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HomeMy WebLinkAbout5. New Business 08/07/2012Village of Mount Prospect Community Development Department MEMORANDUM ' TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM DIRECTOR OF COMMUNITY DEVELOPMENT DATE: JULY 30, 2012 . SUBJECT: PZ -1 8- 1 2 1 804 W. CENTRAL ROAD 1 CONDITIONAL USE (SPORTS TRAINING AND TEACHING ESTABLISHMENT) / KENNETH STRICKLAND The Petitioner proposes to remodel the south 11,120 square feet of the existing building to operate a sports training and teaching establishment. Per the Petitioner's floor plan, seven tunnel batting cages, a physical training area, pro shop, restrooms, and an office are proposed. The sports training and teaching establishment would offer baseball and softball training to individuals and is anticipated to operate Monday through Saturday from 8 AM to 9 PM, and by appointment on Sundays. Per the Petitioner, there would be no more than twenty -four (24) clients and five (5) employees at a time. The Planning & Zoning Commission conducted a public hearing to review the request on Thursday, July 26, 2012, and by a vote of 5 -0, recommended approval of a Conditional Use for a sports training and teaching establishment at 604 W. Central Road, Case No. PZ- 18 -12, subject to the conditions of approval listed in the staff report. Details of the proceedings and items discussed during the Planning and Zoning Commission hearing are included in the attached minutes. Please forward this memorandum and attachments to the Village Board for their review and consideration at their August 7, 2012 meeting. Staff will be present to answer any questions related to this matter. V William J. dooney, Jr., y ljp 11 n%vhlhed55PLAW1anning &Zoning COMMT&Z20MMU Me— TZ- M12604 W. Central Rd.(WSportsTmining Fa ility).do Angell, Lisa From: Cooney, Bill Sent: Monday, July 30, 2012 4:00 PM To: Angell, Lisa Subject: FW: The BallPark in Mount Prospect From: Ken Strickland [ ma ilto: kensO idea la nesthesia.com Sent: Monday, July 30, 2012 3:50 PM To: Cooney, Bill Cc: Andrade, Consuelo Subject: The Ballpark in Mount Prospect Mr. Bill Cooney, We received a favorable recommendation for our conditional use permit at the P &Z meeting on July 26th. We will have our Village Board meeting on August 7th. I am writing to request that you waive the final meeting on August 21st, as there were no dissenters for our petition. Thank you in advance for your consideration. Regards, Ken Strickland Partner THE BALLPARK IN MOUNT PROSPECT (847) 989 8635 This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.symanteccloud.com MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-18 -12 PROPERTY ADDRESS: PETITIONER: PUBLICATION DATE: PIN NUMBER: REQUEST: MEMBERS PRESENT: MEMBERS ABSENT: STAFF MEMBERS PRESENT: INTERESTED PARTY: Hearing Date: July 26, 2012 604 W. Central Road Ball Park in Mount Prospect — Kenneth Strickland July 11, 2012 03 -34- 326 - 009 -0000 Conditional Use approval for a Sports Training and Teaching Establishment Richard Rogers, Chair William Beattie Tom Fitzgerald Leo Floros Jacqueline Hinaber Joseph Donnelly Keith Youngquist Consuelo Andrade, Senior Planner Brian Simmons, Deputy Director of Community Development Ken Strickland Chairman Rogers called the meeting to order at 7:31 p.m. Mr. Floros made a motion, seconded by Ms. Hinaber to approve the minutes of the June 28, 2012 Planning & Zoning Commission meeting; the minutes were approved 5- 0. Chairman Rogers introduced Case PZ- 18 -12, 604 W. Central Road at 7:32 p.m. The Subject Case is Village Board Final. Ms. Andrade stated the Petitioner for PZ -18 -12 was seeking Conditional Use approval to operate a sports training and teaching establishment at 604 W. Central Road, Ms. Andrade said the Subject Property is located on the north side of Central Road, and includes a vacant office and warehouse building with related improvements. The Subject Property includes 11,120 square feet of enclosed building space, 13,000 square feet of semi - enclosed storage, an outdoor storage area, and surface parking. The Petitioner proposed to remodel the south 11,120 square foot enclosed building space to operate a sports training and teaching establishment Ms. Andrade stated per the Petitioner's floor plan, the Petitioner proposed seven (7) tunnel batting cages, a physical training area, pro shop, restrooms, and an office. Ms. Andrade said the sports training and teaching establishment would offer baseball and softball training to individuals and is anticipated to operate Monday through Saturday from 8 a.m. to 9 p.m., and by appointment on Sundays. Per the Petitioner there would be no more than twenty -four (24) clients and five (5) employees at a time. Richard Rogers, Chair PZ -18 -12 Planning & Zoning Commission Meeting July 26, 2012 Pagel of 3 Ms. Andrade stated based on the anticipated number of clients and staff, the Petitioner would be required to provide twenty -seven (27) parking spaces for the sport's training and teaching establishment. There are thirty- eight (38) spaces currently on site, which would exceed the parking requirements. To ensure that parking areas are available to the general public, the Petitioner would be required to relocate the existing fence located to the east of the building further north and to restripe the parking lot. Ms. Andrade said the standards for Conditional Uses are listed in the Zoning Ordinance and include specific findings that must be made in order to approve a Conditional Use. The summary of these findings include: • The Conditional Use will not have a detrimental impact on the public health, safety, morals, comfort or general welfare; • The Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; • And adequate provision for utilities, drainage, and design of access and egress to minimize congestion on Village streets are provided. Ms. Andrade stated the proposed sports training establishment would have minimal impact adjacent properties and would be similar to existing uses in the area. The proposed facility is located near the Mount Prospect Park District's Community Center, a few parcels to the west on Central Road. Ms. Andrade said other departments reviewed the Petitioner's proposal and did not object to the use or find that it would have an adverse impact on the adjacent tenant or properties. It is important that the enrollment level and/or staff do not increase to an amount that would exceed the Village's parking requirement. Ms. Andrade stated Staff found that the request for a Conditional Use to allow a Sports Training and Teaching establishment met the standards for a Conditional Use and that granting such Conditional Use would be in the best interest of the Village. Based on this analysis, Staff recommended that the Planning and Zoning Commission approve the motion listed in the Staff Report. Mr. Beattie asked if the remaining structures to the north of the proposed facility would remain. Ms. Andrade stated that the Subject Property would stay the same. The area to the north is presently being utilized by the adjacent tenant located to the west. Chairman Rogers asked if the adjacent tenant was using the parking as well. Ms. Andrade said that they were only using the outside storage on the Subject Property. Chairman Rogers confirmed that the remaining eleven (11) parking spaces presently on the other side of the fence could be utilized by the Petitioner or the adjacent neighbor. Mr. Floros asked if the proposal was similar to the Sports Training and Teaching Establishment zoning case that the Planning & Zoning Commission heard on June 26, 2012. Ms. Andrade confirmed that the Subject Case is the same type of use, but different tenant and location. Chairman Rogers swore in the Petitioner, Ken Strickland, 2018 E. Fremont Court, Arlington Heights, Illinois. Mr. Strickland discussed the demand for his type of business. He stated that many teams travel to neighboring communities for sports training and he was looking at bringing this type of facility back to Mount Prospect. Chairman Rogers asked if the restrooms would be changed. Mr. Strickland stated the restrooms would be renovated so that they could be ADA compliant. He said he is currently working with an architect and the landlord; plans would be submitted for permit upon approval of the Conditional Use. Chairman Rogers asked the Petitioner if there were any issues to the conditions placed by Staff regarding the number of students and staff. Mr. Strickland stated based on the size of the proposed facility, the numbers would not be an issue. He said most of the students would be picked up and dropped off, so parking would not be a Richard Rogers, Chair PZ -18 -12 Planning & Zoning Commission Meeting July 26, 2012 Page 2 of 3 problem at the Subject Property. Mr. Strickland said the owners of the properly agreed to move the fence on the property back to open up the additional parking. Mr. Fitzgerald asked when the fence is moved, would it be a gate or an enclosed fence. He was concerned with heavy equipment coming in and out of the yard while kids were being dropped off and walking through the parking lot of the Subject Property. Mr. Strickland stated that the fence is a sliding gate and the adjacent neighbor, L.J. Keefe Co. uses the yard as storage. He did not believe there was heavy activity with moving items out of the yard. Mr. Beattie asked what was stored in the yard. Mr. Strickland said the neighbor stores machinery, a large generator, and other items for job sites. Chairman Rogers asked if there was anyone else in the audience to address this case. Hearing none, he closed the public portion of the case at 7:41 p.m. and brought the discussion back to the board. Mr. Beattie made a motion, seconded by Ms. Hinaber to adopt staff findings in the Staff Report as the findings of the Planning and Zoning Commission and recommend approval of a Conditional Use for a sports training and teaching establishment at 604 W. Central Road, subject to the conditions listed in the Staff Report. UPON ROLL CALL: AYES: Beattie, Fitzgerald, Floros, Hinaber, Rogers NAYS: None The motion was approved 5 -0. The Village Board's decision is final for this case. After hearing two (2) additional cases, Mr. Floros made a motion, seconded by Ms. Hinaber to adjourn at 9:08 p.m. The motion was approved by a voice vote and the meeting was adjourned. Ryan Kast, Community Development Administrative Assistant Richard Rogers, Chair PZ -18 -12 Planning & Zoning Commission Meeting July 26, 2012 Page 3 of 3 I� Village of Mount Prospect Community Development Department CASE SUMMARY — PZ -18 -12 LOCATION: 604 W. Central Road Ataint Prospema PETITIONER: Ball Park in Mount Prospect- Kenneth Strickland OWNER: 604 Central, L.L.C. - Lawrence John Keefe PARCEL #: 03 -34- 326 - 009 -0000 LOT SIZE: 1.842 acres (80,225 sq. ft) ZONING: I1 Limited Industrial LAND USE: Office and Warehouse Building REQUEST: Conditional Use approval for a Sports Training and Teaching Establishment LOCATION MAP Village of Mount Prospect Community Development Department MEMORANDUM T FROM: DATE: HEARING DATE: SUBJECT: BACKGROUND MOUNT PROSPECT PLANNING & ZONING COMMISSION RICHARD ROGERS, CHAIRPERSON CONSUELO ANDRADE, SENIOR PLANNER JULY 13, 2012 JULY 26, 2012 PZ -18 -12 / CONDITIONAL USE (SPORTS TRAINING AND TEACHING ESTABLISHMENT) / 604 W. CENTRAL ROAD / BALL PARK IN MOUNT PROSPECT (APPLICANT) A public hearing has been scheduled for the July 26, 2012 Planning & Zoning Commission meeting to review the application by Ball Park in Mount Prospect (the "Petitioner ") regarding the tenant space located at 604 W. Central Road (the "Subject Property"). The Petitioner is seeking Conditional Use approval to operate a sports training and teaching establishment. The P &Z hearing was properly noticed in the July 11, 2012 edition of the Journal Topics Newspaper. In addition, Staff has completed the required written notice to property owners within 250 - feet and posted a Public Hearing sign on the Subject Property. PROPERTY DESCRIPTION The Subject Property is located on the north side of Central Road, and includes a vacant office and warehouse building (formerly Hines Lumber) with related improvements. The Subject Property is zoned Il Limited Industrial and is bordered to the west and east by the II District, to the south by the R1 Single Family District and B I Business Office, and to the north by the Union Pacific Northwest railroad tracks, zoned I2. SUMMARY OF PROPOSAL The Petitioner proposes to remodel the south 11,120 square feet of the existing building to operate a sports training and teaching establishment. Per the Petitioner's floor plan, seven tunnel batting cages, a physical training area, pro shop, restrooms, and an office are proposed. The sports training and teaching establishment would offer baseball and softball training to individuals and is anticipated to operate Monday through Saturday from S AM to 4 PM, and by appointment on Sundays. Per the Petitioner there would be no more than twenty -four (24) clients and five (5) employees at a time. GENERAL ZONING COMPLIANCE The subject property includes 11,120 square feet of enclosed building space, 13,000 square feet of semi - enclosed storage, an outdoor storage area, and surface parking. As proposed the petitioner will occupy the enclosed building space and the surface parking. The semi - enclosed and outdoor storage areas will continue to be utilized by the L J Keefe Company which also occupies the adjacent property at 704 W. Central Road. The petitioner will PZ -18 -12 Planning & Zoning Commission Meeting July 26, 2012 Page 3 be required to provide twenty -seven (27) parking spaces for the sport's training and teaching establishment. The outdoor storage areas do not require additional parking spaces and parking for L J Keefe is accommodated on the adjacent lot. Therefore, the subject property is required to provide twenty -seven (27) total spaces. There are thirty-eight (38) spaces currently on site. Tenant Classification Size Parking Requirement Spaces Sport's Training and Teaching Establishment 11,120 sq. ft. 2 spaces per 3 employees plus I space per maximum number of students (24) _ Required 27 Total Spaces Required 27 Total Spaces Provided 38 Parkin 'Surplus' I1 To ensure that parking areas are available to the general public, the Petitioner will be required to relocate the existing fence located to the east of the building further north and to restripe the parking lot. The Petitioner will also be required to submit an egress plan, fire sprinkler shop drawings, hydraulic calculations, fire alarm shop drawings, and equipment cut sheets at the building permit stage. While these are building permit issues to be addressed as part of the permit process, these requirements are included as part of the Staff Report in an effort to ensure the Petitioner is aware of the requirements and submits a complete building permit application. CONDITIONAL USE STANDARDS The standards for Conditional Uses are listed in Section 14.2031.8 of the Village Zoning Ordinance and include seven specific findings that must be made in order to approve a Conditional Use. The following list is a summary of these findings: • The Conditional Use will not have a detrimental impact on the public health, safety, morals, comfort or general welfare; • The Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; • There is adequate provision for utilities, drainage, and design of access and egress to minimize congestion on Village streets; and • The request is in compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. The proposed sports training would have minimal impact on adjacent properties and would be similar to existing uses in the area. The proposed facility is located near the Mount Prospect Park District's Community Center, a few parcels to the west on Central Road. Other departments reviewed the Petitioner's proposal and did not object to the use or find that it would have an adverse impact on the adjacent tenant or properties. However, it is important that the enrollment level and /or staff do not increase to an amount that would exceed the Village's parking requirement. RECOMMENDATION The proposed sports training and teaching establishment meets the Conditional Use standards contained in Section 14.203.F.8 of the Zoning Ordinance. Based on these findings, Staff recommends that the Planning & Zoning Commission approve the following motion: PZ -18 -12 Planning & Zoning Commission Meeting July 26, 2012 Page 4 "To adopt staff findings in the staff report as the findings of the Planning and Zoning Commission and recommend approval of a Conditional Use for a sports training and teaching establishment at 604 W. Central Road, case No. PZ- 18 -12, subject to the following conditions: 1) No more than twenty -four (24) students and five (5) staff members attend the facility at one time unless other parking arrangements have been agreed upon with the property owner and approved by the Village; 2) The fence located to the cast of the building is relocated further to the north so that the required parking spaces are not enclosed and the parking lot is restriped." The Village Board's decision is final for this case. I concur: vk_71 " William J. ooney, Al Director of Community Development lit H:14LAWlanning &Zoning CO&94T&Z 2012LSra£fRepOrUX L1S -12 04 W. Central RD (CU • Sporrs naiiting Facilityry.dacx VILLAGE OF MOUNT PROSPECT prmpc COMMUNITY DEVELOPMENT DEPARTMENT - Planning Division 50 S. Emerson Street Mount Prospect, Illinois 60056 Phone 847.818.5328 JUPd r FAX 847.818.5329 4 2012 Zoning Request Application z ° ZONING REQUEST (s): Conditional Use for AIa t 5V 1 1 ❑Zoning Map Amendment: From to �a� 1 -...c ? X91 o'63S ❑ Variation from Sec. ❑ Text Amendment: Section(s) ❑Other: rs7 •�,�����atg�Bo.�rn�lxl�� � - �;,� Street Address Y! � y Fax o. 9 SUMMARY OF REQUESTED ACTION: U Zip Code Email Z Z U Interest in Property �I "A z ° Na a Telephone (day) �a� 1 -...c ? X91 o'63S orporation Telephone (evening) Street Address _ Fax o. d O � City State Zip Code Email U Interest in Property �I "A iviuunt rrospnct Department or t- ommunity ueveiopment Phone 847.818.5328 50 South Emerson Street, Mount Prospect Illinois Fax 847.818.5329 www.mountprospect.org 1 TDD 847.392.6064 Mount Prospect Department of Community Development Phone 847.818.5328 50 South Emerson Street, Mount Prospect Illinois Fax 847.818.5329 www.mountprospect.org 2 TDD 847.392.6064 ❑ Property owner same as applicant Name Telephone (day) Q G I— AW q-t -0 C,rc.. $b kA pj C Corporation Telephone (evening) 2 (� C N `ifZA !