HomeMy WebLinkAboutCOW Agenda Packet 02/08/2005
COMMITTEE OF THE WHOLE
AGENDA
Meeting Location:
Mount Prospect Village Hall
50 South Emerson Street
Meeting Date and Time:
Tuesday, February 8, 2005
7:00 p.m. '
I. CALL TO ORDER. ROLL CALL
Mayor Gerald L. Farley
Trustee Timothy Corcoran Trustee Michaele Skowron
Trustee Paul Hoefert Trustee Irvana Wilks
Trustee Richard Lohrstorfer Trustee Michael Zadel
II. ACCEPTANCE OF MINUTES OF JANUARY 25, 2005
III. CITIZENS TO BE HEARD
IV. POLICE DEPARTMENT PERSONNEL REQUEST.
OPERATIONS COMMANDER & CIVILIAN MVR REVIEW OFFICER
With the increasing complexity of the Police Department mission, the need to ensure
appropriate oversight of multiple operational initiatives as well as maintain adequate internal
oversight control is critical to the long-term success of the Police Department. From traffic
enforcement to minority outreach to gang and drug interdiction and Homeland Security,
street based initiatives are growing more specific and specialized. Internal affairs
investigations, in large part driven by compliance requirements of our Memorandum of
Agreement (MOA) with the Department of Justice (DOJ) are complex and time consuming.
For these reasons, the Police Chief is requesting the creation of a new "Operations
Commander" position to assist the Deputy Chief of Operations in carrying out the day-to-day
objectives of the Patrol and Investigative Divisions of the Department.
Additionally, the Police Chief is requesting the creation of a civilian "Mobile Video Recorder
(MVR) Review Officer" position. This position is a direct outgrowth of the compliance
requirements of our MoA with the DOJ. Currently a sworn Sergeant is handling this
function. That Sergeant would be better utilized on the street providing direct services to the
community. A civilian MVR Review Officer would satisfy the review requirements of the
MOA, at a lesser cost.
These changes would not result in an increase in the authorized sworn contingent of the
Police Department. If considered favorably, the changes are estimated to cost an additional
$63,000 in 2005.
Chief Eddington and appropriate staff will be' on hand to answer questions and facilitate
discussion.
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO A TTEND THIS MEETING BUT BECAUSE OF A
DISABILITY NEEDS SOME ACCOMMODA TION TO PARTICIPA TE, SHOULD CONTACT THE VILLAGE
MANAGER'S OFFICE AT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, .s
EXTENSION 5327, TDD #847/392-6064.
V. 2005 COMMITTEE OF THE WHOLE TOPICS
For a number of years, the Village Manager's Office has attempted to better manage the
flow of information, which comes to the Village Board through the Committee of the Whole
Agendas. As you know, Committee of the Whole meetings are designed specifically to allow
for more extensive discussion of pending policy, finances, Code changes and various items
of community interest. The Committee of the Whole also serves as a forum for discussion of
items, which are unexpected, controversial, or of an emergency nature.
The evening's discussion will consist of reviewing suggested topics, discussing briefly the
rationale and need for discussion and the potential timing for bringing such items forward.
Board members, as well as staff, were asked to provide any suggested topics that they
would like to have considered. These items are included in the accompanying package. In
the past, the Village Board has engaged in a polling process, which identifies subjects that
have the support of the Board for research and review. Appropriate staff will be available to
answer questions and facilitate discussion,
VI. VILLAGE MANAGER'S REPORT
VII. ANY OTHER BUSINESS
VIII. ADJOURNMENT
~
MOUNT PROSPECT POLICE DEPARTMENT
FORMAL MEMORANDUM
CHF 04-344
CONTROL NUMBER
TO: MICHAEL E. JANONIS, VILLAGE MANAGER
FROM: RICHARD EDDINGTON, CHIEF OF POLICE
SUBJECT: PERSONNEL REQUEST
OPERATIONS COMMANDER & CIVILIAN MVR REVIEW OFFICER
DATE: JANUARY 24, 2005
Police Department Request
The Police Department is requesting to create the positions of Operations Commander and
Mobile Video Recorder (MVIt) Review Officer. Attached for your review is a memorandum
dated May 6, 2004 issued by my office requesting the creation of the position of Operations
Commander and a copy of department Field Operation Procedure OPS-126 outlining many of
the duties of the MVR Review Officer.
Discussion
Operations Commander:
The responsibilities of the Deputy Chief ofField Operations have changed since the position was
created over twenty years ago. The Deputy Chief ofField Operations is responsible for
planning, directing and managing the operational activities of the police department consistent
with the direction given by the Chief of Police. Specifically, he oversees all patrol operations, all
criminal investigations and all crime prevention activities. Four commanders and ten sergeants
assist the Deputy Chief in his efforts. Together they supervise sixty-three patrol officers and
eleven community service officers. The primary job of the Deputy Chief is to use the resources
at his disposal to provide efficient and effective law enforcement services to the community in a
proactive manner.
Over the past decade, several significant developments have combined to erode the time the
Deputy Chief ofField Operations has to maintain this proactive approach to addressing his job
responsibilities. The following is a list of the new and expanded job responsibilities of the
Deputy Chiefthat he must address on a regular basis.
1. First and foremost law enforcement has become more complex and time-consuming over
the years. The Deputy Chief must prepare the department to respond effectively to the
new and more complex mandates of domestic violence investigations, child victimization
incidents, identity theft, computer related crime, including pornography, school violence,
and a myriad of other law enforcement responsibilities.
Page 1 of6
MOUNT PROSPECT POLICE DEPARTMENT
FORMAL MEMORANDUM
CHF 04-344
CONTROL NUMBER
2. The department's traffic enforcement mandates have increased significantly over the
years. The Deputy Chief must design and implement effective strategies that reduce
traffic crashes and ensure voluntary compliance with traffic laws in the Village. This
includes education and enforcement plans.
3. There has been a significant increase in illegal gang and drug activities in the Village
over the past decade. The Deputy Chief of Field Operations must formulate strategies to
deal effectively with this problem, and related issues. These strategies include working
with community groups and property owners to identify root causes ofthe problem and to
develop cooperative, combined approaches to dealing with problems in a community
oriented policing context.
4. There has been a significant increase in the number of Hispanic residents in the Village
over the past decade. My office has initiated several outreach initiatives to encourage
Hispanic residents to fully participate in Village life. The Deputy Chief must develop and
implement operational strategies that are sensitive to the particular needs of the Hispanic
community, that effectively address crime and quality of life issues in their
neighborhoods, and that encourage them to put aside their reluctance to accept and
cooperate with the police. This endeavor includes the use of community policing
strategies, the recruitment of Spanish speaking personnel and the establishment of
culturally sensitive procedures and practices.
5. The department now must be prepared to deal with terrorist threats and activities. The
Deputy Chief must develop and maintain a department capability to respond to Homeland
Security issues. This includes the development of response strategies and patrol plans
according to the nation's threat level, the identification of potential targets, and the
implementation of target hardening measures. The Deputy Chief must coordinate his
efforts as appropriate with the other Village departments, school officials and
administrators, retail and commercial business interests, other public safety responders
and emergency health care providers.
6. Over the past few years the number and severity of on-duty injuries has increased. The
Deputy Chief is responsible for the documentation and investigation of duty related
injury incidents. These investigations must be thorough and complete from several
standpoints; including preparing an effective criminal prosecution, considering the
potential for civil litigation, identifying officer safety issues and minimizing liability
exposure.
7. The number of internal affairs investigations has increased over the past few years. The
Deputy Chief of Field Operations must fully investigate and document all internal and
external complaints against the department and its officers for review by the Chief of
Police. The internal affairs function has become an increasingly complex and time
consuming activity.
Page 2 of6
MOUNT PROSPECT POLICE DEPARTMENT
FORMAL MEMORANDUM
CHF 04-344
CONTROL NUMBER
8. The Village and the Department of Justice (DOJ) have entered into a Memorandum of
Agreement (MOA) to assure the non-discriminatory enforcement of traffic laws. The
MOA includes provisions mandating that officers follow a specific protocol in making
traffic stops, collect traffic stop and search data, be responsive to citizen complaints and
video/audio record all traffic stops. The Deputy Chief must implement internal
procedures and controls that ensure full compliance with the provisions of the MOA,
investigate all violations of the MOA or MOA related citizen complaints, and design and
implement the intervention processes that will be used to address enforcement disparities
identified by the data analysis protocol. In addition, the Deputy Chief must conduct
internal affairs investigations of violations of the procedural requirements of the MOA. It
is likely the requirements of the MOA will continue to result in an increased number of
internal affairs investigations. The following data strongly supports this supposition.
The department conducted 22 internal affairs investigations in 2002, 58 in 2003 and has
conducted 103 to date in 2004. The Deputy Chief also will be dedicating a significant
amount of time to analyzing traffic stop data for indications of disparate enforcement in
traffic stops, traffic arrests and searches of violators and their vehicles.
9. The department has implemented additional programs and units over the past several
years. The Deputy Chief oversees the activities of the crime prevention officers. He
provides direction in all their routine activities, as well as their specialized activities such
as running the Citizen Police Academy, assigning Special Details, fulfilling grant
requirements and participating in community outreach initiatives. Additionally the
Deputy Chief must direct the assignments and activities of the Bicycle Patrol Unit and the
Accident Reconstruction Unit. Finally the Deputy Chief has obtained, implemented and
managed several grant programs.
10. The Deputy Chief is responsible for the professional development of his subordinate
staff. He must train, mentor and counsel them to ensure they are able to act correctly and
decisively in a broad spectrum of circumstances. This is critically important to
establishing cooperation and unity of purpose in staff and department operations.
It is evident from a reading of this list that the supervisory responsibilities of the patrol sergeants
and commanders have also increased significantly. Now, more than ever, it is necessary for
patrol supervisors to directly oversee field activities, to direct and manage field investigations
and to review the activities, arrests, reports and performance of their subordinate personnel. As a
result, the Deputy Chief has limited opportunity to delegate the additional tasks of his office. To
enable the Deputy Chief to maintain his orientation, focus and effectiveness, he needs additional
support staff, and it is my belief this can best be achieved by the creation of an Operations
Commander position.
The person assigned to the Operations Commander position would work in close cooperation
with the Deputy Chief with primary responsibility for completing many of the time consuming
activities indicated or implied in the above list. These duties and responsibilities would include:
· Implement strategies and practices to reduce traffic crashes and ensure voluntary
compliance with traffic laws.
Page 3 of 6
MOUNT PROSPECT POLICE DEPARTMENT
FORMAL MEMORANDUM
CHF 04-344
CONTROL NUMBER
· Formulate strategies and practices to deal effectively with illegal gang and drug activities
by working with community groups and property owners to identify root causes and to
develop cooperative, combined approaches through community oriented policing
practices.
· Implement operational strategies to meet the needs ofthe Village's Hispanic community
through community policing and the establishment of culturally sensitive procedures and
practices.
