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COMMITTEE OF THE WHOLE
AGENDA
Meeting Location:
Mount Prospect Village Hall
50 South Emerson Street
Meeting Date and Time:
Tuesday, July 10, 2012
7:00 p.m.
CALL TO ORDER - ROLL CALL
Trustee Paul Hoefert
Trustee John Korn
Trustee Steven Polit
Mayor Irvana K. Wilks
Trustee Arlene Juracek
Trustee John Matuszak
Trustee Michael Zadel
ACCEPTANCE OF MINUTES OF THE SPECIAL MEETING OF MAY 8, 2012
ACCEPTANCE OF MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF
MAY 22, 2012
CITIZENS TO BE HEARD
IV. 2013 -2017 CAPITAL IMPROVEMENTS PLAN
In 1997, the Village Board formally adopted its first comprehensive 5 -year Capital
Improvements Plan (CIP). In previous years, the Village used a number of separate
documents in its capital projects planning. While each of these documents was useful in
its own right, none offered an overall picture of the Village's capital needs. The
establishment of a formal 5 -year CIP provides a comprehensive view of the Village's
capital needs for consecutive rolling five -year windows. The CIP also addresses the
Government Finance Officers Association best practice recommendation for preparing
and adopting a multi -year capital planning strategy.
The proposed 2013 -2017 CIP is generally comprised of projects that involve the
purchase or construction of long - lived, tangible assets at a cost of $25,000 or more. The
total cost of all requests for all years included in the plan is $63.3 million.
Many of the requests in the plan are simply continuations of established projects.
Others are projects not currently in progress but have been discussed by the Village
Board on previous occasions. Some requests are being presented for the first time
through the CIP. Given that the CIP is intended to afford a comprehensive view of the
Village's capital needs, it is fitting that all of these project requests be included in the
proposed plan. Of the $63.3 million of project requests included in the proposed CIP,
$42.1 million, or 66.5 %, is for the continuation of established projects including
approximately $19.0 million for street resurfacing.
A project's inclusion in the CIP does not guarantee its funding and accomplishment. The
CIP is a planning document. As such, it is subject to change. The CIP is reviewed and
updated on an annual basis. The next CIP will cover the years 2014 -2018.
2013 project requests included in the proposed CIP amount to $11.5 million. This
amount reflects a slight decrease ($300,000) from first -year projects in the 2012 -2016
CIP. First -year projects include the ongoing street program, improvements to the water
and sewer system infrastructure, flood control projects, and tree replacement program.
In 2013, Kensington Road Improvements account for $3.3 million, the Street
Improvement Program accounts for $2.3 million, Combined Sewer Improvements
account for $800,000 and water tank rehab work accounts for $775,000 of the first year
total. Of the total projects proposed for 2013, $5.6 million (approximately 48 %) is for the
continuation of established projects including $1.6 million for the water /sewer program.
The proposed 2013 -2017 CIP was distributed on June 22, 2012 to the Finance
Commission and the Village Board. The Finance Commission held a meeting on June
28, 2012 to review the proposed document. Once the Committee of the Whole
completes its review of the proposed 2013 -2017 CIP, it will be presented to the Village
Board for formal acceptance on July 17, 2012.
Staff will make a presentation on the projects included in the five -year plan and will be
on hand to answer questions and facilitate discussion.
V. MANAGER'S REPORT
Status
VII. ANY OTHER BUSINESS
VIII. ADJOURNMENT
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY
NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT
50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056,8471392-6000, EXTENSION 5327, TDD #8471392 -6064
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