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HomeMy WebLinkAbout01/25/2005 COW minutes MINUTES COMMITTEE OF THE WHOLE JANUARY 25, 2005 I. CALL TO ORDER The meeting was called to order at 7:04 p.m., in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Gerald Farley. Present at the meeting were: Trustees Paul Hoefert, Richard Lohrstorfer, Michaele Skowron, Irvana Wilks and Michael lade!. Absent from the meeting was Trustee Timothy Corcoran. Staff members present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director David Erb, Community Development Director William Cooney, Public Works Director Glen Andler and Village Engineer Jeff Wulbecker. II. APPROVAL OF MINUTES Approval of Minutes of November 23, 2004. Motion made by Trustee lade! and Seconded by Trustee Lohrstorfer. Minutes were approved. Trustee Wilks abstained. III. CITIZENS TO BE HEARD None. IV. DOWNTOWN REDEVELOPMENT - TIF EXTENSION STATUS REPORT Village Manager Janonis provided an overview of the options available for extending the TIF timeframe and two additional areas to be included in the TIF if it were to be extended. He stated staff has communicated with other taxing bodies regarding the TIF extension and expansion. He stated it is critical to discuss this at this time since the current TIF is set to expire in 2008. He stated that staff has worked out a revenue sharing option for the school districts whereby they would receive the revenue from the Village that they would have received had the TIF expired. The shared revenue would be provided during the 13-year extension period in addition to additional revenue growth due to any new development in the two expansion areas. He stated that staff is scheduled to appear before School District 57 and School District 214 School Boards in the coming weeks to explain the revenue sharing option plan and answer any questions. He also stated that any extension of a TIF receive a letter of endorsement from the impacted School Districts and forwarded to the General Assembly so they can consider such an extension. Community Development Director Cooney provided an overview of the TIF area in question and highlighted the current boundaries along with the proposed expansion areas including Central Plaza and the Bank One site. He stated that the extension of the timeframe allows the completion of Sub-Areas 4, 1 and 5 and provides financial opportunity to complete redevelopment in the expanded areas. 1 Finance Director Erb provided an overview of the funding projections during the extension period which would run until 2022 and the projected revenue stream for the taxing bodies. He stated the projected return is based on a very conservative financial estimate and to date, the Village has enjoyed considerably better returns than the conservative estimate highlighted in the proposed plan. He stated this scenario does put the Village in a position of assuming the risk if the TIF does not generate the projected revenue to payoff the other taxing bodies and any shortfall of these prOjections would require the Village to make up the payments through General Fund contributions. General comments from Village Board members included the following items: There was an overview of the projected revenue to be returned and the percentage allotment as to how it was determined as part of this revenue sharing program. There was also a discussion regarding revenue possibilities if the TIF out-performs the projections. Consensus of the Village Board was to present the revenue sharing program to School District 57 and 214 School Boards for consideration and report results back to the Village Board before the end of February. Assuming a favorable response from the School Districts, staff would then proceed to coordinate the necessary legislative action with the General Assembly. V. JURISDICTIONAL TRANSFER POLICY UPDATE Mayor Farley stated that the State of Illinois has established a policy in which unnumbered Routes will only be reconstructed in the future once they are turned over to the municipality in which the Route is located for maintenance and future reconstruction. Village Engineer Wulbecker stated a sub-committee has been formed to establish a fair policy for consideration of municipal transfer options. The Northwest Municipal Conference has undertaken a survey of unnumbered State Routes in area municipalities that would possibly consider accepting jurisdiction transfer. Even though a municipality may state they would consider such a transfer, they are not required to commit to that position permanently. General discussion of Village Board members included the following items: There might be some consideration of accepting Kensington Road since it is more of a local road compared to the regional roads that run through the community. However, the construction standard for the road would have to be of sufficient quality to ensure long-term viability. There was discussion concerning the definition of the standard for road construction. Village Engineer Wulbecker also stated that IDOT has altered the jurisdictional transfer consideration to include the transfer of title by IDOT to the municipality that takes over the Route. This would allow the municipality to regulate speed, curb cuts and traffic control of the roadway which was not available previously. He also stated that maintenance of a roadway is critical in its long-term road worthiness. 2 VI. VII. Consensus of the Village Board was to participate in the dialogue of the task force and report back to the Village Board for further consideration. It was also noted that Central Road will receive an overlay during the spring to hopefully smooth out some of the deteriorating road)IVay. 2005 CAPITAL IMPROVEMENT PROJECT REVIEW 4. 6. 7. 8. 9. None. Village Engineer Wulbecker provided an overview of the upcoming projects for the 2005 construction season. The projects include: 1. 2005 Resurfacing Program, which encompasses 32 streets and 5.3 miles of intermittent curb repair and asphalt resurfacing at various locations throughout the Village. 2. 2005 Bridge Rehabilitation Program will be at the Lincoln Street Bridge. 3. Wall Street Watermain Improvements-Phase 2. watermain on Wall Street. This is a replacement of Prospect Meadows Watermain Replacement-Phase 1. This is the first section of watermain replacement from the rear yards to the right-of-way. 5. Traffic Signal Improvements at Central Road and Northwest Highway and Euclid and Burning Bush. This is to install pedestrian signals and crosswalks. Kensington Business Center Pond 3 Improvements. This would be for dredging and bank stabilization of Pond 3. 2005 Sidewalk Improvement Program. The shared-cost sidewalk and new sidewalk installation program in addition to the CDBG sidewalk ramp program. Combined Sewer Repair Program which will include various repairs throughout the Village. IDOT Project - Central Road resurfacing from Kirchoff to Arthur and Busse Road to Rand. 10. Army Corps of Engineer Project - Levee 37 -Phase 1 which is north of Palatine Road, west of River Road. This is the first phase of the project to construct a wall on the north side of Palatine Road to prevent flood water from flowing around Phase 2 levee wall on River Road. 11. Levee 37 - Army Corps Project - Phase 2 which would be a Levee along River Road from Euclid to Palatine. This is tentatively on the horizon item at this time. VILLAGE MANAGER'S REPORT 3 VIII. ANY OTHER BUSINESS Several Trustees noted that the Public Works Department did an excellent job of removing snow from the last storm. CLOSED SESSION IX. DS/rcc A Motion was made by Trustee Hoefert and Seconded by Trustee Lohrstorfer at 9:03 p.m. to move into Closed Session to discuss Property Disposal. ADJOURNMENT The meeting returned to open session at 10:37 p.m. and immediately adjourned at 10:38 p.m. since there was no other business. Respectfully submitted, ~ ~ :;;;;: 61Jl DAVID STRAHL Assistant Village Manager 4