HomeMy WebLinkAbout7. Village Manager's Report 06/19/2012MOUNT PROSPECT POLICE DEPARTMENT
FORMAL MEMORANDUM
TO: MICHAEL JANONIS, VILLAGE MANAGER
FROM: MICHAEL SEMKIU, DEPUTY CHIEF OF POLICE
SUBJECT: POLICE TOWING & STORAGE CONTRACT
DATE: MAY 22, 2012
C21 M
CHF 12 -91
CONTROL NUMBER
.P. V9
z
Introduction
Approximately every three years, the police department rebids the police towing and
storage contract. The purpose of the contract is to select a single company to tow and
store crashed, disabled, abandoned and impounded vehicles. The contract is regulatory
only. It is intended solely to ensure vehicles are towed quickly and effectively by a
professional towing service according to a fixed fee schedule. The police department
gains no monetary consideration by contracting this service. Hence, timely, efficient and
professional service is paramount for both the police department and the citizens it
serves. On April 29, 2012, a legal notice was published in the Daily Herald inviting
sealed bids for a new three -year contract scheduled to be in effect for the period of July
1, 2012 through June 30, 2015. On May 14, 2012, the Village Clerk opened and read
the one (1) bid received from Hillside Auto Body, Towing Services, Inc. of Arlington
Heights, Illinois. No other bids were submitted. Attached is a copy of the bid
documentation submitted by Hillside Towing.
Review of Bid
Police staff evaluated this company according to its ability to meet the contract
requirements. The bid document specifies several qualifications, including a license to
do business in the Village, satisfactory evidence of professional experience, and
satisfactory evidence of its ability to meet the performance requirements of the Towing
Contract. Award of the contract is subject to the Village's consideration of price "and
such other factors as would be in the best interest of the Village and the operational
efficiency of the Police Department," with "proximity of storage facility /business
headquarters being a critical factor in evaluating bid proposals that are otherwise similar
in charges and services." The bidder was required, among other things, to provide the
following information: the number, type, capacity and availability of the bidder's tow
trucks, the size and security of the bidder's storage facility, the bidder's professional and
police towing experience, the bidder's ability to meet the response times specified in the
contract, the bidder's office hours and general availability, and the bidder's types of
communications equipment (radios, cellular phones, pagers, etc.).
Page 1 of 3
MOUNT PROSPECT POLICE DEPARTMENT I CHF 12 -91
FORMAL MEMORANDUM
CONTROL NUMBER
On May 17, 2012, an inspection of the bidder's business location was conducted by
staff in an effort to ensure the facility met with contract specifications. These included
general storage area, secured storage area, communication and dispatch systems, tow
equipment, facility operating hours, security and surveillance systems, lot lighting and
bidder's system to adequately store and retrieve vehicles. Additionally, when a bidder
listed experience as tow agent for another police agency, we contacted most, if not all of
those agencies, to obtain their experience on the bidder's quality of service. The Police
Department's records and those of the Illinois Commerce Commission and Office of the
Illinois Attorney General were reviewed to determine the bidder's quality of past
services. Police staff also reviewed and considered the bidder's vehicle towing and
storage fee schedules. The company's fee structure was reviewed for fairness and
equity to those requiring tow services. Attached for your review is a comparison of the
2005, 2008 and proposed 2012 fee schedule for Hillside Towing. Although some costs
have increased, most fees remained unchanged from the 2008 contract. Those fees
which were increased were nominal and can be contributed to current fuel costs.
Hillside Auto Body, Towing & Services Inc
Hillside Auto Body is located at 200 E. Palatine Road in Arlington Heights. This location
is at the intersection of Arlington Heights Road and Palatine Road. The business is
staffed 24/7 with customer assistants and dispatch personnel. The business normally
has 18 to 25 tow operators on duty during business hours and additional operators on
call at all times. The business has 3 to 7 operators on call on the weekends and outside
of normal business hours with additional personnel available as needed. Personnel are
dispatched via a Nextel telephone system or a two way radio system. The location can
store up to 300 vehicles. The area used for vehicle storage is fenced appropriately. The
exterior holding facility is predominantly gravel and is appropriately lit by exterior
lighting. The customer service section of the facility is maintained and meets the needs
of the business. In addition to this primary site facility, the business operates an
additional storage facility. The second site is located at 120 University in Arlington
Heights. This new facility is surrounded by an 8' concrete fence and can store over 400
vehicles in the exterior and interior portions. The business operates 26 tow vehicles.
Those on site were well maintained and clearly marked as tow vehicles per state law.
Currently the business tows for 8 police agencies in the area. Contact was made with
the following personnel from this group: Sergeant Gadomski of Rolling Meadows,
Captain Nicholas Pecora of Arlington Heights, and Sergeant Scott Senminger of Buffalo
Grove. All parties indicated positive experience with the tow company. Additionally,
Captain Pecora added there have been no significant incidents at either Hillside facility
in their town. A check was made through the Illinois Commerce Commission and the
Office of the Attorney General regarding any complaints made against the company.
Both agencies indicated they had no complaints on file for the tow company. A check
through department records for complaints or disputes lodged against the company for
incidents occurring in Mount Prospect in 2009, 2010 and 2011 was conducted. During
this period, no complaints were lodged against Hillside Auto Body. It was concluded
Hillside Auto Body, Towing & Services, Inc. met all aspects of the bid requirements.
Page 2 of 3
MOUNT PROSPECT POLICE DEPARTMENT I CHF12 -91
FORMAL MEMORANDUM
CONTROL NUMBER
Recommendation
When determining the company to best meet the needs of the department and the
community, several factors in addition to cost, response, facilities, etc., are considered.
It is of utmost importance that a tow company is able to provide a high level of service to
both the police department and the individuals to which it provides tow services, i.e.,
professional service not only in the manner in which vehicles are towed or relocated but
also in service provided to customers retrieving vehicles. Hillside Auto Body has proven
its ability to provide a high level of timely professional service to both the police
department and their customers. Hillside Auto Body has provided quality towing
services to the Village for more than 15 years. During this time, they have proven
reliable, cooperative and responsive. Hillside has demonstrated a keen awareness of
the needs of the department when maintaining and releasing vehicles. They have met
all the contract specifications and have earned the support of patrol shift supervisors
and officers.
Although the only bidder, Hillside Auto Body offers a combination of reasonable cost,
excellent service and extensive experience in towing and storage of vehicles.
Accordingly, Police staff recommends the police towing and storage contract be
awarded to Hillside Auto Body, Towing & Services, Inc., as the lowest responsible
bidder.
Michael Semki , Deputy Chief of Police
Attachment
C: Deputy Chief Janowick
Commander Wagner
Tow File
Page 3 of 3
Mount Prospect Police Department
Tow Bid - Rate Comparison: May 2012
1. Per Tow
2. Float
3. Per Foot Winch - Tow
4. Per'/ hr. Winch - No Tow
5. Storage Per Day
6. Flatbed tow
7. Per Mile
1. Per Tow
2. Float
3. Per Foot Winch - Tow
4. Per'/ hr. Winch - No Tow
5. Storage Per Day
6. Flatbed tow
7. Per Mile
1.
Per Tow
2.
P er Foot Winch
3.
Per'/ hr. Winch
4.
Storage Per Dad
5.
Per Mile
1. Per Tow
2. Float
3. Winch
4. Winch
5. Storage
6. Flatbed
12/400 1 15/400 1 65/700
$65
$100
$100
30
30
30
20.00/100.00
2.00/100.00
2.00/100.00
25
25
25
25
30
35
80
110
125
2.00
2.50
2.50
85
125
150
40
40
40
2.00/125.00
2.00/125.00
2.00/125.00
35
35
35
25
35
50
100
135
135
2.50
2.50
2.50
150 150 225
3.00/30 3.00/150.00 3.00/150.00
50 50 50
30 50 50
3.00 3.00 3.00
65 100 100
30 30 30
2.00/100.00 2.00/100.00 2.00/100.00
25 25 25
25 30 30
80 110 125
1.
I Per Tow
65
100
100
2.
Float
30
30
30
3.
Winch
2.00/100.00
2.00/100.00
2.00/100.00
4.
Winch
25
25
25
5.
Storage
25
30
30
6.
Flatbed
80
110
125
1 U "40t ti'FCe I 50 I 65 1 65 I
A @r;.C)Clt"s1 @5�2 25 1 25 1 30
j 200 E. Palatine Road, Arlington Heights, IL 60004
Phone 847 - 253 -0183 Fax 847 - 253 -1658
Tewins And Repairing.. ».. „..24 Hour Service
May 14, 2012
Village Manager & Board of Trustees
Village of Mount Prospect
50 South Emerson Street
Mount Prospect, IL 60056
Re: Village of Mount Prospect Vehicle Towing & Storage Contract
Bid Date: May 14, 2012
Dear Mayor Wilks, Manager Janonis & Trustees:
In response to the Village of Mount Prospect's Notice to Bidders, Hillside Auto
Body & Services, Inc. submits its Bid for the Village of Mount Prospect Vehicle Towing
and Storage Contract.
For nearly 20 years, Hillside has provided all towing services to the Village of
Mount Prospect. Hillside works cooperatively with the Village of Mount Prospect Police
Department and Fire Department in order to satisfy all the towing needs of the Village, its
constituents, and drivers. This cooperation has developed into a strong working
relationship which allows the Police Department and Hillside to more effectively and
efficiently meet the Village's towing needs. Hillside looks forward to continuing its
relationship with the Village, the Police Department, and the Fire Department.
Please find enclosed our Bid for Vehicle Towing and Storage Contract. Also
enclosed please find a brief presentation of Hillside, including a list of our current
municipal contracts, a description of our equipment, and a description of our second
location. Please feel free to contact use with any questions or comments.
Very truly yours,
James A. Balek, Jr. Mark E. Balek
President Vice President
TOW CONTRACT
BID PROPOSAL FORM
2012
v 0�
VILLAGE OF MOUNT PROSPECT
BID PACKET
The Village of Mount Prospect is seeking bids for its:
Village of Mount Prospect Towing and Storage Contract
Enclosed please find the following documents related to this bid:
1) Notice to Bidders
2) Instructions to Bidders (Appendix 1)
3) Proposal Form (Exhibit A)
4) Vehicle Towing and Storage Contract (Exhibit B)
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VILLAGE OF MOUNT PROSPECT
NOTICE TO BIDDERS
VEHICLE TOWING AND STORAGE CONTRACT
1. RECEIPT OF PROPOSALS
Sealed bid proposals to provide vehicle towing and storage services must be
received in the Mount Prospect Village Manager's Office, 50 South Emerson
Street, Mount Prospect, Illinois 60056, no later than 1:00 p.m. on May 14, 2012.
