HomeMy WebLinkAbout04/03/2012 Ambulance Purchase - NWMC BidMoutit Prospect
V Village of Mount Prospect
Fire Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: FIRE CHIEF
DATE: MARCH 26, 2012
SUBJECT: AMBULANCE PURCHASE — NORTHWEST MUNICIPAL
CONFERENCE BID
The Fire Department is requesting Village Board approval for the purchase of a
new 2012 Ford F450 Medtec ambulance from Foster Coach Sales, Inc. in an
amount not to exceed $176,311. Foster Coach Sales was awarded the
ambulance contract through the Northwest Municipal Conference competitive bid
process.
Background
The vehicle being replaced is vehicle 521, which is a 2006 Ford ambulance with
62,490 miles. The modular box on this vehicle is 12 years old and was
remounted once in 2006 as part of our remount program. Based on the vehicle's
current condition, however Public Works is recommending we not try to remount
this box on a new chassis a second time. Therefore, a new ambulance is
recommended.
The new ambulance will have a lifetime warranty, including parts and labor, on
the electrical system and body, The chassis will have the standard three year,
36,000 mile warranty from Ford.
In addition to the style being recommended, our ambulance committee also
evaluated the other ambulance type available through the Northwest Municipal
Conference Purchasing Program. This vehicle is a larger medium duty style
ambulance priced at $217,000. It was the committee's consensus that the lower
priced F450 is better suited to our needs. The F450 included in the conference
bid was $200,708, but after modifying the specifications to meet our needs, the
quote for our vehicle was considerably less.
Currently, there is $160,000 budgeted for this replacement. In addition, we have
negotiated a sale price of $22,500 for vehicle 521 to a private ambulance
company in Arkansas, which previously purchased one of our ambulances.
Northwest Municipal Conference Ambulance Purchase
March 26, 2012
Page 2
Vehicle 521 will not be released until the new ambulance is delivered, which will
be approximately 180 days after receipt of the chassis. A trade -in quote from the
new ambulance manufacturer would have netted the Village only $3,500. The
budgeted amount of $160,000 plus the sale price of $22,500 for vehicle 521
totals $182,500, which provides sufficient funds for this purchase.
Vendor Information
Foster Coach Sales, Inc. is located in Sterling, Illinois and has been in business
since 1957. They offer a complete service facility with certified mechanics, loaner
vehicles, remount capabilities, body shop, and an extensive parts inventory. We
have purchased ambulances from them in the past with exceptional quality and
service.
Funding and Pre-Payment Discount
The sale of vehicle 521 for $22,500 along with the funds in account number
061.80.86.00.1.000.660.005 Fire Department Vehicles, which is located on page
279 of the 2012 budget book, are available for this purchase.
The actual cost of the new ambulance is $181,946. Foster Coach Sales,
however, is offering the Village a discount of $5,635 if we prepay the full amount
at the time of sale. We consulted the Finance Director, Dave Erb, regarding this
option and he supports this pre- payment option, bringing the final total to
$176,311.
Recommendation
Based on the information
Medtec ambulance from
$176,311.
provided, I recommend the purchase of a 2012 F450
Foster Coach Sales, in an amount not to exceed
John J. Malcolm
J M /ct
M:11 Archives12032103 March\Ambulance Waiver NWMC 2032- Village Manager.docx