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HomeMy WebLinkAbout04/05/2012 CRC MinutesMINUTES COMMUNITY RELATIONS COMMISSION Community Center, Village Hall Thursday, April 5, 2012 I. CALL TO ORDER The Community Relations Commission (CRC) of the Village of Mount Prospect met Thursday, April 5, 2012, at 7:08 p.m. at Mount Prospect Village Hall Computer Room, located at 50 South Emerson Street, Mount Prospect, Illinois. I1. ROLL CALL Present: Chairman Tolbert Commissioner Ortiz Commissioner Parikh Commissioner Rose Commissioner Schmalzer Also in Attendance: Michael Semkiu, Deputy Chief of Police Lisa Angell, Village Clerk Village Clerk Lisa Angell, the original liaison to the Community Relations Commission, attended tonight's meeting to conduct the Open Meetings Act training. III. APPROVAL OF MINUTES A motion was made by Commissioner Parikh and seconded by Commissioner Rose to approve the minutes of the February 2, 2012, meeting. The minutes were unanimously approved by voice vote. IV. CITIZENS TO BE HEARD No one in attendance. V. OLD BUSINESS Discuss Musical Instrument Donation Project Commissioner Rose presented correspondence from Bishop Paul J. Hall of the Warriors Drum & Bugle Corps regarding their organization (attached). Prior to the meeting, Commissioner Rose spoke to Chairman Tolbert regarding donations of used musical instruments and band uniforms for groups in need of help. Commissioner Rose has already discussed uniform donations with Prospect High School personnel and Commissioner Schmalzer's wife developed a flyer (attached) for seeking donations, which is tentatively scheduled to go out tomorrow via e -mail. Lisa Angell advised the commissioners that when she was involved in previous instrument collections they were required to have a 501.C3 set up with a receipt book to issue receipts to donators. Commissioner Schmalzer suggested placing the document on Facebook, which led to a brief discussion on how this project should be conducted and the area this would be serving. Deputy Chief Semkiu advised the commissioners there was a process to gather input and approval from the Mayor and implementation by village senior staff. Chairman Tolbert said he would confer with the Mayor tomorrow as to the level and extent of involvement by village staff with the proposed donation program. Deputy Chief Semkiu further advised the commissioners should refrain from disseminating any documentation or informational a -mails pending direction by the Mayor. CRC Minutes 4/5/12 Page 1 of 2 Commissioner Rose made a motion for the Board to continue with gathering additional information for the program and Commissioner Parikh seconded. It was unanimously approved by voice vote. Food Drive Chairman Tolbert has been in contact with Nancy Morgan, Director of Human Services, regarding the Community Relations Commission assisting with the food drive to help stock the village's food pantry. The Commission could staff a table on a rotating schedule at the Farmer's Market and collect nonperishable food items. Commissioner Parikh advised they would be able to use the Lions Club tent. Lisa Angell mentioned the commission could contact Trustee Polit for assistance from the Youth Commission. Ms. Angell also suggested various places to advertise, such as WEB, e -mail and civic events sign and Commissioner Parikh volunteered to contact the library regarding posting on the sign board. VI. NEW BUSINESS 4tn of July The Chairman asked if the commissioners wished to participate in the 4th of July Parade this year and advised the Village has magnetic placards for participants to use. Commissioner Rose volunteered to ride in a convertible. Arrangements would be made for Commissioner Rose to retrieve the magnetic placards stored at public works. Commissioner Schmalzer volunteered to contact Ms. Fletcher - Collins regarding the Irish Fest on April 21 to advertise the instrument program. Advertising at this event would be contingent on the Mayor's determination to proceed with the program, The next regular meeting is scheduled for June 7, 2012. The commissioners indicated there may be a need to call a Special Meeting due to the number of projects taking place. Chairman Tolbert mentioned the Ethics Statement which was recently released and Lisa Angell explained the requirements of the Ethics Statement. Commissioner Schmalzer mentioned the Cook County Ethics notice and process to file response electronically. All the commissioners were advised of the necessity to complete and return the statements on a timely basis. Commissioner Parikh asked about the Street Sign Program and Chairman Tolbert responded he has not received any further information. VII. CORRESPONDENCE No Correspondence VIII. OPEN MEETINGS ACT TRAINING At the close of tonight's meeting, the Open Meetings Act Training will be conducted by Lisa Angell. IX. ADJOURNMENT The meeting adjourned at 8:00 p.m. after a motion was made by Commissioner Parikh and seconded by Commissioner Rose. The motion was approved unanimously. Respectfully submitted, Michael Semkiu Deputy Chief of Police CRC Minutes 4/5/12 Page 2 of 2