· Manage Homeland Security issues through coordinated efforts with other Village
departments, school officials, business officials and other public safety agencies.
. Investigate and document duty related injuries for review by the Deputy Chief of
Operations.
· Investigate and document all internal and external complaints against the department or
its personnel.
· Implement internal procedures and controls to ensure full compliance with the provisions
of the Memorandum of Agreement (MOA) entered into by the Village and the
Department of Justice.
. Conduct analysis as required by the MOA
· Direct the assignments of the Bicycle Patrol Unit and Accident Reconstruction Unit.
The position of Operations Commander would be filled by the promotion of one of the
department's current sergeants.
Mobile Video Recorder (MVR) Review Officer:
In March 2001 the Village entered into a Memorandum of Agreement with the United States
Department of Justice. To ensure compliance with portions of the memorandum, the department
agreed to implement procedures and protocols relating to the video recordings, review and
documentation of traffic stops conducted by all patrol personnel. Currently all patrol vehicles
with the exception of vehicles assigned strictly for community service officer use, are outfitted
with mobile video recording units. All patrol officers are required to video recrd all traffic stops
conducted. The majority of these units are VHS format using VHS tapes to record up to eight
(8) hours of video and sound on a single tape. In 2004 the department began replacing its
inventory of analog VHS videotape systems with digital video recording systems. As such, the
department has a hybrid inventory of video recording devices necessitating thorough knowledge
of the operation and care of each system. In addition to the requirements mandated by the MOA,
the department must comply with subpoena requests for the reproduction of video recordings.
The responsibility for these duties has fallen upon the technical service sergeant to ensure all
aspects ofthe MOA, Field Operations OPS-126 and the department's legal responsibility in
responding to subpoenas relating to video recordings are fulfilled. Sergeant Thomas Lopotko
currently fills this position on a full-time basis. As such his routine duties are as follows:
. Monthly maintenance of all department mobile video recording units ensuring
functionality and cleaning all moving components on equipment.
· Review four traffic stops from one out of every four videotapes and digital media
removed from patrol vehicles and complete an In Car AudioNideo Media Review form
as required by the MOA for each videotape or digital media reviewed.
Page 4 of6
MOUNT PROSPECT POLICE DEPARTMENT
FORMAL MEMORANDUM
CHF 04-344
CONTROL NUMBER
· Locate, review and critique each patrol officer's traffic stop performance at least once
every ninety days as required by the MOA.
· Submit all review forms critiquing traffic stops to the Deputy Chief of Operations as
required by the MOA for his review.
· Track all department traffic stop report forms to determine if a post stop procedure was
conducted.
· Research and locate video media where post stop procedures were recorded.
· Review and complete reports on 10 - 20% of all post stop procedures recorded as
required by the MOA.
· Maintain a complete record of all traffic stops reviewed to ensure the requirements of
the MOA and Field Operations Procedure are met.
· Audit patrol MVR logbook to ensure all media is accounted for and properly scheduled
for review as required by the MOA.
· Maintain all video media including the responsibility of bulk erasing media for reuse
after ninety days as required by the MOA.
· Process court subpoenas requiring copies of video recordings.
· Search, review and copy subpoenaed traffic stops for reproduction for defense attorneys
and State's Attorneys.
· Reproduce video recordings for use as department training aids.
· Conduct annual training and retraining on MVR operations and procedures.
· Repair or schedule repairs ofMVR equipment.
· Act as liaison between department and MVR vendors and repair sites.
· Research MVR technology and equipment improvements.
· Ensure all related supplies including video media, batteries and cleaning supplies are
stocked and maintained.
These responsibilities require the full attention of the technical service sergeant not allowing this
position the ability to complete tasks and assignments normally delegated to the technical service
sergeant. This position requires it be filled by an individual with supervisory and/or training
experience to carry out the particularly stringent mandates of the MOA and department
directi ves.
Conclusion
Operations Commander:
I am recommending the creation of an Operational Commander position to fill operational needs.
By creating an Operational Commander position, I believe the department will be better able
both to meet its current management responsibilities and to anticipate and prepare for its future
service requirements to the residents of the Village. As mentioned, the position would be filled
by the promotion of a current sergeant. The salary cost incurred by this promotion for 2004
would be $12,073.
Mobile Video Recorder (MVR) Review Officer:
I am recommending the creation of a civilian position of Mobile Video Recorder Officer to fill
the current technical service sergeant position. By creating this position the current technical
services sergeant would return to patrol duty filling the void created by the promotion of a
Page 5 of6
'..
MOUNT PROSPECT POLICE DEPARTMENT
FORMAL MEMORANDUM
CHF 04-344
CONTROL NUMBER
sergeant to Operations Commander. The department would seek to fill this position with an
individual with prior law enforcement supervisory or training experience. Within the
metropolitan Chicago area, there exists a large pool of retired law enforcement personnel with
this experience. The department must recruit an individual with sufficient skills and abilities to
meet the requirements of the position. So as to make the position attractive to these qualified
candidates, a salary of approximate $50,000 annually would be necessary along with standard
Village benefits. As a civilian employee, this position would not be eligible for police pension
and can be phased out at a future time if and when the responsibilities of this position are no
longer needed by the department.
Summation
The following tables indicate the base salary costs at the current pay schedule and the pay
schedule effective May 1, 2005 for both current and proposed staffing. At the current pay
schedule, the proposed staffing changes would result in an increase of$62,073.00 in base salary
costs. Effective May 1, 2005 the proposed staffing changes would result in an increase in base
salary of$62,514.00.
Current
4 Commanders
11 Sergeants
$364,644.00
$869,968.00
Current
Proposed
5 Commanders
10 Sergeants
1 Civilian
$455,805.00
$790,880.00
$50,000.00
$1,296,685.00
Total
$1,234,612.00
Current
4 Commanders
11 Sergeants
$377,556.00
$900,625.00
EffecuveAfayl,2005
Proposed
5 Commanders
10 Sergeants
1 Civilian
$471,945.00
$818,750.00
$50,000.00
$1,340,695.00
Total
$1,278,181.00
Should you require additional information or clarification, please contact me or my command
staff at your convenience.
MS/ms
Attachments
~~~.
Chief of Police
Page 6 of6
: .~
, ,
CHF 04-1 17
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: MICHAEL E. JANONIS, VILLAGE MANAGER
FROM: POLICE CHIEF
DATE: MAY 6,2004
SUBJECT: OPERATIONS COMMANDER POSITION
The purpose of this memorandum is to explain why a new position of Operations
Commander is needed and should be filled at the earliest opportunity. This position
would be an exempt rank position. The incumbent would work in the administrative
offices and would report directly to the Deputy Chief of Field Operations.
The job responsibilities of the Deputy Chief of Field Operations have changed since the
position was created over twenty years ago. The Village Board of Trustees, the Village
Manager and the Police Chief determine the range and depth of police services, the
department's operational priorities and the department's mission. The Deputy Chief of
Field Operations is responsible for planning, directing and managing the operational
activities of the police department consistent with the direction given by the Chief of
Police. Specifically, he oversees all patrol operations, all criminal investigations and all
crime prevention activities. Four commanders and ten sergeants assist the Deputy
Chief in his efforts. Together they supervise sixty-three patrol officers and eleven
community service officers. The primary job of the Deputy Chief is to use the resources
at his disposal to provide efficient and effective law enforcement services to the
community. While most police responses are reactive in nature, the Deputy Chief is
required to have a future orientation in completing his job responsibilities to assure a
proactive approach to providing these services.
Over the past decade, several significant developments have combined to erode the
time the Deputy Chief of Field Operations has to maintain this proactive approach to
addressing his job responsibilities. Here is a list of the new and expanded job
responsibilities of the Deputy Chief that he must address on a regular basis.
1. First and foremost law enforcement has become more complex and time-
consuming over the years. The Deputy Chief must prepare the department to
respond effectively to the new and more complex mandates of domestic violence
investigations, child victimization incidents, identity theft, computer related crime,
including pornography, school violence, and a myriad of other law enforcement
Page - 1 -
H:\My Docs\Chiefs Memos\2004\Ops Commander Memo.rr.doc
. .,
, ,
CHF 04-117
responsibilities. Notwithstanding the training aspects of these mandates, the
Deputy Chief must consider the resources he will need to address these issues,
including support services, trial considerations, social services referrals and
federal law enforcement involvement in the investigations.
2. The department's traffic enforcement mandates have increased significantly over
the years. The Deputy Chief must design and implement effective strategies that
reduce traffic crashes and ensure voluntary compliance with traffic laws in the
Village. This includes education and enforcement plans directed at removing
drunk drivers from the roadway, encouraging seat belt usage, obeying speed
limits and traffic control devices, and complying with railroad crossing restrictions.
3. There has been a significant increase in illegal gang and drug activities in the
Village over the past decade. The Deputy Chief of Field Operations must
formulate strategies to deal effectively with this problem, and related issues.
These strategies include working with community groups and property owners to
identify root causes of the problem and to develop cooperative, combined
approaches to dealing with it in a community oriented policing context.
4. There has been a significant increase in the number of Hispanic residents in the
Village over the past decade. The Chief of Police has initiated several outreach
initiatives to encourage Hispanic residents to fully participate in Village life. The
Deputy Chief must develop and implement operational strategies that are
sensitive to the particular needs of the Hispanic community, that effectively
address crime and quality of life issues in their neighborhoods, and that
encourage them to put aside their reluctance to accept and cooperate with the
police. This endeavor includes the use of community policing strategies, the
recruitment of Spanish speaking personnel and the establishment of culturally
sensitive procedures and practices.
5. The department now must be prepared to deal with terrorist threats and activities.
The Deputy Chief must develop and maintain a department capability to respond
to Homeland Security issues. This includes the development of response
strategies and patrol plans according to the nation's threat level, the identification
of potential targets, and the implementation of target hardening measures. The
Deputy Chief must coordinate his efforts as appropriate with the other Village
departments, school officials and administrators, retail and commercial business
interests, other public safety responders and emergency health care providers.
6. Over the past few years the number and severity of on-duty injuries has
increased. The Deputy Chief is responsible for the documentation and
investigation of duty related injury incidents. This often coincides with his
investigation of a squad car crash, a use of force incident or the arrest of a
criminal offender. These investigations must be thorough and complete from
several standpoints; including preparing an effective criminal prosecution,
Page - 2 -
H:\My Docs\Chiefs Memos\2004\Ops Commander Memo.rr.doc
CHF 04-117
considering the potential for civil litigation, identifying officer safety issues and
minimizing liability exposure.
7. The number of internal affairs investigations has increased over the past few
years. The Deputy Chief of Field Operations must fully investigate and document
all internal and external complaints against the department and its officers for
review by the Chief of Police. The internal affairs function has become an
increasingly complex and time intensive activity.
