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III
COMMITTEE OF THE WHOLE
AGENDA
IV.
Meeting Location:
Mount Prospect Village Hall
50 S. Emerson
Meeting Date and Time:
Tuesday, September 25, 2012
7:00 p.m.
CALL TO ORDER - ROLL CALL
Trustee Paul Hoefert
Trustee John Korn
Trustee Steven Polit
Mayor Irvana K
Wilks
Trustee Arlene Juracek
Trustee John Matuszak
Trustee Michael Zadel
APPROVAL OF COMMITTEE OF THE WHOLE MINUTES FOR SEPTEMBER 11, 2012
CITIZENS TO BE HEARD
AMENDMENTS TO CHAPTER 5 OF THE VILLAGE CODE — AUDIT COMMITTEE
The Village of Mount Prospect established an Audit Committee in September 2005. The
purpose of the committee is to further enhance the independence of the auditor by
providing a direct link between the auditor, the corporate authorities and Village
management. The committee is advisory in nature and intended to assist the corporate
authorities in obtaining and monitoring the Village's annual audit to ensure a fair and
accurate presentation of the Village's financial statements. Several revisions to Chapter
5 of the Village code are being recommended with respect to the governance and
administration of the audit committee. Material changes appear in the committee
purpose and committee membership sections of the code along with the process for
selecting the committee chair. Included with the agenda packet is a memo detailing the
proposed revisions along with the ordinance amending the Village code.
The Chair of the Audit Committee and staff will make a presentation of the materials and
be on hand to answer questions and facilitate discussion.
V. COMPREHENSIVE ANNUAL FINANCIAL REPORT — DECEMBER 31, 2011
Each year the Village retains the services of a CPA firm to audit its financials and assist
in the preparation of the Comprehensive Annual Financial Report. Lauterbach & Amen
performed the audit for the Village for fiscal year ended December 31, 2011. As part of
the audit, Lauterbach & Amen is required to prepare various communications to the
Village's governing board. The purpose of these communications is to inform the board
of any problems encountered during the audit, and to report any deficiencies in internal
controls uncovered during the course of the audit.
Lauterbach & Amen has given its audit of the Village for year -end 2011 an "unqualified
opinion." Their examination found our financial statements to be fairly presented and
prepared in accordance with generally accepted accounting principles.
Staff will make a presentation on the materials and be on hand to answer questions and
facilitate discussion.
VI. AMENDMENTS TO CHAPTERS 9 AND 19, AND APPENDIX OF THE VILLAGE CODE
FOR WATER AND SOLID WASTE COLLECTION
The Village Code for water and solid waste collection was last amended in November
2007. At that time revisions were made to chapters 9 and 19 to account for the
implementation of single family refuse billing and the use of toters in solid waste
collection of residences. Revisions were also made to the charge related to managing
delinquent accounts. New utility billing software will allow changes to frequency and
other aspects of utility billing to gain operational efficiencies.
The most noteworthy change will be moving from a bi- monthly to a monthly billing period.
The Village currently bills all water utility customers every two months. Approximately
one - quarter of customers are billed on the 15 and 30 of every month. The new billing
system will allow all customers to be billed on the 15 of every each month. Another
noteworthy change shortens the period of time an account is allowed to remain
delinquent before commencing shut -off procedures. The proposed change reduces the
time period 90 to 60 days. The shorter period takes into account the change from bi-
monthly to monthly billing periods. Changes to late fees and early payment discounts for
multi - family solid waste collection are also being proposed. Included with the agenda
packet is a memo detailing the proposed revisions along with the ordinance amending the
village code.
Staff will make a presentation on the materials and be on hand to answer questions and
facilitate discussion.
VII. MANAGER'S REPORT
• Status
VII. ANY OTHER BUSINESS
IX. ADJOURNMENT
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME
ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON,
MOUNT PROSPECT, ILLINOIS 60056, 8471392 -6000, EXTENSION 5327, TDD #8471392 -6064