuts is in keeping
with improving traffic flow designs.
Structure and Elevations
The existing structure is a 1,724 s.f. building. The petitioner proposes to improve the fagade and incorporate a
standard Citgo design with a brick fagade. The elevations show a fiat roof, large windows, and pre-fmished metal
panels above the windows at the top of tho building.
The proposed building is primarily brick, which fulfils the P&Z and Village Board policy of requiring masonry
construction for new and redeveloped buildings in the Village. The exterior will be repainted a cream color and
the metal panels will be a standard Citgo red color.
Landscape Plan
The applicant has submitted a Landscape Plan for the property. Currently, the site has minimal landscaping and
the plan creates new green spaces where possible. However, the shape of the site and its intense vehicle usage
limit the size and number of landscape areas. The petitioner's landscape plan includes a variety of shrubs, trees,
evergreens, and groundcover. Approximately 18% of the proposed site is devoted to green space.
Foundation plantings are not provided around the existing structure. Article 23 requires a 10' foundation planting
around the structure, however this requirement may be reduced administratively if the intent of the code is met.
To do so in this case, the applicant must provide decorative planter boxes along the front elevation of the store
and use a variety of plants, including year-round plants. Sections of the walkway in front of the store may not be
conducive for planter boxes. Therefore, the quality and quantity of the planter boxes must be enhanced as
opportunities to locate the planter boxes are limited.
PZ- 15-02
P&Z Meeting of July 25, 2002
Page 3
Setbacks
The petitioner does not propose to raze the existing building, which is located on the west lot line (Mount
Prospect Road), 9.13-feet from the south lot llne (Central Road), and 48-fcet from the north (Rand Road). The
new canopy would bo setback 58-feet from the east lot linc, five-feet from the south lot linc (Central Road), and
three-feet froro the north lot linc (Rand Road). The building is a legal non-conformity and allowed to reroaln in
its present location. However, the canopy is now and does not meet the 30-foOt setback req~ for Rand ROad
and Central Road. Therefore, the petitioner is seeking variations to locate the canopy within thc required 30-foot
setbacks.
Parking and Stacking
Section 14.2224 lists a parking requirement for retail uses of 1 spaces per 250 square feet of gross floor area. The 1,724
sq. ~ convenience store requires seven spaces and the petitioners' site plan includes 6 standards spaces and one handicap
space. The site will meet its parking requirement without a Variation.
Review by Other Departments
Other departments have required the proposal and noted that the project must meet current code requirements.
This includes Development Code requirements and meeting BOCA 1996 regulations. The TraffieEngincer's
concerns regarding access to the site were addressed when the applicant revised thc plan and narrowed-two of the
driveways.
REQIJII~D FINDINGS
Conditional Use Standards
The standards for Conditional Uses are listed in Sectioa 14~203.F.8 of the Village Zoning Ordinance. The section
contains seven specific findings that roast be made in order to aPprove a COnditiOhal UseJ These standards relate
to:
The Conditional Use will not have a detrimental effect on the public health, safety, morals, comfort or
general welfare;
The Conditional Use will not be injurious to the use, enjoyment, or value other properties in the vicinity
or impede the orderly development of those properties;
· Adequate provision of utilities and drainage and design of access and egress to minimize congestion on
Village sa'eels; and
· Compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and
other Village Ordinances.
The subject parcel for the proposed Conditional Use is a vacant Shell gas station in a commercial corridor. The
applicant proposes to redevelop the site and establish a new Citgo convenience store and gas station similar to the
previous use. The proposal is cfa similar intensity to thc surrounding commercial area. In addition, the proposed
landscaping will complement the new landscaping that the Village is installing adjacent to thc site in the
triangular area. The proposed Conditional Usa will comply with the Comprehensive Plan and the Zoning
Ordinance requirements with the exception of the canopy. The Rand Road Corridor Plan calls for eliminating
curb cuts where possible to improve the safety and flow of traffic. The petitioner's proposal to modify access to
thc site by reducing the width of two of the CUrb cuts is in keeping With this requirement. Therefore, thc proposed
Conditional Use will not have any significant effect on the public welfare.
Variation Standards
Required findings for all variations are contained in Section 14.203.C.9 of the Village of Mount Prospect ZOning
Code. The section contains seven specific findings that must be made in order to approve a variation. These
standards relate to:
Z- 15-02
P&Z Meeting of July 25, 2002
Page 4
· A hardship due to the physical surroundings, shape, or topographical conditions of a specific property
not generally applicable to other properties in the same zoning district and not created by any person
presently having an interest in the property;
· lack of desire to increase financial gain; and
· protection of the public welfare, other property, and neighborhood character.
The applicant has requested Variations for Zoning Code Section 14.1704.A, which requires a 30-foot setback for
the north and south property lines. The reasons for the proposed variations are related to the shape of the lot, the
location of the gas dispensers, and access to the site. The locations of where the canopy encroaches into the
setbacks are close to the lot line however the base of the structures are further away from the lot line. Restoring
the parkway and planting parkway tress will minimize the impact of the encroachments. Therefore, the proposal
would have a minimal effect on the adjacent properties and on the public welfare.
RECOMMlgNDATION
The proposed Conditional Use and Variations will meet the required standards listed in the Zoning Ordinance,
when the conditions of approval, listed below, have been met. Based on these findings, Staff recommends that
the P&Z recommend approval of the proposed Conditional Use to permit the establishment of a Citgo
convenience store and gas station, and variations to locate a canopy 3 and 5-feet into the required 30-foot setback
at 1020 E. Rand Road, Case No. PZ-15-02. The Village Board's decision is final for this case. Th~ conditions of
approval are:
1. Development of the site in general conformance with the site plan prepared by Richard Thomas
Architects dated June 25, 2002.
2. Submission of a final landscape plan in general conformance with the landscape plan prepared by
Richard Thomas Architects dated July 1, 2002 revised to reflect decorative planter boxes along the
front elevation of the store, which include year-round plants.
3. Redevelopment of the building in general conformance with elevations prepared by Richard
Thomas Architects dated June 27, 2002.
4. Submittal and approval of final engineering plans meeting all Development Code requirements.
5. Submittal of final building plans meeting all applioable Building Code and Fire Code requirements.
6. Approval of appropriate permits by I.D.O.T. and M.W.R.D.
I concur:
~tilliam J. Cooney, AI(~P,'Director of Community Development
! ~unoI~
RICHARD THOMAS
a r c h i t e c t s
639 Arbor Lane o Glenview, Illinois o 60025
TO:
Village of Mount Prospect
Zoning Board of Appeals
July 25~ 2002
DATE: July 8, 2002
PROJECT:
Citgo Station
Rand and Central
Mount Prospect, Illinois
PROJECT DESCRIPTION
FROM:
Richard Thomas
Site Size .317 Acres/13,805 s.f.
BUILDING
Existing Masonry Building to remain
New building entry / Entry feature _
New glass and glazing
Buildingrepainted and new standingseammetal fascia added
ServiCe bays to be "Mini'lWatt" Sales area
DescriptiOn of Site Work
3 New Pumps ~-
New single canopy (Rep!ace 2 'existing)
LandscaP;e strips added along Rand Road and Central
Landscape Strip 15 feet wide at the Eastern edge of the site
New. T~s added to-ParkWay and Site
North and West curb cuts reduced in size
North and West cnrb cuts made into "turn in" and "mm out"
Fenced (6'-0' high) dumpster noffit of building
LANDSCAPE
Description of Landscape Work
New plantings of Trees, Evergreens, Shrubs, Perennials and Groundcover
Add 5 new parkway trees (See Landscape Plan)
Add 2 Shade Trees (Internal)
Turf added in parkway
SIGNAGE
Citgo name placed on canopy (4 locations)
Brand medallion place on canopy
Brand medallion place on building fascia (2 locations)
3 reader board signs placed on building (North, South and West)
Two 12'-0" high monument signs (Brand & Price)
Village of Mount Prospect
Community Development Department
MEMORANDUM
TO: MOUNT PROSPECr PLANNING AND ZONING coMMISsION
ARLENE JURACEK, CI-LAIRPERSON
FROM: JUDY CONNOLLY, AICP, SENIOR PLANNER
DATE: JULY 18, 2002
HEARING DATE: JULY 25, 2002
SUBJECT: PZ-15-02 - CONDrrIONAL USE APPROVAL AND VARIATIONS (CITGO STATION)
1020 E. RAND ROAD
GEORGE ZERVOS - APPLICANT
Attached is a portion of a plan that shows the turning movements re-c~uired for a 50~foot truck and 62-foot truck to
service the proposed gas station. The petitioner would like to revise the site plan to accommodate the necessary
turning movements by scaling back on the landscape islands and striping the remaining area so as to define the
parking stalls.
