HomeMy WebLinkAbout2. VB Minutes 07/17/2012MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
July 17, 2012
CALL TO ORDER Mayor Wilks called the meeting to order at 7:04 p.m.
ROLL CALL Present: Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee John Matuszak
Trustee Steven Polit
Absent: Trustee Michael Zadel
PLEDGE PLEDGE OF ALLEGIANCE
Trustee Hoefert led the Pledge of Allegiance.
INVOCATION INVOCATION
Trustee Korn gave the Invocation.
MINUTES MINUTES
Trustee Korn, seconded by Trustee Polit, moved to approve the minutes of the regular Village
Board meeting held June 19, 2012.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
FINANCIAL REPORT MONTHLY FINANCIAL REPORT AND APPROVE BILLS
& APPROVE BILLS Mayor Wilks stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND
APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an
item(s), all items further listed in that manner would be considered with one (1) vote as business
item "IX. CONSENT AGENDA."
Trustee Poit requested Item F. Request Village Board acceptance of 2013 -2017 Capital
Improvements Plan (CIP) under New Business be removed from the Consent Agenda for
separate discussion.
Mayor Wilks stated Item F. Request Village Board acceptance of 2013 -2017 Capital
Improvements Plan (CIP) under New Business would be removed as a consent item and
presented for discussion as listed under New Business.
MAYOR'S REPORT MAYOR'S REPORT
A. Amend Chapter 13 (Alcoholic Liquors); Garden Fresh — Mount Prospect d /b /a Garden Fresh
at 1145 Mount Prospect Plaza.
AMEND CHAPTER Mayor Wilks presented for a first (1 reading an ordinance amending the Village Code by
13 (ALCOHOLIC decreasing the number of Class "P -2" liquor licenses by one (1) issued to Garden Fresh —
LIO0ORS) Mount Prospect, Inc. d /b /a Garden Fresh at 1145 Mount Prospect Plaza.
Minutes of the Regular Meeting of the Page 1 of 11
Mayor and Board of Trustees July 17, 2012
of the Village of Mount Prospect
Trustee Hoefert, seconded by Trustee Juracek, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 6017:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC
ORD 6017 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
APPOINTMENTS APPOINTMENTS
None.
CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
HEARD Ms. Jill Friedrichs
Peer Jury Program
Ms. Jill Friedrichs, Volunteer Coordinator for the Mount Prospect Police Department Peer Jury
Program recognized recent high school graduates who served as Peer Jury volunteers; assisted
with the Peer Jury process. [Peer Jury was implemented in 1996 as a meaningful and remedial
method of dealing with selected juvenile offenders. The program has proven beneficial to both
the participants and community.]
Kathryn Angell Prospect High School
Kevin Druffel John Hersey High School
Mayor Wilks thanked Ms. Friedrichs for her continued commitment to the program as well as her
other volunteer services to the community.
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OLD BUSINESS OLD BUSINESS
A. 2 nd reading of an Ordinance to Prohibit the Installation and Operation of Video Gaming
VIDEO GAMING Terminals within the Corporate Limits of the Village of Mount Prospect
Mayor Wilks presented for a second (2nd) reading an ordinance to prohibit the installation of
video gaming terminals within the corporate limits of the Village of Mount Prospect.
Minutes of the Regular Meeting of the Page 2 of 11
Mayor and Board of Trustees July 17, 2012
of the Village of Mount Prospect
Trustee Juracek, seconded by Trustee Polit, moved to approve the following business items:
FINANCIAL REPORT
1.
Monthly Financial Report - June 2012
& APPROVE BILLS
2.
Bills dated June 14 - June 27, 2012
3.
Bills dated June 28- July 11, 2012
CDBG SIDEWALK,
4.
Request Village Board approval to accept bid for 2012 CDBG Sidewalk Program in an
VBA 25 -12
amount not to exceed $45,304.
5.
Request Village Board approval to purchase IT backup storage appliances in an amount
IT STORAGE, VBA
not to exceed $41,400.
26 -12
6.
Request Village Board approval to accept CDBG Parkway Tree Planting in an amount
not to exceed $25,000.