Bids arriving after that time will not be accepted. Mailed bids, which are delivered
after the specified hour, will not be accepted regardless of postmarked time on
the envelope. All bid proposals will be publicly opened and prices read aloud
thereafter on the same date at the Mount Prospect Village Hall, 50 South
Emerson Street, Mount Prospect, Illinois.
The bid proposal must be delivered in a sealed envelope to the Village Hall and marked
to the attention of the "Village Manager ". The bid proposal must be clearly marked:
"Sealed Bid — Village of Mount Prospect Vehicle Towing and Storage Contract" with the
bid call number (if any), and the date of the bid opening. No proposal will be
considered unless it is submitted on the bid proposal form, Exhibit A, included in
this bid packet.
The bid proposal must be typewritten or legibly completed in ink. Any erasures or
revisions in the bid proposal must be initialed by the person signing the proposal.
Should a bidder wish to qualify his bid or make special stipulations thereto, such
qualifications or stipulations shall be stated on standard letter size sheets of
paper, separate from the proposal form but included within the sealed proposal.
2. QUALIFICATION OF BIDDERS
To be entitled to consideration, bids must be submitted in accordance with this
Notice to Bidders and the "Village of Mount Prospect Instructions to Bidders"
(Appendix 1), and on the Proposal Form (Exhibit A). In addition, bidders must be
licensed to do business in the Village of Mount Prospect, and must furnish
satisfactory evidence of their professional experience and ability to meet the
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performance requirements of the Vehicle Towing and Storage Contract (Exhibit
B) .
3. AWARD OF CONTRACT TO SUCCESSFUL BIDDER
The Village of Mount Prospect will be the sole interpreter of all bid documents,
and reserves the right to make its own assessment of bids received; to reject any
and all bids; to waive irregularities and technicalities in the bids; to further
negotiate details of the contract with the low bidder after award of the contract;
and to award the contract based upon its consideration of the following criteria:
a) Lowest responsible bidder.
b) The ability, capacity, and skill of the bidder to perform the contract to
provide the service required.
c) Whether the bidder can perform the contract or provide the service
promptly, or within the time specified, without delay or interference.
d) The character, integrity, reputation, judgment, experience, and efficiency
of the bidder.
e) The quality of performance of previous contracts of services.
f) The previous and existing compliance by the bidder with laws and
ordinances relating to the contract or service.
g) The sufficiency of the financial resources and ability of the bidder to
perform the contract or provide the service.
h) The ability of the bidder to provide future maintenance and service.
i) The number and scope of conditions attached to the bid.
j) Whether the bidder has a place of business in the Village.
k) Responsiveness to the exact requirements of the invitation to bid.
1) Ability to work cooperatively with the Police Department and its staff.
m) Past records of the bidder's transaction with the Village or with other
entities as evidence of the bidder's responsibility, character, integrity,
reputation, judgment, experience, efficiency and cooperativeness.
n) Such other factors as would be in the best interest of the Village and the
operational efficiency of the Police Department.
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The Village of Mount Prospect may make such inspections, as it deems
necessary, including the right to inspect all bidder worksites related to the bid.
Proximity of the storage facility /business headquarters shall be a critical factor
when evaluating bid proposals that are otherwise similar in charges and services.
4. CONTRACT
The specifications and terms for award of this contract include all of those set forth in
this Notice to Bidder, the Instructions to Bidder (Appendix 1), Proposal Form (Exhibit A)
and Vehicle Towing and Storage Contract (Exhibit B). The successful bidder will be
required to execute the Vehicle Towing and Storage Contract for the duration specified
in that contract and the successful bidder's submitted Bid Proposal Form will be
attached to and incorporated into that Contract.
160843_1. DOC
280444_1
VILLAGE OF MOUNT PROSPECT
INSTRUCTIONS TO BIDDERS
Appendix 1
To be entitled to consideration, bids must be made in accordance with the following
instructions:
The Village of Mount Prospect reserves the right to reject any or all bids, or any part
thereof, or to accept any bid or any part thereof, or to waive any information in any
bid when, it its opinion, the best interest of the Village will be served by such action.
2. Bidders may withdraw or cancel their bid, in written form, at any time prior to the
advertised bid opening time. No bid may be withdrawn after that time for at least
thirty (30) days.
3. Bids must be signed by an authorized official of the organization submitting the bid
with the name of the official and his /her title typed below the signature.
4. The parts and materials bid must be of current date (latest model) and meet
specifications. This provision excludes surplus, re- manufactured and used products
except as an alternate bid or as specifically identified in a cover letter attached to the
bid documents.
5. All equipment and material bid shall be in accordance with all applicable Federal,
State and local laws, rules and regulations in effect at the time of bid.
6. Bids will be considered on equipment or material complying substantially with the
specifications, provided each deviation is stated and the substitution is described,
including technical data when applicable, in a letter attached to the bid. The Village
of Mount Prospect reserves the right to determine whether such substitutions or
deviations are within the intent of the specifications and will reasonably meet the
service requirements of the applicable Village Department. Brand names which may
be mentioned in the specifications do not indicate a preference and are used only as
a reference to the type and quality of materials or equipment desired.
7. The brand name and /or manufacturer of each item proposed must be clearly stated.
Guarantee and /or warranty information must be included with this bid.
8. Unless otherwise specified, materials and equipment purchased will be inspected by
the receiving department to determine whether such items meet the requirements
contained in the bid specifications. When deemed necessary, samples of supplies or
materials will be taken at random from goods received for submission to a
commercial laboratory, or other appropriate inspection agency, for analysis and
testing as to whether the material conforms in all respects to the specifications. In
cases where the commercial laboratory report indicates that the material does not
meet the specifications, the expense of analysis is to be borne by the successful
bidder and the order or balance thereof may be cancelled without penalty or
premium to the Village.
9. Unless otherwise indicated, the bid price is to be FOB Mount Prospect, Illinois, with
delivery as indicated on the purchase order.
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10. All Municipal, County, and State of Illinois Sales Taxes and Federal Excise Taxes,
which are NOT applicable to sales to the Village of Mount Prospect, must be
excluded from bid prices.
11. Prices shall be stated in units when applicable and quotation made on each item
separately. In case of conflict, unit price shall govern.
12. Bidders must be sure to specify any terms which they wish to offer in the space
provided. Cash discounts will be deducted from the base bid in determining the low
Bidder.
13. Time of delivery is a part of the consideration and must be stated in definite terms
where indicated on the bid sheet. If delivery or performance is not made within the
specified time, the Village of Mount Prospect reserves the right to cancel the order or
any portion thereof without penalty or premium to the Village.
14. The Village of Mount Prospect reserves the right to require the successful Bidder to
furnish a performance bond. If required in the specifications, said bond shall be
furnished within seventy -two (72) hours after notification of award in an amount not
to exceed one hundred percent (100 %) of the net bid price.
15. If required in the specifications, each Bidder must submit with his bid a certified
check or bid bond in an amount up to ten percent (10 %) of the total base bid,
payable to the Village of Mount Prospect as a guarantee that the successful bidder
will supply material and /or services as specified. The proceeds of any bid guarantee
shall become the property of the Village if the successful Bidder, within 30 days after
the opening of bids, withdraws his bid or if on notice of award refuses or is unable to
comply with the contract requirements.
16. In case of default by the Bidder, the Village of Mount Prospect may procure the
articles or services from other sources and may deduct the cost of such articles or
services from the unpaid balance due the Bidder, or may collect against the bond or
surety for excess costs so paid, and the prices paid by the Village shall be
considered the prevailing market price at the time such purchase is made.
17. The Bidder shall hold the Village of Mount Prospect, its officers, agents and
employees, harmless from liability of any nature or kind on account of the Village's
use of any copyrighted or uncopyrighted composition, trade secrets, secret process,
proprietary rights, patented or unpatented invention, article or appliance furnished or
used under the bid specifications.
18. Successful Bidder is specifically denied the right of using in any form or medium the
name of the Village of Mount Prospect for any advertising, promotion or reference
unless express written permission is granted by the Village.
19. Successful Bidder agrees to comply with all laws, rules and regulations pertaining to
public contracts including those adopted by the Illinois Department of Human Rights
and the Village of Mount Prospect.
20. Bidders will be required to comply with all applicable laws including those relating to
the employment of labor and the payment of local prevailing wage rates.
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21. The opaque envelope containing the bid shall be marked plainly, *SEALED BID" —
along with the MATERIAL OR SERVICE DESCRIPTION, bid call number, and date
of the bid opening. (See also Notice to Bidders requirements).
22. The bidder's submittal shall include the completed Proposal Form. The Village will
strictly hold the Bidder to the terms of the Proposal form. The Proposal Form must
be executed by a person having the legal right and authority to bind the bidder.
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EXHIBIT A
(Upon award of contract, to be
attached to Towing Contract as
Exhibit A)
1
Business Name:
Business Address
Home Phone:
Proposal Form
Village of Mount Prospect
Vehicle Towing and Storage Contract
OWNER INFORMATION
Owner Name:
Address:
This Business is a:
James A. Balek, Jr.
Date Of Birth: 06/29/1955
200 E. Pal atine Road, A rlington Heights, IL 60004
Hillside Auto Body & Services, Inc.
2 E. Palati Road, Arlington Heights, IL 60004
847- 253 -1 Business Phone:
❑
Individual Proprietorship
❑
Joint Venture
❑
Partnership
®
Corporation
847 - 253 -0183
If applicable, give names, addresses, and dates of birth of all partners, officers or directors.
Name Address Date of Birth
James A. Balek, Jr., 1561 N. Evergreen Avenue, Arlington Heights, IL 60004 06/29/1955
Mark E. Balek, 1712 N. Clarence Avenue, Arlington Heights, IL 60004 08/17/1956
Has the applicant, business, or member of the business ever had a wrecker or towing business
license or contract revoked, suspended or cancelled? ❑ YES ® NO
If yes, explain in full detail on a separate sheet of paper.
280444_ 1
Does the business currently hold a license or have a contract with any other municipality
for towing /wrecker service? ® YES ❑ NO
If yes, explain in full on a separate sheet of paper.
Have any complaints against the business been filed with the Illinois Commerce
Commission, the Office of the Illinois Attorney General, or any other governmental body
during the period of one year prior to the date of this proposal? ❑ YES ® NO
If yes, explain in full on a separate sheet of paper.
Please note, the Village reserves the right to conduct its own search with the
Illinois Commerce Commission, the Illinois Attorney General, or any other
governmental body, and may take into consideration any complaints and /or
pending complaints made against the business or owner.
2 STORAGE FACILITY (IF THE STORAGE FACILITIES (OUTSIDE AND INSIDE) ARE
NOT OWNED BY BIDDER, A COPY OF THE LEASE MUST
BE PROVIDED DEMONSTRATING BIDDER'S LEASEHOLD
RIGHTS FOR THE TERM OF THE CONTRACT.
