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Home My WebLink About7. MANAGERS REPORT 8/6/02Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: VILLAGE MANAGER MICHAEL E. JANONIS PROJECT ENGINEER AUGUST 1, 2002 2002 STREET LIGHT PROJECT · l~r~ crrY liSA Background The Village has received funds from a Cook County Community Development Block Grant (CDBG) to install street lights along Westgate Road between Central Road and Wildwood Lane, and along Huntington Commons Road between Elmhurst Road and Linneman Road. The Village has hired Stanley Consultants Inc. of Chicago to prepare plans and specifications for the project. The work is expected to begin in September and be completed in December 2002. B~d.s Results At 10:00 a.m. on July 30th, sealed bids were publicly opened and read aloud for the 2002 Street Light Project. A Notice to Bidders was published in a local newspaper as required. Six contractors submitted bids for this project. A tow bid of $144,136.70 was received by H & H Electric Company of Itasca, Illinois and a high bid of $213,460.00 by Utility Dynamics Corporation. The Engineer's estimate for the project was $184,650.00. All bidders submitted bid bonds in the amount of 5% of their total bids as required by the contract documents. All bids were checked for their accuracy. No errors were found. All bidders correctly signed their bids and bid bonds. Below is a summary of the bids. Bidders H&H Electric Company Hawk Enterprises J.F, Edwards Construction Company Thorne Electric, Inc. Lyons Electric Company Utility Dynamics Corporation Tot~ Bid $144,136.70 $150,895.00 $159,746.25 $167,327.50 $178,500.00 $213,460.00 Engineer' s Estimate: $184,650.00 age 2 2002 Street Light Project August 1,2002 Discussion The low bidder, H & H Electric Company, has not performed work for the Village of Mount Prospect recently. However, they have recently completed street light projects for the City of Naperville, Town of Cicero and Village of Wheeling. They also currently perform street light and traffic signal maintenance for numerous municipalities in the Chicago area. References have indicated that their workmanship is acceptable. Recommendation The low bidder, H & H Electric Company, has submitted a bid in the amount of $144,136.70. I recommend awarding the contract to H & H Electric Company for the 2002 Street Light Project in the amount not to exceed $144,136.70. Funding for this project is available in the current budget. Please include this item on the August 6th Village Board Meeting Agenda. Matthew P. Lawrie I concur with the above recommendation. Attachments: Project Area Map x:\files\engineer\street_lightX2002project\recommend.doc a~ .:FIOM eVO~ Is~nH~l~ O~ ]ssn8 NYR3NNI3 TO: FROM: DATE: SUBJECT: Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM VILLAGE MANAGER MICHAEL E. JANONIS ASSISTANT VILLAGE MANAGER JULY 22, 2002 PHONE SYSTEM PURCHASE - HUMAN SERVICES TEMPORARY LOCATION Staff has been in discussions with the River Trails Park District (RTPD) to lease approximately 4300 square feet of office space in the recently PUrchased Salton Building at 550 Business Center Drive. A tentative lease was previously negotiated with a private leasing agent for another site in Kensington, however, when the RTPD purchased the building across the street from the other site both the Park District and Village staff recognized an opportunity to work together. The RTPD purchased the building in an effort to expand their program offerings in conjunction with the Mt. Prospect Park District. However, it may be several years before the site is fully utilized for programming needs and RTPD wanted the building to generate some revenue until the utilization is complete. To that end, the RTPD approached the Village about the possibility relocating Human Services to a portion of the building instead across the street. The Village staff anticipates that Human Services will move August 9-10 and reopen to the public on August 13. The lease offered was very competitive and the overall cost during the 24 to 36 month period of relocation was less than the other site (see companion memorandum). Part of the relocation expense, regardless of location, is the need to purchase a phone system. The cost of the phone system equipment is $11,829.25. Additional costs include the monthly service charges of $523.93 per month and a maintenance contract of $167.43 per month starting after the first year. The Village and RTPD staffs have agreed that the phone system would be left at the building upon the return of Human Services to the new Village Hall. RTPD would then purchase the phone system from the Village based on. its depreciated cost at the time of the move. This agreement was entered into to alleviate the system cost for such a short duration of use. HONE SYSTEM PURCHASE - HUMAN SERVICES TEMPORARY LOCATION July 22, 2002 Page 2 In order to have the equipment in place and operational by the Human Services move-in date it was necessary to order the equipment and sign the contract for purchase prior to the next Village Board meeting date (August 6). The projected installation and delivery schedule is estimated at 4 weeks from contract date. The Village staff has reviewed numerous phone systems through Ameritech and has determined the system that meets Human Services' needs and is expandable for RTPD needs in the future is the Norstar system. Given that time was of the essence, I would request Village Board approval to waive the bids for the purchase of a Norstar system from Ameritech in an amount not to exceed $11,829.25. Please contact me if you have any questions. David Strahl c: MIS Coordinator Joan Middleton H:\GEN\ViIlage HaII\HS Phones Purchase VB Memo.doc