8. The Village and the Department of Justice (DOJ) have entered into a
Memorandum of Agreement (MOA) to assure the non-discriminatory
enforcement of traffic laws. The MOA includes provisions mandating that officers
follow a specific protocol in making traffic stops, collect traffic stop and search
data, be responsive to citizen complaints and video/audio record all traffic stops.
The MOA requires supervisors to review and analyze traffic stop data, audit
mobile video recordings and implement both intervention and disciplinary
remedies for officers who fail to follow the mandates of the MOA or whose
performance may indicate disparate enforcement tendencies. The Deputy Chief
must implement internal procedures and controls that ensure full compliance with
the provisions of the MOA, investigate all violations of the MOA or MOA related
citizen complaints, and design and implement the intervention processes that will
be used to address enforcement disparities identified by the data analysis
protocol. In addition, the Deputy Chief must conduct internal affairs
investigations of violations of the procedural requirements of the MOA. It is likely
the requirements of the MOA will result in an increased number of internal affairs
investigations. The Deputy Chief also will be dedicating a significant amount of
time to analyzing traffic stop data for indications of disparate enforcement in
traffic stops, traffic arrests and searches of violators and their vehicles.
9. The department has implemented additional programs and units over the past
several years. The Deputy Chief oversees the activities of the crime prevention
officers. He provides direction in all their routine activities, as well as their
specialized activities such as running the Citizen Police Academy, assigning
Special Details, fulfilling grant requirements and participating in community
outreach initiatives. Additionally the Deputy Chief must direct the assignments
and activities of the Bicycle Patrol Unit and the Accident Reconstruction Unit.
Finally the Deputy Chief has obtained, implemented and managed several grant
programs.
10. The department has a young group of supervisors. The four commanders have
a total of eleven years command experience. The Deputy Chief is responsible
for the professional development of his subordinate staff. He must train, mentor
and counsel them to ensure they are able to act correctly and decisively in a
broad spectrum of circumstances. This is critically important to establishing
cooperation and unity of purpose in staff and department operations.
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CHF 04-117
It is evident from a reading of this list that the supervisory responsibilities of the patrol
sergeants and commanders have also increased significantly. Now, more than ever, it
is necessary for patrol supervisors to directly oversee field activities, to direct and
manage field investigations and to review the activities, arrests, reports and
performance of their subordinate personnel. As a result, the Deputy Chief has limited
opportunity to delegate the additional tasks of his office. To enable the Deputy Chief to
maintain his orientation, focus and effectiveness, he needs additional support staff.
I am recommending the creation of an Operational Commander position to fill this need.
The person assigned to this position would work in close cooperation with the Deputy
Chief with primary responsibility for completing many of the time consuming activities
indicated or implied in the above list. For example, the Operations Commander may
collect all the facts and interview all the witnesses in an internal affairs investigation for
review by the Deputy Chief. The Operations Commander also may conduct the
analyses required by the MOA, may implement the community outreach strategies
designed by the Deputy Chief, and may manage the grant programs of the Field
Operations Division. Clearly, there is a significant amount of command level
responsibility that could be assigned to this position.
In conclusion I believe the additional responsibilities of the Deputy Chief of Field
Operations may soon negate some of the effectiveness of that office. As it is a critical
position in the agency, any decline in the Deputy Chiefs availability to proactively
conduct the affairs of his office would soon translate into operational deficiencies at the
line level. By creating an Operational Commander position, I believe the department
will be better able both to meet its current management responsibilities and to anticipate
and prepare for its future service requirements to the residents of the Village.
I am prepared to discuss this proposal further at your discretion.
~~-
Richard Eddington
Chief of Police
C: Deputy Chief Richardson
Deputy Chief Dahlberg
Commander Semkiu
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H:\My Docs\Chiefs Memos\2004\Ops Commander Memo.rr.doc
FIELD OPERA TlONS PROCEDURES
MOUNT PROSPECT POLICE DEPARTMENT
OPS-126
INDEX AS:
MOBILE VIDEO RECORDING SYSTEM
IN-CAR VIDEO RECORDER
POLICY
It will be the policy of the Mount Prospect Police Department to use mobile audio video
recording systems (MVR) for legitimate law enforcement purposes. The use of these
systems will comply with statutory regulations and will respect reasonable privacy issues.
PURPOSE
The purpose of this directive is to provide officers with guidelines for the use of mobile
video and audio recording equipment.
DISCUSSION
There will be five main justifications for using video and audio recording systems to record
the field activities of patrol officers. First, these recordings can serve as evidence in
support of an officer's actions in field encounters and arrests. Second, these recordings
can serve a training purpose. Third, these recordings can be viewed in the context of
increasing officer safety. Fourth, these recordings can serve to identify exceptional officer
performance. Finally, these recordings can be used for management control purposes.
They can preclude, substantiate or unfound complaints about an officer's demeanor,
activities or actions.
The primary use of the system will be to record all traffic stops. It also will be used to
review the traffic stop procedures and practices followed by individual patrol officers.
Finally, it may be used, consistent with statutory and judicial restraints, to record the
actions and words of persons in the patrol squad car.
Pursuant to Illinois Compiled Statutes 720 ILCS 5/14-3(h), law enforcement officers may
video record with audio any oral conversation between a police officer, who has identified
his or her office, and a person stopped for an investigation of an offense under the Illinois
Vehicle Code or with the consent of persons involved in the conversation. All other audio
recordings by any person, including law enforcement officers and not falling within the
exceptions of 720 ILCS 5/14-3 are prohibited as eavesdropping by Illinois Compiled
Statutes 720 ILCS 5/14.
This directive complies with the following CALEA 4th edition standards: 41.3.8
1
FIELD OPERA TIONS PROCEDURES
MOUNT PROSPECT POLICE DEPARTMENT
OPS-126
This directive consists of the following numbered sections:
126.1.1
126.1.2
126.1.3
126.1.4
126.1.5
Supervisory Responsibilities
Training
Copying of MVR Media
Processing MVR Media as Evidence
Retention of MVR Media Involving Civil Complaints or Disciplinary
Actions
Operating Procedures
126.1.6
PROCEDURES
126.1.1
Supervisory Responsibilities
A.
Supervisory Responsibilities
1. The technical services sergeant will be the program supervisor for the
department's mobile video recording system (MVR) activities.
2. All patrol supervisors will be responsible for replacing MVR media,
maintaining the department's MVR inventory and ensuring the proper
mechanical operation of the MVR equipment. MVR media will be
replaced when they are fully recorded, or when an event of significant
evidentiary, training or administrative value has been recorded.
3. The following procedure is to be followed to replace MVR media in the
locked recorder unit:
a. take blank replacement media from inventory and enter the
media number, the date and time the new media is installed
and the supervisor's initials and star number into the MVR
logbook located in the locked video media storage cabinet.
b. unlock the MVR media recorder located in the squad trunk,
exchange the media, and relock the recorder unit. The
supervisor also will check the operating condition of the MVR
at this time.
c. appropriately mark any completed video media with no
evidentiary, administrative or training value with the date it is
taken out of service and place the MVR media in the locked
video media storage cabinet in the patrol supervisors area.
2
FIELD OPERA TlONS PROCEDURES
MOUNT PROSPECT POLICE DEPARTMENT
OPS-126
4. All MVR media not assigned to MVR systems and not inventoried as
evidence will be secured in the locked storage cabinet in the patrol
supervisors area. Access will be limited to supervisors. Only media
supplied by the department will be used in the recording equipment.
Any audiovisual recording generated in department equipment will be
the exclusive property of the Mount Prospect Police Department.
B. MVR Media Review
1. The program supervisor will review four (4) randomly selected
incidents on every fourth MVR media and will document his review on
a MVR Audit Report. The program supervisor may review additional
MVR media to supplement his assessment of a single incident, to
further review the performance of an officer or to identify a training or
procedural issue that may require management intervention and
assessment. The program supervisor will review at least two
additional traffic stops of any officer whose performance was deficient
in any of the following areas:
a. the officer failed to use the MVR equipment properly per the
required procedures,
b. the officer violated a department rule, regulation or procedure,
c. the officer made a significant safety or tactical error.
2. When a performance deficiency is observed, the program supervisor
will write a descriptive narrative of his review on the reverse side of
the MVR Audit Report.
3. The program supervisor also will ensure he reviews the performance
of every patrol officer at least once within a ninety (90) day period.
This review may be completed through the random review of the MVR
media or by selectively reviewing the media of individual officers.
4. The program supervisor will maintain a separate record of the post
stop procedures he reviews pursuant to the requirements of B.1.
above to ensure a sufficient number of them are reviewed on a
regular basis. A sufficient number is defined as 10% - 20% of the
traffic stops that involve post stop procedures. When the program
supervisor reviews a traffic stop that includes a post stop procedure,
he will place an {X" in the "Other" box of the Video Media Review
Form, write "PSP" for the post stop procedure in the space next to the
3
FIELD OPERA nONS PROCEDURES
MOUNT PROSPECT POLICE DEPARTMENT
OPS-126
"Other" box and write a short narrative report of his review of the stop
on the reverse side of the form. The narrative will describe the post
stop procedure, indicate if the officer's actions were justified under law
and properly executed, and will describe the result of the post stop
procedure. This review also will determine if the TSR form completed
on the stop accurately reflected the events depicted on the MVR
media. Any discrepancies or unjustified actions will be reported
directly to the Deputy Chief of Field Operations and the MVR media
will be held pending an investigation of the officer's actions. Post stop
procedures are those procedures so identified on the traffic stop
report form and include the following:
a. search conducted with consent,
b. search conducted based on reasonable suspicion,
d. search conduct based on probable cause of an offense,
e. search conducted incidental to an arrest,
f. the stop resulted in a custodial arrest,
g. a drug detection dog positively alerted to the presence of
narcotics,
h. the stop resulted in outcome not listed in "a" through "g",
i. the driver or passengers are instructed to exit the vehicle,
j. the driver or passengers are frisked,
k. consent to search is requested of the driver or passengers,
I. consent was granted by the driver or passengers,
m. an arrest based on an outstanding warrant was made,
n. A non-consensual search of a vehicle was conducted,
o. Contraband was seized from either the driver, passengers or
from within the vehicle.
5. MVR Audit Reports will be distributed to the Deputy Chief of Field
Operations, the commander of the officer reviewed and the officer.
The program supervisor also will maintain a copy of the MVR Audit
Report for inspection purposes.
6. The program supervisor will use the MVR Audit Report to document
the officer's performance on the traffic stop. The report will include a
review of the officer's use of the MVR system, his compliance with
procedural requirements, his interactions with the driver and
passengers, his basis in law for his actions and issues concerning
officer safety.
7. The officer's supervisor will be responsible for taking appropriate
4
FIELD OPERA TIONS PROCEDURES
MOUNT PROSPECT POLICE DEPARTMENT
OPS-126
corrective action on any performance deficiencies noted on the MVR
Audit Report, to include training, counseling or discipline. Any
corrective actions taken in this regard will be coordinated with the
Deputy Chief of Field Operations consistent with the requirements of
applicable written directives.