OUTSIDE STORAGE (MUST BE AVAILABLE FOR INSPECTION AT TIME OF BID)
Location 200 E. Palatine Road, Arlington Heights, IL 60004
Length 380'
Width 400'
Total Square Feet 80,000
Total Number of Storage Spaces Approximatel 4
INSIDE STORAGE (MUST BE AVAILABLE FOR INSPECTION AT TIME OF BID)
Location 200 E. Palatine Road, Arlington Heights, IL 6 0004
Length 70'
Width 80'
Total Square Feet 5600
Total Number of Storage Spaces 12 -15
Total inside and outside square feet
2804441
Does the business currently hold a license or have a contract with any other municipality
for towing /wrecker service? ® YES ❑ NO
If yes, explain in full on a separate sheet of paper.
Have any complaints against the business been filed with the Illinois Commerce
Commission, the Office of the Illinois Attorney General, or any other governmental body
during the period of one year prior to the date of this proposal? ❑ YES ® NO
If yes, explain in full on a separate sheet of paper.
Please note, the Village reserves the right to conduct its own search with the
Illinois Commerce Commission, the Illinois Attorney General, or any other
governmental body, and may take into consideration any complaints and /or
pending complaints made against the business or owner.
2 STORAGE FACILITY (IF THE STORAGE FACILITIES (OUTSIDE AND INSIDE) ARE
NOT OWNED BY BIDDER, A COPY OF THE LEASE MUST
BE PROVIDED DEMONSTRATING BIDDER'S LEASEHOLD
RIGHTS FOR THE TERM OF THE CONTRACT.
OUTSIDE STORAGE (MUST BE AVAILABLE FOR INSPECTION AT TIME OF BID)
Location 120 W. University D Arlington Heights, IL 60004
Length 420'
Width 380'
Total Square Feet 80,000
Total Number of Storage Spaces 300
INSIDE STORAGE (MUST BE AVAILABLE FOR INSPECTION AT TIME OF BID)
Location 120 W. University Drive, Arlington Heights, IL 60004
Length 160'
Width 100'
Total Square Feet 16,000
Total Number of Storage Spaces 50
Total inside and outside square feet 80,000
284444__1
Total inside and outside storage spaces Approx imately 760
Type of security Both properti compl f enced in with Alarm
Systems, including security camer Employees on duty 24 hours a day, 7 days
a week. Owners live within 1 mile of properties.
Location for public to claim vehicles in person:
200 E. P a l atine Road, Arlington H eights, IL 60004
3 TOW TRUCKS AND OTHER EQUIPMENT USED BY APPLICANT
(use additional sheets if necessar)
Make: Peterbilt Model: 335 Rotator Year:
Number of Cylinders: 6 Winch Capacity: 75 Tons
License Plate Number: 114500 TW
GVW: 67 ,000 Pounds
Number of Axles: 4
Make: GMC
Number of Cylinders: 8
2007
City Sticker Number: 54087
Date of Last
Inspection: May 2012
Model: 4 500 Zero Degre eYear: 2007
Winch Capacity: 12,000 Pounds
License Plate Number: 11 2184 TW
GVW: 26,00 Pounds
Number of Axles: 2
Make: Chevy Model:
Number of Cylinders: 8
280444_1
City Sticker Number: 54083
Date of Last
Inspection: May 2012
350OHD 4WD Year:
2009
Winch Capacity: 10,000 Pounds
License Plate Number: 18631 TW
GVW: 16,000 Pounds
Number of Axles:
2
City Sticker Number:
Date of Last
Inspection: May 2012
PLEASE SEE ATTACHED FOR ADDITIONAL EQUIPMENT
54084
Describe the two -way communications between tow -truck operators and office personnel, where
tow service requests and inquiries are made by public:
Each driver is equipped with a Sprint - Nextel phone with 2 -Way radio and cellular phone
caoaNfi y for Pasy_cnmmuniration hetwpen offirp nPrsnnnP1 and driyPrs (or pnlice offirPrs
if they need to reach drivers directly while in route). The office has three phone lines for
public inquiries which is answered 24 hours a day, 7 days a week.
4 VEHICLE TOWING AND STORAGE SERVICES
A. Accident, Hazard, Disabled or Owner - Requested Tows -
Charges to Vehicle Owner
Automobiles and Trucks Under 8,000 Pounds bYRegstration
$ 100.00 Per Tow;
$ 30.00 Per Vehicle to Float (In Addition to Towing Charge);
�' s 15
Per Ft. for Winching (In Addition to Towing Charge), Not to
$ 20 Exceed $ 100.00 ;
$ 25.00 Per 1 /4 Hour Winching Without Tow;
$ 35.00 Per Day Per Vehicle for Storage;
$ 125.00 Flatbed Tow;
$ 2.50 Per Mile if Not Towed to Contractor's Place of Business;
Trucks Over 8,000 Pounds
$ 150.00 Per Tow;
$ 40.00 Per Vehicle to Float (In Addition to Towing Charge);
Per Ft. for Winching (In Addition to Towing Charge), Not to
$ 2.00 Exceed $ 125.00 ;
280444_1
$
35.00
Per 1 /4 Hour Winching Without Tow;
$
50.00
Per Day Per Vehicle for Storage;
$
1 35.00
Flatbed Tow;
$
2.50
Per Mile if Not Towed to Contractor's Place of Business;
Semi - Tractor Trailers
$
225.00
Per Tow;
Per Ft. for Winching (In Addition to Towing Charge), Not to
$
3.00
Exceed $ 300.00
$
50.00
Per' /4 Hour Winching Without Tow;
$
50.00
Per Day Per Vehicle for Storage;
$
=
Per Mile if Not Towed to Contractor's Place of Business;
B. Abandoned Vehicles
$ 1 00.00 Per Tow;
$ 30.00 Per Vehicle to Float (In Addition to Towing Charge);
Per Ft. for Winching (in Addition to Towing Charge), Not to
$ 2.00 Exceed $ 100.00
$ 25.00 Per' /4 Hour Winching Without Tow;
$ 35.00 Per Day Per Vehicle for Storage;
$ 125.00 Flatbed Tow
C. Vehicles Involved in Crimes - Charges to Vehicle Owner
$ 100.0 Per Tow;
$ 30.00 Per Vehicle to Float (In Addition to Towing Charge);
Per Ft. for Winching (In Addition to Towing Charge), Not to
$ 2.00 Exceed $ 100.00 ;
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$ 25.00 Per' /4 Hour Winching Without Tow;
$ 35.00 Per Day Per Vehicle for Storage;
$ 125.00 Flatbed Tow
D. Emergency Road Service (i.e. jump start, tire change, etc.) No Tow Involved
$ 65.00 Per Service Cali
E. After Hours Vehicle Release (Call Out) — Charged to Owner
$ 30.00 Per Release
If a contact agent or employee is made available for immediate callout
in lieu of the required 9:00 a.m. to 12:00 p.m Sunday office hours, the
after -hours release charge does not apply to the release of a vehicle
during that time period.
F. Special Towing and Storage Charges: Storage charges shall be per day or
portion thereof after the first twenty -four (24) hours. No storage charge shall be
required for the first twenty -four (24) hour period.
The vehicle owner is responsible for the payment of towing and storage charges
before the vehicle is released by Contractor. In no event shall the Village of Mount
Prospect or the Mount Prospect Police Department be charged for the towing or
storage of any vehicles, including the towing of Mount Prospect Police Department
vehicles, and vehicles towed for evidentiary, seizure, or impoundment purposes,
pursuant to Section 8 of the Vehicle Towing and Storage Contract.
In the event that the Police Department errs in having a vehicle towed, or
extenuating circumstances exist, as determined solely in the Police Department's
discretion, Contractor shall cancel all charges assessed against the vehicle owner at
the request of the Police Department.
If a vehicle owner does not pay, or cannot be located to pay the towing and /or
storage charges, those charges shall be deducted from any funds derived from a
subsequent sale or other disposition of the vehicle pursuant to state law. If the
amount received by Contractor upon such disposition does not equal the storage
charges, Contractor agrees to absorb the difference without charge to the Village of
Mount Prospect.
If a vehicle is towed to a location other than the Contractor's Storage Facility
pursuant to a police investigation, and subsequently towed to the Storage Facility,
the vehicle owner shall be required to pay for only one tow.
No labor or material charges will be assessed for clean up, pursuant to Section 7 of
the Vehicle Towing and Storage Contract.
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5. Attach to this form all documentation to show proof of ability to meet the specifications
contained in the Notice to Bidders, Instructions to Bidder (Appendix 1) and Towing
Contract (Exhibit B). All exceptions to the specifications must be explained in written
detail by the bidder. Alternates will be considered but they must be thoroughly
documented.
6. Please note, all storage facilities will be inspected by members of the Mount
Prospect Police Department as part of the bid award process to ensure that the
facilities comply with the specifications set forth in Exhibit B. Bids will be rejected
if the facilities do not exist at the time of the bid or do not meet said requirements.
In submitting this Proposal Form requesting award of the Village of Mount
Prospect Vehicle Towing and Storage Contract, I hereby certifying that:
1. I am licensed to perform towing services by the Illinois State Commerce
Commission (please attach proof);
2. All vehicles to be used to perform towing operations under the Towing Contract are
properly registered and licensed by the Illinois Secretary of State for towing
operation (please attach proof);
3. 1 will accept responsibility for any and all property left in towed and stored vehicles;
4. 1 will not assign or subcontract towing services for the Village without prior written
approval of the Corporate Authorities of the Village of Mount Prospect;
5. Neither I, nor any person operating a tow truck on my behalf, has been convicted
under the laws of Illinois or any other state of an offense which under the laws of
this state would be a felony involving the theft of property, violence to persons, or
criminal damage to property. Please note that in the case of a person whose last
conviction was more than two years past, and can demonstrate a compelling
showing that he /she is nevertheless fit, such person or operator may be approved
by the Village Manager if otherwise eligible;
6. 1 am not barred by law from contracting with the Village because of a conviction for
prior violations of either Sections 33E -3 or 33E -4 of the Illinois Criminal Code of
1965 (720 ILCS 5/33E -3 (Bid Rigging) or 720 ILCS 5/33 -4 (Bid Rotating));
7. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue
pursuant to Section 11- 42.1 -1 of the Illinois Municipal Code (65 ILCS 5/11- 42.1 -1)
or in any payment, fee or tax owed to the Village;
8. 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS
580/1, et se g.);
9. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2 -101, et
seg. and the Rules and Regulations of the Illinois Department of Human Rights,
280444_1
including establishment and maintenance of a sexual harassment policy as
required by Section 2 -105 of that Article and Act;
10. 1 shall comply with the Americans with Disabilities Act;
11. I shall comply with the Illinois Public Works Employment Discrimination Act (775
ILCS 10/1 et seq.); and
12. All of the information I have provided in this Application has been truthful and given
in good faith.
