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HomeMy WebLinkAbout06/27/2002 FC minutes RAFT FINANCE COMMISSION MINUTES OF THE MEETING JUNE 27, 2002 POLICE/FIRE BUILDING DRAFT I. CALL TO ORDER The meeting was called to order at 7:15 p.m. Those present included Vic e Chairman George Busse and Commissioners Vince Grochocinski, Ann Hull and Ann Smilanic. Also present were Village Manager Michael Janonis, Assistant Village Manager Dave Strahl, Community Development Director Bill Cooney, Fire Chief Mike Figolah, Deputy Fire Chief John Malcolm, Fire Marshall Paul Valentine, Chief of Police Richard Eddingtun, Deputy Police Chief of Administration Ron Richardson, Police Commander Michael Semkiu, Director of Public Works Glen Andler, Deputy Director of Public Works Sean Dorsey, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Chairman John Kom and Commissioners Charles Bennett and Tom Pekras were absent. II. APPROVAL OF M1NUII~S The minutes of May 23, 2002 were deferred until the July 25, 2002 meeting. ]J.I. REVIEW OF PROPOSED CAPITAL IMPROVEMENTS PLAN (2002-2006) Deputy Director of Finance Carol Widmer began with a brief overview of the 2003-2007 Proposed Capital Improvements Plan (CIP). The plan serves as a planning tool and helps in viewing long term capital needs. Included in the proposed CIP are projects that are generally longer than one year and are in excess of $25,000. Currently the Village has $45,244,308 proposed for the five-year period. Administration Village Manager Michael Janonis discussed several of the items under Administration in the proposed CIP. Mr. Janonis mentioned that the phone system is scheduled for upgrading in 2004 for $48,000. Currently the phone system is made up of five separate systems, however when the systems are upgraded they will be centralized into one system. Mr. Janonis further discussed the items related to the construction of the new Village Hall. The three items discussed were the construction of the MP-TV Production Studio, replacement of cameras and equipment for Village Board and Planning and Zoning Commission meetings, and the equipping of some Village Hall conference rooms with video conferencing systems. Community Development Community Development Director Bill Cooney summarized the department's five projects that are currently listed in the proposed CIP. They are the Streetscape Program, Downtown Redevelopment, Village Hall/Senior Center Facility, Municipal Parking Facility, and Corridor Improvements. Mr. Cooney discussed in detail the corridor improvement areas. Mr. Cooney mentioned that the various corridor signs would be modeled after the new Civic Events sign located in the downtown area. Commissioner George Busse asked if the corridor improvements had to be done now or if they could be put off for a while. Mr. Cooney stated that the village has grant money that needs to be spent then the remainder of the projects can be postponed. Fire Department Fire Chief Mike Figolah began his discussion on the departments proposed CIP's by stating that Station 12 improvements will total $1,060,532, and $550,000 is expected to be paid by state grant money. The project will be started in 2002 and is anticipated to be complete in 2003. ChiefFigolah also discussed the replacement of the village's current cardiac monitors. The department would like to purchase four new 12 LEAD units for $76,000 that will allow the fire department to detect whether a person is having a heart attack. Being able to detect whether someone is having a heart attack will save valuable time and can decrease the amount of damage to the heart. ChiefFigolah also mentioned the need for a diesel exhaust system at station 13. The current system comes on only when the levels of carbon monoxide reach a certain level. The proposed system, which costs $40,000, will eliminate the exhaust fight from the source before it reaches the air. Commissioner George Busse asked if the department needed these exhaust systems in the other stations as well and if it would be incorporated in the Station 12 renovations. Chief Figolah said it would be incorporated in Station 12 and eventually they would like to see the system in every station. Chief Figolah further discussed the purchase of three thermal imaging cameras. Three years ago Walmart donated a camera that is shared by all the stations and the department would like to have a camera at each station. The cost of the three cameras would be $27,000, with $300 needed annually for batteries. Police Department Police Chief Richard Eddington discussed the department's need for two additional squad cars to address traffic problems. Commissioner Ann Smilanic asked if the department would still need the two squad cars even if they could not hire the traffic unit officers. Chief Eddington stated that even if they could not hire additional officers they would like to still purchase the cars. Deputy ChiefRon Richardson stated the department would like to purchase laptop computers for use by sergeants and investigators. The total cost of the 16 laptop computers is $48,000. A $12,000 grant is currently being sought to offset the price. Chief Eddington mentioned another item of significance in the proposed CIP, which is the purchase of LiveScan digital booking software and hardware for $27,000. The purchase of software and additional hardware would allow the system to be accessed from different locations throughout the department. Commissioner George Busse asked for an explanation as to what Live Scan is used for. Commander Mike Semkiu advised that it is a computer booking system that records prisoner information such as photographs and fingerprints. The information from the prisoner booking is sent electronically to the Bureau of Identification as well as the State Police. Public Works Director of Public Works Glen Andler began his presentation by summarizing several of the Public Works projects in the proposed CI?. One item discussed in detail was the street resurfacing program. Mr. Andler stated that 2006 will be the last year of the accelerated cycle and 2007 will be the first year of the normal 20-year street maintenance cycle. Another item discussed in detail was the sidewalk 2 I. improvement program. Under the program sidewalks with trip hazards will now be repaired in conjunction with the street as it is being resurfaced. Mr. Andler mentioned that both the Detention Pond Improvements program and the Kensington Business Center Jogging Path Rehab program have been postponed one year to 2004. Furthermore, the Water Tank Rehabilitation program has also been postponed to 2006. Commissioner George Busse asked whether the tree-planting program was strictly a tree replacement program. Mr. Andler stated that the program is designed to keep up with the cycle of tree replacements. General Discussion After a discussion on the various components of the Proposed Capital Improvements Plan for 2003-2007 the Finance Commission recommends approval of the plan. Furthermore, Commissioner Vince Grochocinski presented the following motion to be presented to the Village Board: Given the potential size and financial limitations in the construction of the new Village Hall the Finance Commission recommends that the primary focus of the Village Hall should be on providing the facilities needed to carry out the essential elements of municipal government. Only after these needs are met should the space and funding be allocated for community and special interest activities. Commissioner Ann Smilanic seconded the motion and the motion carried. CHAIRMAN'S REPORT Vice Chairman George Busse had nothing to report. FINANCE DIRECTOR' S REPORT There was nothing to report. OTHER BUSiNESS It was decided that the Commission's recommendations regarding the 2003 Pre-Budget discussions will be provided following it's July 25th meeting. VII. Next Meeting: July 25, 2002 Commissioner Ann Smilanic motioned to adjourn which Commissioner Ann Hull seconded. meeting was adjourned at 9:45 p.m. The next meeting will be July 25th. Respectfully submitted, The Lisa Burkemper Administrative Assistant Finance Department 3