8. The Deputy Chief of Field Operations will maintain a log of the
corrective actions taken as a result of officer deficiencies noted and
documented on the MVR Audit Report.
c. Recycling of MVR Media
1. The program supervisor will recycle MVR media on a ninety (90) day
basis unless needed for court or other reason. The program
supervisor will be responsible for erasing the MVR media in
accordance with the manufacturer's recommendations using the
department's bulk eraser unit. The erased MVR media will be
returned to the MVR media supply.
2. MVR media will not be recycled if it is needed pursuant to the
investigation of a civil complaint or disciplinary matter as described in
sections 126. 1.5 and under the following circumstances:
a. arrests involving felonies, serious misdemeanor offenses, or
the use or threatened use of force,
b arrests for resisting or obstructing a police officer,
c. D. U.I. arrests,
d. incidents involving:
i) altercations that may result in citizen complaints,
ii) traffic crashes,
iii) vehicle pursuits,
e. violations of departmental rules, regulations or orders,
f. stops involving searches of persons or vehicles.
g. any circumstances that warrant supervisory review,
h. officers will document recordings of a. through g. above, as
5
OPS-126
FIELD OPERA TIONS PROCEDURES
MOUNT PROSPECT POLICE DEPARTMENT
126.1.2
A.
126.1.3
well as recordings of other significant activities or events, on
arrest or incident case reports. This documentation
requirement will include an entry on an officer's Daily Activity
Report.
D. MVR System Repairs and Service
Supervisors and officers are to notify the program supervisor directly and by
the completion of a MVR Work Order of MVR damage, malfunctions or
service needs. Notification to the program supervisor will be made as soon
as practical. The program supervisor will schedule all MVR service and
repairs at the earliest possible time. The status of the MVR repairs will be
reflected on the vehicle status board in the patrol supervisors office. A
supervisor will take a squad out of service when it has a MVR that is not
working properly unless the squad is needed to maintain effective patrol
operations. Accordingly a notation will be made in the supervisors logbook
indicating the justification for using a patrol squad without a functioning MVR
unit. When an MVR and vehicle are taken out of service, the supervisor will
note the date and time the MVR was taken out of service on the "Service
Form" as well as the name of the officer who was operating the vehicle when
the MVR malfunctioned, if known. This notation will also be made in the
supervisors daily logbook
Training
The program supervisor will ensure all officers receive training in the proper
use of the MVR system.
B.
Recruit officers will be trained during their field training assignments. The
program supervisor will schedule additional in-service MVR training to
address system enhancements or for review purposes.
c.
MVR training will be an annual requirement of the department's shift training
program. The training will include a review of this directive, as well as the
MVR related terms of the Department of Justice MOA.
Copying of MVR Media
A.
The program supervisor will be responsible for copying all MVR media.
6
FIELD OPERA TlONS PROCEDURES
MOUNT PROSPECT POLICE DEPARTMENT
OPS-126
126.1.4
126.1.5
Officers may request copies of MVR media for court presentation.
Supervisors may request copies of MVR media for training purposes, for
court presentation or for use in completing performance evaluations.
B.
The program supervisor also will be responsible for copying MVR media
pursuant to a court subpoena or a request from the Assistant State's
Attorney's Office. MVR media will not be copied, distributed, or released
without the specific authorization of the program supervisor, a deputy chief or
the Chief of Police.
Processing MVR Media as Evidence
A.
MVR media containing information arising from traffic stops such as arrests,
physical and/or verbal confrontation, pursuits or other incidents requiring
review will be treated as evidence or retained for administrative purposes.
The officer operating the MVR will be responsible for notifying the on duty
shift supervisor that a recording was made and should be treated as
evidence. It will be the responsibility of the on duty shift supervisor to review
the MVR media and verify its contents.
B.
If the MVR media is deemed to be evidence, a notation will be made in the
MVR media log sheet and the officer will process the MVR media in
accordance with departmental policy.
c.
The program supervisor will ensure all MVR media deemed to be evidence
will be maintained in accordance with department policy regarding evidence.
Retention ofMVR Media Involving Civil Complaints or Disciplinary
Actions
A.
The department will retain all MVR media of any incident which results in a
sustained civil complaint or disciplinary action for a period of five (5) years
unless a subsequent violation occurs during that period. If a subsequent
violation occurs during the five (5) year retention period, the MVR media of
the original incident will be retained for an additional five (5) year period. This
process will continue for any additional violations during the officer's tenure
with the department.
B.
Video media of all formal investigations will be retained for a minimum of
three (3) years.
7
FIELD OPERA TIONS PROCEDURES
MOUNT PROSPECT POLICE DEPARTMENT
OPS-126
C.
Any MVR media associated with an administrative review process will not be
recycled as described in section 126. 1. 1. c of this directive.
126.1.6
Operating Procedures
A.
Inspections
1. Operation of the MVR system will be limited to sworn officers who
have received training in the proper use of the MVR equipment and
the provisions of this directive.
2. As part of the routine squad inspection at the beginning of each shift,
the officer assigned to a MVR equipped vehicle will inspect the MVR
to ensure the system is in good operating condition and working in
accordance with the manufacturer's specifications.
3. Inspection of the MVR equipment will include checking that the
remote microphone and transmitter are in good working order, the
LCD monitor is functioning properly with the correct date and time
displayed, and there is an ample supply of video media to complete
the shift. As part of the inspection, officers will produce a short video
and audio test recording which will be played back to ensure the MVR
unit is functioning properly.
4. Officers will exercise due care in the operation of the MVR system.
An officer noting any MVR damage, malfunction or service need will
complete a MVR Work Order and immediately notify an on duty shift
supervisor.
B. Operating Procedures
1. Officers will record all traffic stops and custodial arrests which arise
from the investigation of traffic violations pursuant to Illinois Compiled
Statutes 720 ILCS 5/14-3(h). This will apply both to primary and
assist cars on qualifying incidents. The recording shall begin no later
than when an officer first signals the vehicle to stop, or arrives at the
scene of an ongoing traffic stop begun by another officer; and the
recording shall continue until the traffic stop is completed and the
stopped vehicle departs, or until the officer departs from the stop
location. The recording shall include any requests for persons to exit
8
FIELD OPERA TIONS PROCEDURES
MOUNT PROSPECT POLICE DEPARTMENT
OPS-126
the stopped vehicle, for consent to search the vehicle and any
searches or frisks. Under no circumstances will audio tapina continue
without simultaneous videotapinG.
2. Officers will record all traffic stops arising from investigations of non-
traffic related incidents. This will apply both to primary and assist
cars. The recording shall begin no later than when an officer first
signals the vehicle to stop or arrives at the scene of an ongoing traffic
stop begun by another officer. Upon meeting with the occupants of
the vehicle, officers will advise the occupants that a video and audio
recording is being made. Should an occupant object to audio
recordinG, the officer will verballvnote while audio recordinG is beina
made that a vehicle occupant has objected to audio recordinG and will
then immediatelv turn off the audio microphone. The primary officer
will advise all secondary officers to discontinue audio recordina when
an objection is made. Under no circumstances will the officer
discontinue videotaping the incident. Pursuant to this section,
recording shall continue until the traffic stop is completed and the
stopped vehicle departs, or until the officer departs from the stop
location. Audio recording shall include any requests for persons to
exit the stopped vehicle, for consent to search the vehicle and any
searches or frisks. Under no circumstances will audio recordinG
continue without simultaneous videotapinG.
3. The MVR will be set to the auto record by selecting the "RMT" switch
located on the control panel. With this feature selected, the MVR will
begin recording when one of the following occurs:
a. both audio and video will begin recording when the wireless
transmitter is powered "on" to the appropriate frequency.
b. the video only will begin recording when the officer activates
the squad's emergency lights and places the control switch to
the number "2" position. The officer must power "on" the
wireless transmitter to the appropriate frequency to begin
audio recording.
4. Officers will activate the wireless microphone prior to notifying
Northwest Central Dispatch Center of a traffic stop and whenever the
MVR is recording. To operate the audio system officers will turn the
transmitter power switch to the appropriate frequency position.
9
FIELD OPERA TIONS PROCEDURES
MOUNT PROSPECT POLICE DEPARTMENT
OPS-126
a. The wireless microphone will be activated to narrate the
recording and explain the reason for the current or planned
enforcement action.
b. The "F2" frequency will be used as the primary transmitting
frequency. The second officer will use the "F1" frequency to
avoid radio frequency interference. The second officer would
select the "F1" frequency on both the control panel and the
wireless transmitter.
5. If the officer wishes to record a driving incident prior to activating the
emergency lights, the officer will switch the wireless transmitter to the
"on" position by selecting the appropriate frequency on the
transmitter. This will activate the MVR equipment.
6. Recording D.U.I. Arrests
a. Officers will attempt to record and narrate the driving behavior
of a suspected intoxicated driver prior to activating their
emergency equipment by manually starting the MVR.
b. Officers will leave enough room when possible between the
subject vehicle and the squad car to ensure the entire subject
vehicle is recorded. Consistent with traffic stop safety
procedures, officers also should endeavor to record the
administration of field sobriety tests, either by the MVR in the
arresting officer's squad car or by the MVR in an assisting
officer's squad car.
c. Officers will indicate on the arrest report that the arrest and
field sobriety tests were recorded using the MVR and the video
media was placed into evidence.
7. When the MVR is stopped for any other reasons than listed above,
the officer will immediately notify the on duty shift supervisor and a
memorandum regarding the early termination will be completed and
fOlWarded to the Deputy Chief of Field Operations.
8. The officer will notify the on duty supervisor immediately of all MVR
recordings of:
a. arrests involving felonies, serious misdemeanor offenses, or
10
FIELD OPERA TIONS PROCEDURES
MOUNT PROSPECT POLICE DEPARTMENT
OPS-126
the use or threatened use of force,
b arrests for resisting or obstructing a police officer,
c. D. U.I. arrests,
d. incidents involving:
i) altercations that may result in citizen complaints,
ii) traffic crashes,
Hi) vehicle pursuits,
a. violations of departmental rules, regulations or
orders,
f. stops involving searches of persons or vehicles,
g. any circumstances that warrant supervisory review,
h. officers will document recordings of a. through g. above, as
well as recordings of other significant activities or events, on
arrest or incident case reports. This documentation
requirement will include an entry on an officer's Daily Activity
Report.
9. The on duty supervisor will review any video media that was reported to
include an incident described in 1.4.8.7 of this directive. The supervisor
will document his review on a MVR Audit Report per departmental
procedures. If the on-duty supervisor's review of the incident reveals
any violations subject to the administrative review process, he/she will
immediately notify the Deputy Chief of Field Operations and complete
such reports as required by departmental procedure orthe Deputy Chief.