CDBG TREE
PLANTING, VBA 27-
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
12
Nays: None
OLD BUSINESS OLD BUSINESS
A. 2 nd reading of an Ordinance to Prohibit the Installation and Operation of Video Gaming
VIDEO GAMING Terminals within the Corporate Limits of the Village of Mount Prospect
Mayor Wilks presented for a second (2nd) reading an ordinance to prohibit the installation of
video gaming terminals within the corporate limits of the Village of Mount Prospect.
Minutes of the Regular Meeting of the Page 2 of 11
Mayor and Board of Trustees July 17, 2012
of the Village of Mount Prospect
Village Manager Michael Janonis provided background information regarding adoption of the
Illinois Gaming Act in 2009 and the Village's ordinance (ORD No, 5761) authorizing a
moratorium on gaming terminals in the Village until such time the Gaming Board issued rules
and regulations for the gaming terminals. The recent issuance of the rules by the Gaming Board
leaves local municipalities with the following options 1) total ban on installation of video gaming
terminals within their community or 2) allow installation of the the terminals in eligible locations
within their community. (Pursuant to Village Code, approval for video gaming terminals within
the Village would need to be approved by referendum; question to the general public.)
At the June 19, 2012 Village Board meeting an ordinance prohibiting gaming terminals in the
Village was presented for a first (1 reading and discussion. In addition, a citizen survey similar
to the video gaming survey conducted in 2009 was on the Village's web site for citizen input. As
in 2009, the overwhelming resident response indicated strong opposition to video gaming in the
Mount Prospect.
Public Comment
Dr. Chuck Hamburg
1116 North Shore
Chicago
Dr. Hamburg stated he is a professor at Roosevelt University in the Hospitality Division and has
extensive experience in the hospitality and gaming industry. Dr. Hamburg stated there are many
misnomers of video gaming; is the most regulated industry. He stated video gaming is needed
in Mount Prospect to support businesses and secure Randhurst success. He estimated the
Village would realize an additional $400,000 in tax revenue annually. It was also his opinion
that if the Village did not approve video gaming now, they would before long; will soon recognize
the success and benefit to those communities with video gaming.
Individuals representing local businesses, the community and gaming suppliers were in
attendance and spoke in support of video gaming. The following is a list of their names and their
collective comments.
Public Comment
Owners /Representative
Mr. Rafael Monjorres
Crave Pizza
Mr. Jeff Martinez
Bogies
Mr. John Rourke
Moose Lodge
Mr. Ted Pappas
Paps
• Video gaming would help businesses.
• Businesses are struggling; beneficial to have additional revenue source.
• Will lose business to other communities that permit video gaming.
-Patrons leave to go gambling at Des Plaines casino; may stay local if video gaming in Mount
Prospect establishment.
-Video gaming terminals would remain out of family view.
-Requested Village Board defer final decision; see impact on other communities.
-Video gaming similar to scratch ticket which is allowed.
-Every little bit of revenue helps business to stay open.
-Questioned validity resident survey; percentage of responses too small.
RPSidpnt
Mr. Ed Fuhl
706 Prospect Manor
-Questioned resident survey; percentage of responses too small to draw inferences about what
residents want.
-Long-time resident; residents need assistance. Property values down; taxes up. Video gaming
would bring in revenue.
Minutes of the Regular Meeting of the Page 3 of 11
Mayor and Board of Trustees July 17, 2012
of the Village of Mount Prospect
Gaming Equipment Representative
Mr. Wally Josowiscz
A and H Entertainers
Rolling Meadows
-Would like the Village Board to consider taking no action at this time; see what happens in
other communities that allow video gaming, than make decision.
-Des Plaines benefitting from gaming industry; communities with video gaming will see financial
benefits.
-Machines will be in the field within the next few weeks.
-Machines are restricted; very highly regulated.
-No one associated with gaming industry wants to see businesses abuse gaming license.
Believes Gaming Act does allow for revocation of license.
Village Board Comments
-Village Board read Gaming Act; well informed.
-Restaurants focus on quality of business; doesn't think video gaming will change patronage.
-Revenue from video terminals; state distributive fund. Currently have distributive fund for
resident taxes; state can run six months behind in payments. Lack of trust in state
distributive fund; not a good practice to give more money to a distributive fund that doesn't
work. State looks for ways not to give money back to municipalities.