I have read and understand the information provided with this Proposal Form,
including the Notice to Bidders, Instructions to Bidder and the Village of Mount
Prospect Vehicle Towing and Storage Contract, and agree to abide by the
conditions set forth therein. My signature below indicates my acceptance of all
such conditions and my bid for award of the Village of Mount Prospect Vehicle
Towing and Storage Contract.
Name of Company �� ,1 � si nt:F � ,,,o 6od r kKd tc 1 wc-
Bid Submitted By 1 11 01ev- 6 Oz- L�7
Position in Company U 0
Phone No. g� /�- ? 9 3 Date 5 _ /l" - c
Bidder must use the official firm name and authorized representative must sign.
280444_1
[W:cir :111:3
VILLAGE OF MOUNT PROSPECT
VEHICLE TOWING AND STORAGE CONTRACT
THIS AGREEMENT (hereinafter the "Contract ") is entered into by and between the
Village of Mount Prospect, an Illinois home rule municipality (hereinafter the "Village "),
and Aills4 O-kkc P,cdg{ SQ( OW an IMOOis C.copotC"Aior\ located at
26 E. PaIgAtm W. W. Nts. Illinois, (hereinafter the "Contractor ").
1. GENERAL
This Towing Contract is for towing and storage services provided by Contractor
upon the request of the Mount Prospect Police Department (hereinafter the
"Police Department ") within the corporate limits of the Village of Mount Prospect.
Contractor's bid responses, which were set forth in Attachment B of the Proposal
Form, Village of Mount Prospect, Vehicle Towing and Storage Contract
(hereinafter the "Proposal Form "), are attached hereto and incorporated herein
as Exhibit A, and shall be a substantive part of this Contract. Contractor
acknowledges that the Village is entrusting this service to it, and, as such,
expects Contractor to provide a high quality of service and professional treatment
to the Village, its personnel, and the public.
2. SCOPE OF SERVICES
Contractor shall furnish all services, labor, equipment, facilities, and materials for
towing and storage at the request of the Police Department for:
a. vehicles involved in traffic accidents;
b. abandoned vehicles on roadway;
C. disabled vehicles;
d. abandoned or unclaimed vehicles on private property;
e. vehicles seized or impounded as evidence;
f. recovered stolen vehicles;
g. vehicles involved in crimes;
h. vehicles relocated during a village emergency; and
i. such other vehicles as may be requested by the Police Department.
Unless otherwise specifically authorized by the Police Department, all vehicles
towed pursuant to this Contract shall be towed to Contractor's storage facility,
located at 20C E. Pclatic\P- Rd -,, Rnuator 11- (hereafter the "Storage
Facility. ")
3. CALLS FOR SERVICE
Services under this Contract are to be rendered only upon request of the Police
Department. Contractor, upon notification by the Police Department, shall
immediately send the requested number of tow trucks to the designated
location(s) and, at the direction of the Police Department's officer -in- charge at the
location of the tow, shall remove the vehicle or vehicles from the scene(s) directly
to the Storage Facility, for the charge referred to in Section 13,
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Contractor shall consider calls from the Police Department as having first priority
over requests for towing services from other parties. Upon the effective date of
the Contract, Contractor shall furnish the Police Department with the names of all
other public agencies having towing contracts or agreements with Contractor.
During the term of the Contract, Contractor shall provide such information to the
Police Department regarding contracts subsequently entered into by Contractor.
4. CONTRACTOR RESPONSIBILITY FOR PROPERTY /HOLD HARMLESS
Contractor assumes full responsibility and liability for all property in its care or
possession, including all vehicles and contents thereof, as a result of
Contractor's towing and or storage services under this Contract, and indemnifies
and holds harmless the Village of Mount Prospect, its officers, appointed and
elected officials, Mayor and Board of Trustees, employees, volunteers, attorneys
and agents from and against all claims for loss or damage to such property.
5. HOURS OF SERVICE
Contractor shall maintain an office at the Storage Facility, which will be the
central contact point for the public and Police Department personnel to
communicate with Contractor in person and by telephone. Said office shall be
open to the public during the following times, at a minimum:
a. 9:00 am - 5:00 pm, Monday through Friday;
b. 9:00 am - 12:00 pm, Saturdays; and
C. 9:00 am - 12:00 pm, Sunday. In lieu of providing such office hours on
Sunday, Contractor must provide a contact agent or employee available
for immediate call out, in which case the after -hours release fee shall not
be charged to vehicle owners for vehicles released during that time.
Contractor will have an employee available at all hours when the office is not
open to the public, to allow Police Department access to vehicles towed pursuant
to this Contract, and to release vehicles under emergency situations subject to
the approved release fee.
Contractor shall maintain the equipment and labor force necessary to provide the
towing and storage services contemplated under this Contract twenty -four (24)
hours per day, three hundred and sixty -five (365) days per year.
6. TOW TRUCKS & TOWING EQUIPMENT
Contractor shall have in operation at all times a minimum of two (2) heavy -duty
tow trucks, each equipped with a minimum 10,000 pound capacity power winch,
crane and boom; two (2) flatbed type heavy -duty tow trucks with a minimum
10,000 pound capacity; one (1) tow truck with 8,000 pound capacity power winch
with remote underlift capability; one (1) 25 ton tow truck with underlift towing and
transport capabilities, equipped with dual 25,000 pound capacity power winches.
In the event that Contractor is unable to provide the flatbed -type tow truck, it may
provide such service by contracting with an alternate towing agency. In such
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case, Contractor shall provide the Village with a written statement, stating that
such a tow truck will be available, and indicating the name and location of that
alternate towing company, said statement to be incorporated as part of this
Contract upon acceptance by the Village. If a written contract is executed
between the Contractor and the alternate towing agency, a copy of that contract
shall be provided to the Police Department. In the event that an alternate towing
company is used, all tows by that company will be made to the Storage Facility.
7
r�
Each tow truck shall comply with all applicable requirements of the Illinois Vehicle
Code, 625 ILCS 5/1 -100 et seq., shall carry the full complement of service items
and insurance as outlined in the Illinois Vehicle Code, 625 ILCS 5/12 -606, and be
equipped with all safety devices and lights required by Interstate Commerce
Commission (ICC) regulations. Additionally, each tow truck must be equipped
with radio or telephone equipment that allows Police Department personnel to
immediately access the tow truck operator while enroute to a scene, in order to
update, alter or rescind instructions previously given for a towing assignment.
At least one tow truck must have the capability of relocating vehicles to the
evidence bay in the underground parking garage of the Police and Fire
Headquarters Building, located in the rear of 112 East Northwest Highway,
Mount Prospect, Illinois.
REMOVAL OF DEBRIS
When there is debris, shattered glass, or other material from wreckage at the site
of an accident, Contractor shall remove such material, spread dirt, sand or oil
absorbent anywhere that oil or grease has been deposited, and otherwise act in
compliance with Section 12 -606 of the Illinois Vehicle Code, 625 ILCS 5/12 -606.
Such work is an integral part of every tow and no additional labor charge shall be
assessed for this cleanup, or for materials used in the cleanup process.
POLICE VEHICLE TOWS /STORAGE
Contractor will provide certain tows and storage for the Police Department at no
charge to the Village. Such tows, and any resulting storage, shall include the
towing of Police Department vehicles, vehicles towed for evidentiary purposes,
and vehicles seized or impounded (hereinafter collectively referred to as "Police
Tows "). (All other tows are hereafter referred to as "Police- Directed Tows. ")
When a vehicle is towed to a location other than the Storage Facility pursuant to
a police investigation, and subsequently towed to the Storage Facility, the vehicle
owner shall be required to pay for only one tow.
The Police Department may place a hold on a towed vehicle by so informing
Contractor (hereafter a "HOLD "). Vehicles subject to a HOLD shall not be
released, serviced, inspected, repaired, contracted for service or repair, or have
personal property on or within the vehicle removed without a written release from
the Police Department. Any vehicle impounded or seized for evidentiary
purposes shall be deemed to be subject to a HOLD.
280444_1
In the event that the Police Department errs in having a vehicle towed, or
extenuating circumstances exist, as determined solely in the Police Department's
discretion, Contractor shall cancel all charges assessed against the vehicle
owner at the request of the Police Department.
Contractor will process unclaimed and abandoned vehicles in accordance with
the applicable provisions of the Illinois Vehicle Code (Chapter 625 of the Illinois
Compiled Statutes) and the Municipal Code of the Village of Mount Prospect.
Contractor shall maintain all appropriate records as specified by these statutes
and ordinances. Such records will be open for inspection and copying by the
Police Department at any time.
9. STORAGE FACILITY
The Storage Facility shall be a fenced, locked, secure site for the storage of all
vehicles towed pursuant to this Contract. Said Storage Facility must comply with
all state, county, and municipal laws and /or ordinances applicable to the Facility's
location. The Storage Facility must have a capacity sufficient to hold, at a
minimum, seventy -five (75) vehicles towed under this Contract, and must be
located so as to enable Contractor to meet the response time limits set forth in
Section 10 of this Contract.
10. RESPONSE TIMES
Upon the Police Department's request for services on Monday through Friday
during the office hours described in Section 5, the requested equipment shall
arrive at the requested location within fifteen (15) minutes of notification. On
weekends and after office hours, the requested equipment shall arrive at the
requested location within twenty -five (25) minutes after notification. Contractor
shall provide its employees with the communications equipment necessary to
maintain the required response times and shall insure that its employees comply
with all applicable traffic laws in meeting this response time requirement.
11. EMPLOYEES / OPERATORS
Contractor will assign only competent, courteous, trustworthy, and sober
employees to provide towing services under the provisions of this Contract. Tow
truck operators shall meet the following requirements:
a. Hold a valid driver's licenses to operate such vehicles.
b. May not have been convicted under the laws of Illinois or any other state
of an offense, which under the laws of this state would be a felony
involving theft of property, violence to persons, or criminal damage to
property.
C. During two years immediately preceding, may not have been convicted of
safety violations on 3 or more occasions in which his or her vehicle was
taken out of service, or which otherwise shows the applicant to be unfit.
d. Notwithstanding the limitations set forth in subsection 2, if said person was
convicted more than two (2) years prior and can demonstrate evidence of
rehabilitation, the Village Manager may approve an otherwise ineligible
280444_1
operator, so long as he or she holds a valid driver's license to operate
such vehicles.
Upon the effective date of the Contract, and upon the hiring of any tow truck
operators during the term of the Contract, Contractor will provide the Police
Department with the following information for each tow truck operator:
a. Name
b. Address
C. Date of birth
d. Drivers license number, state, and classification.
12. ADHERENCE TO LAWS
Employees and agents of Contractor shall obey all federal, state, county and
municipal laws and ordinances during the execution of their duties under this
Contract. The existence of this Contract does not exempt such individuals from
compliance with such laws or ordinances, nor does it convey any special rights or
privileges upon those individuals.