11
FIELD OPERA TIONS PROCEDURES
MOUNT PROSPECT POLICE DEPARTMENT
OPS-126
ATTACHMENTS:
A - MVR Audit Report
B - MVR Work Order
DOCUMENT DATES:
Issuance date:
1 Oct 01
Effective date:
1 Oct 01
Amended date:
21 March 03
3 September 03
3 March 04
12 July 04
16 October 04
6 December 04
Review date:
Rescinds:
BY ORDER OF:
~~
RICHARD EDDINGTON
CHIEF OF POLICE
Mount Prospect
97TH INTERNATIONALLY ACCREDITED
LAW ENFORCEMENT AGENCY
12
In Car Audio/Video Media Review Form
MOUNT PROSPECT POLICE DEPARTMENT
Video Media Removed for the Following:
D Evidence
Medialf1efjf1(lG~tiQri lnroFfflat!Qn'" 'if" "'"
Video Media Number
Event # 1
D Media Fully Recorded
Event End Time
D Training Purposes
T e ofIncident: 0 Arrest 0 Traffic Sto 0 Field Contact 0 Other:
Check all boxes which apply:
o The officer used the MVR equipment properly per required procedures.
o The officer followed department rules, regulations and procedures.
o The officer conducted a pre-shift MVR equipment inspection consistent with department procedures.
o The officer conducted the stop safely with no tactical errors. 0 Additional comments list on reverse section.
T e of Incident: 0 Arrest 0 Traffic Sto 0 Field Contact 0 Other:
Check all boxes which apply:
o The officer used the MVR equipment properly per required procedures.
o The officer followed department rules, regulations and procedures.
o The officer conducted a pre-shift MVR equipment inspection consistent with department procedures.
o The officer conducted the stop safely with no tactical errors. 0 Additional comments list on reverse section.
EVe'nf"#'3
Date of Event
Event Start Time
T e ofIncident: 0 Arrest 0 Traffic Sto 0 Field Contact 0 Other:
Check all boxes which apply:
o The officer used the MVR equipment properly per required procedures.
o The officer followed department rules, regulations and procedures.
o The officer conducted a pre-shift MVR equipment inspection consistent with department procedures.
o The officer conducted the stop safely with no tactical errors. 0 Additional comments list on reverse section.
Date of Event
Event Start Time
T e of Incident: 0 Arrest 0 Traffic Sto 0 Field Contact 0 Other:
Check all boxes which apply:
o The officer used the MVR equipment properly per required procedures.
o The officer followed department rules, regulations and procedures.
o The officer conducted a pre-shift MVR equipment inspection consistent with department procedures.
o The officer conducted the stop safely with no tactical errors. 0 Additional comments list on reverse section.
M~,~i~:,llI~plf~ftl~~if;~f: D Placed Into Evidence D Recycle in 90 Days D Hold for Further Review
event#: r
Date of Event
Event Start Time
Officer:
\i)./Cl'
.
"
MOUNT PROSPECT POLICE DEPARTMENT
In Car Audio/Video Media Review Form
o Comments:
Officer:
o Comments:
Event
Event Start Time
Event End Time
Officer:
o Comments:
.,.ev~nt ,#4,
Event Start Time
Event End Time
Officer:
o Comments:
I REVIEWING SUPERVISOR
STAR # I
wl\l\..1,oI ~>oII,J.. 1,oI..J...~..lI{i'1 fl\l.Ifi'('iVli.,lUI'1 1f\'-i~jl;.""1 1"""'"'1....'" ~'-ll f'lViVllll
ji",ll.tI....;I..l...' ...
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INTEROFFICE MEMORANDUM
Village of Mount Prospect
Mount Prospect, Illinois
TO: CHIEF EDDINGTON
FROM: DEPUTY CHIEF M. SEMKIU
DATE: JANUARY 26,2005
SUBJECT: SUPERVISORY STAFF NUMBERS 1992 - 2005
Below listed is a breakdown of department supervisory staff for the years 1992 through
2005. For the year 1999, an additional sergeant was authorized by the Village allowing
the number of patrol sergeants to increase to nine (9). In June 2002, Sergeant Semkiu
was promoted to the rank of commander, increasing the number of authorized
commander positions to five (5). Additionally in 2002, as a result of a sergeant returning
to duty from a disability pension, the total number of sergeants increased to eleven (11).
During the period of September 2002 through July 2004, there were fluctuations in the
number of commanders, varying between four (4) and five (5); and the number of
sergeants, varying between ten (10) and eleven (11) as a result of retirements and
promotions. With the retirement of Deputy Chief Ron Richardson in July 2004, the
number of authorized commander positions reverted to four (4).
Also included below are the number of officers for each year and the authorized total
department strength.
1992 1993 1994 1995 1996 1997 1998
Chiefs 3 3 3 3 3 3 3
Commanders 4 4 4 4 4 4 4
SerQeants 9 9 9 9 9 9 9
Officers 54 57 63 63 64 64 64
Authorized 70 73 79 79 80 80 80
1999 2000 2001 2002 2003 2004 2005
Chiefs 3 3 3 3 3 3 3
Commanders 4 4 4 4/5 5/4 5/4 4
SerQeants 9/10 10 10 10/11 10/11 10/11 11
Officers 64 64 64 63 63 64 64
Authorized 81 81 81 81/82 81/82 81/82 81/82
c: Deputy Chief Dahlberg
Personnel file
Page ~ 1 -
\\Pd\Users\MSemkiu\Main\My Documenls\Parsonnal\Supevlsory Staff Statistics 1999" 2005.doc
INTEROFFICE MEMORANDUM
Village of Mount Prospect
Mount Prospect, Illinois
TO:
MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES
ALL DEPARTMENT DIRECTORS
VILLAGE CLERK VELMA LOWE
TELEVISION SERVICES DIVISION
FROM:
VILLAGE MANAGER MICHAEL E. JANONIS
DATE:
JANUARY 10, 2005
FUTURE COMMITTEE OF THE WHOLE DISCUSSION ITEMS
SUBJECT:
Continuing with our past practice, we are soliciting potential Committee of the Whole discussion items
from Village Board members and staff. This allows us better control of the flow of information at
Committee of the Whole meetings as well as provides adequate time for staff to do the necessary
research involved with bringing these items forward.
At this time, I would again ask that all Village Board members and Department Directors give serious
thought to potential items for Committee of the Whole discussion. In order to facilitate the generation of a
list of potential topics, I have attached a worksheet and a Committee of the Whole meeting date outline
including annual "set" items of discussion. The format is designed to keep things brief and simple. We
are trying to capture only the essence of the issue and the proposed solution that might be necessary. If
you have any reference material such as an article or newspaper clipping which prompted your idea,
please attach it to the form. The next page lists several topics already known or recently suggested
for 2005.
I would like completed forms returned to the Village Manager's office by Tuesday, January 18, 2005.
Feel free to mail, fax or bring them to the office. If you would like someone to pick up the forms, please
contact the Village Manager's office. This allows you to compile your ideas and still allows my office time
to facilitate a complete list of topics for consideration by you at the Committee of the Whole meeting on
February 8, 2005. Again, as we have in the past, the full Village Board will review each request, engage
in discussion and determine by consensus whether an item or issue should be formally considered by the
Committee of the Whole. A majority vote on each item will provide the final topics for the 2005 Committee
of the Whole meetings.
Please be reminded of the summer meeting schedule that eliminates the second Committee of the Whole
meeting each month during the peak vacation months of May through August with the understanding that
any or all could be rescheduled on an as-needed basis.
This exercise helps us track topics that have been discussed and those that still need consideration. If
you have any questions or comments regarding this exercise, please do not hesitate to contact me.
MICHAEL E. JANONIS
M EJ/rcc
attachments
c: Assistant Village Manager David Strahl
FUTURE COMMITTEE OF THE WHOLE DISCUSSION ITEMS
Over the past several years, the Village Manager's Office has attempted to better manage the
flow of information, which comes to the Village Board through the Committee of the Whole
Agendas. As you know, Committee of the Whole meetings are designed specifically to allow for
more extensive discussion of pending policy, finances, Code changes and various items of
community interest. The Committee of the Whole also serves as a forum for discussion of
items, which are unexpected, controversial, or of an emergency nature.
The evening's discussion will consist of reviewing suggested topics, discussing briefly the
rationale and need for discussion and the potential timing for bringing such items forward.
Board members, as well as staff, were asked to provide any suggested topics that they would
like to have considered. These items are included in the accompanying package. In the past,
the Village Board has engaged in a polling process, which identifies any subjects, which do
have the support of the Board for research and review. Appropriate staff will be available to
answer questions and facilitate discussion.
2005 TOPICS ALREADY KNOWN OR RECENTLY SUGGESTED:
. Refuse Hauling Contract Renewal
. Crime Free Rental Housing Program
. Cat Licensing
. Rand Road Corridor Turn Restrictions
. Uniform Traffic Control Policy
. Pent-Up Operational Demands
. Stem Cell Research
. Class C Liquor License Limits
. Audit Firm Policy
Januarv 2005
1/11 Cl ~
/-
1/25
~
February 2005
2/08
~~
~
2/22
fJ
n
n
March 2005
3/08
n
n
n
3/22
rl
[]
[]
April 2005
, 4/12
n
n
iJ
4/26
n
[l
[l
PROPOSED 2005 FUTURE TOPICS FOR
COMMITTEE OF THE WHOLE MEETINGS
Summer Schedule - No meeting (unless needed)
Summer Schedule - No meeting (unless needed)
CIP Review Session
Summer Schedule - No meeting (unless needed)
Mid-Year Budget Review and Pre-Budget Workshop
Summer Schedule - No meeting (unless needed)
October 2005
10/11
10/25
November 2005
11/08
11/22
December 2005
12/06
12/20
n
o
n
n First Budget Hearing (Village Administration, Finance and Human Services)
!l
IJ
n Second Budget Hearing (Fire, Police and Community Development)
n
n
n Third Budget Hearing (Public Works and Non-Departmental)
o
n
IJ
n
n
n
n
n
H:\GEN\Cow\Proposed Future COW Items Form,doc
SUBJECT:
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
RESOLUTION/CHANGE
SOUGHT:
TIME FRAME FOR
CONCLUSION:
Date:
-
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
#Cf~LrYz-Lca~~/h~-f
),
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~ ( / ~ ~
dNV'b&12..L~~k a~~k)L .
tl --- , -", / ~ l(
/HZ' <<"< ~7~ ~~~
~b/
- / /
j:v '73 ~ '
/#;i;Z'
(. / Elected dffitial/Staff
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
I concur that there should be discussion of the above-listed subject matter:
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
H:\VILMICowICOW Items Form.doc
Yes No
Yes No
Skowron:
Wilks:
Zadel:
12/04
JANUARY 12-17, 2005, PAGE 18
www.joumal-topics.c:om
I
es Property Owners
Owners Of Closed Dominick's, Petsma-f,t
Stores Takes Steps To Secure Tenna,nts
By MICHAEL SEBASTIAN the Dominick's and pei~rrlart
i JOURNAL REPORTER stores were among the most prob-
lematic vacant commercial sites
Nearly four months after Vil" for the village. Mayor Ni~hqlas
lage of Niles lawmakers estab- Blase and Village Manager Mary
lished an ordinance that penalizes Kay Morrissey echoed this state..