The petitioner will present full, r~vised exhibits and explain the modification in more detail at the meeting. Please
contact me at 847/818-5314 before the meeting ff you have any questions or concerns regarding this change.
JUL-16-~ ll:lS GE~ALT HAMILTON
847 4?8 ~'~1
BITUM#4OUS. PA~ I ~ ' ~
TOTPL. P.i~J
11:14
C~bJRLT HAMILTON
84? 4?8 97~1 P,O2$03
ul 30 02 O1 48p Kol, pak & Lerner 84? G47 8107
PAUL A. KOL
Settt
Ms. J
Village
100 S.
Mount
Dew B
We
be aw~
Weea
in fi.or
proper
attentic
KOLPAK AND LERNER
July 30, 2002
~a First C/ass Mail and Facsimile (847) 818-5329
lith Cormolly
>f Mount Prospect
Prospect, Illinois 60056
RE: George Zervous
1020 East Rand Rd.
Mount Prospect, Illinois
rs. Connolly:
requesting a w~iving of the second reading for this conditional use. P~ you may
e, Shell Oil Co. has given us a strict time frame in order to purchase this property.
not extend this later than the end of August 2002 and we are scheduled to appear
of the trustees on August 20th' 2002. Obviously, my client will not purchase this
i without the special use being approved by the Village Board. Your prompt
a to this is greatly appreciated.
Regards,
Paul A. Kolpak
w~
?/'17/02
7/29/02
ORDINANCENO.
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT
AND VARIATION FOR PROPERTY LOCATED AT
1020 EAST RAND ROAD
WHEREAS, George Zervos d/b/a Zen/os Shell & Food Mart (hereinafter referred to as
"Petitioner") has filed a petition for a Conditional Use permit and Variation With respect to
property located at 1020 East Rand Road, (hereinafter referred to as the "Subject
Property") and legally described as follows:
That part of the south 1653.37' of the east ~ of the SW N (measures on the east
line of said tract) and the SW N of the SW N of Sec. 35, Township 42 North, Range
11 East of the Third Principal Meridian, in Cook County, IL, described as follows:
Commencing at the SEC of the SW N of said Sec. 35, thence west along the south
line of the said SW N for a distance of 1108.91', thence north along a line which
makes an angle of 90 degrees, 0 minutes with the last described line for a distance
of 33' to an intersection with the north line of Central Road for a point of beginning,
thence west along the north line of Central Road for a distance of 150' thence north
along a line which makes an angle of 90 degrees, 0 minutes with the last described
line for a distance of 158.47' to an intersection with the southerly right of way line of
Rand Road (Rt. 12) thence southeasterly along the said southerly right of way line
of Rand Road for a distance of 176.29' to a point on the west line of Mt. Prospect
Road extended North; thence south 62.11' along said west line to the point of
beginning all in Cook County, IL (excepting there from the south 17' of the land as
condemned in case 78L15470);
Property Index Number. 03-35-301-020-000
and
WHEREAS, the Petitioner seeks a Conditional Use permit to redevelop an existing 1,724
square foot gas station with convenience mart, as provided in Section 14.1703 of the
Village Code; and
WHEREAS, the Petitioner seeks a Variation from Section 14.1704.A., as provided in
Section 14.203.C.9 of the Village Code, to allow a canopy to encroach into the required
thirty-foot (30') setback along the north and south property lines, those being Rand Road
and Central Road, respectively; and
1020 E. Rand Road
Page 2/3
WHEREAS, a Public Hearing was held on the request for a Conditional Use and Variation
being the subject of PZ-I 5~02 before the Planning and Zoning Commission of the Village of
Mount Prospect on the 25"' day of July, 2002, pursuant to p~per legal notice having been
published in the Mount Prospect Joumal& Topics on the 12 day of June, 2002; and
WHEREAS, the Planning and Zoning Commission has submitted its findings and
recommendation to the President and Board of Trustees in support of the request being
the subject of PZ-15-02; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
given consideration to the requests herein and have determined that the same meets the
standards of the Village and that the granting of the proposed Conditional Use permit and
Variation would be in the best interest of the Village.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK cOUNTY, ILLINOIS:
SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact by
the President and Board of Trustees of the Village of Mount Prospect.
SECTION TWO: The President and Board of Trustees of the Village of Mount Prospect do
hereby grant a Conditional Use permit to allow the redevelopment of an existing 1,724
square foot gas station with convenience mart, as provided in Section 14.203.F.7 of the
Village Code; and
SECTION TH~E: The President and Board of Trustees of the Village of Mount Prospect
do hereby grant a Variation, as provided in Section 14.203.C.7 of the Village Code, to
reduce the thirty foot (30') front setback requirement to allow a canopy to be constructed,
as shown on the Site Plan, a copy of which is attached hereto and hereby made a part
hereof.
SECTION FOUR: Prior to the issuance of a building permit relative to the Conditional Use
permit and Variations, the following conditions and/or written documentation shall be
fulfilled:
1. Development of the site in general conformance with the site plan prepared by Richard
Thomas Architects, dated June 25, 2002.
2. Submission efa final landscape plan in general conformance with the landscape plan
prepared by Richard Thomas Architects, dated July 1,2002, revised to reflect decorative
planter boxes along the front elevation of the store, which include year-round plants.
1020 E. Rand Road
Page 3/3
3. Redevelopment of the building in general conformance with elevations prepared by
Richard Thomas Architects, dated June 27, 2002, subsequently revised to allow only
one reader board on the south (Central Road) frontage.
4. Submittal and approval of final engineering plans meeting all Development Code
requirements.
5. Submittal of final building plans, meeting all applicable Building Code and Fire Code
requirements.
6. Approval of appropriate permits by I.D.O.T. and M.W.R.D.
SECTION FIVE: The Village Clerk is hereby authorized and directed to record a certified
copy of this Ordinance with the Recorder of Deeds of Cook County.
SECTION SIX: This Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this
day of ,2002.
ATTEST:
Gerald L. Farley
Mayor
Velma W. Lowe
Village Clerk
illage of Mount Prospect
Community Development Department
MEMORANDUM
TO:
FROM:
DATE;
SUBJECT:
MICHAEL E. JANONIS, VILLAGE MANAGER
DIRECTOR OF COMMUNITY DEVELOPMENT
AUGUST 2, 2002
PZ-21-02 - CONDITIONAL USE (PORCH)
309 S. EDWARD STREET
BARNES & GAMBINO - APPLICANTS
The Planning & Zoning Commission transmits their recommendation to approve Case PZ-21-02, a request for an
unenclosed covered porch, as described in detail in the attached staff report.. The Planning & Zoning Commission
heard '~he request at their July 25, 2002 meeting.
The subject property is located ill a single-family residential neighborhood. The enclosure would be located in
the center of the house and create a covered entry into the honse. Tile porch would be constructed from cement
and have wooden railings and columns. The proposed porch requires Conditional Use approval because it
encroaches four-feet into the front setback.
The Planning & Zoning Commission'discussed the aesthetic benefit of the modification. They noted that tile
proposed porch would be done in a scale that is appropriate for the house and would balance the front elevation.
The Planning & Zoning Commission members voted 6-0 to recommend that the Village Board approve a request
for a Conditional Use permit for the construction of an unenclosed covered porch within 26 feet of the fi'om
property line at 309 S. Edward Street, Case No. PZ-21-02.