_ i` i_ C. Sq. Ft. Devoted to Proposed L dt 1So S- x Street Address Fax m z e iJ (J) C CG /0 iZINL R-0 AA 0 . Front Rear City State Zip Code Email /t'loV AJ PRo G1' "-C (1700 Spa LAQR -q Zk 0 - C s K9,#- r6 Cif. C o/n Mount Prospect Department of Community Development Phone 847.818.5328 50 South Emerson Street, Mount Prospect Illinois Fax 847.818.5329 www.mountprospect.org 2 TDD 847.392.6064 Address(es) (Street Number, Street) Describe in Detail the Buildings and Activities Proposed and How the Proposed Use Meets the Standards for the Zoning Request Approval (attach additional sheets if necessary) Q F >w d Lot Area (Sq.Ft) Zoning District Total Building Sq. Ft. Sq. Ft. Devoted to Proposed F U d dt 1So S- 1 1 4 t_Z Use Setbacks: z Front Rear Side Side O Building Height Lot Coverage ( %) Standard Parking Spaces Accessible Parking Spaces 0 Adjacent Land Uses: �. North South East West F es., 91"k N 6r I LE OFFI GC 0 Property Index Numbers 0 -- 3 1 4 -- L (attach additional sheets if necessary) W Legal Description (attach additional sheets if necessary) Mount Prospect Department of Community Development Phone 847.818.5328 50 South Emerson Street, Mount Prospect Illinois Fax 847.818.5329 www.mountprospect.org 2 TDD 847.392.6064 Proposed Use (as listed in the zoning district) Describe in Detail the Buildings and Activities Proposed and How the Proposed Use Meets the Standards for the Zoning Request Approval (attach additional sheets if necessary) Q F >w d 4 �Z GO F U d Hou f i ' p S b -1! Mount Prospect Department of Community Development Phone 847.818.5328 50 South Emerson Street, Mount Prospect Illinois Fax 847.818.5329 www.mountprospect.org 2 TDD 847.392.6064 Mount Prospect Department of Community Development Phone 847.818.5328 50 South Emerson Street, Mount Prospect Illinois Fax 847.818.5329 www.mountprospect.org 3 TDD 847.392.6064 Address(es) (Street Number, Street) 'L� Y A—c" D p Lot Area (Sq.ft) .Zoning District TOW Building Sq..Ft. Sq. Ft. Devoted to Proposed m �-w Use W� Setbacks: 0 D O Front Rear Side Side a Building Height Lot Coverage ( %) Standard Parking Spaces Accessible Parking Spaces Developer Name f 14 Telephone (day) Address Fax Email Attorney Name f � // _ _ _ Telephone (day) Address Fax Email O X a � o Surveyor - Name �✓'�!, _ Address Telephone (day) Fax Email q ' Engineer Name Telephone (day) Address Fax Entail Architect Name �� �,+_ Telephone (day) Address Fax Email Landscape Architect - .Name � Telephone (day) Address Fax Email Mount Prospect Department of Community Development Phone 847.818.5328 50 South Emerson Street, Mount Prospect Illinois Fax 847.818.5329 www.mountprospect.org 3 TDD 847.392.6064 Please note that the application will not be reviewed until this petition has been fully completed and all required plans and other materials have been satisfactorily submitted to the Community Development Department's Planning Division. Incomplete submittals will not be accepted. It is strongly suggested that the petitioner schedule an appointment with the appropriate Village staff so that materials can be reviewed for accuracy and completeness at the time of submittal. In consideration of the information contained in this petition as well as all supporting documentation, it is requested that approval be given to this request. The applicant is the owner or authorized representative of the owner of the property. The petitioner and the owner of the property grant employees of the Village of Mount Prospect and their agent's permission to enter on the property during reasonable hours for visual inspection of the subject property. I hereby affirm that all information provided herein and in all materials submitted in association with this application are true and accurate to the best of my knowledge. r� Applicant ����^ Date (signature) Print Name L in � / , G� �� ,� I �;� f /t " >n if applicant is not property owner: I hereby designate the applicant to act as my agent for the purpose of seeking the zoning request(s) described in this application and the associated supporting material. dd Property Owner �" `�'`� / Date 61 1 (signature) Print Name 1,4W/I,r.NCk r0 hN �< C �- F C Mount Prospect Department of Community Development Phone 847.818.5328 50 South Emerson Street, Mount Prospect Illinois Fax 847.818.5329 www.mountprospect.org 4 TDD 847.392.6064 Affidavit of Ownership COUNTY OF COOK j STATE OF ILLINOIS ) under oath, state that I am the sole an an authorized officer of the owner of the property commonly described as 41 61taP7`&A4 PLC. and that such property is owned by L Atl)R."crt. zs t-I y Yrc4„ F k as of this date. Signature Subscribed and sworn to before me this day of J() N 20 1 A . Notary Public Emm OFFICIAL SEAL GRIE MEGLAND Y PUBLIC, STATE OF IWNOIS AfSSION EXPIRES 4302015 Mount Prospect Department of Community Development Phone 847.818.5328 50 South Emerson Street, Mount Prospect Illinois Fax 847.818.5329 www.mountprospect.org 1 I TDD 847.392.6064 Ball Park in Mount Prospect 604 W. Central Rd. Mount Prospect, IL 60056 Ken Strickland June 14, 2012 To Whom it may concern: We are intent to open a premiere baseball and softball team and individual training facility in Mount Prospect. It will be called The Ballpark in Mount Prospect. It is all indoors as illustrated in the floor plan attachment. We are only looking at leasing the main building, not the outdoor or semi enclosed portions. We will re- stripe the parking lot and move the fence further north so that none of the parking spaces are enclosed, as per the recommendation of Consuelo Andrade. Teams and individuals will come in for practice and professional training. Hours of operation are projected to be 8 AM to 9PM daily and by appointment on Sundays. There will be a Pro shop for baseball /softball equipment. This is NOT a recreational batting cage facility. There is not likely to be more than 5 staff members at any given time. Maximum patrons should not exceed 24 at peak time. Individuals are usually dropped off and picked up from lessons /training. Teams typically come in shared rides. As you will see in the floor plan attachment, we will have seven tunnels for training and lessons. One will be designated for pitching, the others will have pitching machines for baseball and softball. These tunnels will be collapsible to allow for infield training during the winter months. There is also an area for stretching and core training for our young athletes. Ron Cacini and I are the main Principals in this venture. Ron had opened a similar business in Des Plaines called Play Ball. He sold it several years ago, and now, we are ready to start again. Ron has a large clientele as a professional instructor. We have several teams that will be interested in coming to this great location. Please see Ron's Bio below. We look forward to your support in our opening this facility that will benefit the youth of Mount Prospect, by helping them develop their baseball and softball skulls, while increasing their self confidence and leadership traits. Respectfully, h�, Ken Strickland Principal - Ball Park In Mount Prospect. Ron Cacini majority owner of The Ball Park in Mount Prospect brings a wealth of experience and knowledge playing, teaching and coaching baseball and softball. He had a full scholarship to play for Ray Tanner (Current Coach South Carolina -Back to Back Div. 1 Champs) at North Carolina State, but elected to sign a professional contract with the Houston Astros. After playing three years professionally, Ron went on to complete his degree at DePaul University and was the Assistant Women's Softball Coach for the nationally -ranked team under Eugene Lenti. He developed the first two Alf - American infielders, Missy Nowak and Yvette Healey (current Wisconsin Head Softball Coach) and helped the team build one of the top programs in the country. Ron made a comeback with the Schaumburg Flyers in 1999 with the dream to make it back into affiliated baseball. In 2000, he began giving lessons in his backyard and after developing over 200 clients in a short 2 year time frame, he decided to open an indoor baseball and softball training center, Play Ball USA, which he created and opened in Des Plaines in 2002. Play Ball USA set a standard in instructional facilities, and Ron served over 10,000 private lessons and produced some of the best student - athletes in the northwest suburbs before selling it in 2008 to spend more time with family. Ron has also been featured on WGN, CLTV, 190 North Show, and has been published in numerous softball and baseball publications. Having a passion to teach, Ron also earned his Masters Degree and has been teaching physical education in District 64 -Park Ridge for over 16 years and is the current, 8th Grade Head Basketball Coach. He is a native of Mount Prospect and graduated from Prospect High School in 1988. Here are quotes from a few of Ron's current and former clients that are playing professionally and collegiately: Nicole Pauly- Palatine HS, Northwestern Grad, Chicago Bandit, Akron Racer, Loyola Grad Assistant Coach: "Ron is the catalyst that developed me into a feared hitter throughout my high school, college, and now professional career. His hard work, dedication, and hitting philosophy laid the foundation of my swing that has allowed me to accomplish marry of my dreams I've had since I was a young girl." Jessica Balzano -Elk Grove High School, Loyola University "My parents inspired me, but Ron Cacini taught me a lot about the game and hitting!" Client "My son has taken lessons in Florida and Illinois, you were by far the best hitting instructor we ever had the pleasure of working with!" Adam Rosales - Oakland A's "Ron helped me learn how to hit the enchiladas and stay off the anchovies. He is a great builder of confidence and technique. " Ball Parkin Mount Prospect 604 W. Central Rd. Mount Prospect, IL 60056 Ken Strickland June 14, 2012 To Whom it may concern: Regarding Page 9: Standards for Conditions Use Approval 1. Ball Park in Mount Prospect shall pose no detriment or danger to the Public Health, safety, morals, comfort, or general welfare of the community. Conversely, we promote, health, safety and morals in our young athletes. 2. Ball Parkin Mount Prospect shall pose no risk to the uses and enjoyment of nearby properties in the uses they are currently permitted for. The establishment should actually raise values as it has been vacant for a considerable length of time. 3. Ball Park in Mount Prospect shall pose no impedance to normal and orderly development and improvement of the surrounding property for uses permitted in the district. The nature of our request is to provide indoor baseball and softball training, and will not create such a conflict. 4. Ball Park in Mount Prospect shall pose no change to public utilities, access roads, drainage and /or necessary facilities as it is an existing building, and the new use will not effect such matters. 5. Ball Park in Mount Prospect shall exist in the current building, that had once housed Hines Lumber. Therefore, with our proposed venture, we will not negatively effect vehicular traffic flow. 6. Ball Park in Mount Prospect shall not be contrary to the objectives of the current Comprehensive Plan for the Village according to my dialogue with Consuelo Andrade. 7. Ball Park in Mount Prospect shall conform to applicable regulations of the district with the exception of our proposed Special Use, which when approved will then be in compliance. Respectfully, Ken Strickland Principal - BalI Park in Mount Prospect. Mens Roam Wornens Room � Office! Business Area Ball Parkin Mount Prospect 604 W. Central Rd. Mount Prospect, IL 60056 Ken Strickland June 14, 2012 EXHIBIT A PRO FOR POSED LAND LEASIE OVER PART OF LOT 'A" IN HIES' gESUeWYISIDN aF 7HE WEST 284.34 FEET OF LOT 3 IN CHARLES j LEGEND THE WEST 10.59 "EST OM90N OF CHAINS Cp ll THE SOUTHWEST 4 RTEI CF THE HORTHVIEST CUARiER AND E SWTHIEST CUMTEq # SECgCN 34, TOYMSHIP 43 NORTH, RANGE 11 EAST OF THE T1aR0 P i MERIDIAN. (E %CEPT THE RNYiT- Of--Al BOUNDARY LINE TINE CHICAGO AND 14ORTHWES1EE84 RAILWAY CW,tPA" IN . WUNTY, I.... =HT OF WAY UK AREA - 80,225 SQ,FT. /I.1342 ACRES TOTAL LOT UIE/PARCEL. LIE 1 SEC1014 )LINE - - ---.. CENTER UNE e, OYEFm" LINES -_ - -__ EASMLENT LINE CHAIN UNK FERCE ..k RENTABLE AREA -0y�(- POWER POLE r0 LIGHT STANDARD IAANHCI.E _ (a WATER VALVE VAULT O HYDRANT POST A89REVIAMNS i H NORTH 5 SOUTH E EAST lY WEST NOW ITIGHT OF -WAY {a DO) RECORD NEASORE ap S � O z � 1" = 40' �J N ES ' - -� �!- ilk••-- C -W l I. E 5 DAUB S 3D FEET ME FEET ANO DECIINAI. PMTS EooIH urn w ncnml aL-n - 11 1 , PROFESSIONAL LAND SURVEYORS TH TNE REOF, REaF, E GULAR .M DATA SHOWN LAOS! 90770'Dp' U101CATE DEGREES, lAINUTES A OL p SEG0N05. --- ,.�� —_ FlEIDBCDk --. FlLE COGppµ - _w 933 5. Plum Grave Road, Palatine, Illinois 69067 P410NE I47.35B5960 FAX 647.358.8586 3. 5045 / N 90'00'00" E 01DH:ATE$ UEASUIff 00iFN58TN / B,ARRiC SURVEYOR CERTIFICA TE IWRW.BURRYSURYEY.COI . % b7AIE I STATE OF u.ius erertseePeL uiN rnun.a ms ante A orn�s ,xa is -eme.! [60.456] (N 90'00'00' IND C TES CnLLL OIMENI. / BEIJIR4O. COOK COOK � S.Y. 3. BEARINGS SHOWN HEREON. , ANT, PER LOCAL OR ASSUMED DATA, UNLESS'SHbIvN OTTIERIISF. 1, BARBApA C, MLLTRY, AR tl1tNLAS PROFE55xRIA4 LAND SURVEYOp, CO WEREBY CERRFY THAT THE EW181Y HEf1EOH 6RA5W WA5 U11O ER iAY 697ECnpg1. PRLPhREp AT AND 4. CHECK LEQAL DESORPTION WITH DEEP IXt PTIE PpL1C1' AND REPORT ANY OISCIa7ANCY INNEDIATELY. BIAlOINO lINES rtA9 EASEIRENIS, IF ANY. PALATINE, SHOWN HEREON ME A9 SHOWN ON THE REOOppCO SVBb1415mN TLAT CR AS rucATEO. Hi1Np5, MAY 5, 700R N [. I 9 S. 20 FOOT ACCESS EASEMENT TO REIIAI OPEN. ILL1N015 I1i0FES5I0NAL N0. 03- LEEHSE :f TI O SUR OR OAT539 A ON bATE' NO c w 4 "'FE" TO JOB N""M 09-1031 2491. 34 BER 30. ZOEO anti Yu r {1H ae —)OSS EXHIBIT wR l,mr � a 604 W. CENTRAL ROAD nap WanX Dc_ u�RU _ nevlspt�s SpAnr sa Avw - C iECNm Y DcN — —'— -'- MUJ3RY AND MOODY, LTD. MOUNT PROSPECT', R.. PROdECT aas ee ---""` '- °'--- - - ---- - PROFESSIONAL LAND SURVEYORS -Mis ' pREPAFiBD FOPo 1...1. KEE rl C04WASVY --- ,.�� —_ FlEIDBCDk --. FlLE COGppµ - _w 933 5. Plum Grave Road, Palatine, Illinois 69067 P410NE I47.35B5960 FAX 647.358.8586 IWRW.BURRYSURYEY.COI u.ius erertseePeL uiN rnun.a ms ante A orn�s ,xa is -eme.! Cook County Property Tax and Payment Information a..h's irFr;rrnavon :nay n;i s rax )Ill. ,: ?nts m!"s; �., virn tax bill_ Property Index Number (PIN): 03-34 -326- 009 -0000 The balance due, including any penalty, is as of 611412012 Payments processed are posted through: 611312012 Tax Year: 2011 Tax Type: Current Tax Volume: 235 PCL: 5 -93 Property Location 604 W CENTRAL RD MOUNT PROSPECT, IL 60056 -2377 To update contact the Cook County Assessor's Office at 312.443.7550. Mailing Information 604 CENTRAL LLC 704 W CENTRAL RD MT PROSPECT, IL 60056 -2339 To update your mailing information click here To request a duplicate tax bill click here . Exemption Information Exemptions do not become effective until the 2nd installment. To check if you received exemptions on previous tax years, Ic ick here Tax Payment Information Installment Tax Amount Billed 1st $22.260.21 Balance Due: $0.00 Tax Due Date Last Payment Received Date Received 0310112012 $22,280.21 02/29/12 n re Print r Return to PIN Summary The Cook County Clerk's office can help you with redemption and delinquent inquiries on prior year's taxes. You may reach the Clerk at: Main Number; 312.603.5656 You may find frequently asked questions and additional information at the Clerk's Office's Web site: httD :!_lerrvw.cookcountvclerk.com 0 �+ 2011 First Installment Property Tax Bill .............. ............. ................. .. .........,..:.,..:... .......,.:..:.....::..,......,...::....,:...........:...:............,................,...........-...,.,.... ............................. -. ri S a Property Index Number (PIN) Volume Vroperty Index Number (PIN) Volume Code Tax Year (Payable In) township use of this„ coupon ea Office to.. BY 03/01/12 (on time) 03 -34- 326- 009 -0000 235 38020 2011 (2012) WHEELING l IF PAID LATE 03/02112 04/01112 It PAID LATE 04/02/12 0510'[112.: IF PAID LATE 05/02/92 - 06/01112 If a ing I" only one check and one original: coupon per envelope: $ 22,644:41 $ ., 22; 948:.61 $ 23,.282:81 13X CRI_CULATOI Name /Mailing Address change? a LATE PENALTY MIS include name, PIN, addressr location, phone and e -mail on check to Cook County Treasurer. " . PAY THIS BILL AT COOKCOUNTYTREASURER.COM OR AT ANY CHASE BANK. ES 1.5% PEIt MONTH, BY STATE LAW. 2010 TOTAL TAX 40, 509.47 A 1 2011 ESTIMATE 604 .W" CE$I117A RD NIQUNl` PR0SPE=Cr jL 60056 • ° Property Classiticatiori,:'5 83.,. X 55% 2011 1ST INSTALLMENT DEAR FELLOW-TAXPAYER, This 2011 First Installment Property Tax Bill is due by Thursday. March-1. 2012 Please note that 22,280-21 the Illinois Legislature. passed .a.law- .ordering that the first: installment tax bill be calculated at 55% of last year's total - property tax obligation. Previous first installment tax bills were calculated at 50 %. Payments can be made: - Online atcookcountytreasurer.com Croak ` oun t ;i g reasy; c: - Afmore than 400 Chase Hank locations across Chicagoland - At 220 participating Community Banks - list available at cookcountytreasurer.com cookcountytreasurer.com Do you have a property tax refund? 312.443.5100 x:- It's easy to see if there is a refund available. Have your 14 -digit property index number (PIN) available, then: - Visit cookcountytreasurencom - Call our 24 -hour automated phone system at 312.443.5100 - information available in English, Spanish and Polish Please take advantage of these quick, easy -to -use refund searches. It may be worth your while! Sincerely, Maria Pappas Cook County Treasurer I FER 1 201Z 604 CENTRAL LLC 704 W CENTRAL RD MT PROSPECT IL 60058 -2339 :.i R .... .............. e . .............. ............. ................. .. .........,..:.,..:... .......,.:..:.....::..,......,...::....,:...........:...:............,................,...........-...,.,.... ............................. -. ri S a Property Index Number (PIN) Volume t rf 1 22,280.21 use of this„ coupon ea Office to.. A m ount 03 -P d -326- 009 -0000 235 e 10' reduce the check amount to prevent.overpayment. include: r If a ing amounts above. later,, refer only one check and one original: coupon per envelope: a Name /Mailing Address change? 5N 0020110100 RTN 500001075 AN (see PIN) TC 008911 Check box and complete form on back to update name and/or mailing address. include name, PIN, addressr location, phone and e -mail on check to Cook County Treasurer. your payable 00201101 ❑0803343260090000500 891312❑ ❑❑ 22280 2180 00 22614419❑❑022`) iINN�INNININ 003343 009= IN�I�11N0 � 1 03 5 58 604 CENTRAL LLC OR CURRENT OWNER 704 W CENTRAL RD MT PROSPECT IL 60056 -2339 COOK COUNTY TREASURER PO BOX 4468 CAROL STREAM IL 60 - 4468 1111.1111.09111111111111 111 111 VIII II II VIII IIII VIII 111 So 1I I I I1.I I11H1IIIHI I IIiI I1191I1111I 111 1111 VIII 111 .111111 .1I I 03343260090000 /0/11/E/ 0002228021/1 THIS INSTRUMENT PREPARED BY: Keith A. Zerman Kovitz Shifrin Nesbit 750 Lake Cook Road Suite 350 Buffalo Grove, Illinois 60089 RECORD AND RETURN TO: Gary B. Shulman Levun, Goodman & Cohen, LLP 500 Skokie Boulevard Suite 650 Northbrook, Illinois 60062 SPECIAL WARRANTY DEED This SPECIAL WARRANTY DEED, made as of _O day of March, 2008, EDWARD HINES LUMBER CO., an Illinois corporation ( "GRANTOR "), as grantor, and 604 CENTRAL, L.L.C., an Illinois limited liability company ( "GRANTEE "), WITNESSETH, that GRANTOR, for and in consideration of the sum of Ten and No/100 Dollars ($10.00) and other good and valuable consideration in hand paid by GRANTEE, the receipt of which is hereby acknowledged, and pursuant to authority given by GRANTOR, by these presents does REMISE, RELEASE, ALIEN AND CONVEY unto GRANTEE and to GRANTEE'S successors and assigns, FOREVER, all the following described real estate, situated in the County of Cook and State of Illinois, as described on Exhibit A attached hereto and made a part hereof. Together with all and singular hereditaments, appurtenances, ditch rights and riparian rights thereunto belonging, or in anywise appertaining, and the reversion and reversions, remainder and remainders, rents, issues and profits thereof, and all the estate, right, title, interest, claim or demand whatsoever, of GRANTOR, either at law or in equity, of, in and to the Properly, with the hereditaments, appurtenances, and ditch rights, TO .I -IAVE AND TO 1 -TOLD the Property, with the hereditaments, appurtenances, ditch rights unto GRANTEE, its successors and assigns, forever; And GRANTOR, for itself and its successors, does covenant, promise and agree, to and with GRANTEE, its successors and assigns, that -it has not done or suffered to be done, anything whereby the Property hereby granted is, or may be, in any manner encumbered or charged, except as herein recited; and that GRANTOR WILL WARRANT AND DEFEND the Property against all persons lawfully claiming, or to claim the same, by, through or under GRANTOR, SUBJECT, however, to the matters set forth in Exhibit B attached hereto and made a part hereof (the "Permitted Exceptions "). 502320/1 IN WITNESS WHEREOF, this Deed has been executed by Grantor under seal on and as of the day and year first above written. GRANTOR: EDWARD HINES LUMBER CO., an Illinois corporation Its: up Lr: I L A V E? ' 0 J, 1' SEND FUTURE TAX BILLS TO: F I ; 604 Central, L.L.C. `33 ,3.` L S KA.frc 76 W. Gk nlLaL 'ft lb. J'J\ovnJ-r PR.0SPEGT, zz 60 b5ta 502320/1 STATE OF ILLINOIS ) ) SS. COUNTY OF Cmt ) I, (Y14r P t/yce' a Notary Public in and for said County, in the State aforesaid, DO HtRE14Y CERTIFY, that A�-r of EDWARD HINES LUMBER CO., personally known to me, appeared before me this day in person and severally acknowledged that in such capacity he signed and delivered the said Instrument as his free and voluntary act and as the free and voluntary act and deed of said company, for the uses and purposes therein set forth. GIVEN under my hand and Notarial Seal, this d U day of March, 2008. My Commission Expires: q 1 11 1 6 S Notary Public K FFIs..