In response to Mayor Wilk's request, Finance Director Dave Erb stated the State of Illinois is
currently three (3) months behind in its payment to the Village; $1.5 million.
-Resident/business survey; straightforward; allowed for comments; on web -site for two (2)
weeks.
-Video gaming — many downsides; financial rewards marginal.
-To put video gaming referendum on ballot would require 25% of voters in last election.
-Survey was small but everyone had an opportunity to share opinion; video and public meeting.
Wished more individuals would have attended the June 19, 2012 meeting.
-Gaming Act does not give municipalities ability to protect community; no authority to revoke
license if business abuses license. Only financial penalty; maximum $5,000.
-Not all liquor license establishment may be eligible for gaming license.
-Estimated $400,000 revenue to Village; equates to $26.00 a year per resident.
-Not always about money; need to look at total picture not just one (1) issue.
-Questioned how much Paps would lose in revenue if video gaming not allowed. (Mr. Pappas
unable to quantify but sees people leave his establishment for the casino in Des Plaines.)
-Doesn't believe there is as much money in gaming industry as state suggests.
-No new money; customers will shift spending from food and alcohol to video gaming. No real
financial benefit to businesses
-Reminiscent of concerns with smoking ban. Glad businesses are still here; do not think lack of
video gaming will put them out of business.
-Will not sell soul of community for a few tax dollars.
-Agrees that some customers do like to gamble; does not believe the majority want to gamble.
-If down the road the Village receives more input to allow gambling and /or there is a noted drop
in business, Village will need to revisit.
-Putting tax money in distributive fund is risky business.
-Seeking to increase revenue through gambling is an act of utter desperation; need to add value
to community.
In response to the Village Board comments regarding the distribution of the gambling revenue,
Dr. Hamburg stated the Gaming Board is an independent agency and provided an overview of
the distribution of gambling revenue. He stated communities would receive revenue once a
month. He believes allowing video gaming will bring in a tremendous amount of new money; he
asked the Village Board not to vote on the matter at this time.
Mayor Wilks stated even if the ordinance was approved tonight since Trustee Zadel, was absent
from the meeting, he could bring the matter back for reconsideration at the next Village Board
meeting; August 7, 2012.
Minutes of the Regular Meeting of the Page 4 of 11
Mayor and Board of Trustees July 17, 2012
of the Village of Mount Prospect
She also reiterated that even if the Village Board approved an ordinance to allow video gaming,
it would still need to go to referendum.
The Village Board members thanked the businesses for their comments and expressed their
commitment to the business community.
Mayor Wilks stated a few years ago the Village Board revised the liquor license code to help
businesses and will continue to work with businesses. However, video gaming is different, very
difficult to pass when residents do not want in community.
Trustee Hoefert provided clarification of the vote; a "yes" vote will prohibit video gaming and a
"no" vote allows video gaming.
Trustee Hoefert, seconded by Trustee Korn, moved for approval of Ordinance No. 6018:
AN ORDINANCE TO PROHIBIT THE INSTALLATION AND OPERATION
ORD 6018 OF VIDEO GAMING TERMINALS WITHIN THE CORPORATE LIMITS
OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried
Mayor Wilks called for a recess at 8:35 p.m. The July 17, 2012 Village Board meeting resumed
at 8:45 p.m.
A. PZ- 11 -12, 1738 East Kensington Road, ENK Brentwood, LLC
PZ- 11 -12, 1738 1 St reading of An Ordinance Granting a Conditional Use Permit for Property located at
EAST KENSINGTON 1738 East Kensington Road
ROAD
Mayor Wilks presented for a first (1 st) reading an ordinance granting a conditional use permit for
property located at 1738 East Kensington Road. This ordinance grants a conditional use permit
for property located at 1738 East Kensington Road to expand a children's daycare center.
The Planning and Zoning Commission recommended approval of the request by a vote of 7 -0.
Community Development Director Bill Cooney provided background information stating the
Petitioner seeks approval of Conditional Use to expand the existing children's daycare center by
4,000 square feet; the expansion would add six (6) classrooms for infants and toddlers. The
expansion would take place in the adjacent vacant space formerly occupied by a restaurant.
