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HomeMy WebLinkAbout09/18/2012 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT September 18, 2012 CALL TO ORDER Mayor Wilks called the meeting to order at 7:08 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Absent: Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Korn led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Polit gave the Invocation. MINUTES MINUTES Trustee Hoefert, seconded by Trustee Juracek, moved to approve the minutes of the regular Village Board meeting held September 4, 2012. Upon roll call: Ayes: Hoefert. Juracek, Korn, Matuszak, Polit Nays: None Motion carried. FINANCIAL REPORT MONTHLY FINANCIAL REPORT AND APPROVE BILLS AND APPROVE Mayor Wilks stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND BILLS APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following reappointments for the Village Board's approval: Minutes of the Regular Meeting of the Page 1 of 8 Mayor and Board of Trustees September 21, 2012 of the Village of Mount Prospect MAYOR'S REPORT MAYOR'S REPORT A. Employee Recognition: Public Works The following employees are celebrating quinquennial anniversaries with the Village this year. EMPLOYEE Mayor Wilks and Public Works Director Sean Dorsey recognized those in attendance and RECOGNITION presented each with a plaque or certificate. PUBLIC WORKS DEPARTMENT PUBLIC WORKS YEARS PUBLIC WORKS YEARS OF SERVICE OF SERVICE Sandra Clark 35 James Picardi 10 John Mark 35 Joan Brown 5 Mike Stephenson 25 Jairo Gomez- 5 Joel Michalik 15 Campuzano John Junius 10 Rory Hormilosa 5 Jason Leib 10 Mike Schuster 5 APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following reappointments for the Village Board's approval: Minutes of the Regular Meeting of the Page 1 of 8 Mayor and Board of Trustees September 21, 2012 of the Village of Mount Prospect Finance Commission Reappointment: Vincent Grochocinski (Chair) Term expires September 2016 Ann Smilanic Term expires September 2016 John Kellerhals Term expires September 2016 Sister Cities Commission Reappointment: Paul Seils Term expires September 2016 Lorie Huber Term expires September 2016 Special Events Commission Reappointment: Teresa VanOpdorp (Co-Chair) Term expires September 2016 Fred Steinmiller (Co-Chair) Term expires September 2016 Tarina Wimmer Term expires September 2016 Trustee Hoefert, seconded by Trustee Korn, moved to approve the appointments as listed above: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. Mayor Wilks recognized and thanked Special Events Co-Chair Fred Steinmiller who was in attendance. COMMUNICATIONS AND PETITIONS CITIZENS TO BE HEARD CITIZENS TO BE HEARD None. CONSENT AGENDA CONSENT AGENDA Trustee Korn , seconded by Trustee Juracek, moved to approve the following business items: FINANCIAL REPORT 1. Monthly Financial Report August 2012 & APPROVE BILLS 2. Bills dated August 30 September 12 , 2012 3. A RESOLUTION AMENDING RESOLUTION NUMBER 24-77 RELATING TO RES 36-12 PARTICIPATION BY PART-TIME ELECTED OFFICIALS IN THE ILLINOIS MUNICIPAL RETIREMENT FUND 4. A RESOLUTION AMENDING RESOLUTION NUMBER 07-11 RELATING TO RES NO. 37-12 THE APPOINTMENTS OF A DIRECTOR AND ALTERNATE DIRECTORS TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY VBA- 36-12 5. Request Village Board approval to waive the bid process and accept state bid to purchase replacement desktop computers in an amount not to exceed $35,283.50 VBA 37-12 6. Request Village Board approval to accept bid for Holiday Lights in an amount not to exceed $28,800. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. Minutes of the Regular Meeting of the 2 Page of 8 September 21, 2012 Mayor and Board of Trustees of the Village of Mount Prospect OLD BUSINESS OLD BUSINESS A. PZ-19-12, ARC Disposal Company Inc. and E & P Investment Corp., 1921, 2069, 2101, 2105 and 3125 South Busse Road. nd Mayor Wilks stated there were four (4) items to be presented for second (2) readings: nd PZ-19-12, ARC 1) 2 reading of An Ordinance Annexing Certain Territory to the Village of Mount Prospect DISPOSAL (ARC Disposal Company, Inc. and E & P Investment Corporation, located at 1921, 2069, COMPANY AND 2101, 2105 and 3125 South Busse Road.) E & P INVESTMENT nd CORP., 1921, 2069, 2) 2 2105 AND 3125 of Mount Prospect, Illinois SOUTH BUSSE nd ROAD 3) 2 reading of An Ordinance Approving a Map Amendment (Rezoning) to the Village of Mount Prospect Zoning Ordinance (ARC Disposal Company, Inc. and E & P Investment Corporation, Located at 1921, 2069, 2101, 2105 and 3125 South Busse Road, Mount Prospect, Illinois) nd 4) 2 reading of An Ordinance Granting a Plat of Vacation of Public Right-of-Way at Kenneth Drive. Each item will be presented for separation consideration. Community Development Director William Cooney provided a brief overview of the proposed annexation and the provisions as presented in the four (4) ordinances under consideration. Mr. Cooney stated in response to concerns expressed by neighboring property owners and the Village Board at the September 4, 2012 Village Board meeting staff made the following revisions to the proposed ordinance amending Chapter 14. 