+lalMA N MARC P. YURGAMS Notary l Me, of MSMI Pdy CommisW= Expim 411WU 502320/1 W EXHIBIT A File No.: 8000922 Property Address: 604 W CENTRAL ROAD, MOUNT PROSPECT, IL, 60056 LOT L°A" IN HINE'S RE- SUBDIVISION OF THE WEST 282.52 FEET OF LOT 3 OF CHARLES BEHLENDORF'S DIVISION OF THE SOUTHWEST/4 OF THE NORTHWEST/4 AND THE WEST 10.58 CHAINS OF THE SOUTHWEST 1 / 4 OF SECTION 34, TOWNSHIP 42 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN (EXCEPT THE RIGHT -OF -WAY OF THE CHICAGO AND NORTHWESTERN RAILWAY COMPANY), ACCORDING TO THE PLAT OF SAID NINE'S RE- SUBDIVISION, REGISTERED IN THE OFFICE OF THE REGISTRAR OF TITLES OF COOK COUNTY, ILLINOIS ON APRIL 11, 1972, AS DOCUMENT NUMBER 2616978. PIN: 03 -34 -326 -009 ORDINANCE NO. AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 604 WEST CENTRAL ROAD MOUNT PROSPECT, ILLINOIS WHEREAS, Ball Park in Mount Prospect — Kenneth Strickland ( "Petitioner "), has filed a petition for a Conditional Use permit with respect to property located at 604 W. Central Road ( "Property ") and legally described as follows: Lot "A" in Hine's Re- Subdivision of the West 282.52 feet of Lot 3 of Charles Behlendorf's Division of the Southwest' /4 of the Northwest' /4 and the West 10.58 chains of the Southwest 1 /4 of Section 34, Township 42 North, Range 11, East of the Third Principal Meridian (except the Right -of -Way of the Chicago and Northwestern Railway Company), according to the Plat of said Hine's Re- Subdivision, registered in the Office of the Registrar of Titles of Cook County, Illinois on April 11, 1972, as Document Number 2616978 Property Index Number: 03 -34- 326- 009 -0000 WHEREAS, the "Petitioner" seeks a Conditional Use permit to operate a sports training and teaching establishment; and WHEREAS, a Public Hearing was held on the request for a Conditional Use permit being the subject of PZ -18 -12 before the Planning and Zoning Commission of the Village of Mount Prospect on the 26th day of July, 2012, pursuant to proper legal notice having been published in the Mount Prospect Journal & Topics on the 11 day of July, 2012; and WHEREAS, the Planning and Zoning Commission has submitted its findings and recommendations to the President and Board of Trustees in support of the request being the subject of PZ- 18 -12; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have given consideration to the request herein and have determined that the request meets the standards of the Village and that the granting of the proposed Conditional Use permit would be in the best interest of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENTAND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE The recitals set forth are incorporated as findings of fact by the President and Board of Trustees of the Village of Mount Prospect. SECTION TWO The President and Board of Trustees of the Village of Mount Prospect do hereby grant a Conditional Use permit, to allow the operation of a sports training and teaching establishment at 604 W. Central Road. SECTION THREE: Approval of the Conditional Use permit is subject to complying with the following conditions: 1) No more than twenty -four (24) students and five (5) staff members attend the facility atone time unless other parking arrangements have been agreed upon with the property owner and approved by the Village; Page 2/2 PZ- 18 -12, 604 W Central Road 2) The fence located to the east of the building is relocated further to the north so the required parking spaces are not enclosed and the parking lot is restriped. SECTION FOUR The Village Clerk is hereby authorized and directed to record a certified copy of this Ordinance with the Recorder of Deeds of Cook County. SECTION FIVE This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this _ day of August, 2012. Irvana K. Wilks Mayor ATTEST: M. Lisa Angell Village Clerk H: \CLKO \WIN \ORDINANCE2 \C USE 604W Central Road PZ 18 12 Ball Parkin MP July 30.doc Village of Mount Prospect M0=Prospc Community Development Department MEMORANDUM ' TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: DIRECTOR OF COMMUNITY DEVELOPMENT DATE: JULY 30, 2012 SUBJECT: PZ- 12- 121730 & 740 RAND ROAD 1 CU: AMENDMENT TO PUD TO ALLOW EXPANSION & VARIATIONS (PARKING & LOT COVEARAGE)1 MENARDS The Petitioner is proposing to expand the existing Menards and demolish the Aldi grocery store. The Menards expansion includes the addition of a garden center, warehouse, and overall expansion of the outdoor storage area. Access to the property will remain in its current state with two curb -cuts provided along Rand Road and Harvest Lane. The Petitioner seeks variations to reduce the required parking from 678 to 340 spaces and to increase the lot coverage from 86% (per previous variation) to 89.77% to permit a lot coverage of 544,298 sq. ft. As proposed, the petitioner has attempted to maximize the landscape areas where feasible without eliminating parking. The Planning & Zoning Commission conducted a public hearing to review the requests on Thursday, July 26, 2012, and by a vote of 5 -0, recommended approval of the following motions: A. A Conditional Use to amend PUD Ordinance 4957 to permit the proposed expansion of the Menards retail store at 740 E. Rand Road; B. A Variation to reduce the required off - street parking from 678 parking spaces to 340 parking spaces; and C. A Variation to increase the allowable lot coverage from 86% to 89.77 %, for the property located at 730 & 740 E. Rand Road, Case Number PZ- 12 -12, subject to the conditions of approval listed in the staff report. Details of the proceedings and items discussed during the Planning and Zoning Commission hearing are included in the attached minutes. Please forward this memorandum and attachments to the Village Board for their review and consideration at their August 7, 2012 meeting. Staff will be present to answer any questions related to this matter. yw William J. tooney, Jr., .1Q %l2„ =,f? itU 71i Rand RaadjC Amr�tdUUt7 & V ,RJ 4 4 :PT l ?- 12 -T,11h 9Udia�xi- Rand - MnenciFbB - VMijddrw or INC. July 30, 2012 Bill Cooney Director of Community Development Village of Mount Prospect 50 S. Emerson Street Mount Prospect, IL 60056 -3218 Re: PZ -12 -12 Request to Waive 2nd Reading Village of Mount Prospect, Illinois Dear Mr. Cooney: Menard, Inc. is requesting the Village Board waive the second reading and take final action for case PZ -12 -12 at the August 7 2012 meeting. If there is any additional information that I can provide, please do not hesitate to contact me. Very trul yours, Mena , nc. Mike Simon Real Estate Represen Menard, Inc. 5101 Menard Drive Eau Claire, WI 54703 Phone: 715- 876 -2984 Fax: 715 -876 -5998 Email: msimonds@ CC: Brian Simmons Deputy Director — Village of Mount Prospect (via email) Consuelo Andrade — Senior Planner — Village of Mount Prospect (via email) 5101 MENARD DRIVE EAU CLAIRE, W1 54703 -9625 PHONE (715) 876 -5911 FAX (715) 876 -2868 MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ -12 -12 Hearing Date: July 26, 2012 PROPERTY ADDRESS: 730 & 740 E. Rand Road PETITIONER: Menard, Inc. — Michael Simonds PUBLICATION DATE: July 11, 2012 PIN NUMBERS: 03 -35- 300 - 031 -0000, 03 -35 -300- 033 -0000, 03- 35- 300 -034 -0000, 03 -35- 300 -036 -0000, 03 -35 -300- 038 -0000, 03 -35- 300 - 032 -0000 REQUESTS: 1) Conditional Use approval to amend the Planned Unit Development (PUD) to allow expansion of the garden center, warehouse, and outdoor yard 2) Variations (Parking and Lot Coverage) MEMBERS PRESENT: Richard Rogers, Chair William Beattie Tom Fitzgerald Leo Floros Jacqueline Hinaber MEMBERS ABSENT: Joseph Donnelly Keith Youngquist STAFF MEMBERS PRESENT: Consuelo Andrade, Senior Planner Brian Simmons, Deputy Director of Community Development INTERESTED PARTIES: Michael Simonds, James Dohnal Chairman Rogers called the meeting to order at 7:31 p.m. Mr. Floros made a motion, seconded by Ms. Hinaber to approve the minutes of the June 28, 2012 Planning & Zoning Commission meeting; the minutes were approved 5- 0. After hearing two (2) cases, Chairman Rogers introduced Case PZ- 12 -12, 730 & 740 E. Rand Road at 8:36 p.m. The Subject Case is Village Board Final. Ms. Andrade stated the Petitioner for PZ-12 -12 was seeking Conditional Use approval to amend the Planned Unit Development (PUD) to allow expansion of the garden center, warehouse, and outdoor yard and Variations to the required parking and lot Coverage Ms. Andrade said the Subject Property is located on the east side of Rand Road and includes existing Menards, Aldi, and Lube Pros commercial buildings with related improvements. The Subject Property is zoned B -3 PUD and is bordered by the I -1 district to the north, R -1 district to the east, B -4 district to the south, and the R -A and B- 3 districts to the west across Rand Road. Ms. Andrade stated the Subject Property was originally developed as a PUD which received zoning approval in 1989 (Ord. 4142). The original plans called for five (5) uses on the property: Courtesy Home Center, Aldi, self - storage facility, quick oil change facility, and an outlot retail building. Variations were approved as part of the original PUD that included parking, building setback, lot coverage, and use exceptions within the PUD. In 1993, Richard Rogers, Chair PZ -12 -12 Planning & Zoning Commission Meeting July 26, 2012 Page 1 of 5 the PUD was amended to eliminate the self storage facility and outlot building and replace the home center with the existing Menards retail store. Ms. Andrade said the Petitioner proposed to expand the existing Menards and demolish the Aldi grocery store. The Menards expansion would include the addition of a garden center, warehouse, and overall expansion of the outdoor storage area. The existing building fagade would remain with minor alterations to accommodate the garden center and warehouse expansions. Ms. Andrade stated the Staff Report was based on the site plan dated June 20, 2012 which required Variations to the overall lot coverage, interior landscaping, fence height, and parking requirements. Access to the property would remain in its current state with two (2) curb -cuts provided along both Rand Road and Harvest Lane. Ms. Andrade said the Petitioner submitted a revised plan to address comments listed in the Staff Report. The revised plan dated July 25, 2012, included a thirty (30) foot setback from Harvest Lane to the proposed screening wall, it provided an emergency access gate at the southwest corner of the site, and incorporated additional landscaping, which reduced the overall lot coverage. The number of parking spaces was reduced as a result of adding additional landscaping to the site. This plan eliminated the need for a fence Variation as the wall met the required thirty (30) foot setback. Ms. Andrade stated the revised plan could be further modified to increase the interior landscaping. By adding landscaping islands to three (3) locations, the interior landscaping increased to meet the required five (5) percent and a Variation to the interior landscaping was no longer needed. Ms. Andrade summarized and compared the required setbacks for the B -3 District and the proposed setbacks based on the June 20, 2012 and the July 25, 2012 plans. She stated the primary building structure complied with the zoning district setbacks. The revised plan indicated the fence and parking lot setbacks would comply with the requirement. The interior landscaping as shown on the July 25 ffi plan is 4.73 %, which falls under the required five (5) percent. Once the site plan is revised to incorporate the three (3) additional interior landscape islands, the interior landscaping would meet code. Additionally, the development as proposed would exceed the lot coverage Variation granted under Ordinance 4142 to the Subject Property. Ms. Andrade discussed the following table: Tenant Classification Size Parking Requirement Spaces Required Retail Building 160,380 4 spaces per 1,000 sq. ft. 641 Garden Center 23,760 1 space per 1,500 sq. ft. 16 Warehouse 32,076 1 space per 1,500 sq. ft. 21 Total Spaces Required 678 Total Spaces Provided 340 Parking `Deficit' 338 Ms. Andrade said the table summarized the parking requirements for the Subject Property. As proposed, the 160,380 square foot retail portion of the property would require 641 spaces and the warehouse portions (Garden Center and Warehouse) would require an additional thirty -seven (37) spaces combined. Overall, the Subject Property is required to provide 678 parking spaces. The revised site plan indicated that the Subject Property could accommodate 340 parking spaces, which requires a Variation for the proposed development. The Petitioner submitted a parking analysis for two (2) other existing stores in Antioch and Long Grove, which were similar in size to the Subject Property. Based on the square footage of those stores and comparing it to the existing Mount Richard Rogers, Chair PZ -12 -12 Planning & Zoning Commission Meeting July 26, 2012 Page 2 of 5 Prospect store, it demonstrated that the 340 parking spaces would be sufficient for the demand expected at the store. Ms. Andrade showed and discussed the building elevations. The existing facade would generally remain as is. Ms. Andrade stated the standards for Conditional Uses are listed in Section 14.203 of the Village Zoning Ordinance and include specific findings that must be made in order to approve a Conditional Use. A summary of the findings include: • The Conditional Use will not have a detrimental impact on the public health, safety, morals, comfort or general welfare; • The Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; • Adequate provision of utilities, drainage, and design of access and egress to minimize congestion on Village streets; and Ms. Andrade said Staff found that the request to approve the PUD to expand the existing Menards store satisfied the standards for a Conditional Use. It is in compliance with the provisions of the Village's Comprehensive Plan and has been designed in a manner to contain its operations on the Subject Property and not impede on the adjacent properties. Ms. Andrade stated the existing fence lines would not be changing with the exception of the Northeast corner of the Subject Property. Landscaping would be provided between the fence and property lines to provide further buffering between the Subject Property and neighboring residential. Access to the storage area would be limited to traffic already on the property and would not provide any additional access points from Harvest Lane or Rand Road. The parking lot cross access connections also provides access to Lube Pros and the adjacent commercial uses. The Village's Comprehensive Plans calls for the Subject Property to be utilized for community /commercial land uses which encourages large scale/big box and mixed use type developments. The proposed Menards retail building is compatible with this land designation. Ms. Andrade said the standards for a Variation are listed in Section 14.203 of the Village Zoning Ordinance and include seven (7) specific findings that must be made in order to approve a Variation. A summary of the findings include: • A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other properties in the same zoning district and not created by any person presently having an interest in the property; • Lack of desire to increase financial gain; and • Protection of the public welfare, other property, and neighborhood character Ms. Andrade stated the project required relief for overall lot coverage and parking requirements. As previously stated, a condition was granted to the Subject Property for the existing fence that is ten (10) feet in height, but was also amended to allow the fourteen (14) foot fence structure that is along the perimeter of the property. The Petitioner has revised the plans to eliminate the Variation for the fence height, as it is set -back thirty (30) feet to comply with the required set -back along Harvest Lane, and has increased the interior landscaping requirements. With Staff recommendations to add additional landscaping, the Petitioner would meet the interior landscaping requirements. The overall lot coverage would still need a Variation. In regards to parking, the Petitioner would be reducing the overall number to 340 spaces. Ms. Andrade said although this was a significant Variation from what the Code requires, the footprint of the existing store would not be changing considerably from the existing. Most of the improvements would be to the storage area and warehouse additions. In response to Staff's request for additional information to support the parking Variation request, the Petitioner submitted the parking analysis that compared the existing store in Mount Prospect to Richard Rogers, Chair PZ -12 -12 Planning & Zoning Commission Meeting July 26, 2012 Page 3 of 5 existing stores located in Antioch and Long Grove. The study indicated that the pear demand for each location was approximately 200 vehicles at any time. Staff was supportive of the parking Variation as Menards is a national retailer and understood how their stores operate based on demand at other locations. If Menards was to vacate the Subject Property and another retailer would occupy the building, the site could be configured to add additional parking where the proposed outdoor storage area would be located. Ms. Andrade stated the proposed amendment to the PUD met the Conditional Use standards contained in Section 14.203.F.8 of the Zoning Ordinance and parking and interior landscape Variations met the standards established in Section 14.203.C.9. Based on these findings Staff recommended that the Planning & Zoning Commission approve the Conditional Use to amend the PUD and to approve a Variation to reduce the required off - street parking. Staff recommended that the Planning and Zoning Commission deny the Variation request to increase the allowable lot coverage. Chairman Rogers clarified with Staff that Item B listed in the Staff Report would be 340 parking spaces instead of 348 parking spaces; and in Item C, the interior parking landscaping Variation request would be eliminated since the Petitioner was able to meet code with the additional green space. Mr. Simmons stated the Petitioner was still requesting relief for the overall lot coverage. The lot coverage request has gone down from 90.84% to 89.77 %. The Variation request to increase the maximum fence height from ten (10) feet to fourteen (14) feet would be eliminated because the Petitioner was setting back the fence like structure to screen the outdoor storage area to meet the building setback requirements for the area. Staff classified the fence structure that backs up to the residential area in the past; as long as it met the building setback line; it would be classified as a building structure, not a fence. Chairman Rogers confirmed that the only Variation request Staff was recommending denial was the lot coverage to not exceed 86 %. Mr. Beattie asked what the Petitioner would need to do to reduce the lot coverage from 89.77% to 86 %. Mr. Simmons said the difference is approximately 20,000 square feet of area that would need to be converted from impervious to pervious surface. Mr. Beattie asked if there were any suggestions on adding the additional pervious surface. Mr. Simmons stated Staff discussed different options as to reconfiguring the lot, but changing the lot would not have the full impact to reduce 20,000 square feet. Mr. Fitzgerald asked if impervious pavers could be added to reduce the lot coverage. Mr. Simmons said the Village does not recognize impervious pavement for Variation requests, it is still considered a hardscape surface. The Petitioner is providing adequate storm water detention on -site that is underground in the rear of the Subject Property that would accommodate the impervious surface. Chairman Rogers swore in the Petitioner, Mike Simonds of Menard Inc., 5101 Menard Drive, Eau Claire, Wisconsin. He asked the Petitioner if he had any objections to the conditions of approval placed by Staff. The Petitioner had no objections other than the Iot coverage requirement. Chairman Rogers asked the Petitioner to discuss the request to reduce parking. Mr. Simonds stated Codes are typically written to accommodate a heavy user like Target or Wal -Mart. He said the guest traffic at Menards is significantly lower. There is not a peak season in the hardware industry that would demand all the parking stalls. Mr. Simonds stated the demand is stable throughout the year with a slight peak in the spring. He said the company operates 280 stores and would not under park the Subject Property; 340 spaces would be adequate. There was additional discussion regarding available spaces near the Aldi portion of the Subject Property. Mr. Simonds discussed the parking analysis that was completed for the Antioch and Long Grove stores. Chairman Rogers asked the Petitioner to address the lot coverage request. Mr. Simonds said the original proposal requested around 91 %. He stated that the Subject Property is very small for a Menards store. With on site detention, they normally require eighteen (18) acres and the Subject Property is a fourteen (14) to fifteen (15) acre site. Underground detention is provided which accommodates for a three (3) to four (4) acre detention pond. Mr. Simonds said the overall site and its design have been maximized to accommodate the most amount of landscaping while keeping it commercially viable for Menards. If the Iandscaping and parking are increased, then Richard Rogers, Chair PZ -12 -12 Planning & Zoning Commission Meeting July 26, 2012 Page 4 of 5 that would decrease the size of the outdoor storage. Mr. Simonds stated that if this were to happen, Menards would need to verify and justify the amount of money spent on construction to accommodate a three (3) to four (4) percent increase in the landscaping coverage. Chairman Rogers asked what the Petitioner would have to do if the Village only allowed 86 %. Mr. Simonds stated that everyone internally at Menards has reviewed the proposed plan and was comfortable with the design; this was as tight as the Petitioner would be allowed to go. He said the twenty (20) foot move to get the fence thirty (30) feet off of the property line was difficult to justify internally because it decreased the size of the yard. The Petitioner stated that this was as small as the yard would be able to go on the proposed site. Chairman Rogers confirmed that the Petitioner would not consider decreasing the yard to reduce the lot coverage. Mr. Fitzgerald asked if there was any area in the garden center that would not have to be paved. Mr. Simonds said the garden center would still need to be paved to provide adequate storm water detention. There was additional discussion regarding the lot coverage. Mr. Simonds said the lot coverage Variation would need to be required in order to move forward with the proposal. Chairman Rogers swore in James Dohnal, 706 Harvest Lane, Mount Prospect, Illinois. Mr. Dohnal stated his residence is located behind the Subject Property. He and his wife are the original owners of their house. He discussed issues in the area when the Subject Property was vacant and as a flea market. Mr. Dohnal understood the Petitioner