Please forward this memorandum and attachments to the Village Board for their review and consideration at their
August 6, 2002 meeting. Staff will be present to answer any questions related to this matter.
William J. C6oney, Jr., A
Village of Mount Prospect
Community Development DePartment
MEMORANDUM
TO: MOUNT PROSPECT PLANNING & ZONING COMMISSION
ARLENE JURACEK, CHAIRPERSON
FROM: JUDY CONNOLLY, AICP, SENIOR PLANNER
DATE: JULY I8, 2002
HEARING DATE: JULY 25, 2002
SUBJECT: PZ-21~02 - CONDITIONAL USE (PORCH)
309 S. EDWARD (BARNES & GAMBINO RESIDENCE)
BACKGROUND INFORMATION
PETITIONER: Ann Barnes & Leonard Gambino
309 S. Edward Street
Mount Prospect, IL 60056
STATUS OF PETITIONER: Property Owners
PARCEL NUMBER: 08-12-224-005
LOT SIZE: 8,000 square feet
EXISTING ZONING: RA Single Family Residence
EXISTING LAND USE: Single Family Residence
LOT COVERAGE: 22% existing
23% proposed (does not include addition)
50% maximum
REQUESTED ACTION: CONDITIONAL USE TO ALLOW CONSTRUCTION OF AN UNENCLOSED
PORCH FOUR FEET INTO THE FRONT YARD.
BACKGROUND AND PROPOSED CONDITIONAL USE
The subject property is an existing home located on an interior lot on a single-family residential street. The home
is currently set back 30-feet from the front lot line. The applicant proposes to construct a 4'x8' unenclosed porch,
which requires Conditional Use approval because the porch encroaches into the required 30-foot front yard.
The enclosed plans show the petitioners' conceptual plan for an addition, new garage, and patio. The porch is the
only aspect of the project that is being reviewed at this time. The new pomh would be located in the center of the
house. The roofed structure encroaches four-feet into the setback, but the stairs, which measure 3'x10', extend
further into the front setback. The stairs and service walk are permitted encroachments and the petitioners are not
seeking require relief from zoning requirements.
Z-21-02
Planning & Zoning Commission meeting July 25, 2002
Page 2
The proposed porch would have a concrete stoop, wood posts, railing, and columns, and a peaked roof extending
over the stoop. A new brick paver service walk tapers up to the concrete steps, which then taper up to meet the
stoop. In addition, the petitioners propose to install a new garage, driveway, and add onto the rear of the house.
To conduct its analysis of the proposed Conditional Use, staff reviewed the petitioners' plat of survey, site plan,
and visited the site.
REQUIRED FINDINGS
Conditional Use Standards
The standards for Conditional Uses are listed in Section 14.203.F.8 of the Village Zoning Ordinance and includes
seven specific findings that must be made in order to approve a Conditional Use. These findings are:
· The Conditional Use will not have a detrimental effect on the public health, safety, morals, comfort or general
welfare;
· The Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or
impede the orderly development of those properties;
· Adequate provision 'of utilities and drainage and design Of access and egress to minimize congestion on
Village streets; and
· Compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and other
Village Ordinances.
The subject parcel for the proposed Conditional Use is an 8,000 square foot parcel developed with a two-story
home with a detached garage. The applicants propose to construct a porch that extends four-feet into the front
yard, leaving a 26-foot setback. The encroachment of the porch into the front setback is listed as a Conditional
Use in the RA district and the porch meets all other zoning requirements.
The proposal would not adversely affect the character of the surrounding neighborhood, utility provision or public
streets and the proposed Conditional Use will be in compliance with the Comprehensive Plan and the Zoning
Ordinance requirements·
RECOMMENDATION
The proposed unenclosed porch meets the Conditional Use standards contained in Section 14.203.F.8 of the
Zoning Ordinance. Based on these findings, Staff recommends that the Planning & Zoning Commission make a
recommendation to the Village Board to approve a Conditional Use for an unenclosed porch to encroach into the
required front setback for the residence at 309 S. Edward Street, Case No. PZ-21-02. The Village Board's
decision is final for this case.
I COnCUT:
W 55ooS 2 ir oro o i ,o m nt
COMMUNITY DEVELOPMENT DEPARTMENT. Pi~a§ DiVision
I00 S. Emerson Street
Mount Prospect, Illinois 60056
Phone 847.818.5328
FAX 847.818.5329
Variation Request
The Planning & Zoning Commission has final administrative authority for all petitions for fence variations
and those variation requests that do not exceed twenty-five (25%) of a requirement s~ipulated by the Village's
Zoning Ordinance.
PETITION FOR PLANNING, & ZONING COMMISSION REVIEW o Village Board FinalO P&Z Final
Case Number
?z- - 02
Development Name/Address '
Date of Submission
Hearing Date
Name Telephone (day)
~o~fion Telephone (eye.g)
S~eet Address Fax
CiW ~ State Zip Code Pager
'Cmporation Telephone (evening)
S~:eet Address Fax:
City S~ate Zip Code Pager
Developer
Name Telephone (day)
Address Fax
Attorney
Name Telephone (day)
Address Fax
Surveyor
Name Telephone (day)
Address Fax
Name Telephone (day)
Address Fax
Architect
L~cape ~c~tect
Nme Telephone (~y):
Ad.ess
Phone 847.818.5328
Fax847.818.5329
TDD 847.392.6064
Mount Prospect Department of Community Development
100 South Emerson Street, Mount Prospect Illinois, 60056
2
ode Section(s) for which Variation(s) is (are) RequeSted
Summary and Justification for Requested Var/ation(s), Rehte Justification to the Attached Standards for Variations
Please note that the application will not be accepted until this petition has been fully completed and all required plans and other materials.
have been satisfactorily submitted to the Plennlng Division. It is strongly suggested that the petitioner schedule an appointment with the
appropriate Village staff so that materials can be reviewed for accuracy and completeness prior to submittal.
In considemtinn of the information contained/n this petition as well as all supporting documentation, it is requested that approval be given
to this request. The applicant is the owner or authorized representative of the owner of the property. The petitioner and the owner of the
property grant employees o£the Vilhge of Mount Prospect and their agents,permission to enter on the property during reasonable hours for
visual inspection of the subject property.
I hereby afl'win that all information provided herein and ~n all nm~ submitted in assoc/afion with.this application are tree and
accurate to the best of my knowledge.
If applicant is not property owner:.
I hereby designate the applicant to act as my agent for the purp~ of seeking the Variation(s) desen'hod in this application and the
associated supporting material.
Proper~y Owner ~'U~ Date
Mount Prospect'Department of C~ ....... I~i~y Development
I00 South Emerson Street, Mount Prospect Illinois, 60056
Phone847.818.5328
Fax847.818.5329
TDD 847.392.6064
EXHIBIT "A"
TO
ZONING VARIANCE APPLICATION
FOR
309 SOUTH EDWARD STREET
LOT 20 IN BLOCK 23 1N BUSSE'S EASTERN ADDITION TO MOUNT PROSPECT IN
THE EAST ½ OF SECTION 12, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
MINUTES OF TH]{ RE~ M~ETING OF TH~
PLANNING ~ :~6~~SSiO~
CASE NO. PZ-21-02
Heating Date: July 25, 2002
PETITIONER:
Ann Barnes & Leonard Gambino
PROPERTY ADDRESS:
309 S. Edward Street
PARCEL NUMBER:
08-12-224-005
PUBLICATION DATE:
June 12, 2002
REQUEST:
Conditional Use to allow construction of an unenclosed porch 4' into the front
yard setback
MEMBERS PRESENT:
Merrill Cotten
Leo Floros
Richard Rogers
Matthew Sledz
Keith Youngquist
Arlene Juracek, Chairperson
MEMBERS ABSENT:
Joseph Donnelly
STAFF MEMBERS PRESENT: Judy Cormolly, AICP, Senior Planner
INTERESTED PARTIES:
Ann Barnes
Leonard Gambino
Robert D. Losselyoung
Chairperson Arlene Juracek called the meeting to order at 7:34 p.m. Minutes of the June 27 meeting were approved, with
one abstention by Merrill Cotten. At 9:10, after hearing one case under Old Business and one under New Business, Ms.