Contractor shall meet all applicable licensing requirements of the Village of
Mount Prospect. If Contractor or the Storage Facility is determined to be in
violation of any zoning or building code regulation, the Village may terminate the
Contract immediately.
In addition, Contractor is required to comply with all federal, state, county and
municipal laws and ordinances, including the following:
a. Provide a drug free workplace pursuant to the Illinois Drug Free
Workplace Act (30 ILCS 580/1, et seq.);
b. Comply with the Illinois Public Works Employment Discrimination Act (775
ILCS 10/1 et seq.);
C. Comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2 -101,
et seg. and the Rules and Regulations of the Illinois Department of
Human Rights, including establishment and maintenance of a sexual
harassment policy as required by Section 2 -105 of that Article and Act;
d. Comply with the Americans with Disabilities Act; and
e. Comply with the provisions of the EQUAL EMPLOYMENT
OPPORTUNITY CLAUSE required by the Illinois Department of Human
Rights as a material term of all public contracts, which states as follows:
Title 44, Part 750, Section 750, APPENDIX A, Illinois Administrative Code, Equal
Employment Opportunity Clause
EQUAL EMPLOYMENT OPPORTUNITY
In the event of contractor's non - compliance with the provisions of this Equal Employment
Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois
280444_1
Department of Human Rights ( "Department "), contractor may be declared ineligible for future
contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal
corporations, and the contract may be cancelled or voided in whole or in part, and such other
sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation.
During the performance of this contract, the contractor agrees as follows:
1) That it will not discriminate against any employee or applicant for employment because of
race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental
handicap unrelated to ability, or an unfavorable discharge from military service; and further that it
will examine all job classifications to determine if minority persons or women are underutilized
and will take appropriate affirmative action to rectify any such underutilization.
2) That, if it hires additional employees in order to perform this contract or any portion
thereof, it will determine the availability (in accordance with the Department's Rules) of minorities
and women in the area(s) from which it may reasonably recruit and it will hire for each job
classification for which employees are hired in such a way that minorities and women are not
underutilized.
3) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will
state that all applicants will be afforded equal opportunity without discrimination because of race,
color, religion, sex, marital status, national origin or ancestry, age, physical or mental handicap
unrelated to ability, or an unfavorable discharge from military service.
4) That it will send to each labor organization or representative of workers with which it has
or is bound by a collective bargaining or other agreement or understanding, a notice advising
such labor organization or representative of the contractor's obligations under the Illinois Human
Rights Act and the Department's Rules. If any such labor organization or representative fails or
refuses to cooperate with the contractor in its efforts to comply with such Act and Rules, the
contractor will promptly so notify the Department and the contracting agency and will recruit
employees from other sources when necessary to fulfill its obligations thereunder.
5) That it will submit reports as required by the Department's Rules, furnish all relevant
information as may from time to time be requested by the Department or the contracting agency,
and in all respects comply with the Illinois Human Rights Act and the Department's Rules.
6) That it will permit access to all relevant books, records, accounts and work sites by
personnel of the contracting agency and the Department for purposes of investigation to ascertain
compliance with the Illinois Human Rights Act and the Department's Rules.
7) That it will include verbatim or by reference the provisions of this clause in every
subcontract it awards under which any portion of the contract obligations are undertaken or
assumed, so that such provisions will be binding upon such subcontractor. In the same manner
as with other provisions of this contract, the contractor will be liable for compliance with applicable
provisions of this clause by such subcontractors; and further it will promptly notify the contracting
agency and the Department in the event any subcontractor fails or refuses to comply therewith.
In addition, the contractor will not utilize any subcontractor declared by the Illinois Human Rights
Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its
political subdivisions or municipal corporations.
With respect to the two types of subcontracts referred to under paragraph 7 of the Equal
Employment Opportunity Clause above, following is an excerpt of Section 750.30 of the
Department of Human Right's Rules and Regulations for Public Contracts:
Title 44, Part 750, Section 750.30, Illinois Administrative Code, Subcontracts
Each public contractor and subcontractor shall in turn include the Equal Employment Opportunity
Clause set forth in Appendix A of this Part in each of its subcontracts under which any portion of
the contract obligations are undertaken or assumed, said inclusion to be either verbatim or by
reference so that the provisions of the clause will be binding upon such subcontractors.
280444_1
13. FEE SCHEDULE
The charges to be assessed by Contractor under this Contract are set forth in the
fee schedule contained in Exhibit A. Said charges are further subject to the
limitations set forth in Sections 5, 7, 8 and 15.
Contractor shall prepare a printed fee schedule, describing the fees set forth in
Exhibit A, to be made available upon request to person(s) serviced under this
Contract. Additionally, a copy of the printed fee schedule shall be posted in plain
view of the public in a conspicuous place at the Storage Facility and Contractor's
office location.
14. LOG BOOK, RECORDS & REPORTS REQUIRED
Contractor will maintain a logbook, or other acceptable record keeping system, to
record the following information for all tows pursuant to the Contract:
a. time, date, and location of tow, hold information (if applicable), the name
or star number of the officer authorizing the tow, and the police report
number;
b. the year, make, model, registration number, and vehicle identification
number of the towed vehicle; and
C. the date the vehicle was released.
Contractor shall maintain the following additional records for all Police- Directed
Tows:
a. the date and time the vehicle owner was notified of the tow,
b. itemized billing of all towing and storage charges;
C. a copy of the signed release form completed by person claiming vehicle;
and
d. copies of all complaints. Contractor shall make a customer complaint form,
approved by the Police Department, available to vehicle owners for the
filing of complaints about Contractor, its employees, or the service
provided under the terms of this Contract. Contractor shall forward a copy
of every such complaint to the Police Department within twenty -four (24)
hours of submission of the complaint to Contractor.
On a monthly basis, Contractor shall provide the Police Department with a written
inventory and status report on all Police- Directed Tow vehicles. This report shall
be due before the tenth day of the following month. If Contractor fails to include
any Police- Directed Tow vehicles in this report, the vehicle owner's responsibility
will be limited to the charges incurred during the month it was towed.
280444_1
All such records shall be open for inspection and copying by the Police
Department at any time.
15. OWNER /AGENT NOTIFICATION
Contractor shall use reasonable efforts to contact the owner and /or insurance
agent of Police- Directed Tow vehicles within forty -eight (48) hours of the tow. If
Contractor has been unable to contact the owner and /or insurance agent within
thirty (30) days of the tow, Contractor will notify the Police Department
Abandoned Auto Processing Officer to process the vehicle as an unclaimed
vehicle. If a vehicle owner does not pay, or cannot be located to pay the towing
and /or storage charges, those charges shall be deducted from any funds derived
from a subsequent sale or other disposition of the vehicle pursuant to state law.
If the amount received by Contractor upon disposition, as an unclaimed vehicle,
is not at least equal to the towing and storage charges, Contractor agrees to
absorb the difference without charge to the Village.
16. REMOVAL OF PERSONAL PROPERTY
With the exception of vehicles subject to a "HOLD," Contractor shall allow owners
of Police- Directed Tow vehicles to remove personal property from their vehicles
and to remove the license plates from such vehicles. No property is to be
removed from vehicles subject to a "HOLD" without the prior authorization of a
Police Department official.
17. METHODS OF PAYMENT
Cash, certified check, and any major credit cards under generally accepted
business guidelines are accepted methods of payment for Contractor's services.
18. HOLD HARMLESS AGREEMENT (CONTRACTUAL LIABILITY)
Contractor assumes full responsibility for the acts and omissions of its employees
and agents while engaged in performing services under the Contract. Contractor
agrees, to the greatest extent permitted by Illinois law, to protect, indemnify, save
and hold forever harmless the Village, its officers, appointed and elected officials,
Mayor and Board of Trustees, employees, volunteers, attorneys and agents from
and against any and all liabilities, obligations, claims, losses, damages, penalties,
and costs and expenses resulting from any suit, claim, demand, judgment, or
cause of action initiated by any person, including Contractor and its officers,
officials, employees, subcontractors, volunteers and agents, arising out of,
connected with, or in any way associated with the work covered by this Contract
or the equipment used in connection therewith.
19. CONTRACTOR'S LIABILITY INSURANCE
Contractor shall not commence work under this Contract until it has obtained all
insurance required hereunder and such insurance has been approved by the
Village. Certificates of such insurance shall be filed with the Village prior to
280444_1
commencing work. Additionally, Contractor will provide the Village with a letter
from the insurance carrier that the Village will be notified within thirty (30) days of
the pending cancellation of any policy relating to this Contract.
Each insurance company shall be subject to approval by the Village, and the
respective policies shall name the Village of Mount Prospect as an additional
named insured. Approval of the insurance by the Village shall not relieve or
decrease the liability of Contractor hereunder. Such insurance is primary and in
no event will be considered contributory to any insurance purchased by the
Village. Such insurance will not be canceled, reduced, or materially changed
without providing the Village thirty (30) days advance written notice, via certified
mail.
In addition to the insurance requirements referred to in Section 6, Contractor will
provide certificates of insurance evidencing the following types and limits of
insurance.
a. Comprehensive General Liability: $1,000,000 combined single limit per
occurrence for bodily injury, personal injury, death and property damage.
Minimum general aggregate shall be no less than $2,000,000. A copy of
the policy may be required.
b. Public Liability: $1,000,000 combined single limit per occurrence. The
minimum general aggregate shall be no less than $2,000,000.
C. Automobile Liability: $1,000,000 single limit per accident for bodily injury
with a minimum aggregate of $1,000,000. $500,000 single limit per
accident for property damage with a minimum aggregate of $500,000.
Said insurance is to be extended to cover hired and non -owned vehicles.
d. Workers' Compensation: is to be provided as required by State statue, by
an insurance company licensed to write worker's compensation coverage
in the State of Illinois.
e. Garage Liability: $1,000,000 combined single limit per occurrence. The
minimum general aggregate shall be no less than $3,000,000.
f. Garagekeepers Liability: $1,000,000 combined single limit per occurrence.
The minimum general aggregate shall be no less than $1,000,000.
g. Umbrella or Excess Liability: $2,000,000 per occurrence and in the
aggregate.
h. Insurance Rating: All insurance policies required by this contract shall be
underwritten by insurance companies with a minimum A.M. Best rating of
A: VII.
Contractor shall maintain all insurance required under subsections a through h of
this Section for not less than one (1) year after completion of this contract.
280444_1
20. CONTRACT TERMINATION
The Village and Contractor reserve the right to terminate the Contract at any time
upon thirty (30) days advance written notice to the other party. In addition to the
provisions set forth in section 9 for immediate termination, failure of Contractor to
perform any aspect of this Contract properly, to provide proper treatment to the
general public, and /or to promptly respond to calls for service without good
reason, in the sole discretion of the Vilage, is cause for immediate termination of
the Contract without prior notice.