landowners for maintaining ha- ment in September when the law
bitually vacant commercial space, was passed.
owners of the shuttered The village has reported1ycon-
DomiQick's grocery store and tacted the owner of the tWo prop-
Petsmart at Oakton Street and erties and met with them to dis-
Waukegan Road have taken sig- cuss the matter. "No, we haven't
nificant steps to lease their empty issued them any tickets, because
space, a village official said last they have begun actively piltsu-
Thursday.' ingtenants,"Annunzioexp~:
"There's quite a bit of acitivity Village administrators, he added; ,
right now," Niles Village Attor-, determine the meaning :of "ac-
ney Joe Annunzio told the Jour- tively pursuing."
nal. "It seems like there's actions Village officials indicat,e4that
being taken." the ordinance was writtento~grab
'i\nJ;lunzio would not provide the attention of laridowners-~WhO
further detail about the "activity" , maintain vacantco~~" '
takiQgplace. ' erties. ' "er'
The shopping center located "It's a telol in our tool box. ~'.
behind Village Hall, along Civic said. Annunzio would llQt spe:c::u-
Center Drive near the Waukegan late, however, if the oidinance
imd Oakton intersection, seemed influenced the ownci:ofthe
to be front and center in the ViI- Dominick's and Petsmart,~ite,1o
lage Board's mind when they ap- sit down with Village Halt,
proved the ordinance last August. ' Mayor Blase was unavailable
The ordinance states that if an for comment. He is currently out-
owner, following a 90 day period of-town until later in the month.
of vacancy, doesn't at least at- MorrisseydidnotretuinaJ~al
temptto lease his or her space, the phone call last week. '
Village Board can impose a fine According to officials,
of up to $500 for every day the Dominick's and Petsmart, which
property goes unused. Trustees have been vacant for nearly'tWo
must first grant their approval be- years, are the only tWo locations
fore any action is taken. currently affected by the vacancy
Annunzio said last week that ordinance.
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
(' cvl-j~~~'oI Af/~
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
RESOLUTION/CHANGE
SOUGHT:
.~p
~~~,~,
TIME FRAME FOR
CONCLUSION:
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
I concur that there should be discussion of the above-listed subject matter:
Yes No
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
Skowron:
Wilks:
Zadel:
12/04
H:\VILM\Cow\COW Items Form,doc
SUBJECT:
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
RESOLUTION/CHANGE
SOUGHT:
TIME FRAME FOR
CONCLUSION:
~ '
~//A
Date:', -~~,;~;- !.1 -~
I '
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
12 ' ~-li C J-
l;;;.--?c~? <{/g/~-
/'
"
~?~/ d ~~.c',c~
.~ c;:~~;zi~ L,/~~ ~~~~
WaP{(./ ~~vtf!tc- .4-~-/;
/
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
I concur that there should be discussion of the above-listed subject matter:
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
H:\VILMICow\COW Items Form.doc
Yes No
Yes No
Skowron:
Wilks:
Zadel:
12/04
SUBJECT:
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
RESOLUTION/CHANGE
SOUGHT:
TIME FRAME FOR
CONCLUSION:
Date~ .:J~
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
jJ~~.~.~~;?~
, /'/ /
C'cUf ~-->~~7:2~ r
~ rd/ Q~~1 =-v.;..-'" ",,=q""--~
~?~9< np~~;:'r<~~-??-'-'~-.;W. .~
. /',~' /
jV&~cYr, ' '
~ ,'Z/ ~,
rJ0~~~~~~'
;? \ " ~" a:. r 7
~ ~-v31
, - t7 4~
Elected Official/Staff
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
I concur that there should be discussion of the above-listed subject matter:
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
H:\VILM\Cow\CQW Items Form.doc
Yes No
Yes No
Skowron:
Wilks:
Zadel:
12/04
SUBJECT:
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
RESOLUTION/CHANGE
SOUGHT:
TIME FRAME FOR
CONCLUSION:
-/1/ -7 ~c-
Date: ~#/,; ~~
, I'
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
;Z: f /, J \ ~--_/---- 4-
A /u/~Qtc-ch~~,7 /Z-'c~.~
{/ /
,~/cz~~_c/~t9~~~~~~~~,
1~~~~~k
/ - / \" /-
h #>.~ d ~a-~ _-C~#'7~~v6 f
I~ / /
~Le/:6~~aLk~
/~~4~; vP-c~ //r:; ~/~'~~,4r
/
~/~~~/;20~
/ -7
. ~~~
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
I concur that there should be discussion of the above-listed subject matter:
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
H:\VILM\Cow\COW Items Form.doc
Yes No
Yes No
Skowron:
Wilks:
Zadel:
12/04
Date:
" - '0 - os
. -.,
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
\..J..)CA~-~ ~(~ s.~<1-~
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFI;RENCE.
IF APPLICABLE
- Re0\~ C.uAl'\.O~ wrdcr?ls(.l\J-')et?... (l-...!.'U::u
. . . ~
<CO *,,- J... ~*-u. re.. --tc(:?'^,~u fe- -:;'\ioJ-E~\.U.Q";rl ~1Y'..v..Q
'C.::I-..~ ?c.('-\- ,,")(\t;x~ (\ u... (~J.xu::'n~ \ 1'\ '../'J (Jre f- k..vvd.
"J "~
- t::.0.k(-M\f'\€... ~c':::.c:.,"..ArLes. f\et?d.~ \D bl....l..ReCr4
v
~a\'V\.\:)\l"\-ed 'S,.e vJC.(L ~~.c..* .
RESOLUTION/CHANGE
SOUGHT:
(Y\a\,LQ j (l...(.~"C'. ~(h~ ~ c.,,\ S f'eC -f'~s.(\. r~
TIME FRAME FOR
CONCLUSION:
(f\c" ~ \0\ '~uO <~
!::o.0'\.d- €-{Lb.
Elected Official/Staff
***************************************************************
I concur that there should be discussion of the above-listed subject matter:
Yes No
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
Skowron:
Wilks:
Zadel:
12/03
H:\VILM\Cow\COW Items Form.doc
Date: \-~o- oS:
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
,
Rev~ (b\.A.CS\V1e~~ L\c.l'n~e Fees,
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
bUs'\~SS '\\UVV\'SE: -E-e~ '\,:>Vu.c*u.re.
0e<-0s L:,-\,~J(VV\.~ ('~r~L \\ 0f-
\]< \.\..o.~ <..J::xio 0-.. So \,JJ.. rref\-\\. ~
S-\r-\J... ~i...-'...-.ecl V\o.. ~ \'\ rv\ ,~d. C...C~. -\-E' <A~r l i> s. '
\.j
RESOLUTION/CHANGE
SOUGHT:
E:.K~ f"'\d \\ c.i' (\ S. e c...c.~ ~ (;" or \ e-S. ' I._J.....f ck~
".J . '
(;ee ~-\ru.Llu.re"
TIME FRAME FOR
CONCLUSION:
C~f~At.. \'0 , ~oa'S"
~0:\.~ ~,\o.
Elected Official/Staff
***************************************************************
I concur that there should be discussion of the above-listed subject matter:
Yes No
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
Skowron:
Wilks:
Zadel:
12/03
H:\VILM\Cow\COW Items Form.doc
Date: \ -,.;20 - oS:
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
~ - ~n\.A *-0! \J~\~O.~ <..;-e (' U\Ce..s
,....)
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
~v;\ \,-\~ -\-'D ~~~ ('or \jl\\o.cr Q.Qlo,\~::d
Scx '0\ CQ..() V ~Q. '-\1,(\..0 i. r'\\e. (' r"'1e..* .
RESOLUTION/CHANGE
SOUGHT:
Ke\j~ Cf-\'aDS, (~,)C~~C-l\aQQ to ,
Vl"Q...) '- <lQ -\"\r\,0:) ~:;)e.ru" tt \a a~
QQA'~~ '
TIME FRAME FOR
CONCLUSION:
f{\(~"~ ~':l, Q.. 00 S-
~0'~ct ~.
Elected Official/Staff
**************.****************.*******************************
I concur that there should be discussion of the above-listed subject matter:
Yes No
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
Skowron:
Wilks:
Zadel:
12/03
H:\VILM\Cow\COW Items Form.doc
Date:
, I. -, :::),........ ;/,,-, .-
. ,x.'-'-- '-'...::::::.
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
RESOLUTION/CHANGE
SOUGHT:
TIME FRAME FOR
CONCLUSION:
L.o,,~ - ~i (,\Cf{ ~ ~ nu "C l o.D Y\ct (\ \.A)C)("'\C.~ lr\ Op
cut)
- ~\ ~Q.. C,,- 'Q\(\,(l \(\ ckJ.:\. \'\~ v0 ~\.1r. ~alch
~recos~ 6',-,,-<\~- t.Qf\.~;
,- ~~~~ ~,f'^\L~ ~~'\Je.(\uQ <'dJ-J..rceS.
r \u.f"\ (0 r cY.L(\~<A 'v-J ~~ fh? (\-\ - uf ~"Cl.,..d
,) <
- \~ LOI"0-r1?rmh(\c.t(\C\~ .r~Ql~
(1\~\ - ~C\.~ ~\c:tn.\\Y\.j ~..JJ~ ~:f:~\.Cl'"'\ .to
~N\) \.J ~ 00. 'd^J\.\~L~Y\ ,EbP- s.-\O-.<< \ (\
~l~ f'~C'\ (2u(' C\.~'4 \p.rc'Ous
~e t V-SW'
(Y\C~:rcN\ \;t &0(:'....:: (~SC(~<lu.,~ \..).::Y,:r~,^ofJ
~\)\d- ~b.
Elected Official/Staff
***************************************************************
I concur that there should be discussion of the above-listed subject matter:
Farley:
Corcoran:
Hoeferi:
Lohrstorfer:
H:\VILM\Cow\COW Items Form.doc
Yes No
Yes No
Skowron:
Wilks:
Zadel:
12/03
Date: 1-2 :S"'-(') .::r-
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
RESOLUTION/CHANGE
SOUGHT:
TIME FRAME FOR
CONCLUSION:
13us,JVf:SS b€L/~'(
R~c. v(; A 1'/0 tJ5
-:---
II~G
l:j,scuss
<:) P,,-t;J)J S 0 F t< G. c., vt:..A 7"0 ,<J
"'-tt> c... (If;( (-r b Eo L' ve,e I e:- S A,Mb /t& 'ArEA
~t::) t S {; F ,!.OM -.;; (..J C H Iter ONTY .,.. H A 7'
MA,,( c.N(PACl" Ab.::rAC&..v1'" .z~>tJ~e)Jr/A L
At<. 6,45
4€JJf::lAG blSc.U~S'6,v / Va blflbr,7/c)A.)
f
UJ)ii;-riJ6L ~e.t. Ui.A1"IOIJS A1l6 ('\)6-CE:-S'S<<Y
IS',
QVM.7"6t.. / F5~~e- ~A ~~
I
5'7L411L-
Elected Official/Staff
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * .* * * * * * * * * * * * *
I concur that there should be discussion of the above-listed subject matter:
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
H:\VILMICow\COW Items Form.doc
Yes No
Skowron:
Wilks:
Zadel:
12/04
Date: \ t [9 ~
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
Discount Taxi Cab Program
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
If a program participant, either a senior citizen or
disable person, needs a companion to ride with them,
there is currently no provision for this companion to
ride at the discounted rate.