Juracek introduced Case No. PZ-21-02, a request for COnditional Use to allow construction of an unenclosed porch 4' into
the front yard setback. She explained that this case would be Village Board final.
Judy Connolly, Senior Planner presented the case, reporting the subject property is an existing home located on an interior
lot on a single-family residential street. The home is currently set back 30-feet from the'front lot line. The applicant
proposes to construct a 4'x8' unenclosed porch, which requires Conditional Use approval because the porch encroaches
into the required 30-foot front yard. She said that the plans show the petitioners' plans for an addition, new garage, and
patio, but the porch is the only aspect of the project that is being reviewed at this time. The new porch would be located
in the center of the house. The roofed structure encroaches four-feet into the setback, but the stairs, wkich measure
3'x10', extend further into the front setback. ~e stairs and Servic~ Walk ~e permitted encroachments and the petitioners
are not seeking require relief from zoning requirements. She said that the proposed porch would have a concrete stoop,
wood posts, railing, and columns, and a peaked roof extending over the stoop. A new brick paver service walk tapers up
to the concrete steps, which then taper up to meet the stoop. In addition, the petitioners propose to install a new garage,
driveway, and add onto the rear of the house.
Ms. Cormolly said that, in order to approve the Conditional Use permit, the porch must meet the standards listed in the
Zoning Ordinance. These findings relate to the porch not having a detrimental effect on the public health, safety, morals,
comfort or general welfare; not being injurious to the use, enjoyment, or value of other properties in the vicinity or impede
the orderly development of those properties; have adequate provision of utilities and drainage and design of access and
egress to minimize congestion on Village streets; and comply with the provisions of the Comprehensive Plan, Zoning
Code, and other Village Ordinances.
lanning & Zoning Commission
Arlene Suracek, Chairperson
PZ-21-02
Page 2
Ms. Connolly said the subject parcel for the proposed Conditional Use is an 8,000 square foot parcel developed with a
two-story home with a detached garage. The applicants propose to construct a porch that extends four-feet into the front
yard, leaving a 26-foot setback. She said that the encroachment of the porch into the front setback is listed as a
Conditional Use in the RA district and the porch meets all other zoning requirements. The proposal would not adversely
affect the character of the surrounding neighborhood; utility provision or public streets and the proposed Conditional Use
will be in compliance with the Comprehensive Plan and the Zoning Ordinance requirements.
Ms. Connolly reported that based on these findings, Staff recommends that the planning & Zoning Commission make a
recommendation to the Village Board to approve a Conditional Use for an unenclosed porch to encroach into the required
front setback for the residence at 309 S. Edward Street, Case No. PZ-21-02. The Village Board's decision is final for this
case.
Robert Losselyoung, architect with Tinaglia Design Group on Northwest Highway in Arlington Heights, said they had
designed a large addition to the rear of this home and wanted to give a facelift to the front of the home to add curb appeal.
He said that they propose to do so with the addition of an enclosed front porch, replacing some sections of siding and trim
boards. He said he thought this addition would enhance the neighborhood greatly.
P&Z Commissioners complimented the owners and architect on the drawings of the proposed additions. Richard Rogers
explained to the petitioner that, if the porch was approved it could never be enclosed.
Ms. Juracek closed the public hearing at 9:17 p.m.
Leo Floros moved to recommend that the Village Board approve the proposed Conditional Use for an unenclosed porch to
encroach 4' into the required front setback for the residence at 309 S. Edward St., Case No. PZ-21-02. Richard Rogers
seconded the motion.
UPON ROLL CALL:
AYES: Cotten, Floros, Rogers, Sledz, Youngquist, and Juracek
NAYS: None
Motion was approved 6-0.
At 9:18 p.m., Richard Rogers made a motion to adjourn, seconded by Merrill Cotten. The motion was approved by a
voice vote and the meeting was adjourned.
J~arbara Swiatek, Planning Secretary
doC.~n61(y",~e~ior planner
LAT OF SURVEY
~oo6
V I " ~ N . .[
107
u0
ANN BARNES &
LEN GAMBINO
,:Nh ~,~ ~N~ &
: FN GAM?:,'NO
": 'x A 0 i I A
AN~ !.,',.RNES &
LI:",I
NEW S'.NG[E ~.MJLY F~ID~4Ct-
· ! ANN BARNES&
LEN GAMBINO
~,~l NEW SINGLE FAM,rL¥ ~B~CE
iI .--
vwl
7/17/02
ORDINANCE NO.
AN ORDINANCE GRANTING A CONDITIONAL'USE PERMIT
FOR PROPERTY LOCATED AT 309 SOUTH EDWARD STREET
WHEREAS, Ann Barnes and Leonard Gambino (hereinafter referred to as "Petitioners")
have filed a petition for a Conditional Use permit, with respect to property located at 309
South Edward Street (hereinafter referred to as the "Subject Property"), and legally
described as follows:
Lot 20 in Block 23 in Busse's Eastern Addition to Mount Prospect in the East % of
Sec. 12, Township 41 North, Range 11, East of the 3rd Principal Meridian, in Cook
County; IL.
Property Index No. 08-12-224-005;
and
WHEREAS, the Petitioners seek a Conditional Use permit to construct an unenclosed
porch encroaching four feet (4') into the required front yard setback; and
WHEREAS, a Public Hearing was held on the reqUest for a Conditional Use permit being
the subject of PZ-21-02 before the Planning and Zoning Commission of the Village of
Mount Prospect on the 25th day of July, 2002, pursuant to pro£er legal notice having been
published in the Mount Prospect Journal & Topics on the 10"' day of July, 2002; and
WHEREAS, the Planning and Zoning Commission has submitted its findings and
recommendations to the President and Board of Trustees in support of the request being
the subject of PZ-21-02; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
given consideration to the request herein and have determined that the same meets the
standards of the Village and that the granting of the proposed Conditional Use permit
would be in the best interest of the Village.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact by
the President and Board of Trustees of the Village of Mount Prospect.
Page 2/2
309 S. Edward Street
SECTION TWO: The President and Board of Trustees of the Village of Mount Prospect do
hereby grant a Conditional Use permit, as provided for in Section 14.203.F.7 of the Village
Code, to allow the construction of an unenclosed porch encroaching four feet (4') into the
required front yard setback, as shown on the Site Plan, a copy of which is attached hereto
and hereby made a part hereof as Exhibit "A.'
SECTION THREE: That the Village Clerk is hereby authorized and directed to record a
certified copy of this Ordinance with the Recorder of Deeds of Cook County.
SECTION FOUR: This Ordinance shall be in full force and effect from and after its
passage, approval and publication in pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVEDthis dayof
,2002.
ATTEST:
Gerald L. Fadey
Village President
Velma W. Lowe
Village Clerk
illage of Mount Prospect
Community Development Department
MEMORANDUM
TO:
MICHAEL E. JANONIS, VILLAGE MANAGER
FROM:
DIRECTOR OF COMMLrNITY DEVELOPMENT
DATE:
AUGUST 2, 2002
SUBJECT:
PZ-19-02 - TEXT AMENDMENT
ALLOW 8' CHAIN LINK FENCES AND BARBED WIRE AT I
ILLINOIS AMERICAN WATER COMPANY (IAW) - APPLICANT
The Planning & Zoning Commission transmits their recommendation to deny Case PZ-19-02, a request to allow
eight-foot 9hain link fences with barbed wire around utility sites, as described in detail in the attached staffreport.
The Planning & Zoning Commission hbard the request at their July 25, 2002 meeting.
The request to change the Zoning Ordinance to allow taller fences with barbed wire without requiring a special
review was presented by Applied Technologies on behalf of their client, IAW. The IAW recently acquired
Citizens Utility Company and is reviewing existing security systems and upgrading sites where necessary. The
[AW is seeking a text amendment as opposed to a variation because the IAW does not want to disclose the site
locations, which is required as part of the variation process.