was asking for many requests, but stated Menards has been a good development for the community and neighboring residents. He asked the Commission to vote favorably because he did not want to see the Subject Property vacant. Chairman Rogers asked if there was anyone else in the audience to address this case. Hearing none, he closed the public portion of the case at 9:04 p.m. and brought the discussion back to the board. Mr. Beattie made a motion, seconded by Mr. Floros to adopt Staff's findings in the Staff Report as the findings of the Planning and Zoning Commission and recommend approval of A. a Conditional Use to amend PUD Ordinance 4957 to permit the proposed expansion of the Menards retail store at 740 E. Rand Road, subject to the conditions in the Staff Report; B. a Variation to reduce the required off - street parking from 678 parking spaces to 340 parking spaces. UPON ROLL CALL: AYES: Beattie, Fitzgerald, Floros, Hinaber, Rogers NAYS: None The motion was approved 5 -0. Mr. Floros made a motion, seconded by Mr. Beattie to approve a Variation to increase the allowable lot coverage from 86% to 89.77 %. UPON ROLL CALL: AYES: Beattie, Fitzgerald, Floros, Hinaber, Rogers NAYS: None The motion was approved 5 -0. The Village Board's decision is final for this case. Mr. Floros made a motion, seconded by Ms. Hinaber to adjourn at 9:08 p.m. The motion was approved by a voice vote and the meeting was adjourned. Ryan Kast, Community Development Administrative Assistant Richard Rogers, Chair PZ -12 -12 Planning & Zoning Commission Meeting July 26, 2012 Page 5 of 5. Village of Mount Prospect Community Development Department CASE SUMMARY — PZ -12 -12 LOCATION: 730 & 740 E. Rand Road PETITIONER: Menard, Inc. —Michael Simonds OWNERS: Menard, Inc. & Aldi, Inc. PARCEL #: 03 -35 -300 -031 -0000, 03- 35- 300 -033 -0000, 03- 35- 300 -034 -0000, 0335 -300- 036 -0000, 03 -35- 300 -038 -0000, 03 -35- 300 -032 -0000 LOT SIZE: 13.637 acres (594,036 sq. ft) ZONING: B3 Community Shopping District LAND USE: Commercial Retail Building REQUESTS: Conditional Use approval to amend the Planned Unit Development (PUD) to allow expansion of the garden center, warehouse, and outdoor yard. Variations (Parking, Fence Height, Lot Coverage, and Interior Landscape Requirements) LOCATION MAP Village of Mount Prospect` Community Development Department MEMORANDUM TO: MOUNT PROSPECT PLANNING & ZONING COMMISSION RICHARD ROGERS, CHAIRPERSON FROM: BRIAN SIMMONS, AICP DEPUTY COMMUNITY DEVELOPMENT DIRECTOR DATE: JULY 13, 2012 HEARING DATE: JULY 26, 2012 SUBJECT: PZ -12 -12 / CONDITIONAL USE (AMEND PUD TO ALLOW EXPANSION OF GARDEN CENTER, WAREHOUSE, AND OUTDOOR YARD) AND VARIATIONS (PARKING, FENCE HEIGHT, LOT COVERAGE, AND INTERIOR LANDSCAPE REQUIREMENTS) / 730 & 740 E. RAND ROAD/ MENARD, INC. (APPLICANT) BACKGROUND A public hearing has been scheduled for the July 26, 2012 Planning & Zoning Commission meeting to review the application by Menard, Inc. (the "Petitioner ") regarding the tenant space located at 730 & 740 E. Rand Road (the "Subject Property"), The Petitioner is seeking Conditional Use approval to amend the PUD to allow the expansion of the garden center, warehouse, and outdoor yard along with Variations to the parking, fence height, lot coverage, and interior landscape requirements. The P &Z hearing was properly noticed in the July 11, 2012 edition of the Journal Topics Newspaper. In addition, the Petitioner has completed the required written notice to property owners within 250 -feet and Staff posted a Public Hearing sign on the Subject Property. PROPERTY DESCRIPTION The Subject Property is located on the east side of Rand Road and includes existing Menards, Aldi, and Lube Pros commercial buildings with related improvements. The Subject Property is zoned B -3 PUD and is bordered by the I -1 district to the north, R -I district to the cast, B -4 district to the south, and the R -A and B -3 districts to the west across Rand Road. SUMMARY OF PROPOSAL The Subject Property was originally developed as a PUD which received zoning approval in 1989 (Ord. 4142). The original plans called for five uses on the property: Courtesy Home Center, Aldi, self- storage facility, quick oil change facility, and an outlot retail building. Variations approved as part of the original PUD included parking, building setback, lot coverage, and use exceptions within the PUD. In 1993 the PUD was amended to eliminate the self storage facility and outlot building and replace the home center with the existing Menards retail store (Ord. 4592). No additional variations were approved as part of the amendment but a condition was placed on the development that the fence /wall system surrounding the storage yard be limited to ton (10) feet in height and setback seven (7) feet from the property line and additional landscaping provided to screen the property from the Harvest Heights Subdivision. In 1998 the PUD was further amended during the construction of the Menards store PZ -12 -12 Planning & Zoning Commission Meeting July 26, 2012 Page 3 to address landscaping and lighting issues along the east property line (Ord, 4957). The amendment approved the installation of a fourteen (14) foot fence -like structure provided the structure met the applicable zoning setbacks for the B -3 district. The Petitioner is proposing to expand the existing Menards and demolish the Aldi grocery store. The Menards expansion includes the addition of a garden center, warehouse, and overall expansion of the outdoor storage area. The existing building fagade would remain with minor alterations to accommodate the garden center and warehouse expansions. Access to the property will remain in its current state with two curb -cuts provided along both Rand Road and Harvest Lane. Only one curb -cut on Harvest would be for public access as the eastern most entrance would be utilized for emergency access. Delivery trucks and customers accessing the storage yard would do so via the gate located to the north of the Garden Center, adjacent to Harvest .Lane. The petitioner is seeking relief from the zoning code with regard to fence height, parking, interior landscaping, and lot coverage requirements. Fence In 1993, Ord. 4592 included a condition when approving an amendment to the PUD to permit a ten (10) foot tall fence with a setback of seven (7) feet abutting the Harvest Heights Subdivision. In 1998, Ord. 4957 approved the construction of a fourteen (14) foot fence -like structure to screen the storage yard provided the structure met the setback requirements of the zoning district. The petitioner is requesting to install a new fourteen (14) foot tall fence -like structure along Harvest Lane to screen the new Garden Center area. The proposed structure will connect to the existing fence -like structure along the east property line and be of a similar design. .A decorative fence structure is proposed to the west of the Garden Center area facing the parking lot to permit visibility into the storage yard. As proposed the new fence -like structure will be set back ten (10) feet from the property line and will not meet the required thirty (30) foot building setback of the district. The petitioner is seeking a fence height variation to permit the structure at this location. Parkin By code the Subject Property is required to provide 678 parking stalls. The Petitioner is seeking a variation to reduce this requirement to 348 parking spaces. The Petitioner justifies this variation request by indicating their stores do not operate similar to other major retailers.. The large warehouse type design limits their parking demand and peak seasons are limited to the spring and summer months. The Petitioner also states that the proposed parking ratio is similar to other store locations they operate and would be sufficient for their needs. To further support the parking variation request the Petitioner has provided a preliminary site plan to demonstrate how the parking lot can be reconfigured if Menards were to vacate the building and a future retailer occupied the site. The plan indicates 776 spaces could be constructed on the property but does not meet all zoning requirements for parking lot design (i.e. landscape islands, circulation). Staff believes that in order to meet these requirements approximately 100 spaces would need to be eliminated from the preliminary plan. Even with this reduction the plan would meet the Village's parking requirements for the retail building. Lot Coverage The original PUD which governs the property granted a lot coverage of 86% across the Menards, Aldi, and Lube Pro's parcels. The petitioner is seeking to increase this variance to 90.84% to permit a lot coverage of 539,631 sq. ft. on the 594,036 sq. ft. PUD. As proposed the petitioner has attempted to maximize the landscape areas where feasible without eliminating parking, Opportunities still exist. to increase the amount of green space by reconfiguring the primary parking lot, adding foundation landscaping, and relocating the fence -like structure back to the building setback line. However, these areas will not provide the roughly 28,000 sq. ft. of green space to satisfy the previous variation approval. PZ -12 -12 Planning & Zoning Commission Meeting July 26, 2012 Page 4 Parkina Lot Covera e The zoning code requires a minimum 5% interior parking lot landscaping requirement under Section 14.2306.B. The site currently provides only 2.51% coverage and the petitioner will be increasing this area to 2.89% as part of the project. As previously noted, additional landscaping can still be added by providing landscape islands at the end of each parking row to further comply with code but a variance would still be required. This interior lot coverage requirement was not in place when the property was first developed. GENERAL ZONING COMPLIANCE The following table summarizes the required setbacks for the B -3 District and lists the Petitioner's proposed setbacks. The primary building structure complies with the zoning district setbacks; however the proposed expansion to the fourteen (14) foot tall fence -like structure does not along the north portion of the property. Additionally, the development as proposed will exceed the lot coverage variation granted under Ordinance 4142 to the Subject Property. The following table summarizes the parking requirements for the Subject Property. As proposed the 160,380 sq. ft. retail portion of the property would require 641 spaces and the warehouse portions (Garden Center and Warehouse) would require an additional 37 spaces combined. In total, the property by code is required to provide 678 parking spaces. Tenant Classification B -3 Minimum Requirements Proposed Development S ETBACKS: Retail Building 160,380 Front (Ra nd Road (� } 30' building / 10' g parking lot 257' building (257' fence) / 20' parking lot Corner (Harvest Lane) 30' building / 10' parking lot 145' building (10' fence) / 10' parking lot Rear (east lot line) 20' building / 10' parking lot 62' building (20' fence) / 20' parking lot Side (south lot line) 10' building / 10' parking lot 70' building (10' fence) 110' parking lot Total Spaces Required OT COVERAGE 86% maximum per previous variation q0 84% EIGHT 35' 30' -1.5" The following table summarizes the parking requirements for the Subject Property. As proposed the 160,380 sq. ft. retail portion of the property would require 641 spaces and the warehouse portions (Garden Center and Warehouse) would require an additional 37 spaces combined. In total, the property by code is required to provide 678 parking spaces. Tenant Classification Size Parking Requirement Spaces Required Retail Building 160,380 4 spaces per 1,000 sq. ft. 641 Garden Center 23,760 1 space per 1,500 sq. ft. 16 Warehouse 32,076 1 space per 1,500 sq. ft. 21 Total Spaces Required 678 Total Spaces Provided 348 Parking `Deficit' 330 PZ -12 -12 - Planning & Zoning Commission Meeting July 26, 2012 Page 5 CONDITIONAL USE STANDARDS The standards for Conditional Uses are listed in Section 14.203.F.8 of the Village Zoning Ordinance and include seven specific findings that must be made in order to approve a Conditional Use. The following list is a summary of these findings: • The Conditional Use will not have a detrimental impact on the public health, safety, morals, comfort or general welfare; • The Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; • There is adequate provision for utilities, drainage, and design of access and egress to minimize congestion on Village streets; and • The request is in compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. Staff finds the request to amend the PUD to expand the existing Menards retail store satisfies the standards for a Conditional Use as it is in compliance with the provisions of the Village's Comprehensive Plan and has been designed in a manner to contain its operations on the Subject Property and not impede the orderly development of adjacent properties. The existing fence line along the east and south property lines will not change with the exception of the northeast corner of the property. Landscaping will be provided between the fence and property line to provide further buffering of the property from the adjacent residential area. Likewise, access to the storage area will be limited to traffic already on the property and will not provide additional access points from Harvest Lane or Rand Road. Parking lot cross connections are also provided to the parcels containing Lube Pros, Brunswick, and the Frankie's restaurant to provide for sufficient access and egress from the property. The Village's Comprehensive Plan calls for the subject property to be utilized for Community Commercial land uses which encourages "large -scale big box and mixed use type developments." The proposed Menards retail building is compatible with this land use designation. VARIATION STANDARDS The standards for a Variation are listed in Section 14.203.C.9 of the Village Zoning Ordinance and include seven specific findings that must be made in order to approve a Variation. The following list is a summary of these findings: • A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other properties in the same zoning district and not created by any person presently having an interest in the property; • Lack of desire to increase financial gain; and • Protection of the public welfare, other property, and neighborhood character. The project requires relief from the fence, lot coverage, interior landscaping, and parking regulations. As previously stated, a condition was granted to the property to allow a ten (10) foot tall fence setback seven (7) feet from the property line. The PUD was later amended to permit a fourteen (14) foot fence -like structure along the perimeter provided the structure met the applicable B -3 zoning district building setbacks. The proposed extension of the fence -like structure will maintain the twenty (20) foot setback along the east property line. However, a 140 foot long section of the fence -like structure is proposed to be setback ten (10) feet from the property line along Harvest Lane between the east property line and the yard gate. The remainder of the structure would be set back over fifty -five (55) feet to the west of the gate. Code requires a minimum thirty (30) foot setback along this corner property line. PZ -12 -12 Planning & Zoning Commission Meeting July 26, 2012 Page 6 The Petitioner is seeking a variation to increase the maximum allowable fence height to fourteen (14) feet. Based on previous approvals for the Subject Property, staff is not supportive of this request. Although a fourteen (14) foot structure is appropriate to screen the storage area, staff believes the proposed structure should be setback at least thirty (30) feet from the property line consistent with previous approvals. The increased setback would provide ample room to provide foundation landscaping to screen the fence -like structure and would have minimal impacts on the layout of the storage yard area. If the structure remains in its current Iocation, a setback variation would be required. Staff would recommend conditions be placed on such a variation that would restrict the variation to be applicable only to an open air structure with a maximum building height of fourteen (14) feet. The Petitioner has maximized their utilization of the property with the proposed Iot coverage. Foundation landscaping and parking lot islands have been provided where feasible to provide soft - scaping on the property, but the nature of the storage area limits the ability to provide additional landscaping. Landscaping should still be installed along the north side of the Garden Center and at the end of each parking row to decrease lot coverage where feasible. Overall, staff is not supportive of the variation request. While the perimeter of the property has been developed with sufficient landscaping to screen the site from adjacent properties, the remainder of the site is lacking in green space. Staff recommends that as part of the redevelopment the petitioner redesign the main parking area to maximize any green space opportunities. These may include reducing the width of drive aisles currently exceeding code requirements, converting from angled parking to 90 degree spaces, and increasing foundation landscaping. Further, moving the fence -like structure back to the thirty (30) foot building Iine adjacent to Harvest Lane would provide an additional 5,200 sq. ft. of landscaped area with limited impacts to the Garden Center storage area. Staff is supportive of the interior landscape variation request. This regulation was developed after the initial PUD received development approval. Currently the site provides 2.51% of the required 5% landscape area. As part of the project the Petitioner will actually be increasing the amount of landscaping within the parking lot to 2.84 %. Providing landscape islands at the end of each parking row and reconfiguring the parking lot as discussed above would further reduce this variation requirement and staff is recommending the petitioner revise plans accordingly. Finally, the Petitioner seeks a Variation to reduce the required parking on site from 678 to 348 spaces. Although this demonstrates a significant variation from code, the footprint of the existing store is not changing considerably. Most improvements are to the storage area and warehouse additions. Staff has requested the petitioner provide additional information to support the variation request by comparing this location to other facilities that Menards operates. A study was provided that analyzed the parking at their Antioch and Long Grove stores. Each of these stores includes a 160,000 sq. ft. footprint plus 60,000 sq, ft. of warehouse space similar to the Mount Prospect proposal. The study indicated that the peak demand for each location was 200 vehicles at any one time for their Long Grove store. In general staff is supportive of the request as Menards is a national retailer and understands how their stores operate based on demand at other locations. Additionally, if Menards were to vacate the store and another retailer occupied the building which did not require the outdoor storage area, the site can be reconfigured to meet parking requirements. RECOMMENDATION The proposed amendment to the PUD meets the Conditional Use standards contained in Section 14.2031.8 of the Zoning Ordinance and parking and interior landscape variations meet the standards established in Section 14.203.C.9. Based on these findings Staff recommends that the Planning & Zoning Commission api2rov e the following motion: "To adopt Staff's findings in the staff report as the findings of the Planning and Zoning Commission and recommend approval of: A. a Conditional Use to amend PUD Ordinance 4957 to permit the proposed expansion of the Menards retail store at 740 E. Rand Road; PZ -12 -12 Planning & Zoning Commission Meeting July 26, 2012 Page 7 B. a Variation to reduce the required off - street parking from 678 parking spaces to 348 parking spaces; and C. a Variation to reduce the required interior parking lot landscape requirements from 5% to 2.84 %, subject to compliance with the following conditions: 1. The fourteen (14) foot tall fence -like structure is setback a minimum of thirty (30) feet along the property line adjacent to Harvest Lane, 2. Additional landscaping is provided along the northeast and north property line to screen the outdoor storage yard from the Harvest Heights Subdivision and Harvest Lane. 3. The parking lot is reconfigured to maximize the amount of landscaped areas including modifying drive aisle widths, adding landscape islands, or modifying parking lot layout. 4. The existing emergency access gate located southwest of the building is maintained to provide sufficient ingress and egress for emergency vehicles to the rear of the building. 5. Submittal of a PIat of Resubdivision creating one lot of record and shall be recorded prior to the issuance of an occupancy permit for the proposed expansion. 6. Development of the site in general conformance with the site plan prepared by Menards dated June 20, 2012, but revised to address the conditions discussed above. 