1) Revision to Section 14.21A03: Regulation; A. Minimum Parcel (insert) Size. The minimum size of the property on which I-3 activities may take place shall not be less than 12 contiguous acres, (insert This revision clarifies minimum size of the property. 2) Revision to Section 14.21A03 G. Lot Coverage. Lot Coverage may equal one hundred (100%) of the lot area (insert) property not located within 5 This revision limits 100% lot coverage to property not located wit 3) Revision to Section 14.21A03 H. Building Setbacks. There shall be no setback requirements for the I-3 District. (insert) from all side and rear property. This revision allows for a 25 foot setback along major roadways (in this case Busse Road) and a 5 foot setback for arterial roads. Mr. Cooney stated staff made r. Ken Kubesia and Mr. Lee At the request of the Petitioner the Plat of Vacation Ordinance was revised September 17, 2012 Mr. Cooney stated the Plat of Vacation ordinance was revised to give title to vacated Kenneth Drive to one (1) parcel; 08-23-101-055-0000. Revision to Section 3: Pursuant to 65 ILCS 5/11-91-1, the following parcels shall acquire title to 08-23-101-055-0000. vacated Kenneth Drive: PIN Nos. , 08-23-101-020-0000, 08-23-300-006- 0000, 08-23-300-007-0000 and 08-23-101-062-0000. Minutes of the Regular Meeting of the 3 Page of 8 September 21, 2012 Mayor and Board of Trustees of the Village of Mount Prospect Mr. Cooney stated today staff received a letter from Mr. DeWald requesting further request to the Text Amendment. In response staff made the following revisions to the Text Amendme Revision to Section 14.21A03 H. Building Setbacks. A (insert) Revision to Section 14.21A03 I. Outdoor Operations. No solid waste may be stored outdoors; no equipment repair activities may be conducted outdoors and no transferring or sorting activities may be conducted outdoors (insert) Mr. Cooney stated there were no other changes to the proposed annexation as presented at the September 4, 2012 Village Board meeting. He stated staff recommend approval of the proposed four (4) ordinances. Mayor Wilks presented the first item for consideration: nd 1) 2 reading of An Ordinance Annexing Certain Territory to the Village of Mount Prospect (ARC Disposal Company, Inc. and E & P Investment Corporation, located at 1921, 2069, 2101, 2105 and 3125 South Busse Road, Mount Prospect, Illinois. Trustee Juracek stated once the property is annexed the Village takes control. While the Village control annexed property is required to comply with Village Code. Village has authority to enforce all aspects of Village Code; benefit to multifamily property owners. Annexation makes good sense. In response to questions regarding the Annexation Agreement between ARC Disposal and the Village, Mr. Cooney stated the Agreement reinforces that ARC must comply with all Village Code; not necessary to list specific Village Code regulations in Agreement. He stated property maintenance regulations are Village wide and provide enforcement of National Standards. Mr. DeWald stated he believed intending to criticize Village but want Village to help protect their interests Public Comment Ms. Nancy Comita Victoria Hills property owner 1852 Anna Marie Ms. Comita questioned the language in the ordinance amending Chapter 14; hours of operation and burning. Mayor Wilks stated the item under consideration was the Annexation Ordinance; comments regarding Chapter 14 would be taken when that item was under consideration. Trustee Hoefert , seconded by Trustee Matuszak, moved for approval of Ordinance No. 6028: AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE VILLAGE OF MOUNT ORD 6028 PROSPECT (ARC DISPOSAL COMPANY, INC. AND E & P INVESTMENT CORPORATION, LOCATED AT 1921, 2069, 2101, 2105 AND 3125 SOUTH BUSSE ROAD, MOUNT PROSPECT, ILLINOIS) Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. Minutes of the Regular Meeting of the 4 Page of 8 September 21, 2012 