A Conditional Use for the existing daycare center was approved December 6, 1994; since the
Petitioner would like to expand the center from 7,900 to 11,900 square feet, a new Conditional
Use is required. Mr. Cooney stated with the expansion the daycare center will comply with the
required parking spaces.
Mr. Cooney stated the Petitioner, Mr. Sam Marcos was in attendance to respond to questions
from the Village Board.
In response to questions regarding parking Mr. Marcos stated the parking lot on the eastside
was to accommodate the restaurant. He stated there will be not drop -off; cars are to be parked
and children escorted into daycare.
Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Minutes of the Regular Meeting of the Page 5 of 11
Mayor and Board of Trustees July 17, 2012
of the Village of Mount Prospect
Motion carried.
Trustee Hoefert, seconded by Trustee Korn, moved for approval of Ordinance No. 6019:
ORD 6019 AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY
LOCATED AT 1738 EAST KENSINGTON ROAD
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit,
Nays: None
Motion carried
B. PZ- 14 -12, 412 Business Center Drive, Harbor Athletic Training, Inc.
PZ- 14 -12, 412 1 St reading of an Ordinance granting a Conditional Use Permit for Property Located at 412
BUSINESS CENTER Business Center Drive.
DRIVE
Mayor Wilks presented for a first (1 reading an ordinance granting a conditional use permit for
property located at 412 Business Center Drive to operate a sports training and teaching
establishment. The Planning and Zoning Commission recommended approval of the request by
a vote of 7 -0.
Mr. Cooney provided background information stating the Petitioner proposes to remodel the east
23,053 square feet of the existing building to operate a sports training and teaching
establishment. Per the Petitioner's floor plan the facility would consist of batting cages, open
turf, a weight room, basketball court, offices and a shop. The establishment would offer baseball
and softball training primarily to young athletes between nine (9) and fifteen (15) years of age.
The facility would operate seven (7) days a week; with no more than thirty (30) clients and seven
(7) employees at a time. Per the conditions of the conditional use an additional parking space
will be striped in the rear of the building to bring the property up to compliance with the required
parking.
Mr. Cooney stated Mr. Nelson Gord, co- owner, was in attendance to respond to questions from
the Village Board.
Village Board Comments
-Number of service type businesses going into Kensington Center; getting away from
manufacturing /industrial use.
-Supports the Petitioner's request but unintended use of Kensington Center; this type of
business does not generate revenue intended when Kensington was built.
-When do we start saying no to non - manufacturing /no- engineering businesses.
-These type of businesses attract families to mall and restaurants; will also have sales inside.
-These type of business have a ripple affect; draw to families that will shop and dine while
athlete is at facility; generate new revenue.
Mr. Cooney stated there are occupancy challenges at Kensington and Trustee Polit raises many
of the same questions as the EDC. While it is better to have the properties filled for tax
purposes, this type of business does not generate jobs. He stated staff continue to do
comparison of taxes outside of Cook County; taxes remain a concern.
Mr. Nelson stated Randhurst was a major drawing point when choosing to relocate their
business from Niles to Mount Prospect.
Trustee Matuszak, seconded by Trustee Polit, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
Trustee Matuszak, seconded by Trustee Polit, moved for approval of Ordinance No. 6020:
Minutes of the Regular Meeting of the Page 6 of 11
Mayor and Board of Trustees July 17, 2012
of the Village of Mount Prospect
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY
ORD 6020 LOCATED AT 412 BUSINESS CENTER DRIVE
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit,
Nays: None
Motion carried
AMEND CHAPTER C. 1 St reading of An Ordinance Amending Chapter 5 entitled "Boards and Commissions" of the
5," BOARD AND Village Code of Mount Prospect, Illinois.
COMMISSIONS" OF
THE VILLAGE CODE Mayor Wilks presented for a first (1 reading an ordinance amending Chapter 5 entitled "Boards
and Commissions of the Village Code of Mount Prospect. This ordinance would create
Centennial Commission with the specific task of planning and coordinating the 100 Anniversary
of the incorporation of the Village of Mount Prospect in 2017.
Mayor Wilks stated the Village will celebrate its 100 year of incorporation in five (5) years; 2017.