The Planning & Zoning Commission discussed the need to secure utility sites, but stated concerns about alloxving
all utility companies the right to install fences with barbed wire in residential neighborhoods. They discussed the
petitioner's request and stated that they would consider the request for a taller fence based the utility site's
location. However, they felt that a more effective means of securing the sites would to use an alarm system. The
Planning & Zoning Commission members voted 5-0 to recommend that the Village Board den,/ a request to
amend the Zoning Ordinance to allow 8-foot chain link fences with barbed wire for utility sites, Case No. PZ-19-
02.
Please forward this memorandum and attachments to the Village Board for their review and consideration at their
August 6, 2002 meeting. Staffwill be present to answer any questions related to this matter.
William J./Cooney, Jr., ~ICP
MINUTES OF TItE REGULAR MEETING OF THE
PLANNING & ZONING COMMISSION
CASE NO. PZ,-19-02
Hearing Date: July 25, 2002
PETITIONER:
Chris Lawn for
Applied Technologies, Inc., representative for IL-American Water Co.
300 N. Milwaukee Ave., Ste. gE
Lake Villa, IL
PUBLICATION DATE:
June 12, 2002
REQUEST:
Text Amendment to (1) increase the maximum fence height around utility
sites and (2) allow utility sites to install barbed wire.
1VIEMBERS PRESENT:
Merrill Cotten
Leo Floros
Richard Rogers
Matthew Stedz
Keith Youngquist
Arlene Juracek, Chairperson
MEMBERS ABSENT:
Joseph Donnelly
STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior Planner
INTERESTED PARTIES:
Chris Lawn
Chairperson Arlene Juracek called the meeting to order at 7:34 p.m. Minutes of the June 27 meeting were
approved, with one abstention by Merrill Cotton. At 8:45, after the Commission heard a case under Old Business,
Ms. Juracek announced she would excuse herself from participating and voting from this case due to a conflict of
interest and asked Vice-Chairperson Richard Rogers to assume the duties of the Chair. Mr. Rogers introduced Case
No. PZ-19-02, a request for a Text Amendment to (1) increase the maximum fence height around utility sites and
(2) allow utility sites to install barbed wire. Vice-Chair Rogers explained that this case would be Village Board
final.
Judy Connolly, Senior Planner, reported that the applicant represents the Illinois- American Water Company
(IAW), which recently acquired Citizens Utility Company. She said that the ][AW is taking steps to secure all of
their sities and would like to install eight-foot tall chain link fences around their facilities. They would also like to
install barbed wire at the top of the eight-foot fences. She said that the applicant proposed changing the Village's
regulations thorough the text amendment process in order to not reveal the utility site locations. In contrast to a
variation request, the text amendment process does not require the applicant to publicly disclose the location of
their utility sites, which is a concern for the IAW, and the applicant is not required to notify property owners within
250-feet of the utility sites.
Ms. Connolly said the applicant proposes to create provisions for utility sites to Sec. 14.304.D.l.h, which currently
allows for eight-foot fences in certain situations. A new section would be created that would allow 8' chain link
fences at public utility sites that have equipment buildings and/or public supply water storage tanks, for the
purposes of security. In addition, text would be added to Sec. 14.304.D.2.b so it would allow utility sites to install
barbed wire by right, as opposed to seeking special permission or review by the Village Board.
Ms. Connolly reviewed the standards for a text amendment listed in the Zoning Ordinance. She said that the
request has to meet the standards in order for it to be approved. The proposed amendment applies to public utility
sites that have equipment and/or public supply water storage tanks. She said that this would include lift stations in
addition to the water tank facilities.' Ms. Connolly said that the number of these facilities in Mount Prospect is
Planning & Zoning Commission PZ-19-02
Arlene Juracek, Chairperson Page 2
limited, but at least one is adjacent to a school and another is in the middle of a single-family residential
neighborhood. She said that the proposed text amendments would allow IAW or any other agency that supplies
water to the public to install eight-foot tall chain link fences with barbed wire around their sites by right.
Ms. Connolly said that he petitioner's proposal to install an eight-foot fence is consistent with the objectives of the
Zoning Ordinance and Comprehensive Plan because the changes protect and promote the health, safety, comfort,
convenience, and general welfare of residents of the Village, with minimal impact on the adjacent properties.
However, installing barbed wire in certain locations would change the character of the community and may be a
concern for the adjacent property owners.
Ms. Connolly said the proposed text amendment to allow eight-foot fences around utility sites as proposed by the
petitioner may provide a higher level of security. However, the proposal to allow barbed ~vire without Village
Board review does not increase the level of security to the degree required to off-set the adverse impact of the
barbed wire on residential properties. Therefore, the proposed amendment does not meet the Zoning Code
Standards for Text Amendments.
Based on these findings, Staff recommends that the Planning & Zoning Commission approve the proposed Text
Amendment to allow 8-foot tall chain link fences and to deny the use of barbed wire on those fences for utility sites
that have equipment buildings and/or public supply water storage tanks.
Commission members asked Ms. Connolly if each request for an 8' fence comes before the Commission for
hearing. Ms. Connolly said 8' fences were allowed by swimming pools, railroad tracks and in industrial areas, but
other requests for 8' fences need to be approved by the P&Z Commission and barbed wire by the Village Board.
She explained that the applicant did not want to disclose the locations of their sites for s~curity reasons and wanted
to install a taller fence with barbed wire by right, going through the permit process.
Chris Lawn was sworn in and testified that Illinois-American Water Company (IAW) has two utility sites in Mount
Prospect and both are zoned residential. He said ~hat presently both sites have 6' fences with 12" of barbed wire on
the top and added that both were erected in the 60s. IAW's po~t September 11~h project is to up,adc security at all
their sites.
Richard Rogers explained to Mr. La~vn that there are many utility companies with many sites in Mount Prospect
and that a blanket approval for all those sites would be overkill and not justified by a privacy issue for two sites.
l~eitb Youngquist agreed with Mr. Rogers' statement, adding that it would not be good for barbed wire to be used
indiscriminately because it would not keep out that element that wanted access to the utility sites, but would pose a
threat for young people. He suggested the use of alarm systems at these sites.
Mr. La~vn said one of the sites has an alarm and an alarm is planned for the other site. He also said their client is
not as concerned about the ability to use barbed wire as they are about the permission to use 8' fences.
The public hearing was closed at 9:00. Commission members discussed this proposed amendment. Matt Sledz said
he could see some credibility for 8' fences around the sites, but not barbed wire. He said requests should continue
to be considered individually without giving carte blanche to utilities to erect high, barbed wire fences wherever
they wanted. Mr. Cotten agreed this amendment was too liberal. Mr. Flores said approving the amendment would
be overkill.
Keith Youngquist moved to recommend to the Village Board approval of a request for a Text Amendment to
increase the maximum fence height to allow an 8' chain link fence around utility sites. Matt Sledz seconded the
motion.
lanning & Zoning Commission
Arlene Zuracek, Chairperson
PZ~ 19-02
Page 3
UPON ROLL CALL: AYES: None
NAYS: Cotten, Floros, Rogers, Sledz, Youngquist
ABSTENTION: Juracek
Motion was denied 5-0.
Merrill Cotten moved to recommend that the Village Board allow the use of barbed wire on those fences for utility
sites that have equipment buildings and/or publie supply water storage tanks, Case No. PZ-19-02. Keith
Youngquist seconded the motion.
UPON ROLL CALL: AYES: None
NAYS: Cotten, Floros,'Rogers, Sledz, Youngquist
ABSTENTION: Juracek
Motion was denied 5.0.
At 9:18 p.m., after hearing another case under New Business, R/chard Rogers made a motion to adjourn, seconded
by Men-ill Cotten. The motion was approved by a voice vote and the meeting was adjourned.