7. Development of the building in general conformance with the building elevations prepared by Menards dated June 20, 2012, 8. Submittal of a photometric plan and fixture cut - sheets for exterior lighting that comply with Sections 14.314 and 14.2219 of the Village Code; 9. Prior to the issuance of a development permit, the petitioner shall provide final civil engineering drawings for review and approval by the Village. The engineering drawings shall include all site work including utilities, storm water detention, and associated improvements; and 10. Development of the site in accordance with all applicable Village Codes and requirements, including, but not limited to, detention requirements, Fire Prevention Code regulations, lighting regulations, Sign Code regulations; and Building regulations." The lot coverage and fence height variations do not meet the standards established in Section 14.203.C.9 and Staff recommends that the Planning and Zoning Commission recommend denial of the following motions: "To approve: 9 i. • A. a Variation to increase the allowable lot coverage from 86% to 90.84 %. B. a Variation to increase the maximum fence height from ten (10) feet to fourteen (14) feet" The Village Board's decision is final for this case. I concur: k' 1., William J. ooney, AICP Director of Community D velopment H:TLAMPNa '.g &Zoniag OOMMW&Z 2012ZmffRgomvPZ -12 -12730 740 E Rmd RO9d McnwJs(Am rWFUD VARs).dm June 21, 2012 Village of Mount Prospect Community Development Department Attn: Brian Simmons 50 S. Emerson Street Mount Prospect, IL 60056 -3218 Re: Menard, Inc. Warehouse and Garden Center Expansion Petition to Amend Ordinance 4592 Village of Mount Prospect, Illinois Dear Brian: Menard, Inc. is petitioning to amend Ordinance 4592, which was an amendment to a prior Ordinance. As we have previously discussed, Menard, Inc. intends to undertake an expansion of the "Garden Center, Warehouse and Yard" area of its existing store in the Village of Mount Prospect. The primary purpose of this remodel is to expand the store and to allow additional product to be sold and to simplify the guests shopping experience. The proposed expansion includes the purchase and demolition of the adjacent Aldi property. This area will be used to expand the Menards building by adding an attached seventy two (72) foot overhang (un- heated area) that will serve as the Garden Center. The surrounding area will then be enclosed by installing a new opaque fence /wall structure similar in nature to the existing fence /wall structure but will be fourteen (14) feet tall versus the current height of ten (10) feet. The proposed expansion also includes the addition of a 32,076 square foot attached un- heated warehouse to the south side of the building. This area will be used to sell products such as lumber, siding, drywall and shingles. The expansion will not alter the existing front facade of the Menards building, with the exception of the addition of the Garden Center and warehouse area. The existing facade includes a 200 square foot Menards sign, 8.5 square foot "out" sign and a 5 square foot "in" sign that will remain in place when the expansion occurs. With the garden center addition, Menards is proposing a 30.2 square foot "garden center" sign to be placed above the entrance to the garden center. After talking and meeting with Village staff numerous times, Menard, Inc. is proposing to keep the yard gate internal to the site, while utilizing the existing curb cut allowing access to Harvest Lane. This plan will alleviate concerns Village staff had with respect to the plans Menard, Inc. submitted on May 16, 2012. Ordinance 4142 was amended by Ordinance 4592 passed and approved by the President and Board of Trustees on the 19 day of October, I993 to allow the following conditions: To allow an enclosed outside storage area for building materials as an accessory use of a Menards Home Improvement Center. 5101 MENARD DRIVE EAU CLAIRE, WE 54703 -9625 PHONE (715) 876 -5911 FAX (715) 876 -2868 a The fence /wall system abutting the Harvest Heights Subdivision shall be limited to a ten (10) foot height and setback seven (7) feet from the property line of the Subject Property. Menard's shall be responsible for removing the existing fence in this area, and for extending existing perimeter fences of abutting singe family lots to meet the fenced wall system. Such fencing shall be of the same style as the exiting fences. 0 Menard, Inc. shall landscape the exterior side of the fence /wall system abutting the Harvest Heights Subdivision. Such landscape treatment shall be installed as approved in writing by the Harvest Heights Homeowner's Association prior to final occupancy of the building. Abutting homeowners shall be responsible for maintenance of this landscaping after initial planning by Menards. S Menard, Inc. shall accept all responsibility for maintenance of utilities located in existing easements that are encroached upon by the fence /wall system. ® Menard, Inc. shall provide security Iighting on the exterior of the fence wall system along the south property line. All other lighting shall be inside the fence /wall and shall not reflect upon any abutting properties. All lighting shall be extinguished between 11:00 PM and 7:00 AM, except for reasonable security lighting. Menard, Inc. is petitioning to Amend Ordinance 4592 to allow for the following: The installation of a new fence /wall structure fourteen (14) feet in height and opaque in nature, to be placed along Harvest Lane to expand the outside storage area onto the Aldi parcel. This fence /wail structure will be similar in nature, with the exception of height, to the existing fence /wall structure that abuts the Harvest Heights Subdivision. A new fourteen foot (14') high decorative fence located between the expanded outside storage area and parking lot. A detail of both fences has been provided on page CT1. o Ordinance (14.304.D.1.h) permits a maximum fence height of eight (8) feet. • A reduction in the requirement of total on -site parking stalls. Ordinance 4142 dated February 6, 1990 requires 488 parking stalls on the Menard's and Aldi parcels. The proposed Menard's expansion provides 348 parking stalls. o The nature of Menard's use justifies 348 parking spaces rather than a higher number which will go unused. Menard, Inc. does not desire to pave several acres of land for parking that will never be utilized, just as the Village does not want several acres of unsightly, unused hard surface area paved for parking. Whereas, other retailers meet the Ordinances and construct vast parking lots to meet the Christmas rush, Christmas is not Menard, Inc.'s peak sales period. Menard, 'Int.'s "busy season" is actually two seasons, spring and summer, during which time we have a steady stream of customers, and not a single spike as other retailers enjoy at Christmas. As a retailer, Menard, Inc. is not about to under -park our use. Menard's does not generate the same type of high traffic volumes that would be expected from a general retailer (Wal -Mart or Target). The total floor area also includes large display and warehousing areas as well as larger aisles for maneuvering bulky items. These features contribute to a larger building square footage and make building size a poor indicator of parking needs for this unique facility. In addition, Menard's finds that typically 10 -15% of our customers are in the rear yard area at any given time loading materials, and do not require the use of storefront parking. o The current site provides 489 parking stalls, of which 189 parking stalls are allocated to the Aldi store and 300 are allocated to the Menards store. During the spring and summer months, the Menards store provides a garden center in the parking lot that occupies approximately 13 parking stalls, which brings the Menards store parking lot down to 287 parking stalls. With the proposed plans of demolishing the Aldi store and moving the garden center into the building and enclosed yard, the proposed 348 parking, stalls will be adequate to serve the Menards store. The proposed plans provide an additional 61 parking stalls in comparison to what is provided today during the busy spring and summer season at the Menards store. This is an increase of 21.25 %. An increase to the lot coverage permitted under the currently approved PUD which provides a variation for lot coverage up to eighty six percent (86 %) between the Menards parcel, Aldi parcel and Lube Pro's parcel. The existing Menards, Aldi and Lube Pro's site improvements cover 88.25% of the total land area. The proposed expansion covers 90.84% of the total land area. The proposed site plan maximizes available land to attempt to accommodate the allowed eighty six percent 86% lot coverage. We have maximized the parking lot by installing and maintaining landscaped islands, maintained the greenbelt surrounding the property and included landscaping adjacent to the proposed expanded outdoor sales area. A decrease to the interior parking lot landscaping requirement permitted under Ordinance 14.2306.B. Ordinance states that five (5) percent or more of the interior of the parking lot shall be devoted to plantings. The existing Menards, Aldi and Lube Pro's parking lot consists of 2.51 % to total parking lot area devoted to plantings. The proposed expansion increases the area devoted to plantings to 2.89 %. Although this site is still deficient in the parking lot area devoted to plantings, the proposed site plan provides more landscaped area than what is provided today. If Menards were required to comply with the 5% requirement, we would be required to decrease are parking count by approximately 22 parking stalls. Menards is contented with the current number of parking stalls and feels the parking lot is adequately landscaped to meet the intent of the ordinance. Village staff requested information regarding the number of guests that access the enclosed yard area per day. 1 have attached a summary of the guests per hour that access. the yard by vehicle for the week of 6/3/2012 — 6/9/2012. If there is any additional information that 1 can provide, please do not hesitate to contact me. Very truly yours, Menar ne. Mike Si on Real Est epre entative Menard, Inc. 5101 Menard Drive Eau Claire, WI 54703 Phone: 715- 876 -2984 Fax: 715- 876 -5998 Email: msimonds@menard-ine.com Yard Gate Guest Traffic Guests per hour for the week of 6/3/2012 thru 6/9/2012 Mount Prospect, Illinois Sunday Monday Tuesday Wednesday Thursday Friday Saturday 6/3/2012 6/4/2012 6/5/2012 6/6/2012 6/7/2012 6/8/2012 6/9/2012 6:00am -7:00 am 0 0 1 0 4 10 4 7:00am - 8:00 am 0 3 18 15 3 1 3 8:00am - 9:00 am 15 11 11 11 12 27 28 9:00am - 10:00am 19 25 9 13 3 11 18 10:00am - 11:00am 13 20 22 14 12 17 14 11:00am - 12:00pm 24 10 16 26 13 9 17 12:00pm - 1:00 pm 19 22 10 7 14 14 15 1:00pm - 2:00 pm 29 14 10 8 14 4 25 2:00pm - 3:00pm 29 16 18 11 12 15 19 3:00pm - 4:00pm 26 21 11 14 6 15 16 4:00pm - 5:00pm 23 7 14 9 12 11 4 5:00pm - 6:00pm 9 17 13 5 9 8 7 6:00pm - 7:00pm 15 16 12 12 6 6 5 7:00pm - 8:00pm 14 12 12 9 5 15 6 8:00pm - 9:00pm 3 7 10 13 6 4 3 9:00pm - 10:00pm 0 3 4 4 1 '6 1 Total 238. 204 191 171 132 173 185 July 19, 2012 Village of Mount Prospect Community Development Department Attn: Brian Simmons 50 S. Emerson Street Mount Prospect, IL 60056 -3218 Re: Menard, Inc. Warehouse.and Garden Center Expansion Village of Mount Prospect, Illinois Dear Brian: m order to address the Village's concerns regarding the requested parking variance, I have attached two parking analyses we had performed in March of 2010 at the Antioch, Illinois and Long Grove, Illinois Menards stores. The Antioch and Long Grove stores are our newest prototype similar in size and merchandising selection to what is currently proposed in the Village. The parking numbers were adjusted accordingly to represent the peak weekend related to sales. Below is a chart summarizing the peak parking demand at each store. Diday Time Peak Pa!*!ng Demand Antioch Store 12:00 PM 145 Lon ,Grove Store 2:00 PM 178 Saturda Antioch Store _ 2:00 PM 173 L.on .. Grove Store 2:00 PM 200 The Mt. Prospect store outperforms the Antioch store, but underperforms the Long Grove store. With tho, data provided, we can preswne required parking-demand for the Mt. Prospect store will fall betweda the Antioch Long Grave store peWparking demand. Du. ing a peak weekend at the Long Grove store no More than 200 parking stalls are required to meet demand. The Long G ove stare ,provides: 459 parking stalls (43.57% occuupiW)' and the Antioch. store provides 458 parking stalls (38.87% occupied). The proposed Menards expansion in Mt. Prospect provides 348 parking stalls and the parking demand on a peak weekend should not exceed 200 parking stalls (57.47% occupied) that are required at the Long Grove store for a peak weekend. 5101 .MENARD DRIVE EAU CLAIRE, WI 54703 -9625 PHONE (715) 876 -5811 FAX (715) 876 -2868 If there is any additional information that I can provide, please do not hesitate to contact me. Very Mike Simo/ Real Estate Representative Menard, Inc. 5101 Menard Drive Eau Claire, WI 54703 Phone: 715 -876 -2984 Fax: 715- 876 -5998 Email: msimonds enard- inc.com ADJUSTED. PARKING DEMAND - MENARDS STORE IN LONG GROVE Friday Saturday Time Parking Adjusted Time Parking Adjusted Occupancy Occupancy OccupAga Occupancy 11:00 A.M. 134 168 11:00 A.M. 143 179 12:00 P.M. 139 174 12:00 P.M. 149 186 1:00 P.M. 123 154 1:00 P.M. 152 190 2:00 P.M. 142 178 2:00 P.M. 160 200 3:00 P.M. 117 146 3:00 P.M. 148 185 4:00 P.M. 99 124 4:00 P.M. 142 178 5:00 P.M. 102 128 5:00 P.M. 134 168 6:00 P.M. 90 112 6:00 P.M. 104 130 7:00 P.M. 72 90 7:00 P.M. 80 100 y ADJUSTED PARKING DEMAND - MENARDS STORE IN ANTIOCH 4:00 P.M. Friday 121 4:00 P.M. Saturday 127 Time Parking Adjusted Time Parking Adjusted 6:00 P_M, Occupancy ocCITPCY 6:00 P.M. Occupancy OCeu anc 11:00 A.M. 97 135 11:00 A.M. 92 128 12:00 P.M. 105 146 12:00 P.M. 110 153 1:00 P.M_ 100 140 1:00 P.M. 119 166 2:00 P.M. 94 131 2:00 P.M. 124 173 3:00 P.M. 91 127 3 :00 P.M. 95 132 4:00 P.M. 87 121 4:00 P.M. 91 127 5:00 P.M. 69 96 5:00 P.M. 87 121 6:00 P_M, 64 89 6:00 P.M. 62 86 7:00 F.M. 63 88 7:00 P.M. 71 99 Andrade, Consuelo From: Jim ©ohnal Ucdohnal@yahoo.cornl Sent: Thursday, July 12, 2012 9;46 PM To: Andrade, Consuelo Subject: Case No: PZ -12 -12 Hello, I live at 706 Harvest Lane in Mount Prospect. My wife and I have lived at this address for over 22 years being the first and only owners of the house on that property. I am sending this email to voice my support of Menard's request for relief from the Zoning Ordinance as may be required to support the expansion of their store at the 730 & 740 E. Rand Road address. I believe this Mcnard's has been good for the neighborhood and for Mount Prospect. The changes they are planning for the store should make it more successful, which in the long run is good for everyone. I realize that an expanded store will probably mean more traffic in the area, but that is a relatively small price to pay compared to the problems that would be created if the store would be closed. I remember the situation we had when the property was vacant or when the flee market used it on weekends. I do not want to see us return to that situation. Additionally, the Menard's request is not out of line with zoning relief that has been granted to other companies such as the WalMart on Rand. Thank you for for offering me the opportunity to submit my opinion on this issue. Sincerely, Jim Dohnal 847.570.2784 This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http.,Hwww.symanteccloud.com E-SVIG S91E ARE* ALaS� E ; Et.s:r . FT, ,3.9 A EM -1 RCA 7.7 FT. 7123a 09,279 751 AR 5TME AREA 59 -,CXV. SQ. lt. 13 6- ACKS P L XRE, -" ARD% LL PRO, 5 =.4 �. EXS T R.MG oT R±._A 225,MV. 51'R EYS IME; VMK;h LOT l N SCAPE A A ( ALM +RI'33, LOBE M) '6+ 5� 4 W. rT. 5.W, - -253% :. Ot PARK+h LOT AREA 1. \. 1 72 , 369± 5. s.W- LCT.AIUSGAF - E AWR t p . _ 43 t� r � A W s� ME +N - M 35c o�u §A.�FaC SALES =fTAth.�"'A#3NEMfir SP ACES 1 -E PLAN vm P � 3 s -. -- 35c o�u §A.�FaC SALES =fTAth.�"'A#3NEMfir SP ACES 1 -E PLAN vm Pre s � 1 'u d F 3 m Plat of survey fli 44 1111 A I" -T- —A I L A O " T I I I I IAII n'R A.. T—T P— '—T "I ' NUT L W" T 11. —11 .... .. T— "I "1 1. S TT WWI, —E 1— 1 rvu 11. A WA IM W ' I ! " — ' Pl. .1 1. W A— .1. A 1. � 0 A wrYr n --l— T.- ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 4142, AS AMENDED BY ORDINANCE NO. 4592 AND 4957 RELATIVE TO A CONDITIONAL USE PERMIT (PLANNED UNIT DEVELOPMENT) AND VARIATIONS FOR PROPERTY LOCATED AT 730 AND 740 EAST RAND ROAD WHEREAS, Menards, Inc — Michael Simonds ( "Petitioner ") has filed a petition to amend the Planned Unit Development (PUD) being the subject of Ordinance No. 4142, approved February 6, 1990, as amended by Ordinance No. 4592, approved October 5, 1993 and by Ordinance No. 4957, approved August 18, 1998 for a Conditional Use permit and Variations with respect to property at 730 and 740 East Rand Road, ( "Property "), and legally described as follows: PIN(s) Menards: 03 -35- 300 - 031 -0000 03 -35- 300 - 033 -0000 03 -35- 300 - 034 -0000 03 -35- 300 - 036 -0000 03 -35- 300 - 038 -0000 Lot A in Reese's Addition to Mount Prospect, a Subdivision of part of the North West 1 /4 of the South East' /4 of Section 35, Township 42 North, Range 11 East of the Third Principal Meridian, in Cook County, Illinois, excepting there from the following described parcels: Commencing at the Northeast corner of said Lot A; thence on a assumed bearing of North 89 degrees 52 minutes 36 seconds West, along the North of Lot A, 28.90 feet to the point of beginning; thence continuing North 89 degrees 52 minutes 36 seconds West on the Northerly Line of Lot A, 323.48 feet; thence South 29 degrees 49 minutes, 11 seconds East, 237.42 feet; thence North 60 degrees 10 minutes, 49 seconds, 280.53 feet; thence North 29 degrees 59 minutes, 21 seconds West, parallel with the East line of said Lot A, 75.96 feet to the point of beginning; and Commencing at the Southeast corner of Lot A; thence West on the South line of Lot A, a distance of 594.07 feet to the point of beginning; thence Northerly, perpendicular to said South line of said Lot A, a distance of 120 feet; thence Southwesternly on a line perpendicular to the Westerly line of Lot A, a distance of 221.81 feet to said Westerly line; thence Southeasterly on said Westerly line 10 feet of the Southwest corner of Lot A, thence East on the South line of Lot A, a distance of 186.81 feet to the point of beginning; and Beginning at the intersection of the Easterly right -of -way line of Rand Road and the West line of the Northwest' /4 of the Southwest' /4 of Section 35; thence North along the West line of said Northwest' /4 of the Southwest' /4 of Section 35, a distance of 253.37 PZ- 12 -12, 730 & 740 E. Rand Road Page 2/4 feet to a point, said point also being the Northwest corner of Lot 1, in Kamysz Subdivision, thence East along a line parallel with the North line of said Southwest' /4 a distance of 20.00 feet to a point; thence South and parallel with the West line of said Northwest' /4 of the Southwest' /4 a distance of 241.71 feet to a point; thence Southwest along a line a distance of 23.05 feet to the point of beginning, in Cook County, Illinois. PIN(s) Aldi: 03 -35- 300 - 032 -0000 That part of Lot A in Reeses' Addition to Mount Prospect, a subdivision of part of the Northwest quarter of the Southwest quarter of Section 35, Township 42 North, Range 11 East of the Third Principal Meridian, in Cook County, Illinois, described as follows: commencing at the Northeast corner of said Lot A; thence on an assumed bearing of North 89 degrees 52 minutes 36 seconds West, along the North line of Lot A, 28.90 feet to the point of beginning; thence continuing North 89 degrees 52 minutes 36 seconds west on the Northernly line of Lot A, 323.48 feet; thence South 29 degrees 49 minutes 11 seconds East, 237.42 feet; thence North 60 degrees 10 minutes 49 seconds East; 280.53 feet; thence North 29 degrees 59 minutes 21 seconds West, parallel with the East line of said Lot A, 75.96 feet to the point of beginning. and WHEREAS, the Petitioner seeks (1) a Conditional Use to amend the Planned Unit Development (PUD) Ordinance 4142 to permit the proposed expansion of the Menards retail store at 740 E. Rand Road; (2) a Variation to reduce the required off - street parking from 678 parking spaces to 340 parking spaces; and (3) a Variation to increase the allowable lot coverage from 86% to 89.77% for the property located at 730 and 740 E. Rand Road; and WHEREAS, a Public Hearing was held on the request to amend the Conditional Use permit with Variations being the subject of PZ -12 -12 before the Planning and Zoning Commission of the Village of Mount Prospect on the 26 day of July, 2012, pursuant to proper legal notice having been published in the Journal & Topics Newspaper on the 11 day of July, 2012; and WHEREAS, the Planning & Zoning Commission has submitted its findings and recommendations to the President and Board of Trustees in support of the request being the subject of PZ- 12 -12; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have given consideration to the request and have determined that the same meets the standards of the Village and that the granting of the proposed amendment to the Conditional Use permit and Variations would be in the best interest of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: PZ- 12 -12, 730 & 740 E. Rand Road Page 3/4 SECTION ONE: The recitals set forth are incorporated as findings of fact by the President and Board of Trustees of the Village of Mount Prospect. SECTION TWO: Ordinance No. 4142 granting a Planned Unit Development (PUD) Conditional Use permit, passed and approved on February 6, 1990, as amended by Ordinance No. 4592, passed and approved October 5, 1993 and by Ordinance No. 4957, passed and approved August 18, 1998 is further amended by granting (1) a Conditional Use to permit the proposed expansion of the Menards retail store at 740 E. Rand Road; (2) a Variation to reduce the required off - street parking from 678 parking spaces to 340 parking spaces; and (3) a Variation to increase the allowable lot coverage from 86% to 89.77 %, for the property located at 730 and 740 E. Rand Road. SECTION THREE: Approval of the Conditional Use and Variations are subject to complying with the following conditions: 1) The fourteen (14) foot tall fence -like structure is setback a minimum of thirty (30) feet along the property line adjacent to Harvest Lane. 2) Additional landscaping is provided along the northeast and north property line to screen the outdoor storage yard from the Harvest Heights Subdivision and Harvest Lane. 3) The parking lot is reconfigured to maximize the amount of landscaped areas including modifying drive aisle widths, adding landscape islands, or modifying parking lot layout. 