The Centennial Commission would assist in the planning and coordination for the celebration of
that historical occasion.
Mayor Wilks stated a press release would be done after passage of the ordinance to inform the
public about the new commission. If interested in serving on the Commission; contact the
Mayor's office.
Trustee Hoefert thanked Mayor Wilks for establishing the Commission. Wise to be thinking
ahead in preparation of the celebration.
Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Juracek, moved for approval of Ordinance No. 6021:
AN ORDINANCE AMENDING CHAPTER 5 ENTITLED "BOARDS AND
ORD 6021 COMMISSIONS" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit,
Nays: None
Motion carried
D. A Resolution Approving the Village of Mount Prospect Identity Protection Policy with
IDENTITY Regard to the Collection, Use, Disclosure and Protection of Individuals' Social Security
PROTECTION Numbers Amended () 2012
POLICY
Mayor Wilks presented a resolution approving the Village of Mount Prospect Identity Protection
Policy with regard to the collection, use disclosure and protection of individuals' social security
numbers amended () 2012.
Village Manager Michael Janonis presented background information stating this was a matter of
housekeeping. The resolution authorizes amendments to the Village's Identity Protection Policy
adopted on April 19, 2011 to incorporate recent clarifications made in the 7 th Circuit Court of
Appeals
Trustee Hoefert left the meeting at 9:03.
Minutes of the Regular Meeting of the Page 7 of 11
Mayor and Board of Trustees July 17, 2012
of the Village of Mount Prospect
Trustee Polit, seconded by Trustee Juracek, moved for approval of Resolution No. 32 -12:
A RESOLUTION APPROVING THE VILLAGE OF MOUNT PROSPECT IDENTITY
PROTECTION POLICY WITH REGARD TO THE COLLECTION, USE, DISCLOSURE
RES 32 -12 AND PROTECTION OF INDIVIDUALS' SOCIAL SECURITY NUMBERS; AMENDED
JULY 17, 2012.
Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit
Nays: None
Absent: Hoefert
Motion carried.
Trustee Hoefert returned to the meeting at 9:06 p.m.
NORTHWEST E. A Resolution Approving Amendment to Intergovernmental Agreement Northwest Suburban
SUBURBAN Housing Collaborative.
HOUSING
COLLABORATIVE Mayor Wilks presented a resolution approving amendment to intergovernmental agreement
Northwest Suburban Housing Collaborative. This resolution adopts the amendment to the
Intergovernmental Agreement which extends the original agreement an additional three (3)
years; August 30, 2012 to August 30, 2015.
Community Development Director Bill Cooney provided background information stating the
amendment extends the original one (1) agreement which created the Northwest Suburban
Housing Collaborative, for three (3) more years. The Collaborative has been successful in
obtaining three (3) grants in order to fund its operations and studies; includes a grant from
CMAP to perform a "Homes for a Changing Region Study," intended to identify future housing
needs of the area. The Collaborative continues to look for additional grant opportunities to
support its continued work in the region. There is no financial commitment by the Village as a
member of the Collaborative.
Trustee Korn noted an error on page 6 of the agreement; Village Manager of Rolling Meadows
should read City Manager of Rolling Meadows.
Trustee Hoefert, seconded by Trustee Korn, moved for approval of Resolution No. 33 -12:
RES 33 -12 A RESOLUTION APPROVING AMENDMENT TO INTERGOVERNMENTAL
AGREEMENT NORTHWEST SUBURBAN HOUSING COLLABORATIVE
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
2013 -2017 CIP F. Request Village Board acceptance of 2013 — 2017 Capital Improvements Plan (CIP)
Mayor Wilks stated this item had been removed from the Consent Agenda at the request of
Trustee Polit for separate discussion as listed under New Business.
Trustee Polit stated he cannot support the 2013 -2017 CIP as includes it the funding for the
expansion of the Community Connections Center. He indicated the $10,000 represents new
money and to date he has yet to see the construction budget for the project.
Finance Director Dave Erb stated the $10,000 for the expansion is not new money but carryover
funds from the original $95,000 approved for the expansion project in 2012.
Village Manager Janonis stated a construction project budget is available and will be provided to
the Mayor and Village Board of Trustees.