Barbara Swiatek, Planning Secretary
Village of Mount Prospect
Community Development Department
MEMORANDUM
TO:
MOUNT PROSPECT PLANNING & ZONING COMMISSION
ARLENE JURACEK, CHAIRPERSON
FROM:
JUDY CONNOLLY, AICP, SENIOR PLANNER
DATE: JUNE 20, 2002
HEARING DATE: JUNE 27, 2002
SUBJECT:
PZ-19-02 - TEXT AMENDMENT (FENCE HEIGHT AROUND UTILITY S£rES)
BACKGROUND INFORMATION
PETITIONER:
REQUESTED ACTION:
Applied Technologies, Inc., representatives for Illinois-American Water Co.
300 N. MilWaukee Ave. Suite E
Lake Villa, IL
TEXT AMENDMENT:
1) INCREASE THE MAXIMUM FENCE HEIGHT AROUND UTTLITY
SITES
2) ALLOW UTILITY SITES TO INSTALL BARBED WIRE
BACKGROUND
The applicant represents the Illinois- American Water Company (IAW), which recently acquired Citizens Utility
Company. The IAW is taking steps to secure all of their facilities and would like to install eight-foot tall chain
link fences around their facilities. They would also like to install barbed wire at the top of the eight-foot fences.
The applicant was advised that the Planning & Zoning Commission would have to approve a variation for their
client's request because the Village's Code would only allow a five-foot fence. In addition, the Village Board
would have to approve their request to install barbed wire.
As an alternative to the variation request, the applicant proposed changing the Village's regulations through the
text amendment process. In contrast to a variation request, the text amendment process does not require the
applicant to publicly disclose the location of their utility sites, which is a concern for them, and the applicant is
not required to notify property owners within 250-feet of the utility sites.
PROPOSED TEXT AMENDMENT
The applicant proposes to create provisions for utility sites to Sec. 14.304.D.l.h, which currently allows for eight-
foot fences. A new section would be created and read:
Sec. 14.304.D.l.h.4: At public utility sites that have equipment buildings and/or public supply
water storage tanks, for the purposes of security.
In addition, the bolded, blue text would be added to Sec. 14.304.D.2.b so it would read:
It shall be unlawful to construct or maintain anywhere in the Village a fence equipped or having barbed
wire, spikes or any similar device, or any electric charge sufficient to cause shock, except barbed wire used for
maximum security approved by the Board of Trustees or fur the protection of public utility sites that have
Z- 19-02
Planning & Zoning Commission meeting July 25, 2002
Page 2
equipment buildings and/or public water supply storage tanks. Chain link fence shall be erected so that the
barbs are on the bottom.
STANDARDs FOR TEXT AMENDMENTS
Section 14.203.D.g.b lists standards for the P&Z to cofisider for text amendments to the Zoning Code.
standards relate to:
The
· the general applicability of the amendment to the community, rather than an individual parcel;
· consistency of the amendment with objectives of the Zoning Code and Comprehensive Plan;
the degree to which the amendment would create non-conformity;
· the degree to which the amendment would make the Zoning Code more permissive; and
· consistency of the amendment with Village policy as established by previous rulings.
The proposed amendment applies to public utility sites that have equipment and/or public supply water storage
tanks. This would include lift stations in addition to the water tank facilities. While the number of these facilities
in Mount Prospect is limited, at least one is adjacent to a school and another is in the middle of a single-family
residential neighborhood. The proposed text amendments would allow IAW or any other agency that supplies
water to the public to install eight-foot tall chain link fences with barbed wire around their sites by right. The
agency would have to obtain a permit from the Village, but would not have to seek approval from the Village
Board or notify adjacent property owners prior to installing the fence and barbed wire.
The petitioner's proposal to install an eight-foot fence is consistent with the objectives of the Zoning Ordinance
and Comprehensive Plan because the changes protect and promote the health, safety, comfort, convenience, and
general welfare of residents of the Village, with minimal impact on the adjacent properties. However, installing
barbed wire in certain locations would change the character of the community and may be a concern for the
adjacent property owners.
The proposed text amendment to allow eight-foot fences around utility sites as proposed by the petitioner may
provide a higher level of security. However, the proposal to allow barbed wire without Village Board review
does not increase the level of security to the degree required to compensate for the adverse impact the barbed wire
would have on residential properties. Therefore, the proposed amendment does not meet the Zoaing Code
Standards for Text Amendments.
RECOIVIg/IENDATION
While staff understands the applicant's reasons for proposing the text amendment, the above analysis shows that
the P&Z cannot make positive findings with respect to the standards for Text Amendment in Section 14.304.D.
Therefore, Staff recommends that the Planning & Zoning Commission approve the proposed Text Amendment to
allow 8-foot tail chain link fences and to deny the use of barbed wire on those fences for utility sites that have
equipment buildings and/or public supply water storage tanks.
I concur:
iliiam 3~. Cooney,'AI~}ff, Director of Community Development
ILLAGE OF MOUNT PROSPECT
FAxPh°neM°UntCOMMUNITY100 S. EmerSOnprospect,847.818.5328847.818.5329StreetillinoisDEVELOPMENT60056 DEPARTME~',iT z Pi~i~ DiVisi0n
Text Amendment Request
I Z I Case Number
12 IP z- -°2
[ ~ ~[DevelopmentNameJAddress
I~ I
I ~ ~I~a~e°~bmiss~°n
I~1
Applicant
Address
Address
Cod~ Se~tin~s
Telephone (day)
Fax
Telephone (day)
Fax
Proposed Text and Justification for Proposed Change(s) (agach additional sheets.if necessary).
Please note that the application will not be reviewed until this petition has been rally completed and ail required materials have been
submitted to the Planning Division. Incomplete submittals will not be accepted. It is strongly suggested that the petitioner schedule an
appointment with the appropriate Village staffso that materials can be reviewed for accuracy and completeness at the time of submittal.
I hereby affirm that all information provided herei.~ and in all materials submitted in association with this application are true and
accurate to the best of my knowledge.//
If applicant is not property owner:
I hereby designate the applicant to act as my agent for the purpose of seeking the Variation(s) described in this application and the
associated supporting material.
Property Owner Date
JL~-5-2002 11:44A F~M: TO:1~478185~29 p:2~2
Text Amendment Request (Revision 1)
July 5, 2002
Section 14.304
Applied Technologies, Inc. is filing this request on behalf o four client, Ilhnois-American
Water Company of Woodridge, IL. Please direct any questions or comments to:
Applied Teotmologies, Inc.
Arm: Chris T. Lawn
300 North Milwaukee Avenue Suite B
Lake Villa, IL
847~265-7325 Ext. 102
Pr0l)osed Changes
Add Section 14.304.D. 1.h(4) to read:
"At public utility sites that have equipment buildings and/or public supply water
. storage tanks, for the purpose of security" "--
Amend Section 14.304.D.2.b to read:
"It shall be unlawful to construct or maintaJ, n anywhere in the village a fence
equipped or having barbed wire, spikes or any similar device, or any electric
charge sufficient to cause shock, except barbed wire used for maximum security
approved by the board of trustees or for the protection of public utility sites that
have equipment buildings and/or public supply water storage tanks. Chainlink
fence shall be erected so that barbs are on the bottom".
Justification for Proposed Changes
The addition of 14.304.D. 1.h(4) would allow for all publ/c utility sites (ie- water supply,
wastewater treatment, power supply, telephone, cable, etc.) to have a fence height of 8',
as is allowed in all other commercial and industrial areas of the village. These other
utilities may also see the need for protection and eventually provide security {ipgrades.
The amendment of 14.304.D.2.b allows these public utility sites to include barbed wire as
a security measure, without board of trustees' approval. Currently, the code alloxvs for
barbed wire only if approved by the board of trustees.
6)7-05-02 1.1:4-I RECEIVED FROM:
Text Amendment Request
June 25, 2002
Section 14.304
Applied Technologies, Inc. is filing this request on behalf of our client, Illinois-American
Water Company of Woodridge, IL. Please direct any questions or comments to:
Applied Technologies, Inc.