4) The existing emergency access gate located southwest of the building is maintained to provide sufficient ingress and egress for emergency vehicles to the rear of the building. 5) Submittal of a Plat of Resubdivision creating one lot of record and shall be recorded prior to the issuance of an occupancy permit for the proposed expansion. 6) Development of the site in general conformance with the site plan prepared by Menards dated June 20, 2012, but revised to address the conditions discussed above; attached as exhibit "A ". 7) Development of the building in general conformance with the building elevations prepared by Menards dated June 20, 2012. 8) Submittal of a photometric plan and fixture cut - sheets for exterior lighting that comply with Sections 14.314 and 14.2219 of the Village Code; 9) Prior to the issuance of a development permit, the petitioner shall provide final civil engineering drawings for review and approval by the Village. The engineering drawings shall include all side work including utilities, storm water detention, and associated improvements; and 10) Development of the site in accordance with all applicable Village Codes and requirements, including, but not limited to, detention requirements, Fire Prevention Code regulations, lighting regulations, Sign Code regulations, and building regulations. SECTION FOUR The Village Clerk is hereby authorized and directed to record a certified copy of this Ordinance with the Recorder of Deeds of Cook County. PZ- 12 -12, 730 & 740 E. Rand Road Page 4/4 SECTION FIVE This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of August, 2012. Irvana K. Wilks Mayor ATTEST: M. Lisa Angell Village Clerk H: \CLK0\WIN \0RDINANCE2Wmend Con Use PUDmenard4592 &4957Ju1y2012.doc E-SVIG S91E ARE* ALaS� E ; Et.s:r . FT, ,3.9 A EM -1 RCA 7.7 FT. 7123a 09,279 751 AR 5TME AREA 59 -,CXV. SQ. lt. 13 6- ACKS P L XRE, -" ARD% LL PRO, 5 =.4 �. EXS T R.MG oT R±._A 225,MV. 51'R EYS IME; VMK;h LOT l N SCAPE A A ( ALM +RI'33, LOBE M) '6+ 5� 4 W. rT. 5.W, - -253% :. Ot PARK+h LOT AREA 1. \. 1 72 , 369± 5. s.W- LCT.AIUSGAF - E AWR t p . _ 43 t� r � A W s� ME +N - M 35c o�u §A.�FaC SALES =fTAth.�"'A#3NEMfir SP ACES 1 -E PLAN vm P � 3 s -. -- 35c o�u §A.�FaC SALES =fTAth.�"'A#3NEMfir SP ACES 1 -E PLAN vm Mount Prospect 1 11 Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: PROJECT ENGINEER DATE: JULY 26, 2012 SUBJECT: JUNE TRANSPORTATION SAFETY COMMISSION MEETING AZTEC LANE PARKING STUDY The Transportation Safety Commission transmits their recommendation to enhance pedestrian safety and improve traffic flow along Aztec Lane between Aralia Drive and Burning Bush Lane. Aztec Lane is a residential street of typical width located near Frost Elementary School at the north end of the Village. The primary student drop -off and pick -up points at the school are along Aspen Drive and in the school parking lot. However, with many students living north of Seminole Lane, Aztec Lane has increasingly become congested with traffic during morning drop -off and afternoon pick -up times. Today, parking is prohibited along the north side of Aztec Lane within the influence of the Oneida Lane intersection and along the south side of Aztec Lane for the first 20' west of Oneida Lane. In addition, Aspen Drive is a one -way northbound street at all times and access down Oneida Lane is prohibited during specific hours of the school day. The Engineering Division spent several days observing the traffic throughout the spring. Staff also attended a Parent Teacher Organization (PTO) Meeting to discuss the school's concerns. Some of the issues observed by Staff and raised by the PTO included: 1. Two -way traffic cannot be maintained with vehicles parked on both sides of Aztec Lane. 2. Busses have a difficult time turning from Aspen Drive onto Aztec Lane with vehicles parked near the intersection. 3. Emergency vehicles would have a difficult time travelling on the street during the morning drop -off and afternoon pick -up times. 4. Students were observed walking across Aztec Lane at non - crosswalk locations to /from vehicles on the north side of the street. 5. Vehicles park near intersections making it difficult to see students in the crosswalks. 6. Motorists were observed making a U -turn from westbound Aztec Lane to eastbound at the Oneida Lane intersection. This was done near students crossing the street. This issue was discussed at the June 11, 2012 Transportation Safety Commission Meeting. No Aztec Lane residents or representative of the school were present to speak on the issue. The Engineering Division provided background information on the subject and cited the school's and residents' support page 1 of 2 June Transportation Safety Commission Meeting July 26, 2012 of the recommendations. After some discussion, the Transportation Safety Commission supported the Engineering Division's recommendations. By a vote of 9 -0, the Transportation Safety Commission recommends the following changes to the Village Code: • Enact an ordinance that prohibits stopping, standing, parking on school days from 8:OOAM- 9:30AM and 3:OOPM- 4:OOPM along the north side of Aztec Lane between Aralia Drive and Burning Bush Lane. (Section 18.20090) • Enact an ordinance that prohibits parking at any time along the south side of Aztec Lane from a point 60' west to 60' east of the centerline of Aspen Drive. (Section 18.2006) The Transportation Safety Commission also approved installing a No U -turn sign at Aztec Lane and Oneida Lane but it does not require a separate ordinance. Section 18.807A prohibits vehicles from turning so as to proceed in the opposite direction unless such movement can be made in safety and without backing into traffic or otherwise interfering with traffic. At this intersection, performing a U- turn would compromise the safety of those students crossing the street. Please include this item on the August 7 Village Board Meeting Agenda. Enclosed are the Transportation Safety Commission Minutes from the meeting as well as a location map for your reference. Matthew P. Lawrie Attachments c: Director of Public Works Sean Dorsey Deputy Director of Public Works Jason Leib Village Engineer Jeff Wulbecker Village Clerk Lisa Angell h: � engineering � traffic �safety_commission � reccommendations Vunel 2rec. doc page 2 of 2 Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056 -2229 MINUTES OF THE MOUNT PROSPECT TRANSPORTATION SAFETY COMMISSION DRAFT CALL TO ORDER Deputy Director Jason H. Leib The regular meeting of the Mount Prospect Transportation Safety Commission was called to order at 7:03 p.m. on Monday, June 11, 2012. ROLL CALL Present upon roll call: John Keane Chuck Bencic Angel Campos Robert Fisher Justin Kuehlthau Carol Tortorello Mark Bonner Dane Phenegar Jeff Wulbecker Matt Lawrie Chairman Commissioner Commissioner Commissioner Commissioner Commissioner Police Department Representative Fire Department Representative Public Works Representative Traffic Engineer —Staff Liaison Absent: None Others in Attendance: None APPROVAL OF MINUTES Commissioner Fisher, seconded by Commissioner Campos, moved to approve the minutes of the regular meeting of the Transportation Safety Commission held on January 9, 2012. The minutes were approved by a vote of 6 -0 with Commissioners Bencic, Kuehlthau and Tortorello abstaining. Commissioner Bencic, seconded by Village Engineer Wulbecker, moved to approve the minutes of the regular meeting of the Transportation Safety Commission held on April 9, 2012. The minutes were approved by a vote of 6 -0 with Commissioner Campos, Sergeant Bonner and Battalion Chief Phenegar abstaining. TSC Meeting Page 1 of 9 June 11, 2012 CITIZENS TO BE HEARD There was no one in attendance that spoke on an issue not on the agenda. OLD BUSINESS There was no old business to discuss. NEW BUSINESS A. AZTEC LANE PARKING STUDY 1) Background Information In 1996, a traffic study was performed along Aspen Drive adjacent to Frost Elementary School. At that time, Aspen Drive was converted to a one -way northbound street with parking prohibited along the west side of the street during drop- off /pick -up times. A review of Aztec Lane was not included in the previous study. Jeffrey Brusso, principal at Frost Elementary School, and the Parent Teacher Organization (PTO) have raised traffic congestion and pedestrian safety concerns along Aztec Lane between Aralia Drive and Burning Bush Lane. Current Traffic Regulations 1. Parking is prohibited along the north side of Aztec Lane within the influence of the Oneida Lane intersection. 2. Parking is prohibited along the south side of Aztec Lane for the first 20' west of Oneida Lane. 3. Access down Oneida Lane is prohibited during specific hours of the school day. 4. Parking is prohibited between 2:OOAM and 600AM on all Village streets. Current Layout 1. Many of the streets in the neighborhood including Aztec Lane are approximately 27' wide (back -of -curb to back -of- curb). 2. There are painted crosswalks across Aztec Lane at Aspen Drive as well as Oneida Lane. School crossing signs are also visible in advance of and at the crosswalks. 3. Aztec Lane & Aralia Drive is controlled with stop signs on Aztec Lane. Aztec Lane & Aspen Drive is controlled with a single Stop sign on Aspen Drive. Aztec Lane & Oneida Lane is uncontrolled. Aztec Lane & Burning Bush Lane is controlled with a single Stop sign on Aztec Lane. Current Traffic Conditions 1. The school day begins at 9:OOAM and ends at 3:30PM. 2. Busses drop -off and pick -up students in the school parking lot on Aspen Drive. 3. A majority of parents drop -off and pick -up their child in the small parking lot directly in front of the school. 4. There are multi - family housing complexes along the north side of Seminole Lane northeast of the school. Many students and parents who live in this area walk to and from school. They cross Seminole Lane at Burning Bush Lane, walk along the north side of Aztec Lane to Oneida Lane, cross the street and continue on Oneida Lane to the school. S. The Engineering Staff recently noticed that an adult volunteer now assists students and parents crossing Aztec Lane at Oneida Lane. TSC Meeting Page 2 of 9 June 11, 2012 6. During the morning drop -off, there is a brief period of traffic congestion along Aztec Lane. Motorists will park either at Oneida Lane or Aspen Drive on both sides of the street. While a majority of parents will stop for the child to get out of the vehicle and then leave, some will park and walk their child to the school. 7. There is not any significant traffic congestion during the midday. 8. During the afternoon pick -up, vehicles park on both sides of Aztec Lane between Aralia Drive and Burning Bush Lane. Adding to the traffic congestion, parents who have picked -up their child on Aspen Drive continue north and turn onto Aztec Lane. Busses too travel north on Aspen Drive and must turn onto Aztec Lane. The traffic congestion lasts approximately 20 minutes. 2) Issues The principal and members of the PTO conveyed several traffic - related issues to the Engineering Staff during our meetings. The Engineering Staff also spent several days observing the traffic throughout the semester. The issues include: 1. Two -way traffic cannot be maintained with vehicles parked on both sides of Aztec Lane. Traffic congestion was evident, particularly during the afternoon drop -off. 2. Busses had a difficult time turning from Aspen Drive onto Aztec Lane with vehicles parked near the intersection. 3. Emergency vehicles would have a difficult time travelling on the street during the morning drop -off and afternoon pick -up times. 4. Students were observed walking across Aztec Lane at non - crosswalk locations to /from vehicles on the north side of the street. 5. Vehicles parked near intersections make it difficult to see students in the crosswalks. 6. Motorists were observed making a U -turn from westbound Aztec Lane to eastbound at the Oneida Lane intersection. This was done near students crossing the street. 7. Residents have complained that it can be difficult for them to access their driveways during the school day. A notification letter was sent to the 18 properties along Aztec Lane and to the school soliciting their comments on this issue. The Village received nine completed surveys. All surveys support enacting a parking restriction during the school day to address the traffic congestion. Driveway access, Mocked mailboxes, and student visibility with vehicles parked on both sides of the street were concerns raised by the residents. 3) Recommendation 1. To provide safe and efficient traffic flow along Aztec Lane, it will be important to allow parking only on one side of the street during peak travel times. By doing so, two -way traffic can be maintained, emergency vehicles can easily access adjacent homes, and residents can get in and out of their driveways. And by not allowing parents to drop -off and pick -up their child on the north side of Aztec Lane, students will less likely cross the street at non - crosswalk locations. Recommendation: Prohibit Stopping, Standing, Parking School Days 8:OOAM- 9:30AM and 3:OOPM- 4:OOPM along the north side of Aztec Lane between Aralia Drive and Burning Bush Lane. The timeframe would be consistent with the parking restriction along Aspen Drive in front of the school. 2. Should the above recommendation be approved, the existing No Parking signs along the north side of Aztec Lane within the influence of the Oneida Lane intersection will no longer be necessary. Recommendation: Remove the No Parking signs along the north side of Aztec Lane within the influence of the Oneida Lane intersection. TSC Meeting Page 3 of 9 June 11, 2012 3. Keeping vehicles from parking near intersections allows pedestrians to be more visible when crossing the street. It will also allow vehicles, especially busses, to easily turn onto Aztec Lane from Aspen Drive. A sign is currently in place that prohibits parking on the south side of Aztec Lane near Oneida Lane. Recommendation: Prohibit parking at any time along the south side of Aztec Lane 20' either side of Aspen Drive. 4. Many students and parents cross Aztec Lane at Oneida Lane during the school day. Vehicles that perform a U -turn at the intersection affect pedestrian safety. Recommendation: Per Village Code that prohibits U -turns at locations that would create a safety concern, install a U -turn sign for westbound Aztec Lane traffic at Oneida Lane. 5. If any of the above recommendations are approved, they should be implemented during the summer months before the new school year begins in August. Notification to parents and police presence during the first week of school will be important to provide a smooth transition. Recommendation: Implement any approved recommendations and provide notification to parents prior to the start of the school year, and have the Police Department educate parents and enforce the new traffic regulations during the first week of school. 4) Discussion Traffic Engineer Lawrie provided background information on the subject and summarized the recommendations. He also provided the results of the resident survey. Battalion Chief Phenegar commented that the Fire Department supports a plan that makes it easier for emergency vehicles to travel on the street. Sergeant Bonner concurred. Commissioner Bencic suggested a second No U -Turn sign or a flashing red light atop the sign to reinforce the regulation to motorists. Traffic Engineer Lawrie commented that he will request police presence the first week of school to ensure motorists are following the new regulations. The other Commissioners stated that they too were in favor of the recommendations and were pleased the affected residents also supported the changes. Commissioner Bencic made a motion to concur with the recommendation of the Traffic Engineer. It was seconded by Commissioner Fisher. The motion was approved by a vote of 9 -0. B) ILLINOIS YELLOW DOT PROGRAM 1) Background Information The Illinois Department of Transportation recently began a program for motorists to provide medical information to first responders in the event of an emergency. A yellow dot sticker is placed on the rear facing window on the drivers' side to let emergency personnel know that a medical card is in the glove compartment. This becomes valuable should the driver become incapacitated and unable to communicate. The Village's Fire Department and Human Services Department are already involved and provide yellow dots and medical cards to interested residents. Commissioner Tortorello has suggested that Commission members distribute information at the Fourth of July parade next month. Information on the program can be found at www.yellowdotillinois.org TSC Meeting Page 4 of 9 June 11, 2012 2) Discussion Commissioner Tortorello introduced the subject and shared some literature with the group. She asked if anyone would be willing to hand out information at the Fourth of July parade. Commissioners Campos and Kuehlthau said they may be available to help. Traffic Engineer Lawrie said the Director of Public Works would be willing to provide a parade vehicle for the Commission. Commissioner Tortorello suggested they use a van and display a large yellow dot on the rear window. There was consensus from the group that they would look to only pass out information to middle -aged adults and seniors. Traffic Engineer Lawrie recommended that the group only pass out the brochure at the parade rather than the entire packet which includes the medical card and yellow dot. The group agreed that those interested in the program could go to Village Hall to pick up the rest of the packet. Commissioner Tortorello suggested that packets could also be placed in local businesses such as Keefer's Pharmacy and Busse Car Wash. Commissioner Bencic cautioned those on Medicare should not put their social security number on the medical card in the event the card is stolen. There was some general discussion on the importance of people using discretion when filling out the medical card. Chairman Keane asked that a formal vote be taken in order to give Staff direction as to how to proceed. There was interest from the group to be part of the parade but it would be contingent upon whether Staff could receive 1000 brochures from IDOT on -time and if there would be any cost. Commissioner Tortorello made a motion for the Commission to participate in the Fourth of July parade and hand out Yellow Dot brochures contingent they could be received on -time and there would not be any cost. It was seconded by Commissioner Kuehlthau. The motion was approved by a vote of 9 -0. Traffic Engineer Lawrie said he would contact IDOT about ordering the brochures and then follow -up with the Commission. C) ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM 1) Background Information The Illinois Transportation Enhancement Program (ITEP) is a federally funded program that provides funding for community based transportation projects. The primary goals of the program are to expand travel choices and enhance the transportation experience by improving the cultural, historic, aesthetic and /or environmental aspects of our transportation infrastructure. Local governments may receive up to 80 percent reimbursement for eligible project costs. The remaining 20 percent would be the responsibility of the Village. The Illinois Department of Transportation (IDOT) is managing the program. They will evaluate the applications and distribute the $50 million allocated to Illinois. For more information, the ITEP website is www.dot.il.eov /opp /iten.htmi TSC Meeting Page S of 9 June 11, 2012 Eligible projects must fall within one of twelve transportation - related categories. The Engineering Division has submitted four applications that cover two of the categories: improving pedestrian /bicycle facilities and improving transportation corridors with landscaping and other scenic beautification. It is anticipated that IDOT will select the projects to receive funding later this fall. The four Village projects are summarized below. Melas- Meadows Shared Use Bridge Estimated Total Cost: $3,225,000 Grant Share: $2,580,000 Local Share: $645,000 The Village of Mount Prospect, in cooperation with the Mount Prospect Park District and Arlington Heights Park District, is proposing a bicycle and pedestrian bridge over Northwest Highway and the railroad tracks which would connect Melas Park and Meadows Park. The two parks are divided by Northwest Highway (US Route 14) and the Union Pacific Railroad tracks. Both parks are unique and draw residents from all areas of town. Melas Park has facilities operated by the Mount Prospect Park District and the Arlington Heights Park District. Melas Park facilities include a Visual Arts Center, soccer fields, baseball /softball diamonds and walking paths. Meadows Park is owned by the Mount Prospect Park District and the park includes an aquatic center, playground, and baseball /softball diamonds. The proposed overpass bridge would be constructed at the northeast corner of Melas Park and the southwest portion of Meadows Park. The proposed bridge will increase pedestrian and bicycle activity in the community, thereby, reducing vehicular congestion. In addition to serving the two adjacent parks, the bridge will also serve the local school district. More students will walk or bike to school as Northwest Highway is currently designated a hazardous crossing by the school district. Some students that walk /bike to school today cross the tracks by the parks. An overpass will solve this safety concern. The bridge is included in the Village Comprehensive Plan, Village Bicycle Plan and NWMC Northwest Highway Corridor Bike Route Plan. Intersection Improvements Proiect Estimated Total Cost: $356,300 Grant Share: $285,040 Local Share: $71,260 The Village is committed to providing a safe and efficient transportation system for pedestrians and bicyclists. Phase I of the Village's Bicycle Plan identifies four intersections that require improvements in order to link neighborhood bike routes across arterial roadways. Completing these connections will provide safe and direct access for neighborhoods to parks, schools, businesses, the train station and other neighborhoods. The following intersections are included in the project: Rand Road (US 12) and Business Center Drive Central Road and Weller Lane Golf Road and Robert Drive Golf Road and Linneman Road The intersection of Rand Road and Business Center Drive experiences a high volume of vehicular traffic and high percentage of truck traffic on a daily basis. The proposed work will highlight the pedestrian /bicycle facility at the intersection and is expected to attract more users. Today, TSC Meeting Page 6 of 9 June 11, 2012 recreational riders use the trails within the business park and commuter riders travel between the adjacent business park and downtown train station. The work will include widening a portion of the sidewalk to a bike path, retrofitting the signal system with countdown pedestrian signals, installing bike route and crossing signs, and adding crosswalks. The existing crosswalk across Central Road at Weller Lane is approximately 70 feet wide. Central Road has a 35mph speed limit and experiences over 21,000 vehicles per day. A regional park, Melas Park, is on the north side of the road and an elementary school is on the south side. The crosswalk currently only has pedestrian crossing signs. The proposed work will include constructing a pedestrian refuge island using decorative brick pavers, installing a rectangular rapid flashing beacon system, adding signs and pavement markings, and widening a portion of the sidewalk to a bike path. Golf Road experiences over 24,000 vehicles per day and there is not a protected pedestrian crossing between Busse Road and Elmhurst Road (IL Route 83) which is a mile apart. At neighborhood meetings, residents have expressed interest in providing a safe crossing for pedestrians and bicyclists along Golf Road. At Robert Drive, the work will included widening a portion of the sidewalk to a bike path, installing a rectangular rapid flashing beacon system, and adding pedestrian crossing signs and pavement markings. At Linneman Road, the same work will be done in addition to constructing a pedestrian refuge island. The intersection improvements will have many benefits. Providing safe and efficient crossings across arterial roadways will encourage more people to walk /bike in the community. We anticipate this will result in higher trips to our parks and schools, and more people visiting others nearby. We also expect the community to walk /bike more to nearby businesses adding to the local economy. An increase in walking /biking will also reduce congestion on our roadways thereby reducing vehicle emissions in the area. Pedestrian Signal Retrofit Prot Estimated Total Cost: $111,400 Grant Share: $89,120 Local Share: $22,280 The Village Comprehensive Plan and Village Bicycle Plan both identify the importance of providing for the safe movement of all transportation users. Countdown pedestrian signals have proven to enhance safety for both pedestrians and bicyclists by indicating the remaining time to cross an intersection. The Village has identified nine intersections that are used by school children on a daily basis. At these locations, safety and efficiency will be enhanced with the installation of countdown signals. Today, many parents choose to drive their children to school because they believe crossing an arterial roadway is unsafe. The local school districts and Village have partnered together over the past few years to educate and encourage the school community to choose walking or riding a bike to school rather than driving. By accomplishing this, there is less vehicle emissions and congestion in the neighborhoods, and children are getting exercise. Countdown pedestrian signals provide an added safety element that many parents are looking for. These signals have been installed at a few locations in the Village and have been well received. The Village believes the added signals will not only benefit the schools but all pedestrian and bicycle users in the community. In addition, LED signals will significantly use less energy than incandescent heads to the benefit of the environment. TSC Meeting Page 7 of 9 June 11, 2012 The following intersections are included in the project: Route 83 and Gregory Street Route 83 and Council Trail Route 83 and Lonnquist Boulevard Golf Road and Meier Road Central Road and Owen Street Busse Road and Willow Lane Wolf Road and Eulcid Avenue Wolf Road and Kensington Road Wolf Road and Feehanville Drive Northwest Highway Streetscape Proiect (Maple Street to William Street) Estimated Total Cost: $847,500 Grant Share: $678,000 Local Share: $169,500 The Village's Comprehensive Plan and Northwest Highway Corridor Study both identify the importance of providing an inviting and functional streetscape layout along Northwest Highway. The Village has made a significant investment over the years in the revitalization of Northwest Highway (US Route 14) for the benefit of local businesses and residents. This commitment has greatly improved the pedestrian /bicycle system and brought new businesses that have boosted the Village's economy. The Village's streetscape plan includes a combination of decorative brick pavers, ADA compliant sidewalk ramps, planter boxes for landscaping, pedestrian lighting, bike racks, bus shelters and benches. Concrete curb and gutter as well as storm sewer improvements are also part of the work. Having already accomplished a majority of the streetscape work has allowed the Village to streamline the design and construction process. This particular four block project is adjacent to previously completed streetscape work which, in the end, will provide greater connectivity along the corridor and a fully functional transportation facility. Northwest Highway is a primary regional route that lies through the heart of the downtown. A complete streetscape facility will connect the downtown area to all businesses along Northwest Highway in the community. It is expected that the enhancement will draw more consumers to the Village improving our economic health. It will also give the Village a better sense of identity to the benefit of our local businesses and residents. A complete streetscape facility along Northwest Highway will also provide a direct link for pedestrians and bicyclists to businesses, restaurants, government services and the train station. We anticipate this will increase pedestrian and bicycle activity in the community reducing the impact on the environment. The Village expects to receive a listing of those projects selected for funding sometime in the fall. Should we be fortunate to receive funding for one or multiple projects, we will review our preliminary 2013 Village Budget and discuss the project(s) with the Commission and Village Board of Trustees. If we decide to move forward, design would begin in early 2013. Depending on the project, construction would not begin until the fall of 2013 or most likely 2014. 2) Discussion Traffic Engineer Lawrie provided an overview of each of the projects. He reiterated to the Commission that the Village would not be tied to the cost should any of the projects be accepted. If accepted by IDOT, the particular project(s) would be further discussed by the Commission and Village Board of Trustees. If funds for the local share were not available, the TSC Meeting Page 8 of 9 June 11, 2012 Village could decline the grant. Chairman Keane asked about the status of the improvements to Kensington Road. Village Engineer Wulbecker responded that the project is currently under design and is expected to go to construction in 2013. There were no additional questions. No vote was taken as this issue was for information only. D) VICE CHAIRPERSON SELECTION The Vice Chairperson of the Transportation Safety Commission is chosen by its members. It is a 4 -year term with the same person able to serve up to two consecutive terms. The role of the Vice Chairperson is to run the meeting in the absence of the Chairperson. Commissioner Bencic has served as the Vice Chairperson for the past four years. He was asked if he would be willing to serve as Vice Chairperson for another term. Commissioner Bencic said he would.. Commissioner Campos made a motion to nominate Commissioner Bencic as Vice Chairperson of the Transportation Safety Commission. It was seconded by Commissioner Tortorello. The motion was approved by a vote of 9 -0. COMMISSION ISSUES Traffic Engineer Lawrie requested that the next regular meeting be held on Monday, July 23 rather than on the second Monday of the month, July 9` There was agreement from the Commission. ADJOURNMENT With no further business to discuss, the Transportation Safety Commission voted 9 -0 to adjourn at 8:24 p.m. upon the motion of Commissioner Fisher. Commissioner Campos seconded the motion. Respectfully submitted, Matthew P. Lawrie, P.E. Traffic Engineer h:\ engineering\ traffic\ safety_ commission \recs &m i ns\ju ne12m i n.docx TSC Meeting Page 9 of 9 June 11, 2012 Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: PROJECT ENGINEER DATE: JULY 26, 2012 SUBJECT: JULY TRANSPORTATION SAFETY COMMISSION MEETING JOHN JAY ELEMENTARY SCHOOL TRAFFIC STUDY The Transportation Safety Commission transmits their recommendation to enhance pedestrian safety and improve traffic flow along Pheasant Trail and Tamarack Drive adjacent to John Jay Elementary School. Pheasant Trail and Tamarack Drive are residential streets of typical width located near John Jay Elementary School in the southwest corner of the Village. The primary student drop -off and pick -up points are along these two Village streets. Busses, too, use Pheasant Trail to drop -off and pick -up students. Only teachers and school administrators are permitted to access the parking lot at the beginning of the school day and during afternoon dismissal. Today, parking is prohibited along both sides of Pheasant Trail only near its intersection with Tamarack Drive. In addition, left turns are prohibited from southbound Tamarack Drive onto eastbound Pheasant Trail, and eastbound Pheasant Trail onto northbound Tamarack Drive during school hours. The Engineering Division spent several days observing the traffic throughout the spring. Staff also met with the principal and assistant principal to discuss the school's concerns. Some of the issues observed by Staff and raised by school administration included: 1. Two -way traffic cannot be maintained with vehicles parked on both sides of Pheasant Trail and Tamarack Drive near the school. 2. Emergency vehicles would have a difficult time travelling on the streets during the morning drop -off and afternoon pick -up times. 3. Students were observed walking across both Pheasant Trail and Tamarack Drive at non - crosswalk locations to /from vehicles. 4. Motorists were observed disobeying the No Left Turn signs at the Pheasant Trail & Tamarack Drive intersection. 5. Busses dropping -off and picking -up students in the bus lane on Pheasant Trail do so with the Stop arm extended. Students, though, are not crossing the street. This delays other vehicles from dropping -off or picking -up students and traveling by the school. This issue was discussed at the July 23, 2012 Transportation Safety Commission Meeting. One resident from Pheasant Trail was present to speak on the issue. The Engineering Division provided background page 1 of 2 July Transportation Safety Commission Meeting July 26, 2012 information on the subject and cited the school's and residents' support of the recommendations. After some discussion, the Transportation Safety Commission supported the Engineering Division's recommendations. By a vote of 7 -0, the Transportation Safety Commission recommends the following changes to the Village Code: • Enact an ordinance that prohibits stopping, standing, parking on school days from 8:OOAM- 4:OOPM along the north side of Pheasant Trail from the Mount Prospect — Arlington Heights border to a point 530' east of the centerline of Tamarack Drive. (Section 18.2009A) • Enact an ordinance that prohibits stopping, standing, parking on school days from 8:00AM- 4:00PM along the west side of Tamarack Drive from Pheasant Trail to Magnolia Lane. (Section 18.2009A) • Repeal the ordinance that prohibits stopping, standing, parking on school days from 8:OOAM- 4:OOPM along the north side of Pheasant Trail from a point 110' east of to a point 121' west of the centerline of Tamarack Drive. (Section 18.2009A) • Repeal the ordinance that prohibits left turns from southbound Tamarack Drive onto eastbound Pheasant Trail on school days from 8:OOAM- 4:OOPM. (Section 18.2002) • Repeal the ordinance the prohibits left turns from eastbound Pheasant Trail onto northbound Tamarack Drive on school days from 8:OOAM- 4:OOPM. (Section 18.2002) The Transportation Safety Commission also strongly encourages the school to relocate their bus drop -off and pick -up location from Pheasant Trail into the parking lot. Staff said they would work with the school administration to find a safe and functional location for the busses on school property. This would enhance traffic flow along Pheasant Trail and provide additional drop -off and pick -up spaces for parents. Please include this item on the August 7 Village Board Meeting Agenda. Enclosed are the Transportation Safety Commission Minutes from the meeting as well as a location map for your reference. Matthew P Lawrie Attachments c: Director of Public Works Sean Dorsey Deputy Director of Public Works Jason Leib Village Engineer Jeff Wulbecker Village Clerk Lisa Angell h:I engineering � traffic �safety__ commissionIreccommendationsVulyl2rec jj.doc page 2 of 2 Mount Prospect Public Works Department t INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: PROJECT ENGINEER DATE: JULY 26, 2012 SUBJECT: JULY TRANSPORTATION SAFETY COMMISSION MEETING LIONS PARK ELEMENTARY SCHOOL TRAFFIC STUDY The Transportation Safety Commission transmits their recommendation to enhance pedestrian safety and improve traffic flow at the intersection of Council Trail and School Street adjacent to Lions Park Elementary School. Over the past 15 years, multiple traffic studies have been performed around Lions Park Elementary School to address ongoing traffic flow, parking and pedestrian safety issues. The combination of passenger vehicles, busses, bicyclists and pedestrians makes the school one of the busiest in the Village during drop -off and pick -up times. Today, parents use the north side of Council Trail and the west side of School Street in front of the school to drop -off and pick -up students. And a school staff member assists the 120 morning and afternoon pedestrian crossings at the Council Trail & School Street intersection. During the past school year it was observed that vehicles were blocking the Council Trail & School Street intersection compromising safety for students crossing the street. The primary contributing factor to this was that after dropping -off or picking -up a student on School Street in front of the school, many parents then turned right onto Council Trail. These parents had to then wait in line behind parents dropping -off or picking -up a student on Council Trail before proceeding past the school. This, in turn, caused traffic congestion along Council Trail. The principal at Lions Park Elementary requested that the Village install a No Right Turn sign from southbound School Street onto westbound Council Trail to reduce traffic along Council Trail during peak times of the school day. The Engineering Division agreed to try it on a temporary basis. Parents and nearby residents were notified and starting in March, the school each day placed a No Right Turn sign on a barricade at the intersection during drop -off and pick -up times. Based on the Engineering Division's traffic study, the No Right Turn sign had a positive impact on reducing vehicle congestion along Council Trail and improving pedestrian safety. Having the turn prohibition in place also did not appear to have a significant negative impact on the surrounding streets. Further, both the school and residents along School Street support the turn prohibition. This issue was discussed at the July 23, 2012 Transportation Safety Commission Meeting. No School Street residents or representative of the school were present to speak on the issue. The Engineering page 1 of 2 July Transportation Safety Commission Meeting July 26, 2012 Division provided background information on the subject and cited the school's and residents' support of the recommendations. After some discussion, the Transportation Safety Commission supported the Engineering Division's recommendations. By a vote of 7 -0, the Transportation Safety Commission recommends the following changes to the Village Code: ® Enact an ordinance that prohibits right turns from southbound School Street onto westbound Council Trail from 8:30AM- 9:30AM and 3:OOPM- 4:OOPM on school days. (Section 18.2002) The Transportation Safety Commission did consider a shorter time period for the turn prohibition but the hour prohibition provides a buffer of time both before and after the start and end of the school day to assure vehicles are moving safely and efficiently around the school. The timeframe is also consistent with the existing access restriction at Council Trail & School Street. Vehicles cannot turn northbound onto School Street at Council Trail from 8:30AM- 9:30AM and 3:OOPM- 4:OOPM on school days. Please include this item on the August 7 Village Board Meeting Agenda. Enclosed are the Transportation Safety Commission Minutes from the meeting as well as a location map for your reference. Matthew P. Lawrie Attachments c: Director of Public Works Sean Dorsey Deputy Director of Public Works Jason Leib Village Engineer Jeff Wulbecker Village Clerk Lisa Angell h: � engineering � traffic �safety_commission I reccommendationsVulyl2reclpj. doc page 2 of 2 Mourn Prospect Director Deputy Director Sean P. Dorsey Jason H. Leib Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056 -2229 MINUTES OF THE MOUNT PROSPECT TRANSPORTATION SAFETY COMMISSION DRAFT CALL TO ORDER The regular meeting of the Mount Prospect Transportation Safety Commission was called to order at 7:03 p.m. on Monday, July 23, 2012. ROLL CALL Present upon roll call: John Keane Angel Campos Robert Fisher Justin Kuehlthau Carol Tortorello Bob Smith Paul Bures Matt Lawrie Absent: Chuck Bencic Henry Dawson Others in Attendance: Daniel Korbakis Chairman Commissioner Commissioner Commissioner Commissioner Police Department Representative Public Works Representative Traffic Engineer —Staff Liaison Commissioner Fire Department Representative 1820 Pheasant Trail APPROVAL OF MINUTES Commissioner Fisher, seconded by Commissioner Tortorello, moved to approve the minutes of the regular meeting of the Transportation Safety Commission held on June 11, 2012. The minutes were approved by a vote of 5 -0 with Commander Smith and Streets /Buildings Superintendent Bures abstaining. CITIZENS TO BE HEARD There was no one in attendance that spoke on an issue not on the agenda. TSC Meeting Page 1 of 8 July 23, 2012 OLD BUSINESS There was no old business to discuss. NEW BUSINESS A. JOHN JAY ELEMENTARY SCHOOL TRAFFIC STUDY 1) Background Information Approximately 15 years ago, John Jay Elementary requested a series of one -way streets and turn restrictions around the school. Residents were opposed to the request via a survey and the issue was dropped before any public discussion. `Today's regulations have been in place for over 35 years. The Engineering Division worked ` with Dr. Thomas `Seaton, principal at John Jay Elementary School, during the past school year to identify vehicular and pedestrian concerns around the school and develop solutions to these concerns. Current Traffic Regulations 1. Parking is prohibited along the north side of Pheasant Trail 110' east of and 121' west of the centerline of Tamarack Drive during school hours 2. Parking is prohibited along the south side of Pheasant Trail 81' east of and 93' west of the centerline of Tamarack Drive during school hours. 