Minutes of the Regular Meeting of the Page 8 of 11
Mayor and Board of Trustees July 17, 2012
of the Village of Mount Prospect
Trustee Hoefert, seconded by Trustee Juracek, moved to approve request for Village Board
acceptance of 2013 -2017 Capital Improvements Plan (CIP).
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak
Nays: Polit
Motion carried.
MANAGER'S VILLAGE MANAGER'S REPORT
REPORT Village Manager Janonis stated Public Works Director Sean Dorsey had four (4) items he would
be presenting for Village Board approval.
2012 SEWER LINE
SPOT RELAYS, A. Request Village Board approval to accept bid for 2012 Sewer Line Spot Relays in an amount
VBA- 25 -12 not to exceed $289,844.
Public Works Director Sean Dorsey provided background information and staff recommendation.
Mr. Dorsey stated the original bid opening for the project was held May 7, 2012; all bids were
rejected as non - responsive at the June 5, 2012 Village Board meeting.
The bid documents for the project were modified and the work to replace structurally failed pipe
and installing or repairing manholes was rebid. Seven (7) contractors attended the mandatory
pre -bid meeting; six (6) were submitted for consideration at the July 9, 2012 bid opening. Staff
evaluated all bids and confirmed submittal of bid bonds and references. The engineer's
estimate of the cost for this project is $277,000. Lifco Contractors submitted the low bid of
$263,494. Staff also request 10% contingency due to the fact bid quantities are estimates and
actual field measurements will vary and the cost for additional digs when more sewer line spot
relays are discovered; $26,350.
Staff recommend Village Board accept the lowest cost, responsible and responsive bid for the
2012 Sewer Line Spot Relays from Lifco Contractors and award construction contract in an
amount not to exceed $289,844 ($263,494 base bid plus a 10% contingency of $26,350).
Trustee Matuszak noted the bid from Lifco was $20,000 less than the lowest bid submitted in
May for the same project.
Trustee Hoefert, seconded by Trustee Matuszak, moved for Village Board approval to accept
low bid for 2012 Sewer Line Spot Relays and award construction contract to Lifco Construction
in amount not to exceed $289,844.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
WELL 5 B. Request for Village Board approval to accept bid for the Well 5 Evaluation and Repair project
EVALUATION AND in an amount not to exceed $163,165.
REPAIR, VBA 26 -12
Public Works Director Sean Dorsey provided background information and staff recommendation.
The Village maintains five (5) potable water wells in a stand -by status to provide emergency
source of water in the event water from the City of Chicago or NSMJAWA is disrupted. To
guarantee the five (5) deep wells will operate when needed, inspections and maintenance are
performed at routine intervals. Deep Well 5 was last removed for inspection and maintenance in
1998. Mr. Dorsey detailed the inspection process.
Bid documents were sent to three (3) area well contractors; contractors with deep well
experience and performance of deep well projects within the last two (2) years. All contractors
who submitted bids have met all of the bid requirements and qualifications for similar deep well
work.
Minutes of the Regular Meeting of the Page 9 of 11
Mayor and Board of Trustees July 17, 2012
of the Village of Mount Prospect
As it is nearly impossible to determine specific repairs or parts that may be needed without first
pulling the deep well from its shaft; the industry practice is to ask for pricing for a list of possible
repairs and to add a contingency to the bid award.
Staff recommends the Village Board accept the lowest, responsible and responsive bid for the
Well 5 Evaluation and Repair project from Municipal Well and Pump in an amount not to exceed
$163,165 ($135,970 bid plus $27,195 contingency).
In response to questions from the Village Board Mr. Dorsey provided the following:
-Village has excellent back -up for water should feeds from JAWA go down.
-Contingency based on staff recommendation and inspections.
-Back-up water system could run indefinitely if needed; however regulatory restrictions may limit
use.
■20% contingency rather 10 %; do not know what the condition of well until it is removed from the
ground.
Trustee Korn, seconded by Trustee Hoefert, moved for Village Board approval to accept bid for
the Well 5 Evaluation and Repair project in an amount not to exceed from Municipal Well and
Pump in amount not to exceed $163,165.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
C. Request for Village Board approval to accept bid for Kensington Business Center Retention
KENSINGTON Basin 4 dredging project in an amount not to exceed $120,257.