Att: Chris T. Lawn
300 North Milwaukee Avenue Suite E
Lake Villa, IL
847-265-7325 Ext. 102
Proposed Changes
Add Section 14.304.D.l.h(4) to read:
"At public utility sites, for ~he purpose of security"
Amend Section 14.304.D.2.b to read:
"It shall be unlawful to construct or maintain anywhere in the village a fence
equipped or having barbed wire, spikes or any similar device, or any electric
charge sufficient to cause shock, except barbed wire used for maximum security
approved by the board of trustees or for the protection of public utilities.
Chainlink fence shall be erected so that barbs are on the bottom".
Justification for Proposed Changes
The addition of 14.304.D.l.h(4) would allow for all public utility sites (ie- water supply,
wastewater treatmeni, power supply, telephone, cable, etc.) to have a.fence height of 8',
as is allowed in all other commercial and industrial areas of the village. These other
utilities may also see the need for protection and eventually provide securit? upgrades.
The amendment of 14.304.D.2.b allows these public utility sites to include barbed wire as
a security measure, without board of trustees' approval. Currently, the code allows for
barbed wire only if approved by the board of trustees.
-This page is for informational purposes only and should remain confidential-
Reques~ Background
Illinois-American Water Company (IAW) owns and operates many public water supply
and treatment facilities throughout the Chicago area. The company is taking a proactive
approach, since last September 11, to upgrade or provide Protection of their public water
supply and treatment facilities. These upgrades include fences, alarms, tank/structure
protection, etc. The company feels that fences with barbed wire provide an additional
deterrent to unauthorized access of these sites. The height is required to keep barbed wire
a safe distance from the ground and avoid harm. All of the new fence construction
utilizes vinyl-coated (green) chain link fence, to help with aesthetics and durability. This
is something the village may want to consider for additional inclusion in an amendment.
We are undergoing a similar text amendment in at least one other community (Homer
Glen) for the same purpose. Two counties have allowed this type offence for utilities
(DuPage County, Grundy County). Many did not have any requirements (Will County,
Kendall County, Kane County).
IAW does not want to seek variations due to the very public nature of the request. Many
times, public notice in the newspaper and on-site signage is required before a zoning
board of appeals meeting. IAW feels that this brings unwanted attention to these sites,
further jeopardizing security.
vwl
7/17/02
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 14 (ZONING)
OF THE VILLAGE CODF OF MOUNT PROSPECT
WHEREAS, the petitiOner (Board of Trustees of the Village of Mount prOSpect) has filed
an application for certain text amendments to Chapter 14 (ZOning) of the Village Code of
Mount Prospect to amend vadous regulationS; and
WHEREAS, the Petitioner seeks amendments to the following sections of the Village
Code:
Section 14.304.D.1.h.
Section 14.304.D.2.b.
GENERAL PROVISIONS
GENERAL PROVISIONS
WHEREAS, a Public Headng was held on the proposed amendments, being the subject
of PZ Case No. 19-02, before the Planning and Zoning Board Commission on June 27,
2002, pursuant to due and proper legal notice having been published in the M. ou~
Prn.~pec'f J~3~rn~l & Tn.ni~,_w on the 10th day of July, 2002; and
WHEREAS, the Planning and Zoning Commission has submitted its findings and
recommendations to the President and Board of Trustees of the Village of Mount
Prospect and the President and Board of Trustees of the Village have considered the
requests being the subject of PZ-19-02.
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
~: The recitals set forth hereinabove are incorporated herein as findings of
fact by the President and Board of Trustees of the Village of Mount PrOspect.
E~7~ID~L~: Section 14.304.D.1.h. entitled "Regulations for Fences and Walls" of
Chapter 14, as amended, shall be further amended by adding Section 14.304.D.l,h.4. to
read as follows:
"(4)
At public utility sites that have equipment buildings and/or public supply
water storage tanks, f~or the purposes of security."
~ Section 14.304.D.2.b., entitled "Regulations for Fences and Walls" of
Chapter 14, as amended, is hereby further amended to read as follows:
"b. It shall be unlawful to construct or maintain anywhere in the Village a fence
equipped or having barbed wire, spikes or any similar device, or any electric
Ch. 14, text amendment
Page 2/2
charge sufficient to cause shock, except barbed wire used for maximum security
approved by the Board of Trustees or for the protection of public utility sites that
have equipment buildings and/or public water supply _storage tanks. Chain link
fences shall be erected so that the barbs ara on the bottom."
,~EC.~LOJ~LEDIJE: The President and Board of Trustees of the Village of Mount Prospect,
with a super-majority vote, do hereby grant approval of text amendments to Sections
14.304.D.l.h. and Section 14.304.D.2.b. of the Village code Of M°Unt ProSPect.
~: The Village Clerk is hereby authorized and directed to record a certified
copy of this Ordinance with the Recorder of Deeds of Cook County.
~: This Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this
day of ,2002.
ATTEST:
Gerald L. Fadey
Village President
Velma W. Lowe
Village Clerk
illage of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
MANAGER-'
MICHAEL E. JANONIS, VILLAGE.-,,,
d. DAVID STRAHL. ASSISTANT VILLAGE MANAGER
CABLE PRODUCTION COORDINATOR
JULY 22, 2002
INTERGOVERNMENTAL AGREEMENT BETWEEN VlLLAG
TRAILS PARK DISTRICT TO PROVIDE TELEVISION PROGRAMMING
PRODUCTION SERVICES
Attached please find a proposed agreement between the Village of Mount Prospect and
the River Trails Park District to provide television production services similar to those
currently provided to the Mount Prospect Park District, the Mount Prospect Public Library
and School Districts 26, 57 & 59. River Trails has entered into a cooperative agreement
with the Mount Prospect Park District, and will be filling a portion of MPPD's current
magazine show Inside the Park as well as getting coverage of RTPD events. This
agreement will not result in additional production hours or production labor.
Staff has also been informed that the Prospect Heights Park District has agreed to enter
into a production agreement as well beginning in January 2003. Once details are
negotiated, documents outlining requirements for that agreement will be forwarded for
approval. Thank you.
c: Velma Lowe, Village Clerk
Ross Rowe
vwl
7/23~02
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT
TO ADOPT AN INTERGOVERNMENTAL AGREEMENT WITH RIVER TRAILS
PARK DISTRICT FOR GOVERNMENT ACCESS CABLE TV
SERVICE PRODUCTION
WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect
(hereinafter referred to as "the Village") has deemed that the best interests of the
Village may be served by entering into intergovernmental agreements; and
WHEREAS, Section 10 entitled "Intergovernmental Cooperation" of Article VII of the
Illinois Constitution empowers municipalities to enter into intergovernmental
cooperation agreements; and
WHEREAS, the River Trails Park District desires to participate in cable television
production activities for the Village's government access cable television channel for
a period beginning July 1, 2002 and ending December 31,2003; and
WHEREAS, the River Trails Park District desires to contribute the necessary funding,
as set forth in said Agreement, to enable the cable television station owned by the
Village of Mount Prospect to compensate full-time personnel required to perform
programming and production activities representing each entity.
WHEREAS, said Agreement is a direct benefit to the Village of Mount Prospect and
its residentS by providing extensive coverage of services, programs, and
governmental proceedings throughout the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY,
ILLINOIS:
~ The Mayor and Board of Trustees of the Village of Mount Prospect
are hereby authorized to execute the Intergovernmental Agreement with River Trails
Park District, attached hereto and made a part of this Resolution as Exhibit "A."
TV Svcs/RTPD
Page 2/2
afferitspassageandappmvalinthe mannerpmvided bylaw.
AYES:
NAYS:
ABSENT:
PASSED and APPROVEDthis dayof
2002.