21. LENGTH OF CONTRACT
This Contract shall be in effect beginning July 1, 2012, and shall remain in effect
until June 30, 2015, unless terminated by either party under the conditions
specified in Section 20, Contract Termination. The Contract may be extended for
up to two (2) successive one (1) year periods beyond the termination date by
mutual, written agreement between the Village and the Contractor.
22. CONTRACT RENEGOTIATION
During the term of the Contract, but prior to April 30 of each Contract year,
Contractor may submit a written request for modification of any provision of the
Contract, including a request to increase towing or storage charges. Such a
request must include a written justification for the modification. Requests for
towing or storage charge increases must be based upon increases in
Contractor's operating costs related to Contractor's fulfillment of the Contract
requirements.
Such a request must be directed to the Chief of Police, who will be responsible
for determining its merits, and negotiating any changes in the Contract. If a
modification of any Contract provision, including the fee schedule, is agreed
upon, the Contract must be amended in writing and executed by Contractor and
the Village Manager. Any unchanged Contract provisions shall remain in full
force and effect. In the event a requested fee schedule change increase is not
granted, Contractor shall have the option of terminating the Contract pursuant to
Section 20.
23. COMPLIANCE WITH FREEDOM OF INFORMATION ACT REQUEST
The Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq., applies to
public records in the possession of a party with whom the Village of Mount
Prospect has contracted. The Village will have only a very short period of time
from receipt of a FOIA request to comply with the request, and there is a
significant amount of work required to process a request including collating and
reviewing the information.
Contractor acknowledges the requirements of FOIA and agrees to comply with all
requests made by the Village of Mount Prospect for public records (as that term
280444_1
is defined by Section 2(c) of FOIA) in its possession and to provide the requested
public records to the Village of Mount Prospect within two (2) business days of
the request being made by the Village of Mount Prospect. Contractor agrees to
indemnify and hold harmless the Village of Mount Prospect from all claims, costs,
penalty, losses and injuries (including but not limited to, attorney's fees, other
professional fees, court costs and /or arbitration or other dispute resolution costs)
arising out of or relating to its failure to provide the public records to the Village of
Mount Prospect under this Contract.
24. ASSIGNMENT
Contractor shall not assign this Contract or any part thereof without the prior
written consent of the Village. Approval, if any, for such assignment shall be
made by the Corporate Authorities of the Village. This Agreement shall be
binding upon and inure to the benefit of the parties hereto and their respective
assigns, legal representatives and successors in interest.
25. GOVERNING LAW
This Contract shall be governed by and construed in accordance with the laws of
the State of Illinois and applicable federal law. Venue shall only be proper in a
court of competent jurisdiction located within the County of Cook, Illinois.
26. SEVERABILITY
The invalidity or unenforceability of one or more of the terms or provisions
contained in this Contract shall not affect the validity or enforceability of the
remaining terms and provisions of this Contract so long as the material purposes
of this contract can be determined and effectuated.
27. INTERPRETATION
Any headings of the Agreement are for convenience of reference only and do not
define or limit the provisions thereof. Words of gender shall be deemed and
construed to include correlative words of other genders. Words importing the
singular shall include the plural and vice versa, unless the context shall otherwise
indicate. All references to any person or entity shall be deemed to include any
person or entity succeeding to the rights, duties and obligations of such person or
entity succeeding to the rights, duties and obligations of such person or entity in
accordance with the terms and conditions of the Contract.
28 WAIVER OF BREACH
If either party waives a breach of any provision of this Contract by the other party,
that waiver will not operate or be construed as a waiver of any subsequent
breach by either party or prevent either party from enforcing such provisions.
29 MERGER - AMENDMENT
280444_1
This Contract sets forth the entire understanding of the parties relative to the
subject hereof and supersedes any and all prior agreements, express or implied,
oral or written. No amendment or modification of this Contract shall be effective
unless reduced to writing and executed by the parties.
30 COUNTERPARTS
This Contract may be executed in several counterparts each of which shall be an
original and all of which shall constitute but one and the same instrument.
31. EFFECTIVE DATE
The Effective Date of this Contract shall be the date executed by the Village
President, and attested by the Village Clerk.
REMAINDER OF PAGE LEFT BLANK INTENTIONALLY
280444_1
In Witness thereof, the said parties have executed and signed this contract
on , 2012.
VILLAGE OF MOUNT PROSPECT, an
Illinois Municipal Corporation
Alm
Attest:
Lisa Angell, Village Clerk
Corporate Name: ui llsid� tautb �6dy k Se>; vices, Inc .
R.. %�
Its v;c2 PCQ"i
Attest:
/.. �
(Cor porate
160843_1.DOC
280444_1
ILLINOIS COMMERCE COMMISSION
TRANSPORTATION DIVISION
SAFETY RELOCATOR REGISTRATION
ILCC 143511 STV
The privilege conveyed by'this registration is conditioned upor
any terms stated, herein, as well as upon compliance with. app/
of the Law arid, regulations or orders adopted:there under, as
or may hereafter be adopted orrnendd Failure to do so m
Law (625
f' it the privilege
)mp(iance with
ibte..provisions
same now exist
'esult in
imposition of criminal and.civil sanctions „asvuell a s`rsuper►sion or. revocation of
the registration. `.
A copy of this registration and the registration addendum must be carried in each
vehicle engaged in safety; relocation:towing'under authority of this registration.
Vehicles authorized to�be used .fQr -safety. relocation:towi ig are listed in the
attached Registration Addendum.
The holder of this registration must on the sides of the cab or power
unit of each vehicle by name and registration number as they appear on this
document.
Issue Date: 02/01/2012 Director of Processing
Transportation Division
Expiration Date: 07/31/2012
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a
VILLAGE OF MOUNT PROSPECT
50 SOUTH EMERSON STREET
MOUNT PROSPECT, IL 6005
Business License Renewal Form
537
HILLSIDE AUTO BODY & SERVICES
200 E PALATINE RD
ARLINGTON HTS, IL 60004
Phone: (847) 253 -0183
Fax:
Email:
Business Details ------------------------------ - - - -- C'
PIN:
Sales Tax #:
Square Feet:
Owner Information -----------------------------------
( 507) JAMES A BALEK JR
200 E PALATINE RD
ARLINGTON HTS, IL 60004
Bill To Information -----------------------------------------------
( 526) HILLSIDE AUTO BODY & SERVICES
200 E PALATINE RD
ARLINGTON HTS, IL 60004
Emergency Contacts -------------------------------------------
MARK E. BALEK
Name & Phone #
Type: TOWING SERVICE
Start Date: 04/01/2005
Term Date:
Phone: (847) 253 -9438
Fax:
Email:
Phone:
Fax:
Email:
(847) 344 -5570
l�
4 0
/7
l�
Active Licenses ------------------------------------
VEH 520 TOW TRUCK/WRECKER
VEH 520 TOW TRUCK/WRECKER
ID 1/ Quantity 1
ID 2/ Quantity 1
� yy
1 hereby certify to the best of my knowledge the above information is correct.
Date Si na ure
•r17 H11 I SInF Aurn Rnr
Mount
Mount Prospect Public Works Department
Ll?/ INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: VEHICLE /EQUIPMENT SUPERINTENDENT
DATE: JUNE 6, 2012
SUBJECT: SUBURBAN PURCHASING COOPERATIVE FUEL BID AWARD
($188,000)
Background
Annually, the Village has utilized the Northwest Municipal Conference
(NWMC) /Suburban Purchasing Cooperative (SPC) bid contract to purchase fuel for the
Village's fleet of vehicles and equipment. Since June 6, 2008 the bid was awarded to
Texor Petroleum Company, of Riverside, Illinois. This bid award had provisions which
included three (3) additional one (1) year optional contract extensions. Each year,
following the initial award, the NWMC /SPC exercised all of the contract extensions.
The final contract extension expired on June 5, 2012.
Bid Award
On May 29, 2012 we were notified by the NWMC that this years SPC fuel bid was
awarded to Palatine Oil Company, Inc., of Schaumburg, Illinois. Four (4) fuel supply
firms participated in the NWMC /SPC public bidding process.
The cost of fuel per gallon will vary according to market conditions, as reflected in the
Oil Price Information Service (OPIS) low rack published price.
Palatine Oil Company's bid was for $0.0475 over (profit/overhead) the OPTS low rack
cost of fuel for unleaded gasoline and $0.0575 for #2 bio- diesel. The final contract
extension that just expired with Texor Petroleum was for $0.0595 over the OPIS low
rack cost of fuel for unleaded gasoline and $0.0869 for #2 bio- diesel.
Attached is a fuel bid work sheet that compares last year's Village contract pricing with
the new SPC bid award pricing. The current bid award also includes a provision to
extend the contract three (3) additional one -year periods under the same terms and
conditions of the original contract.
SPC Fuel Bid Award
June 12, 2012
Page 2 of 2
Discussion
The NWMC /SPC fuel bid award is in effect from June 6, 2012 to June 5, 2013.
Throughout the potential four -year term of this contract (initial award and three (3) one -
year extensions), the OPTS low rack price may rise and fall on a daily basis but the
amount of money paid to Palatine Oil Company as profit/overhead will not change. It
will remain fixed at $0.0475 over the OPIS low rack price for unleaded gasoline and
$0.0575 for #2 bio- diesel.
Based on our five (5) year average consumption of 100,000 gallons of gasoline and
50,000 gallons of diesel fuel, we would realize a savings of $4,575 compared to last
year's contract pricing through Texor Petroleum. Palatine Oil has been in business for
forty (40) years, has an experienced staff, and sales for their last fiscal year totaled
$85,000,000.
Recommendation
It is my recommendation that the Village accept the NWMC /SPC bid award and
execute a new 2012/2013 fuel contract with Palatine Oil Company, Inc., of
Schaumburg, Illinois, to be in effect from June 19, 2012 to June 5, 2013
1 also recommend that the Village Board authorize staff to execute up to three (3) one
(1) year extensions if approved by the NWMC /SPC.
Funds for this proposed contract are available in the current 2012 budget. Future
expenditures will be limited to authorized budget allocations.
James R. Breitzman
I concur with the, recommendation.
P. Dorsey
Attachment
C: Deputy Director of Public Works Jason Leib
H:\Administration \BIDS \RESULTS \Fuel Contract Bid.2012.doc
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Mount Prospect Public Works Department
LL $/ INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: VEHICLE /EQUIPMENT MAINTENANCE SUPERINTENDENT
DATE: JUNE 12, 2012
SUBJECT: ACCEPT STATE OF ILLINOIS BID FOR THE PURCHASE OF FOUR (4)
NEW FORD F -250 PICKUP TRUCKS ($88,500)
Background
In the current budget, there are funds available to replace pickup trucks 2732, 2759, 4534 and
4539.