BUSINESS CENTER
RETENTION BASIN Public Works Director Sean Dorsey provided background information and staff recommendation.
4 DREDGING
PROJECT The Village is responsible for maintaining the eleven retention basins in the Kensington Business
Center; sediment dredging, slope erosion protection and outlet structure upkeep. This year's
dredging project is Basin #4, located on Business Center Drive. Mr. Dorsey provided an
overview of work to be performed.
Three (3) bids were received and all met bid requirements. The Engineer's estimate for the
project is $140,110. The lowest bid was submitted by Copenhaver Construction, Inc in the
amount of $109,325. As the contractor's bid is based on estimated quantities, staff recommend
a 10% contingency.
Staff recommends the Village Board accept the lowest, responsible and responsive bid for the
Kensington Business Center Retention Basin 4 dredging project from Copenhaver Construction
in an amount not to exceed $120,257 ($109,325 bid plus $10,932 contingency).
Trustee Matuszak, seconded by Trustee Korn, moved for Village Board to accept bid for the
Kensington Business Center Retention Basin 4 dredging project from Copenhaver Construction
in an amount not to exceed $120,257 ($109,325 bid plus $10,932 contingency).
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
CHANGE ORDER, D. Change Order for Tree and Stump Removals
TREE AND STUMP 1. Request Village Board approval to increase 2012 contract for parkway tree removals in
REMOVAL amount not to exceed $106,211.
CONTRACTS
2. Request Village approval to increase 2012 contract for stump removals in an amount not
to exceed $46,485.
Minutes of the Regular Meeting of the Page 10 of 11
Mayor and Board of Trustees July 17, 2012
of the Village of Mount Prospect
Public Works Director Sean Dorsey provided background information and staff
recommendations.
Mr. Dorsey stated in January of 2012 the Village Board approved a contract in the amount of
$155,000 to Homer Tree Care for parkway tree removal. And, in February 2011 the Village
Board awarded a two (2) year contract in the amount of $86,000 to Powell Tree Card for
parkway stump removal. However, due to the large volume of removals this year, there are
insufficient funds remaining in both of the contracts. An increase in these contracts is needed to
facilitate additional removals projected through the end of the 2012. Mr. Dorsey referenced the
summary of the additional removals provided to the Village Board.
Staff proposes to (1) increase the award for the 2012 parkway tree removal contract by
$106,211; the existing award for this contract and (2) to increase the award for the 2012 stump
removal contract by $46,485. Mr. Dorsey stated staff had identified approximately $125,000 in
unexpended general fund accounts that can be made available to facilitate the proposed
increases. Finance Director Dave Erb has advised the remaining funds needed, $17,696 can be
drawn from any excess revenue received during the balance of the fiscal year or from the
existing general fund balance.
Trustee Hoefert, seconded by Trustee Polit, moved to approve (1) an increase to the 2012
contract amount for parkway tree removals in the amount of $106,211 and (2) an increase to the
2012 contract amount for stump removals in the amount of $46,485.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
At the request of Mayor Wilks Mr. Dorsey provided an update on the scheduled road work on
Euclid Avenue.
Cook County has given several different dates for the work to begin; as of this date no work has
been done. However, based on the signage in place for road work; Mr. Dorsey anticipates work
will begin soon.
E. Status
Village Manager Janonis announced the following community meetings /events:
-July 20 — Concert on the Village Green
-July 24 — summer schedule; no Committee of the Whole meeting
-July 27 -28 — Block Party
-July 31 —fifth Tuesday; no Village Board meeting
-August 7 th — next Village Board meeting
OTHER BUSINESS OTHER BUSINESS
None.
ADJOURN ADJOURN
There being no further business to discuss Mayor Wilks asked for a motion to adjourn.
Trustee Hoefert, seconded by Trustee Polit, moved to adjourn the meeting.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
The July 17, 2012 Village Board meeting adjourned at 9:35 p.m.
M. Lisa Angell
Minutes of the Regular Meeting of the Page 11 of 11
Mayor and Board of Trustees July 17, 2012
of the Village of Mount Prospect