3. Left turns are prohibited from eastbound Pheasant Trail onto northbound Tamarack Drive on school days 8 :OOAM- 4:OOPM. 4. Left turns are prohibited from southbound Tamarack Drive onto eastbound Pheasant Trail on school days 8:OOAM- 4:OOPM, 5. Parking is prohibited between 2:OOAM and 6:OOAM on all Village streets. Current Layout 1. The streets in the neighborhood are 31' wide (back -of -curb to back -of- curb). 2. There are painted crosswalks and school` crossing signs at Pheasant Trail & Tamarack Drive. 3. Pheasant Trail & Tamarack Drive is a 3 -way stop controlled intersection. 4. There are two drop- off /pick -up lanes along the south side of Pheasant Trail in front of the school. The western one is for busses and the eastern one is for parents. 5. The Mount Prospect — Arlington Heights border is along the western edge of the school property, approximately 170' west of Tamarack Drive. Current Traffic Conditions 1. The school day begins at 8:40AM and ends at 3:301 2. Busses drop-off and pick -up students on the south side of Pheasant Trail in the bus lane. 3. Teachers and administrators park in the lot that is closed to parents during drop-off and pick -up times: 4. A majority of parents drop -off and pick -up their child along the north and south sides of Pheasant Trail. Some parents' also park on Tamarack Drive. Based on the Engineering Division's observations, approximately 25 -30 vehicles are observed at afternoon dismissal. 5. A volunteer serves as a crossing guard at the Pheasant Trail & Tamarack Drive intersection. 6. There is not any significant traffic congestion during the midday. 7. Parents begin to arrive approximately 20 -30 minutes before the start and end of the school day. Traffic congestion lasts approximately 15 minutes after afternoon dismissal. TSC Meeting Page 2 of 8 July 23, 2012 2) Issues The principal and assistant principal conveyed a few traffic - related issues to the Engineering Division during our meeting. The Engineering Division also spent several days observing the traffic throughout the semester. The issues include: 1. Two -way traffic cannot be maintained with vehicles parked on both sides of Pheasant Trail and Tamarack Drive. Traffic congestion was evident, particularly during afternoon dismissal. 2. Busses dropping -off and picking -up students in the bus lane on Pheasant Trail do so with the Stop arm extended. Students, though, are not crossing the street. This delays other vehicles from dropping -off or picking -up students and traveling by the school. 3. Emergency vehicles would have a difficult time travelling on the streets surrounding the school during the morning drop -off and afternoon pick -up times. 4. Students were observed walking across Pheasant Trail at non- crosswalk locations to /from vehicles on the north side of the street. 5. Residents have complained that it can be difficult for them to access their driveways during the school day. A notification letter was sent to 20 nearby properties and to the school soliciting their comments on this issue. The Village received six completed surveys. All surveys supported changes to address the parking concerns. 3) Recommendation 1. To provide safe and efficient traffic flow along Pheasant Trail and Tamarack Drive, it will be important to allow parking only on one side of the street during peak travel times. By doing so, two -way traffic can be ° maintained, emergency vehicles can easily access adjacent homes, and residents can get in and out of their driveways. And by not allowing parents to drop -off and pick -up their child on the north side of Pheasant Trail and west side of Tamarack Drive, students will less likely cross the street at non - crosswalk locations. Another benefit is that once students are dropped -off or picked -up, vehicles are traveling in a direction away from the school. Recommendation: Prohibit Stopping, Standing, Parking School Days 8:00AM- 4:00PM along the north side of Pheasant Trail from the Mount Prospect Arlington Heights border to a point 530' east of the centerline of Tamarack Drive. Prohibit Stopping, Standing, Parking School Days 8:OOAM- 4:OOPM along the west side of Tamarack Drive from Pheasant Trail to Magnolia Lane. 2. Should the above recommendation be approved, the existing parking restriction along the north side of Pheasant Trail will need to be repealed. Recommendation: Repeal the ordinance prohibiting Stopping, Standing, Parking School Days 8:00AM- 4:00PM along the north side of Pheasant Trail from a point 110' east of to a point 121' west of the centerline of Tamarack Drive. 3. The turn prohibition signs at the Pheasant Trail & Tamarack Drive intersection were installed in 1976 on a trial basis according to Village records. It is unclear as to why the signs were installed but they do not enhance traffic flow or safety. In fact, Staff observed some motorists disobeying the signs creating a safety concern. Recommendation: Repeal the ordinance that prohibits left turns from eastbound Pheasant Trail onto northbound Tamarack Drive, and southbound Tamarack Drive onto eastbound Pheasant Trail School Days 8:OOAM- 4:OOPM. 4. The Engineering Division has had conversations with the school about the current location of the bus lane on Pheasant Trail. When students are dropped -off and picked -up, the extended Stop arm delays traffic in front of the school. There is a paved area behind the parking lot on school property that appears to be large enough to accommodate busses. TSC Meeting Page 3 of 8 July 23, 2012 Relocating the busses would provide additional drop -off and pick -up spaces for parents and enhance traffic flow in front of the school. Recommendation: Encourage the school to move the bus drop - off /pick -up location to the rear of the parking lot. 5. If any of the above recommendations are approved, they should be implemented during the summer months before the new school year begins in August. Notification to parents and police presence during the first week of school will be important to provide a smooth transition. Recommendation: Implement any approved recommendations and encourage the school to notify parents prior to the start of the school year, and have the Police Department educate parents and enforce the new traffic regulations during the first week of school. 4) Discussion Traffic Engineer Lawrie provided background information on the subject and summarized the recommendations. He also provided the results of the resident survey. Chairman Keane questioned whether the Village can force the school to relocate the bus drop - off and pick -up location from Pheasant Trail to the parking lot. He said it would be more efficient to have the busses in the parking lot. There was some discussion on the feasibility of busses maneuvering in the parking lot. After some more discussion on the issue, Commander Smith clarified that Pheasant Trail is a public street and busses should be able to use and park on it. It was, therefore, suggested that Staff work with the school to relocate the busses rather than force the issue. Mr. Korbakis, 1820 Pheasant Trail, supported the recommendation and explained the difficulty with driving on Pheasant Trail with vehicles parked on both sides of the street. Traffic Engineer Lawrie mentioned that information would be sent to the parents prior to the start of the school year explaining the changes and showing a preferred driving route. Other Commission members expressed their support of moving the bus drop -off and pick -up location to the parking lot to improve traffic flow and free up more parking spaces for parents. Commissioner Campos made a_ motion to concur with the recommendation of the Traffic Engineer. He specified that he strongly recommends that the school move the bus drop -off and pick -up location to the parking lot to improve traffic flow along Pheasant Trail. The motion was seconded by Commissioner Kuehlthau. The motion was approved by vote of 7 -0. B) LIONS PARK ELEMENTARY SCHOOL TRAFFIC STUDY 1) _ Background Information Over the past 15 years, multiple traffic studies have been performed around Lions Park Elementary School to address ongoing traffic flow, parking, and pedestrian safety issues. The Engineering Division worked with Kristine Gritzmacher, principal at Lions Park Elementary School, during the last couple months of the school year to address a new traffic concern. Current Traffic Regulations 1. Parking is prohibited along the south side of Council Trail, east side of Maple Street, east side of Elm Street and east side of School Street during school hours. TSC Meeting Page 4 of 8 July 23, 2012 2. Signs designating drop -off & pick -up during school hours are located along the west side of School Street and north side of Council Trail in front of the school. 3. Access north on School Street at Council Trail is prohibited from 8:30AM- 9:30AM and 3:00PM- 4:00PM on school days. 4. Parking is prohibited between 2:OOAM and 6:OOAM on all Village streets. Current Layout 1. The streets in the neighborhood around the school vary between 26' and 31' wide (back -of- curb to back -of- curb). 2. There are painted crosswalks and school crossing signs at Council Trail & Elm Street, Council Trail & School Street, and School Street & Shabonee Trail. 3. Council Trail & School Street is a 4 -way stop controlled intersection. Council Trail & Elm Street is controlled with a single Stop sign on Elm Street. Current Traffic Conditions I. The school day begins at 8:50AM and ends at 3:20PM. 2. Busses drop -off and pick -up students in the circular lot on Council Trail. 3. Teachers and administrators park in the primary lot on Council Trail and secondary lot on School Street. These lots are closed to parents during drop -off and pick -up times. 4. A majority of parents drop -off and pick -up their child along the north side of Council Trail. The west side of School Street in front of the school is also used by parents. Other areas for drop -off and pick -up include Maple Street, Elm Street and School Street south of Council Trail. 5. Teachers serve as crossing guards at Council Trail & Elm Street and Council Trail & School Street. 6. Council Trail & Elm Street experiences 110 pedestrian crossings in the morning and 120 crossings in the afternoon. Council Trail & School Street experiences 70 crossings in the morning and 130 crossings in the afternoon based on a study in May 2012. 7. There is not any significant traffic congestion during the midday. 8. Parents begin to arrive approximately 20 -30 minutes before the start and end of the school day. Traffic congestion lasts approximately 15 minutes after afternoon dismissal. 2) Issues The north side of Council Trail in front of the school is the primary location for drop -off and pick- up. During peak times, traffic will often back up into the Council Trail & School Street intersection. One contributing factor is that after dropping -off or picking -up a student along the west side of School Street in front of the school, many parents then turn right onto Council Trail. These parents must now wait in line behind parents dropping -off or picking -up a student on Council Trail before proceeding past the school. Southbound vehicles on School Street can be backed up ten vehicles long because of the congestion at Council Trail. Pedestrian safety is compromised at the intersection of Council Trail & School Street with vehicles stopped near and on the crosswalks. The principal at Lions Park Elementary requested that the Village install a No Right Turn sign from southbound School Street onto westbound Council Trail to reduce traffic along Council Trail during peak times of the school day. TSC Meeting Page 5 of 8 July 23, 2012 3) Data Collection The Engineering Division agreed to try the No Right Turn sign on a temporary basis starting March 2012. Prior to the sign installation, in February 2012, vehicle and pedestrian counts were collected at both the intersections of Council Trail & School Street and Council Trail & Elm Street. Counts were collected from 8:30AM- 9:OOAM and 3:OOPM- 3:30PM at both locations. Parents and nearby residents were then notified and starting in March, the school each day would place a No Right Turn sign on a barricade at the intersection during drop -off and pick -up times. A second collection of vehicle and pedestrian data was then done in May 2012. The following is a summary of the results: February 2012 (prior to No Right Turn sign) - # of vehicles Council Trail & School Street 8 :30AM- 9:OOAM 3:OOPM- 3 :30PM Southbound Southbound Right Thru Left Right Thru Left 24 22 25 21 9. 14 Council Trail & Elm Street 8:30AM- 9:OOAM 3 :OOPM- 3 :30PM Westbound Westbound Thru Left Thru Left 83 16 46 12 May 2012 (after No Right Turn sign) - # of vehicles Council Trail & School Street 8:30AM- 9:OOAM 3:OOPM- 3:30PM Southbound Southbound Right Thru Left Right Thru Left 1 37 20 2 22 12 Council Trail & Elm Street 8:30AM- 9:OOAM 3 :OOPM- 3 :30PM Westbound Westbound Thru Left Thru Left 61 12 25 14 4) Analysis 1. With the turn prohibition in place, 28 more vehicles traveled southbound on School Street south of Council Trail during the 1 -hour period', (8 :30AM- 9:OOAM and 3:OOPM- 3:30PM). This represents an 11% increase in traffic volume over the course of a day, along this block of, School Street. The daily traffic volume, however, is still less than 300 vehicles per day which is within the normal range for a residential street. 2. The May data showed 21 fewer vehicles traveling on School Street north of Council Trail during the 1 -hour period (8:30AM- 9:OOAM and 3:OOPM- 3:30PM) compared to the February data. This most likely is because more students walk to /from school in the warmer months. 3. With the turn prohibition in place, 45 fewer vehicles traveled westbound on Council Trail at Elm Street during the 1 -hour period (8:30AM- 9:OOAM and 3:OOPM- 3 :30PM). This represents a 3.5% decrease in traffic volume over the course of a day along Council Trail. TSC Meeting Page 6 of 8 July 23, 2012 4. A concern the Engineering Division had was that parents would travel south on School Street, west of Berkshire Lane, north on Elm Street and then west back onto Council Trail. This would potentially create traffic congestion at the Council Trail & Elm Street intersection. However, only 6 additional vehicles were recorded that turned left from northbound Elm Street onto westbound Council Trail during the 1 -hour period (8:30AM- 9:OOAM and 3:OOPM- 3:30PM) compared to the February data. 5. Field observations showed less vehicle congestion at the Council Trail & School Street intersection with the turn prohibition in place. Traffic flow along southbound School Street moved more efficiently and fewer vehicles were observed stopping on the crosswalks. Little impact was seen on adjacent streets with the turn prohibition in place. A notification letter was sent to 9 nearby properties and to the school soliciting their comments on this issue. The Village received three completed surveys. All surveys support enacting a turn prohibition during the peak times of the school day to address the traffic congestion at the intersection of Council Trail & School Street. 5) Recommendation Based on the traffic study, the No Right Turn sign had a positive impact on reducing vehicle congestion and improving pedestrian safety. Having the turn prohibition in place also did not appear to have a significant negative impact on the surrounding streets. Further, both the school and residents along School Street support the turn prohibition. The Engineering Division did consider a shorter time period for the turn prohibition but the hour prohibition provides a buffer of time both before and after the start and end of the school day to assure vehicles are moving safely and efficiently around the school. The timeframe is also consistent with the existing access restriction at Council Trail & School Street. Recommendation: Prohibit right turns from southbound Council Trail onto westbound School Street from 8:30AM- 9:30AM and 3:OOPM- 4:OOPM on school days. 6) Discussion Traffic Engineer Lawrie provided background information on the subject and summarized the recommendations. He also provided the results of the resident survey. Commissioner Tortorello noted that as part of this Commission she has been involved in the traffic issues around Lions Park for many years. She expressed support for this recommendation to improve traffic flow. Commissioner Fisher mentioned that he lives on School Street immediately south of the school. He recognizes the issue and supports the recommendation as well. He said the additional traffic on his street is not noticeable and believes making the No Right Turn sign permanent will make the intersection safer for students. Commissioner Fisher made a motion to concur with the recommendation of the Traffic Engineer. It was seconded by Commissioner Campos. The motion was approved by a vote of 7 -0. TSC Meeting Page 7 of 8 July 23, 2012 COMMISSION ISSUES Commissioner Campos expressed a concern with a sight obstruction caused by a row of bushes near the Dunkin Donuts driveway on Busse Road at Golf Road. Traffic Engineer Lawrie said he would look into the issue. Commissioner Tortorello thanked those Commission members that helped distribute Yellow Dot brochures at the 4th of July parade. Over 700 brochures were handed out along the parade route. ADJOURNMENT With no further business to discuss, the Transportation Safety Commission voted 7 =0 to adjourn at 8 :07 p.m. upon the motion of Commissioner Campos.- Commissioner Fisher seconded the motion. Respectfully submitted, Matthew P. Lawrie, P.E. Traffic Engineer h: \engineering\ traffic\ safety_ commission \recs &m ins\julyl2m in.docx TSC Meeting Page 8 of 8 July 23, 2012 C07V9]IV_\0 us] 210[Q AN ORDINANCE AMENDING CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE That Section 18.2002, "SCHEDULE II — PROHIBITED TURNS," of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by deleting the following: Direction of " Name of Street Traffic Movement Prohibited Turn Into (Street name) Pheasant Trail Eastbound Left Tamarack Drive (school days 8:00 am to 4:00 pm) Tamarack Drive Southbound Left Pheasant Trail (school days 8:00 am to 4:00 pm. ") SECTION TWO That Section 18.2002, "SCHEDULE II — PROHIBITED TURNS," of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by inserting the following: Direction of " Name of Street Traffic Movement Prohibited Turn Into (Street Name) School Street Southbound Right Council Trail (school days 8:30 am to 9:30 am and 3:00 pm — 4:00 pm. ") SECTION THREE: That Section 18.2006, "SCHEDULE VI - NO PARKING ANYTIME," of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by inserting the following: " Name of Street Side of Street Description Aztec Lane South From a point 60' west to 60' east of the centerline of Aspen Drive." SECTION FOUR: That Section 18.2009A, "SCHEDULE IX — PARKING DURING SCHOOL HOURS," of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by deleting the following: " Name of Street Side of Street Description Pheasant Trail North From a point 110' east to a point 121' west of the centerline of Tamarack Drive." SECTION FIVE: That Section 18.2009A, "SCHEDULE IX— PARKING DURING SCHOOL HOURS," of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by inserting the following: " Name of Street Side of Street Description Pheasant Trail North From the Mount Prospect/ Arlington Heights border to a point 530' east of the centerline of Tamarack Drive (school days from 8 am — 4:00 pm. ") " Name of Street Side of Street Description Tamarack Drive West Between Pheasant Trail and Magnolia Lane (school days from 8:00 am — 4:00 pm. ") SECTION SIX That Section 18.2009C "SCHEDULE IX— PARKING DURING SCHOOL HOURS," of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by inserting the following: " Name of Street Side of Street Description Aztec Lane North Between Aralia Lane and Burning Bush Lane (from 8:00 am — 9:30 am and 3:00 - 4:00 pm. ") SECTION SEVEN That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of August 2012 ATTEST: Irvana K. Wilks Mayor M. Lisa Angell, Village Clerk H: \CLK0\WIN \0RDINANCE2 \CH 18august2012