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HomeMy WebLinkAbout05/14/2002 COW minutesII. III. IV. MINUTES COMMITTEE OF THE WHOLE MAY 14, 2002 CALL TO ORDER The meeting was called to order at 7:03 p.m. by Mayor Gerald Farley. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron, Irvana Wilks and Michael Zadel. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Community Development Director William Cooney, Finance Director Doug EIIsworth and Public Works Director Glen Andler. APPROVAL OF MINUTES Approval of minutes from April 9, 2002. Motion made by Trustee Hoefert and seconded by Trustee Skowron. Minutes were approved. Trustees Lohrstorfer and Zadel abstained. CITIZENS TO BE HEARD None. FIRST QUARTER FINANCIAL REPORT Finance Director Doug EIIsworth provided a summary of revenue and expenditures to date for this current fiscal year. He stated that the revenue stream is such that it arrives at different times throughout the fiscal year so it is tough to estimate revenues this early in the fiscal year since many arrive later on in the year. He stated that expenditures are easier to track during the first three months because they tend to be fairly stable throughout the year except for capital construction projects which happen during the construction season. He stated Property Tax receipts have dropped over time due to the numerous tax appeals that have been processed and approved. He stated that Sales Tax is not as far behind as previously estimated but still is lower than previous years. He stated at this point there is a still is a projection of a $640,000 General Fund deficit and would find it difficult to reinstate the Capital Improvement Fund transfer in 2003 with the current revenue scenario. He stated that rising Pension and Health Insurance costs will be an additional challenge for 2003. He stated that there still is a deficit projected for 2003 and stated that typical expenditures raise at a normal rate of 4%. With revenues being flat, there is a need for approximately $1 million of new money each year to balance the budget. VI. He stated that the initial projections of the General Fund do not include the transfer to the CIP for 2003 but there will be a need to address the CIP funding in the near future. STREETSCAPE UPDATE Community Development Director Bill Cooney provided a summary of the Streetscape progress throughout the downtown to date along with projected timeframes for other improvements in the downtown. General comments from Village Board members included the following items: There were significant positive comments regarding the appearance of the work in the downtown area as several Trustees relayed comments they have received from citizens as the projects start to take shape. There were also comments regarding the timing of the various work and the total time allotted for various improvements. Public Works Director Glen Andler stated that all the bricks that were previously installed will soon be replaced since the bricks do not meet the specifications of the contract. He stated the brick replacement will be at no cost to the Village and will be coordinated so to minimize disruption among downtown businesses. He stated that sections of the brick would be removed and then replaced as the project moves throughout the downtown. REVIEW OF SHED REGULATIONS Village Manager Michael Janonis stated this is a follow up of previous discussions based on some variation requests from several residents regarding larger sheds. Community Development has done much of the requested research by the Board for consideration of possible parameters for shed consideration. Community Development Director Bill Cooney provided the baseline information and the marketplace details of the various shed sizes. He also suggested there are several policy options regarding shed regulation. Among those are lot coverage limits as a factor on the shed size along with outright maximum square footage limits. General comments of the Village Board members included the following items: There was some discussion regarding maximum lot coverage including all structures. There was also a concern raised regarding the possible loophole of multiple structures in the case of a detached single-family car garage. There were comments made regarding the clarification of the hard surface necessary to utilize a garage versus an accessory structure such as a shed. 2 There were also comments regarding the maintenance of the required setback regardless of the shed size to be considered. A suggestion was made to create various shed sizes based on the lot sizes in various bands or ranges of lot size. There was a concern raised regarding the percentage of lot coverage formula and a suggestion was made to use the break point of the lot size for the range criteria instead. There was also a suggestion simplifying the regulation whereby a maximum size would be defined and enforced. Doug Doughty, 1431 Blackhawk, spoke. He suggested a clarification for the structure height and to clearly define the difference between a shed and a garage. He also suggested the Village Board consider the size of the shed based on the lot size and coverage percentage for the individual lot. General comments from Village Board members included the following items: There was a discussion regarding the application of a possible formula regarding shed size based on square footage and lot coverage. A comment was also made regarding the definition of logic to allow reasonable maximum use of property by individual homeowners. Village Manager Michael Janonis stated that there could be an impact on the walkthrough permit process for sheds depending on the policy as defined by the Board and the likelihood that residents will not have the necessary information available in order for permit processing on a walk through basis. Consensus of the Village Board was to maintain the ten foot height of a shed, maintain the setbacks and consider how the formula would work based on lot size for a single accessory structure; i.e., shed. This proposal was presented to staff for further analysis to be brought back for additional consideration. VII. VILLAGE MANAGER'S REPORT Village Manager Janonis stated the Public Works Open House is scheduled for May 18 from 9:00 a.m. until 1:00 p.m. Viii. ANY OTHER BUSINESS Mayor Farley wanted to apologize to citizens and the Village Board about how he treated a person that appeared before the Board at the last meeting. He appreciated the civility that is typical of this Village Board but he had several extenuating circumstances that affected his judgment in running the meeting on this particular night and would work not to repeat the situation again. 3 otion made by Trustee Hoefert and Seconded by Trustee Corcoran to move into Closed Session to discuss land acquisition. Meeting adjourned into Closed Session at 9:13 p.m. The Closed Session ended at 9:37 p.m. The Village Board reconvened into open session at 9:38 p.m. X. ADJOURNMENT There was no further business and the Committee of the Whole meeting immediately adjourned at 9:39 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager 4