Mayor and Board of Trustees of the Village of Mount Prospect Mayor Wilks presented the second item for consideration: nd 2) 2 Code of Mount Prospect, Illinois Public Comment Ms. Nancy Comita Victoria Hills property owner 1852 Anna Marie Mr. Phyllis Rose 1711 Victoria Drive Victoria Hills property owner Ms. Comita and Ms. Rose each addressed the Village Board and presented their mutual and individual concerns relative to the annexation of ARC Disposal and text amendment to Chapter 14; I-3 zoning district. Hours of Operation the ability to operate 24/7 will increase waste hauling activity including traffic. Would like the hours restricted. Burning I-3 district has guidelines for burning; will ARC be allowed to burn waste. Noise increased traffic will create excessive noise for residents in multifamily housing. Multifamily property owners purchased property before ARC property was waste transfer station would not have purchased property if knew property would be zoned for waste hauling. ARC stores waste outside/overnight, Rodent problem that impacts residential properties. Access to Kenneth Drive Lighting Hours of Operation per the Village Code every business could operate 24/7; some do. The general operating regulations of the new I-3 zoning district mirror those in the existing I-1 industrial zoning district. The regulations pertaining to burning meet national standards; also in I-1 district; ARC has not requested to burn waste. If there was a request would need to meet state/federal guidelines as well as those in Village Code. When annexed ARC Disposal is required to comply with the Village Code. Adjacent businesses will have access to Kenneth Drive Lighting regulations are very restrictive ARC would not be allowed to shine lights on other properties. Village code addresses property maintenance issues including rodents; enforcement of national standards. Mr. Ken Kubesia, attorney for ARC Disposal, also stated he was unaware of any plans to extend the hours of operation. He indicated union regulations restrict the hours labor can be on the site. Village Board Comments Does not support placing restrictions on a business simply because someone thinks there may proven both detrimental and unnecessary. Residents/property owners can come to Village at anytime if there are problems. Need for flexibility with hours of operation; holidays, natural disasters and other situations that impact operation schedules for the benefit of the community. Need to think in broader scope and long-term at regulations technology. Operations at ARC have to be as stringent as any other area of Village. Minutes of the Regular Meeting of the 5 Page of 8 September 21, 2012 Mayor and Board of Trustees of the Village of Mount Prospect ARC has been at present location for many years under County jurisdiction; when operations r assistance. (Ms. Comita replied No, the Association did not seek assistance from the County with the operations at ARC.) Village will respond to concerns and enforce regulations; much better to be under Village jurisdiction. Village had nothing to do with location of ARC Village has structured zoning/annexation as a If Village attempts to shut ARC down will lose annexation. Property is on Route 83, a major highway; heavy traffic and noise exist regardless of ARC. Excessive noise if disruptive can call 9-1-1 as a disturbance. However, noise level and location may determine disturbance. Living next to a train or on a major highway there is an expected and acceptable noise level at various times/locations. When Village Board states they will address an issue; very serious and committed to resolving nuisance issue in community. In response to questions regarding noise and property maintenance issues including rodents, Village Manager Michael Janonis stated these concerns are addressed on a complaint basis. Mayor Wilks stated the Village Board and staff have listened to the concerns of the residents and revised the ordinances to address those concerns. Trustee Matuszak , seconded by Trustee Polit, moved for approval of Ordinance No. 6029: AN ORDINANCE ORD 6029 CODE OF MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. Mayor Wilks presented the third item for consideration: nd 3) 2 reading of An Ordinance Approving a Map Amendment (Rezoning) to the Village of Mount Prospect Zoning Ordinance (ARC Disposal Company, Inc. and E & P Investment Corporation, located at 1921, 2069, 2101, 2105 and 3125 South Busse Road, Mount Prospect, Illinois) Trustee Hoefert , seconded by Trustee Polit, moved