RESOLUTION/CHANGE
SOUGHT:
A provision needs to be included in the ordinance to
allow a companion to ride with the senior citizen or
disabled person.
TIME FRAME FOR
CONCLUSION:
The sooner we make this change; the sooner
companions may ride with participants.
Y1:.~~
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ~ * * *
I concur that there should be discussion of the above-listed subject matter:
Yes No
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
Skowron:
Wilks:
Zadel:
12/04
H:\VILM\Cow\COW Items Form,doc
CHF 05-12
INTEROFFICE MEMORANDUM
Village of Mount Prospect
Mount Prospect, Illinois
TO: MICHAEL JANONIS, VILLAGE MANAGER
FROM: JOHN DAHLBERG, ACTING CHIEF OF POLICE
DATE: JANUARY 18, 2005
SUBJECT: FUTURE COMMITTEE OF THE WHOLE DISCUSSION ITEMS
There are two items that the command staff of the Mount Prospect Police Department
would like to submit for consideration as future Committee of the Whole topics.
The first is a Traffic Unit. As the Traffic Unit would require additional personnel, a rather
extensive discussion is anticipated. Though we have previously raised the possibility of
establishing a Traffic Unit, it may be appropriate to remind the Board of the issues that
would be addressed by this specialized unit.
The second topic, space requirements, is somewhat more delicate, because it must be
consi<;iered in conjunction with the existing downtown fire station, as well as, the
proposed new fire station at Wolf and Euclid. However, I believe it would be beneficial
to discuss with the Board, police department concerns exclusively. Currently, we need
more space for videotaping confessions and increased training mandates. Our
projected needs for additional space include locker rooms, citizen access, records
section storage expansion, patrol supervisor office space, patrol report writing area,
citizen interview rooms, supervisor conference room, and videotape storage/retrieval.
All of these needs create further demand on the part of the police department for
additional space.
I have completed the appropriate forms for discussion of these items (attached). If you
require more specific information on these topics, please feel free to contact me at your
convenience.
JD:dr
Attachments
C: Chief Eddington
Deputy Chief Semkiu
SUBJECT:
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
RESOLUTION/CHANGE
SOUGHT:
TIME FRAME FOR
CONCLUSION:
Date: 18 January 2005
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
Police Department: "Traffic Unit"
-Increased demand on police department patrol division
~o address rlslng levels ot cltlzen complalnts related
to traffic law violators.
-The department continues to experience increased citizen
complaints of traffic law violators. Increased traffic
volumes. and continued development and re-development
further exacerbate the myriad of traffic related issues
and enforcement responsibilities the department's patrol
division struggles to address on a consistent and compre-
hensive basis. The department's hit and run accident
follow-ups, overwelght truck enforcement and ability to
focus directed enforcement on a saturation basis represent
just a few of the areas where ~he depar~n~'s lack of a
dedicated traffic unit negatively impacts our ability to
adequately address the full scope of the traffic enforcement
areha.
-Creation and staffing of a full-time traffic unit comprised
of four (4) patrol offlcers and a supervisor (sergeant).
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
d Operations
I concur that there should be discussion of the above-listed subject matter:
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
H:\VILM\Cow\COW Items Form.doc
Yes No
Yes No
Skowron:
Wilks:
Zadel:
12/04
SUBJECT:
BRIEF DESCRIPTION
OF ISSU E/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
RESOLUTION/CHANGE
SOUGHT:
TIME FRAME FOR
CONCLUSION:
Date: 18 January 2005
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
Police Department: Discussion of space needs
analysis results.
-The department is in need of additional space. There
are no lockers left in the men's locker room, the
Records Section is in need of a larger work/storage
area, patrol report writing/computer work station area
needs expansion to facilitate the number of officers
1n need of a work station durlng peak volume periods,
supervisor'soffice area is in need of expansion, more
c1t1zen 1nterv1ew rooms are needed ~o ensur~ ava1lability
during peak volume periods and the privacy:citizens
lIlaking pul it;e r"epurts, lhe supervisur's uffit;e drea
requires expansion, and MVR media processing and storage
have emerged as space issues.
-Discuss results of on-going in-house space needs analysis
w1th an eye toward integrating future expansion of polce
department space with the design of a new fire station at
Wolf/Eucl1d. Exam1ne ~he feas1b1l1~y of 10caL1ng ~he fire
department administrative offices in the new fire station.
This would enable the police department to expand into
CUllent rile deparLlIerlt ad.llirli~tt'ative orrit-e!).
-Fall of 2005
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
. of Field Operations
***********
I concur that there should be discussion of the above-listed subject matter:
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
H:\VILM\Cow\COW Items Form.doc
Yes No
Skowron:
Wilks:
Zadel:
12/04
Date: 1/11/6(
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
mode ~i L:~l;OI\ ~ 10
NtiS4f\(,-l ~ 1.1t/nel\T OrJ; "4f\l.t
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
tA.oJ;~1 e~~rr;'l7 (J(~tI\CW~ 70
.oJ ",kAt CoM 1ifvft7
10 prolliJ-t 1rtA1''t("
~\'f;-lS
e.)C~,,~
c\s a I\v~S~nlf
e" .forcA' me (\1"
$tof>'
~rJ
RESOLUTION/CHANGE
SOUGHT:
GrJ, t\4f\t.t G~")'S
TIME FRAME FOR
CONCLUSION:
hJ G v 0.(1' (
ill ~
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
I concur that there should be discussion of the above-listed subject matter:
Yes No
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
Skowron:
Wilks:
Zadel:
12/04
H:IVILMICowICQW Items Form.doc
SUBJECT:
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
RESOLUTION/CHANGE
SOUGHT:
TIME FRAME FOR
CONCLUSION:
Date:
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
~t ot Vjl~l) G1rf~On'1iVt ~
~< PlAt\. hi? f\t11 ~t(\ vp~1d, Sil\C-f
t~'11 6r\~ do(~ f1p1 f'ftlt'c.1' d'(j~l''7 i 1\
~f.,1'\JA.r {and Vii? ~1 k,.{{ O{'L'I(('~ s,t"(e.
OrJit\ A'L4 alw\(1Jc"l ~4f\
~-rt GvH1.fr
B; 1~leC~~iaI/Staff
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
I concur that there should be discussion of the above-listed subject matter:
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
H:\VILM\Cow\COW Items Form.doc
Yes No
Yes No
Skowron:
Wilks:
Zadel:
12/04
Date: ).... J?-oS
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
(.LA-! I.r-b RA1 T /LA F F Jc::.-
C-~N~l- po,-,c...1_
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
--1Z- 1'-:"5/ D ~Ht-'- - '5P~,,,N~ ( S I rIJ,.rA4lLlO
....fi:> f\- ~ V (L44<- __ S~S> ') v...~ E. of
I..f J c..L..-{) J $'"7b1 $ (b,AJS - 1M TT J c..
~1"'11,u c..- ..
RESOLUTION/CHANGE
SOUGHT:
?;-t..-I)'" ~ Ulii--V I ~ 6~n ~ S
~FF~""'~ IN cs~ ~hl.&;vn-IES.'
~.."T ~/'Lt. ?ii<-evft~~~"""AAJS.
TIME FRAME FOR
CONCLUSION:
4?l2-/L. ;{G.~ .ACO~
, ANpa...i:/L
Elected Official/Staff
***************************************************************
I concur that there should be discussion of the above-listed subject matter:
Yes No
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
Skowron:
Wilks:
Zadel:
12/03
H:\VILM\Cow\COW Items Form.doc
Date: )-I? - oS;
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
RA-,....o RCA-D Co ~~\ t>oit.
\b.(l..,.)/~t.. i2.e.S>>TIl,... c:.'-JO~,
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
D I '5 c:.14"~' --.) ~ ) ""'7?-f- "')-H-ii:... V. a ..
e>> F 4... ~ .,-t+ e.. c (.A.~, T 14f2.~ ,.-6..
12. e..~~. c.TJ 0"""' sAc.. o~ c.. 1m lLf4...~L)
1~""Ai? c::..cA...ILJ DcA. :;:.~ ~ J~
jl::> E-u.-c....... i) A,,'E...
RESOLUTION/CHANGE
SOUGHT:
A 00 PT Ne&.c:> OA--dl M4 c.."E s. Ar-rp/o~
a.,.( /b"<e.r... ~'S"'" ",,- ofl..,() /;AJ~CL!:a ..
A r..-r-u... I'k~-...c:...-n cw\)s .
TIME FRAME FOR
CONCLUSION:
f\..;:=> (l.., l... ;l. (. I ;L oc ~
A }.wI I>uuL
Elected Official/Staff
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
I concur that there should be discussion of the above-listed subject matter:
Yes No
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
Skowron:
Wilks:
Zadel:
12/04
H:\VILMICow\COW Items Form.doc
Date: )-11)... 0<;
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
COM a,A,) ~ $e~'&A.. ~A-IIL
S'-H-e.o c.A-....E- / FI ",u-r"rNC-I~ ~
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
ST.4 "FF- ~4 l-+fe.. 'F',I\.( ~L C c./lt,,",.
~I a...c... r4..~~7 ~ '""J1+€.. II. '6.
PO~~,8 c...E. ~~ItJII'U(. o-n-JC:StAJ oS
!+N/J 'A- ~""-... IE. ~ (;.a~c;'I!:n~G..
Tl+~ ~JtG hl/,.L.'~ Oc).........~s OF f.1!PIh~
Npe4~ --'V..,.....; ~ 11, t..L.~ L ~1"fI6JA)w;,o
:$ ~ lC:-tL 15 't h ,.e.JI..& .
RESOLUTION/CHANGE
SOUGHT:
V. B _ MPAc\Jot+<-
TIME FRAME FOR
CONCLUSION:
Nit'" )OJ ;2.ooS
.
A-N()L.~
Elected Official/Staff
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
I concur that there should be discussion of the above-listed subject matter:
Yes No
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
Skowron:
Wilks:
Zadel:
12/04
H:\VILM\Cow\COW Items Form.doc
Date: }-I?-a S
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
'5,4;..J I-mlL-Y S~taA- ~ fI le__ S.