That this Resolution shall be in full force and effective from and
ATTEST:
Gerald L. Fadey
Mayor
Velma W. L. owe
Village Clerk
MPTV - MOUNT PROSPECT GOVERNMENT TELEVISION/
RIVER TRAILS PARK DISTRICT
LETTER OF AGREEMENT - TELEVISION PRODUCTION
This document represents an agreement between the Village of Mount
Prospect (hereafter referred to as "Village") and River Trails Park District
(hereafter referred to as "RTPD") to participate in programming and production
activities for the Village's government access cable television channel (hereafter
referred to as "MPTV") for a period beginning July 1,2002 and ending December
31, 2003. The agreement is as follows:
For a period beginning July 1, 2002 and concluding December 31, 2002, RTPD
will contribute a total of $3,500.00 in funding assistance for television production
serVices coordinated by the Village's Community Producer and supervised by the
Village,s Cable Production Coordinator based at MPTV. For a period beginning
January 1, 2003 and concluding December 31, 2003, RTPD will contribute a
total of $7,000.00 in funding assistance for television production services.
Payment for services is due upon initiation of the contract.
This position will perform the following functions:
1) The Community Producer will produce programming for RTPD to be shown
on MPTV on a regular basis under the supervision of the Village's Cable
Production Coordinator. The Community Producer will be considered an
employee of the Village and Village projects will be first priority of the position.
The Village will provide a benefits package for the position equivalent to a
basic full-time permanent position.
2) A minimum average of 1 hour of original programming per month will be
created, the subject of which shall be determined by the entities' needs.
Additionally, a 20~minute segment of the magazine show Inside the Park Will
focus solely on RTPD activities; again the subject matter will be determined
by the entities' needs.
3) The Community Producer will meet with officials from RTPD on a regular
basis to determine what types of programming are to be produced, and inform
the Village of these productions. Programming produced for RTPD will be
scheduled by MPTV to balance with municipal programming as much as
possible, but Village programming will remain first priority. The selection of
programming relevance or scheduling shall be the sole responsibility of the
Village.
4) The Community Producer will maintain and update information messages for
RTPD on MPTV's Community Information Guide and in the Cable Views
Village newsletter insert. These messages will be submitted to MPTV by the
RTPD in an appropriate format for display.
5) The Community Producer will coordinate volunteer efforts to produce the
RTPD programming.
6) RTPD will ask for volunteers to be trained by the Community Producer to help
increase the volunteer pool available to produce programming.
7)
The Community Producer will provide, on a monthly basisl a report of all
production activities for the entities involved in this agreement including
number and length of programs produced, pre-production and post-
production hours, training of volunteers and interaction with RTPD staff.
If any of the participants who are a party to this agreement becomes dissatisfied
with the level of service provided, the entity must put the specific grievance in
writing and forward it to the Village for review. After receipt of the grievance the
Village shall have ninety (90) days to respond and attempt to resolve the issue. If
the issue is not resolved to the satisfaction of the agency, the gdevant may
withdraw from the agreement, and receive a prorated refund of its contribution
based on the amount of time left on the agreement provided a ninety (90) day
written withdraw notice is forwarded to the Village prior to withdraw. If
participation and funding is withdrawn the Village shall not be obligated to fund
the Community Producer position beyond the conclusion of the Village's fiscal
year in which the withdraw action occurred.
By entedng into this agreement each participant acknowledges their willingness
to annually budget the necessary funds to cover their assigned portion of the
costs. If any other entity who provides services to the Village residents
determines such participation in this agreement would be beneficial, all
participants shall review the funding requirements for the position to determine
whether additional governmental participation is possible within the existing
programming limitation. Any additional participant shall be assigned a cost as
determined by the Village.
This agreement shall expire on December 31, 2003. Thirty (30) days prior to the
expiration of the agreement, the position will be re-evaluated by all parties. If the
performance of the position is found to be satisfactory, the agreement may
be renewed for an additional year ending December 31, 2004. If the
agreement is extended the projected annual cost of salary and benefits of the
position may be increased to a proportional amount representative of the original
percentage of cost contribution of the original agreement. All undersigned
parties involved are hereby committed for the length of the agreement, unless
one or more parties withdraws under the withdraw provisions of the agreement.
SIGNED
Village of Mount Prospect
Date
River Trails Park District
Date
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEk E. JANONIS ~'~' W'--~
FROM: ASSISTANT VILLAGE MANAGER ~. ~l~~'~'
DATE: JULY 25, 2002
SUBJECT: HUMAN SERVICES RELOCATION
The staff had previously entered into negotiations with a real estate broker for assistance in
obtaining a site for the Human Services Department while the Senior Center site is
redeveloped. Those negotiations yielded a tentative site on Business Center Ddve at a
competitive rate with reasonable annual increases. However, as the lease was about to be
finalized, River Trails Park District approached the Village advising that they were in the
process of purchasing the Salton Building at 550 Business Center Drive, across the street
from the previous site. Staff felt that working with the park district would offer substantially
more flexibility for Village needs at a more competitive lease rate.
The details of the proposed lease agreement are as follows.
· The lease period will be for 24 to 36 months, with a 24 month minimum. The lease
rate will be the same for the 24 month' minimum period.
· The lease rate is set at $9 per square foot for 4300 square feet of office and storage
area. The park district is also allowing the Village to utilize an additional 1000
square for general office circulation use. The total projected lease cost is $38,700
annually or $3225 per month.
· The lease will transfer to a month-to-month after the 24 month period with no
penalty for termination.
· The Village will pay the portion of the utility costs associated with the operation of
the Human Services Department. The building itself is some 34,596 square feet and
the agreement is to determine the actual increased utility costs after a three month
average of utility bills after move-in compared to the utility cost of the building in
vacant status.
· The Village will install a phone and computer server for the use of the Human
Services staff. The phone system will be purchased by the park district upon
vacation of the building by Human Services. The computer server investment will be
recouped by reusing the equipment at another Village location.
· The Village Public Works crews will snow plow the parking lot, but the grounds
maintenance wilt be provided by the park district.
UMAN SERVICES RELOCATION
July 25, 2002
Page 2
· The village will provide for insurance coverage for the office operation portion of the
building.
· The Village will provide for custodial services through the current custodial services
contract.
· The lease of the space for Human Services will not impact or hinder other
operational developments that the River Trails and Mt. Prospect Park Districts may
undertake in the remaining portion of the building.
· The projected move in date for Human Services is August 9-10 with the offices
being fully operational on August 13.
The cost of the lease price is within budget for Human Services relocation, account
#0013101-540921. I would recommend the Village Board approval to enter into a lease
with River Trails Park District for 4300 square feet of office space at 550 Business
Center Drive.
If you have any questions, please contact me.
David Strahl
c: Human Services Director Nancy Morgan
H:\GEN\Village HalI\RTPD Lease Detail memo.doc
34,596 sq. ft.
550 Business Center Drive
Mt. Prospect, IL
T T
OFFICES
14 964 S.F.
$ 0 ~
~z~. 12o
VWL
7/26/02
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT BETWEEN
THE RIVER TRAILS PARK DISTRICT AND THE VILLAGE OF MOUNT PROSPECT
FOR OFFICE SPACE AT 550 BUSINESS CENTER DRIVE
WHEREAS, the River Trails Park District is the owner of property located at 550 Business Center
Drive; and
WHEREAS, the property referenced herein is to be used for the operations of the River Trails Park
District; and
WHEREAS, it has been determined that the best interests of the Village of Mount Prospect would
be served by leasing 4,300 square feet of office space at 550 Business Center Drive to the Village
of Mount Prospect Human Services Department, for the purpose of conducting daily operations and
activities.
NOW, THEREFORE, BE It RESOLVED BY THE MAYOR AND B'~'ARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: The Mayor and Board of Trustees of the Village of Mount Prospect do hereby
authorize execution of a Lease between the River Trails Park Distdct and the Village of Mount
Prospect for the purpose of conducting daily operations and aCtiVities at offices at 550 Business
Center Ddve, a copy of the lease attached hereto and hereby made a part hereof as "Exhibit A."
SECTION TWO: This Resolution shall be in full force and effect from and after its passage and
approval in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this
day of ,2002,
A"FI'EST:
Gerald L. Fadey
Mayor
Velma W. Lowe
Village Clerk