for approval of Ordinance No. 6030: AN ORDINANCE APPROVING A MAP AMENDMENT (REZONING) TO THE VILLAGE OF MOUNT PROSPECT ZONING ORDINANCE (ARC DISPOSAL ORD 6030 COMPANY, INC. AND E & P INVESTMENT CORPORATION, LOCATED AT 1921, 2069, 2101, 2105 AND 3125 SOUTH BUSSE ROAD, MOUNT PROSPECT, ILLINOIS) Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. Mayor Wilks presented the fourth item for consideration: nd 4) 2 reading of An Ordinance Granting a Plat of Vacation of Public Right-of- Way at Kenneth Drive Trustee Hoefert , seconded by Trustee Juracek, moved for approval of Ordinance No. 6031: AN ORDINANCE GRANTING A PLAT OF VACATION OF PUBLIC RIGHT-OF-WAY ORD 6031 AT KENNETH DRIVE Minutes of the Regular Meeting of the 6 Page of 8 September 21, 2012 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. NEW BUSINESS NEW BUSINESS st A. 1 reading of An Ordinance Authorizing the Sale of Certain Personal Property Owned by the Village of Mount Prospect. SALE OF CERTAIN st PERSONAL Mayor Wilks presented for a 1 reading an Ordinance Authorizing the Sale of Certain Personal PROPERTY OWNED Property Owned by the Village of Mount Prospect. BY THE VILLAGE OF MOUNT This ordinance allows the sale of personal property at a public auction conducted by either the PROSPECT Northwest Municipal Conference (NWMC) or an online service known as www.govdeals.com. Trustee Hoefert, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. Trustee Korn , seconded by Trustee Juracek, moved for approval of Ordinance No. 6032: ORD 6032 AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried REPORT A. Request Village Board approval to purchase replacement furniture through the U.S. Communities Government Purchasing Alliance in an amount not to exceed $85,438.57. REPLACEMENT FURNITURE Village Manager Janonis stated the requested purchase is part of the 2012 CIP for replacement VBA 38-12 of administration and Fire Prevention furniture originally purchased in 1994. Fire Chief John Malcolm provided background information and staff recommendation. Chief Malcolm stated the original furniture was purchased in 1994 when the Public Safety Building was constructed. The requested replacement furniture is for six (6) offices, two (2) conference rooms, two (2) common areas and chairs for the training room. As part of the replacement process staff evaluated both pricing and the long-term use of the furniture. Based on the current and expected long-term needs of the Fire Department Administration and Fire Prevention Bureau, staff recommend the purchase of Haworth and National replacement furniture from Business Office Systems through the U.S. Communities Government Purchasing Alliance in an amount not to exceed $85,438.57. Funds are available in the 2012 and 2013 Capital Improvements budget. Trustee Hoefert noted the favorable pricing through the U.S. Communities Government Purchasing Alliance. Trustee Hoefert, seconded by Trustee Polit, moved for Village Board approval to purchase of replacement furniture through the U. S. Communities Government Purchasing Alliance in an amount not to exceed $85,438.57. Minutes of the Regular Meeting of the 7 Page of 8 September 21, 2012 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. D. Status Village Manager Janonis invited the community to attend the Fire Department Open House, September 22. th Chief Malcolm highlighted activities at the annual event; 19 year. He thanked the Kiwanis Club for their assistance and generous food donation. OTHER BUSINESS OTHER BUSINESS Trustee Hoefert asked about the vacant property adjacent to Founders Row (Phase II) and the jersey walls at the site. Village Manager Janonis indicated it was his understanding the new developer wants to sell all the current row homes before doing anything with the vacant land. He added the jersey walls do help to block access to the vacant property. Mayor Wilks stated the following events were scheduled for this week: Elected Officials After Hours at the Library Grand Opening of Mount Prospect State Bank Concert on the Green th Trustee Polit announced the last car show of the season would be September 29 and the st . ADJOURN ADJOURN There being no further business to discuss Mayor Wilks asked for a motion to adjourn. Trustee Korn, seconded by Trustee Juracek, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. The September 18, 2012 Village Board meeting adjourned at 8:57 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the 8 Page of 8 September 21, 2012 Mayor and Board of Trustees of the Village of Mount Prospect