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
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c,<:>;( ~ ~-VA-t IL A S~ J~'r
~"iM. .$Sfl-Vlc::.E. l=~ ~
Y~J~1t-'f 1"0 -n-f-i:.- I7ffl~ S~~~
RESOLUTION/CHANGE
SOUGHT:
-D ,<Gc..w-$,,>J ~\.J..Oc..~ 11 J~r4-e-1 )
,
-M~ p-r- /!:;)I'-O , N~ e.i!.... CJ I ,1, J<;' -....s. .
TIME FRAME FOR
CONCLUSION:
M -Pr 'f J 0, ;too 5
T
A-tv.o~2/L
Elected Official/Staff
***************************************************************
I concur that there should be discussion of the above-listed subject matter:
Yes No
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
Skowron:
Wilks:
Zadel:
12/03
H:\VILM\Cow\COW Items Form.doc
Date: )-/7- oS
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
NON c... o,..J ~fl-IILr.., rJ '- ftA-ll.. ~e;,}(..,z...s..
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
:r LA., ~G.:.A-L 17 flJ (...~ ~z:..s. ( -,-t+-c=-:.....
T~ '):>0 NCJ'- gA.,.J!..+K- ~ 1\-'r ~ttA;.J
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N~ -n::> '"'BE.- ~ t) v ~ F~
Tit2- U IL-~"L 1't\7f-)4Ait-'f'5 .
RESOLUTION/CHANGE
SOUGHT:
V :~ . -:p ,1l--1Lc:17 o->V ....,-0
S~FC~ ,~~ ~~~,
o 1-81 ;vA-AJc.E.
TIME FRAME FOR
CONCLUSION:
J"14~ J 10, ).,coS
~p L...1iI'L-
Elected Official/Staff
* * * * * . * * * * . * . * * * * * * * * * * * * * * * * * . * * . * * * * . * . . . . . * * * * * . . . * * * * * * * . * *
I concur that there should be discussion of the above-listed subject matter:
Yes No
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
Skowron:
Wilks:
Zade!:
12/03
H:\VILM\Cow\COW Items Form.doc
SUBJECT:
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
RESOLUTION/CHANGE
SOUGHT:
TIME FRAME FOR
CONCLUSION:
Date: )- 1"1-05
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
~rartAc;.1i. J-fA.l,,4 '-,~(> G:::r~, iZE.Nec...:sA-L
~ Tii)C.c:.,'-"-sl f) ii... CoAl4fl.1l,t:..,-1f-4- ~E-Pu...-=-ii.
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~j)~EIL
Elected Official/Staff
***************************************************************
I concur that there should be discussion of the above-listed subject matter:
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
H:\VILM\Cow\COW Items Form.doc
Yes No
Yes No
Skowron:
Wilks:
Zadel:
12/03
Date: I.. J j .. ~ S'
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
'ST"OA.ftt ~E.L. )NV1!~.;/o~Y(NPOes-
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SUBJECT:
RESOLUTION/CHANGE
SOUGHT:
VI ~ . I+-PP /Lf:rU-A-L 0'" o,:,,).....v~~
C/--l?l ~~ ,
TIME FRAME FOR
CONCLUSION:
_Ocr~
II J ;1.00 S
.
~D ~C;IL
Elected Official/Staff
***************************************************************
I concur that there should be discussion of the above-listed subject matter:
Yes No
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
Skowron:
Wilks:
Zadel:
12/03
H:\VILM\Cow\COW Items FOnTl.doc
Date: 1- /1- Q~
SUGGESTIONS/POSSIBLE DISCUSSION ITEMS
FUTURE
COMMITTEE OF THE WHOLE MEETINGS
SUBJECT:
- .
-1 . u,;.. L .I.E. . L OC-f 1., 2-
1't~#(:../,v(- 'S. OJ"l ?Ao~~.....lJ/S/~~"""~~
.
BRIEF DESCRIPTION
OF ISSUE/PROBLEM
INCLUDING VILLAGE
CODE REFERENCE,
IF APPLICABLE
1..J..:r J t.. IT ""( G~ p~ E.-s. III ~ --ro
-1Z-~O~t:.. -A-u-. ~Il- L 04+T1~
h...4+-t:::-s A?~ T*I!.- c:::..~~-,a.x>
p~~ ~ ~~'b.
RESOLUTION/CHANGE
SOUGHT:
)),~~>St / :A-/Jol'f C(UJ/~~
J P. AI(?'u>I.L/;4-,~
TIME FRAME FOR
CONCLUSION:
***************************************************************
I concur that there should be discussion of the above-listed subject matter:
Yes No
Yes No
Farley:
Corcoran:
Hoefert:
Lohrstorfer:
Skowron:
Wilks:
Zadel:
12/03
H:\VILM\Cow\COW Items Fonn.doc
MAYOR
Gerald L Farley
VILLAGE MANAGER
Michael E. Janonis
TRUSTEES
Timothy J. Corcoran
Paul Wm. Hoefert
Richard M. Lohrstorfer
Michaele W. Skowron
Irvana K. Wilks
Michael A. Zadel
VILLAGE CLERK
Velma W. Lowe
Phone: (847) 392-6000
TDD: (847) 392-6064
Village of Mount Prospect
50 South Emerson Street Mount Prospect, Illinois 60056
www.mountorosoect.org
COMMUNITY RELATIONS COMMISSION
ORDER OF BUSINESS
REGULAR MEETING
Meeting Location:
Village Hall
50 South Emerson Street
Mount Prospect, Illinois 60056
Meeting Date and Time:
February 10, 2005
7:00 P.M.
I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
· Meeting
IV. NEW BUSINESS
V. OLD BUSINESS
· Hearing Procedural Manual - Role Play
· Cultural Events Calendar
VI. REPORTS [Commission/staff]
· Suburban Mosaic Book of the Year
Family Issues
VII. ADJOURNMENT
MINUTES
COMMUNITY RELATIONS COMMISSION
Community Center, Village Hall
Thursday, January 6, 2005
7:00 p.m.
The Community Relations Commission (CRG) of the Village of Mount Prospect met Thursday, January 6, 2005 in the
Village Hall of Mount Prospect, Illinois, 50 South Emerson Street.
CALL TO ORDER
Chairman Brennan called the meeting to order at 7: 15 p.m.
ROLL CALL
Present:
Commissioner Parikh
Commissioner Tolbert
Commissioner Muench (arrived 7:45 p.m.)
Absent:
Commissioner Schultz
Also in attendance:
Lisa Angell, Staff Liaison
APPROVAL OF MINUTES
The December 2, 2004 meeting minutes were unanimously approved with the following correction:
The Community Relations Commission (CRG) of the Village of Mount Prospect met
Thursday, October yth.... was corrected to read, The Community Relations
Commission (CRG) of the Village of Mount Prospect met Thursday, December 2,2004 ...
NEW BUSINESS
· 2005 Proposed Meeting Dates
Due to scheduling conflicts the Commission agreed to change the meeting dates for February and March to
the second Thursday of the month, February 10th and March 10th. The revised meeting schedule will be
included with the Commission's February meeting packet.
Before moving onto Old Business the staff liaison informed the Commission that she had provided minutes from the
Commission's last twelve meetings to the Police Department. The Police Department was going to share the
information with the Justice Department.
Following a brief discussion of the extensive proactive efforts the Village has made to comply with the requirements
of the Justice Department, Chairman Brennan asked that the minutes reflect the Commission's support of the Village
and their recommendation the Village be granted early dismissal from the Consent Agreement.
OLD BUSINESS
Hearing Procedural Manual - Role Playing
To allow all the Commission members to participate in the role playing, the role playing was put on the February
agenda.
· Cultural Events Guide
Commissioner Parikh shared the positive feedback he received at the December 11th Coffee with Council.
There seems to be strong support from the Mayor and Board to develop a cultural events calendar and activities
to heighten community awareness. Although Commissioner Parikh suggested the Commission focus on three or
four major cultural event he stated there were other public awareness opportunities to recognize the Village's
diversity; Proclamations, Cultural Awareness column in the Village Newsletter, etc.
The Commission then discussed existing community events they could partner with to celebrate the Village's
diverse population. Several suggestions including the Lion's 4th of July Festival and the Downtown Block Party
were considered. Although there seemed to be interest in expanding the 4th of July, Taste of Mount Prospect,
it was noted it may be difficult to get restaurants to participate. However, the Commission did agree that a
booth promoting the Suburban Mosaic Book Program should be at the Downtown Slock Party.
As a third event Commissioner Parikh suggested the Commission consider hosting a one (1) day Diversity
Forum to let the participants of the first Forum learn what goals/objectives the Commission had focused on and
their status.
In addition to sharing the Commission's objectives with other public officials at their February meeting,
Commission Parikh will be contacting Mr. Jim Uszler, Mount Prospect Chamber Executive Director and Mr. Fred
Steinmiller, Mount Prospect Lion's Club.
.
Commissioner Muench suggested the Commission work on strengthening and expanding the Thanksgiving
Service organized by Reverend Kirk. Commissioner Muench believes it could be a powerful event, she
suggested more children's groups be involved as well as other religious/ethnic groups. Commissioner Muench
stated she would do what she could in reaching out to other groups and promoting the event.
OTHER
. Chairman Brennan gave a brief update on the Suburban Mosiac Book of the Year. He will attend the January
19,2005 meeting with the other program organizers to evaluate the program's first year.
. Chairman Brennan reported St. Raymond Church is supporting the Access to Care Program.
. Chairman Brennan expressed his concern that there may be insufficient support to the soldiers returning from
Iraq. He described the lack of adequate mental health support available to these war veterans, and there needs
may differ from other war veterans. He asked the Commission's support to proceed with his efforts to develop a
counseling program to assist the returning soldiers.
The Commission expressed support of Chairman Brennan's effort. [Commissioner Tolbert asked how many
Mount Prospect residents are currently in or served in Iraq; no data was available.]
ADJOURNMENT
The next regular meeting was scheduled for Thursday, February 10, 2005 at 7:00 p.m. in the community room of the
new Village Hall, 50 South Emerson. There being no further business a motion to adjourn was moved and
seconded. The meeting was adjourned at 8:45 p.m.
Respectfully submitted,
M. Lisa Angell
Staff Liaison
847.870.5640
lang ell@mountprospect.org
C:\Documents and Settings\kdewis\Local Settings\Temporary Internet Files\OLK2\january2005meetingminutes.doc
Mount Prospect
Director
Glen R. Andler
Deputy Director
Sean P. Dorsey
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
NOTICE
THE FEBRUARY 14, 2005 MEETING OF THE SAFETY COMMISSION HAS BEEN
CANCELLED. THE NEXT REGULAR MEETING IS SCHEDULED FOR MONDAY,
MARCH 14TH AT 7:00 P.M. AN AGENDA OR CANCELLATION NOTICE WILL BE
SENT PRIOR TO THIS MEETING.
DATED THIS aRC DAY OF FESRUARY, 2005.
Phone 847/870-5640
Fax 847/253-9377
www.mountprospect.org