The first three (3) trucks listed are Ford % ton four -wheel drive pickup trucks used by the Public
Works Department as transportation, hauling supplies, snow removal, ice control, and towing
trailers /equipment to jobsites throughout the Village. The Forestry /Grounds Division primarily
utilizes 2732 and 4534 in their daily maintenance of the Village's tree population. The Water
Division primarily utilizes 2759 in their daily maintenance of the Village owned water system and
sewer systems. All of these vehicles are also utilized during snow events to remove snow and
control ice in parking lots, cul -de -sacs, and water /sewer system properties.
4539 is a Chevrolet % ton two -wheel pickup truck used by the Street/Building Division of Public
Works as transportation, hauling supplies, equipment, and tools to maintain all Village owned
buildings. Additionally, this truck has a utility body with storage compartments to keep tools and
specialized equipment secure.
Replacement Schedule
All four (4) pickup trucks were purchased in 2001. The vehicle /equipment replacement
schedule for pickup trucks is 10 years or 50,000 miles. These trucks have completed their 11
year of service and each one has logged over 50,000 miles. All vehicles were deferred from
previous budget years and have exceeded the vehicle /equipment replacement schedule criteria
for replacement.
Life Cycle Cost Analysis
Life cycle cost analyses have been completed for all trucks and are attached for your review.
The optimum economic replacement point for each vehicle has been calculated between years
4 and 5. The modified economic replacement point for each vehicle, which considers the
depreciation expense of the proposed new replacement vehicle, has been calculated between
years 10 and 11.
Page 2 of 2
Accept State of Illinois Bid for the Purchase of Four (4) New Ford F -250 Pickup Trucks ($88,500)
June 12, 2012
Other Factors
If the service life is extended the following repairs should be performed on each vehicle:
➢ Rebuild transmissions $3,250
➢ Refurbish /paint rear bodies and rusted sheet metal $2,500
➢ Replace brake /fuel lines and all rubber hoses $1
Total estimated cost for each vehicle: $6,750
Coincidentally, the Suburban Purchasing Cooperative (SPC) also let a public bid for similar
ton pickup trucks. However, the total cost of the same purchase is $757 higher.
Replacement Recommendation
It is my recommendation that four (4) replacement vehicles for 2732, 2759, 4534 and 4539 be
purchased during the 2012 budget year. Additionally, the purchase price has remained at 2010
State Contract bid pricing and will increase substantially during the next model production year.
Bid Recommendation
I am recommending that the Village Board accept the State of Illinois bid results and authorize
the purchase of four (4) new 2012 Ford F -250, Super Duty Pickup Trucks from Morrow Brothers
Ford, Inc., of Greenfield, Illinois at a cost not to exceed $88,500.
Funds for this proposed purchase are currently 100% funded through the Vehicle Replacement
Fund and are available in the 2012 budget.
The remaining funds will be used to purchase necessary additional equipment, and one service
body to provide completely functional vehicles. The vehicles being replaced will be sold through
the NWMC auction or GovDeals Internet auction site.
ames R. Breitzman
Vehicle /Equipment Superintendent
I concur.
Sean P. Dorsey
Director of Public Works
Attachment
C: Deputy Director of Public Works Jason Leib
H:\Admin istration \BIDS\ RESULTS \StatePurchase4PickupTrucks2732 ,2759,4534,4539- 2012.docx
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L MOUNT PROSPECT POLICE DEPARTMENT
4
off' RO,
FORMAL MEMORANDUM CHF 12 -92
CONTROL NUMBER
TO: MICHAEL E. JANONIS, VILLAGE MANAGER
FROM: MICHAEL SEMKIU, CHIEF OF POLICE
SUBJECT: REQUEST TO PURCHASE DEPARTMENT FURNITURE
DATE: JUNE 8, 2012
Police Department Request
The Police Department is requesting to purchase replacement furniture for the investigative
section including the investigative supervisors' offices. The furniture will be purchased through
Business Office Systems at a cost not to exceed $48,925.00. Attached for your review is a
detailed quote outlining the furniture to be purchased, their prices and graphic illustrations.
Discussion
The entire complement of police department office furniture was purchased in 1993 as part of the
newly constructed Public Safety Building project. Although the original furniture has provided
many years of satisfactory service, the furniture has become worn, soiled and in desperate need
of replacement. Investigative section furniture has shown exceptional wear due to its extensive
use over the years. Additionally, investigative supervisors are afforded a minimal amount of
filing and storage space.
In recent years, other Village departments have purchased modular style office furniture. This
style allows for interchangeability of components, while maintaining ample storage and filing
space. Additionally, modern furniture is configured for computer related tasks which represent a
substantial portion of investigators' daily activity. Modular components also provide personnel
ample counter, filing and storage space.
In 2008 and subsequent years, the department replaced the office furniture in the records section,
patrol supervisors, report writing, and the front desk area as part of an overall planned furniture
replacement schedule. In preparation for these purchases, staff researched which vendor best
met the needs of the department and the characteristics of furniture in use by other Village
departments.
Staff reviewed office furniture offered by both Warehouse Direct Office Products and Business
Office Systems, as these two vendors supplied office furniture to the Village and both have
provided excellent service and quality products. Warehouse Direct Office Products offered
furniture from the HON furniture product line. This product line is comparable to the NVision
furniture product line offered by Business Office Systems in both style and manufacturing
components.
Page 1 of 2
HT t a
I9 'I Z
MOUNT PROSPECT POLICE DEPARTMENT I CHF12 -92
FORMAL MEMORANDUM
CONTROL NUMBER
Warehouse Direct Office Products' proposal was for $55,076.00, while Business Office
Solutions' proposal was for $48,925.00. Based upon cost, features and quality it was staff's
recommendation to purchase NVision Groupe Lacasse furniture manufactured by Haworth, Inc.
and offered by Business Office Systems of Carol Stream.
It is staff's recommendation to purchase furniture from Business Office Systems based upon the
proposals submitted by the two vendors. Pricing through Business Office System was based
upon a competitive bid process and was substantially lower ($6,151.00) than pricing for
comparable furniture offered by Warehouse Direct. In addition to providing pricing via a
competitive bid process, other Village departments have been well satisfied with the quality of
furniture and the service provided by Business Office Systems. Additionally, Business Office
Systems offered NVision Groupe Lacasse furniture pricing through the U.S. Communities
National Sales Agreement Pricing, a competitive bid process (N051017 US Communities Sole
Source).
Conclusion & Recommendation
In determining the needs of the department and its personnel in choosing furniture for the
investigative section, factors such as vendor satisfaction, quality, durability, comfort, and price
were considered. Based upon these factors, it is staff's recommendation to purchase NVision
Groupe Lacasse furniture manufactured by Haworth, Inc. as offered through Business Office
Systems.
In conclusion, it is requested that the bid process be waived to purchase furniture through
Business Office Systems at the U.S. Communities National Sales Agreement Pricing competitive
bid process at a cost not to exceed $48,925.00. Currently, the department has sufficient funding
in the capital improvement account 020.60.90.00.1.709.665.022.
— ' -
Michael Semkiu
Chief of Police
Attachment
Page 2 of 2
OKIGINAL FKOF05AL
"Maximize Your Office Furniture Budget"
DATE 04/23/12 5ALE5PER50N
DARRIN WEIDMAN
SOLD TO SHIP TO
MOUNT PROSPECT PD PROPOSAL NUMBER
MOUNT PROSPECT PD 112 E NW HIGHWAY 0312MP7
112 E NW HIGHWAY 2ND FLOOR
2ND FLOOR MOUNT PROSPECT IL 60056
MOUNT PROSPECT IL 60056 PAGE 1
LINE # PRODUCT # DESCRIPTION QUANTITY UNIT COST TOTAL COST
Thank You for allowing us to propose the following:
MOUNT PROSPECT PD - NEW FURNITURE FOR 2ND FLOOR
PRELIMINARY PRICING
1
NON POWERED NVISION PANEL 24" W X
9.00
152.25
1,370.25
50 "H, LAMINATE ON ONE SIDE, FABR
2
NON POWERED NVISION PANEL 30" W X
10.00
166.25
1,662.50
50 "H, LAMINATE ON ONE SIDE, FABR
3
POWERED NVISION PANEL 30" W X 50 "H,
4.00
203.00
812.00
LAMINATE ON ONE SIDE, FABRIC 0
4
POWERED NVISION PANEL 30" W X 50 "H,
8.00
203.00
1,624.00
FABRIC ON SIDE, LAMINATE ON TH
5
NON POWERED NVISION PANEL 30" W X
4.00
141.75
567.00
50 "H
6
PANEL,ACOUSTICAL 50H X 36W
6.00
156.10
936.60
7
NON POWERED NVISION PANEL 36" W X
3.00
190.75
572.25
50 "H, LAMINATE ON ONE SIDE, FABR
8
POWERED NVISION PANEL 36" W X 50 "H,
2.00
229.25
458.50
LAMINATE ON ONE SIDE, FABRIC 0
9
PANEL,ACOUSTICAL 50H X 36W
4.00
192.15
768.60
10
PANEL,ACOUSTICAL 50H X 36W
4.00
192.15
768.60
11
PANEL,ACOUSTICAL 50H X 42W
3.00
171.50
514.50
12
NON POWERED NVISION PANEL 42" W X 50"
3.00
208.25
624.75
H, LAMINATE ON ONE SIDE, FAB
50% Deposit Required -Net 15 Days -Used As -Is Product Available on a Firsf Cornefiist Serve Basis All Orders are Non - Cancelable
Price Quote Valid for Thirty (30) Days - 1% Fuel Charge fo be Added to Producf Cost
www.bos.com
www.affordableoffice.com
• QRc; F Nnrth Guam is Carnl Stream II 601 AR •
ORIGINAL FKOF05AL
"Maximize Your Office Furniture Budget"
DATE 04/23/12 SALESPERSON
DARRIN WEIDMAN
SOLD TO SHIP TO
MOUNT PROSPECT PD PROPOSAL NUMBER
MOUNT PROSPECT PD 112 E NW HIGHWAY 0312MP7
112 E NW HIGHWAY 2ND FLOOR
2ND FLOOR MOUNT PROSPECT IL 60056
MOUNT PROSPECT IL 60056
PAGE 2
LINE # PRODUCT # DESCRIPTION QUANTITY UNIT COST TOTAL COST
MOUNT PROSPECT PD - NEW FURNITURE FOR 2ND FLOOR
13
POWERED NVISION PANEL 42" W X 50 "H,
1.00
245.00
245.00
LAMINATE ON ONE SIDE, FABRIC 0
14
POWERED NVISION PANEL 48" W X 50 "H,
6.00
273.00
1,638.00
LAMINATE ON ONE SIDE, FABRIC 0
15
FINISH POST,TWO- WAY,90DEG,METAL,50H
6.00
17.85
107.10
16
FINISH
10.00
16.45
164.50
POST,THREE- WAY,180DEG,METAL,50H
17
WALL TRACK 60H
14.00
37.80
529.20
18
SIDE RAIL 48 "H
8.00
36.00
288.00
19
RECEPTACLE,DUPLEX,COMMON GROUND
4.00
42.00
168.00
(PKG /6)
20
BASE FEED,HARDWIRE
6.00
61.95
371.70
21
CONNECTOR,STRAIGHT SPAN
3.00
32.20
96.60
22
LATERAL FILE,2- HIGH,METAL,30W
9.00
241.15
2,170.35
23
LATERAL FILE,2- HIGH,METAL,36W
2.00
260.40
520.80
24
LATERAL FILE,2- HIGH,METAL,42W
1.00
286.65
286.65
25
SHELF,LOW HT 36W X 14 "D X 8H
18.00
45.15
812.70
26
FILE TOP,LATERAL 30 "W X 18 "D
9.00
57.05
513.45
50 °b Deposif Requited Nei 15 Days - Used As -Is Product Available on a Fist ComefFifst SeNe Basis - All Ofdefs a(e Non - Cancelable
Price Quofe Valid for Thidy (30) Days 1% Fuel Charge fo be Added fo Product Cosf
www.bos.com www.affordableoffice.com
• 365 E North Avenue, Carol Stream, IL 60188 •
OKIGINAL FKOF05AL
50LO TO
MOUNT PROSPECT PD
112 E NW HIGHWAY
2ND FLOOR
MOUNT PROSPECT IL 60056
LINE # PRODUCT #
"Maximize Your Office Furniture Budget"
DATE 04/23/12 5ALESPEP50N
DARRIN WEIDMAN
5HIP TO
MOUNT PROSPECT PD PROPOSAL NUMBER
112 E NW HIGHWAY 0312MP7
2ND FLOOR
MOUNT PROSPECT IL 60056
PAGE 3
DESCRIPTION
QUANTITY UNIT COST TOTAL COST
MOUNT PROSPECT PD - NEW FURNITURE FOR 2ND FLOOR
27
FILE TOP,LATERAL 36 "W X 18 "D
2.00
61.95
123.90
28
FILE TOP,LATERAL 42 "W X 18 "D
1.00
65.45
65.45
29
PEDESTAL,MOBILE,METAL,B /B /F
15.00
189.00
2,835.00
30
WORK SURFACE,CORNER,CURVED FRONT 30"
2.00
137.55
275.10
X 48 "W X 48 "D
31
WORK SURFACE,RECT 60 "W X 24 "D
4.00
98.00
392.00
32
WORK SURFACE,RECT 72 "W X 24 "D
4.00
114.10
456.40
33
WORK SURFACE,RECT 80 "W X 24 "D
1.00
120.75
120.75
34
WORK SURFACE,RECT 48 "W X 30 "D
5.00
98.00
490.00
35
WORK SURFACE,RECT 72 "W X 30 "D
8.00
123.20
985.60
36
WORK SURFACE,RECT 51 "W X 30 "D
4.00
101.50
406.00
37
ELLIS SYSTEMS CORPORATION HAMILTON
1.00
1,115.20
1,115.20
SORT MODULES, 60 "W X 12 7/8 "D X
38
ELLIS SYSTEMS CORPORATION ESTIMATED
1.00
210.80
210.80
FREIGHT
39
CORNER BRACKET
2.00
5.60
11.20
40
CANTILEVER BRKTS,STANDARD (PAIR)
30.00
28.35
850.50
50% Deposif Required � Nef 15 Dap Used Rs -Is Producf Available on a First Come /Firsf Serve Basis All Orders are N*Cancelable
Price Quofe Valid for Thirty (30) Days . 1% Fuel Charge fo be Added to Producf Cost
www.bos.com www.affordableoffice.com
• 'ARF F Nnrfh Avanna Carnl Rtream 11 Fi01R8 •
ORIGINAL FKOF05AL
"Maximize Your Office Furniture Budget"
DATE 04/23/12 5ALE5PER5ON
DARRIN WEIDMAN
5OLD TO 5HIP TO
MOUNT PROSPECT PD PROP05AL NUMBER
MOUNT PROSPECT PD 112 E NW HIGHWAY 0312MP7
112 E NW HIGHWAY 2ND FLOOR
2ND FLOOR MOUNT PROSPECT IL 60056
MOUNT PROSPECT IL 60056 PAGE 4
LINE # PRODUCT # DESCRIPTION QUANTITY UNIT COST TOTAL COST
MOUNT PROSPECT PD — NEW FURNITURE FOR 2ND FLOOR
41
SUPPORT PANEL,END,30" SURFACE DEPTH
9.00
94.15
847.35
TOTAL FOR STATIONS
27,776.85
42
VIA SEATING,CAMDEN GUEST CHAIR
16.00
159.30
2,548.80
WITHOUT ARMS, STACKABLE, FULLY UPHO
43
VIA SEATING, BRISBANE MID —BACK, LARGE
15.00
437.40
6,561.00
SEAT, ADVANCED ERGO CONTROL,
44
FREIGHT FOR ALL PRODUCTS TO BE BILLED
1.00
0.00
0.00
AT ACTUAL.
45
TO RECEIVE, DELIVER AND INSTALL
1.00
4,800.00
4,800.00
DURING NORMAL WORKING HOURS. LABOR
BASED ON STORING ALL PRODUCTS ON THE
2ND FLOOR AND INSTALLING IN 2 PHASES.
46
DESIGNER: DANIELLE WARNER
1.00
0.00
0.00
ALL VOICE /DATA AND ELECTRICAL WORK TO
BE PROVIDED BY OTHERS.
50% Depose Required - Net 15 Dap Used As-Is Producf Available on a Firsf ComelFiist SeNe Basis -All Orders are Non - Cancelable
Price Quofe Valid for Thirty (30) Days -1% Fuel Charge to be Added fo Product Cost
www.bos.com C M kl-.� n,, .. r•., [ c�.,,. — It an, 00 Ah www.affordableoffice.com
OKIGINAL FKOF05AL
"Maximize Your Office Furniture Budget"
DATE 04/23/12
5OLD TO
MOUNT PROSPECT PD
112 E NW HIGHWAY
2ND FLOOR
MOUNT PROSPECT IL 60056
SHIP TO
MOUNT PROSPECT PD
112 E NW HIGHWAY
2ND FLOOR
MOUNT PROSPECT IL 60056
5ALE5PER50N
DARRIN WEIDMAN
PROP05AL NUMBER
0312MP7
PAGE 5
LINE # PRODUCT #
MOUNT PROSPECT PD — NEW FURNITURE FOR 2ND FLOOR
QUANTITY UNIT COST TOTAL COST
DEPOSIT REQUESTED 20,843.00
Accepted By:
Date:
SUBTOTAL....:
41,686.65
TOTAL
41,686.65
50% Deposit Required - Nef 15 Days - Used As-Is Product Available on a Rsf Comelfifst SeNe Basis - All Qfdefs are Non - Cancelable
Price Quofe Vaiid foi Thiq (30) Days -1% fuel Cha[ge to be Added to Pioducf Cost
www,bos.com vdww.affordableoff ice. com
• 365 E North Avenue, Carol Stream, IL 60188 •
— I'll a.,., can — -- nh fi:ifl7Ad_777h tar R:tf1- fifiri7(1R
OKIGINAL FROF05AL
"Maximize Your Office Furniture Budget"
(DATE 05/01/12 5ALE5FEK5ON
DARRTN WEIDMAN
5OLD TO 9HT'TO
MOUNT PROSPECT PD F'KOF'05AL NUMDER
MOUNT PROSPECT PD 112 E NW HIGHWAY 0512MP!
122 F NW HIGHWAY 2ND FLOOR
2ND FLOOR MOUNT PROSPECT IL 60056
MOUNT PROSPECT IL 60056 PAGE 1
LINE 4 PRODUCT DESCRIPTION QUANTITY UNIT COST TOTAL COST
Thank You for allowing us to propose the following:
MOUNT PROSPECT PD - 2 NEW OFFICES
ORDER ENTRY 1
1.00 C
CAO 0
0.00
50% Deposit Required - Net 15 Dap -Used Ass-1 Product Milable oo a Fksl ComeFistSeNe Basis AllNeN afe N*Cawlable
R6 Quote Valid for Thiq (3O) Days -1% Fuel Chay to be Added to Mud Cost
www.bos.com www.affordableoffice.com
• 365 E North Avenue, Carol Stream, IL 60188 •
ph. 630-7737777 tax: 630.773-7733 ph 630.7847730 tax 630-6653063
OKIGINAL FKOF05AL
"Maximize Your Office Furniture Budget"
DATE 05/01/12 SALE5FER50N
DARRIN WEIDMAN
50L0 TO SHIF TO
MOUNT PROSPECT PD FROF05AL NUMBER
MOUNT PROSPECT PD 112 E NW HIGHWAY 0512MP1
112 E NW HIGHWAY 2ND FLOOR
2ND FLOOR MOUNT PROSPECT IL 60056
MOUNT PROSPECT IL. 60056 PAGE 2
LINE # PRODUCT # DESCRIPTION
MOUNT PROSPECT PD — 2 NEW OFFICES
QUANTITY UNIT COST TOTAL COST
7
Lateral File Credenza,4 Lat
i.00
739.`0
739.50
Files,Locks 20 "(500MM)D x
72 11 (1800MM)W
12
Table,Cof_fee 22 "(550MM)D x
11..00
156.50
156.:0
22 "(550MM)W x 10 "(450MM)H
13
VIA SEATING,CAMDEN GUEST CHAIR WITH
2.00
759.30
318.60
ARMS, S'TACKABL E, FULLY UPEOLST
14
VIA SEATING, BRISBANE MID -BACK, .LARGE
'_,00
424.80
424.80
SEAT, ADVANCED ERGO CONTROL,
15
ERGO OFFICE SEATING VERONA LOUNGE
2.00
45~2.40
904.80
CHAIR WITH SOLID WOOD FRAME, HIG
'.6
KEY ALIKE- There is 1 office that
1.00
0.00
0.00
requires . . .
TOTAL FOR COMMANDER MCGUFFIN
3,5404,0
17
FREIGHT FOR ALL PRODUCTS TO BE BILLED
1,00
0.00
0.00
AT ACTUAL.,.
8
TO RECEIVE, DELIVER AND INSTALL ALL
, _.00
7 ?. i)
750.00
PRODUCTS DURING NORt4AL WORKING HOURS.
19
DESIGNER: DANIELLE WARNER
1.00
0.00
0.00
5 Deposit Requ ed ' Net 15 Days - Used 41s Product Available on a Fist ComelFisf Serve Basis ' Ali Orders are N*Caaeelable
Ne Quote Valid fo( Thirty (3Q) Days.1% Fuel Charge to be Added to Product Cost
www.bos.com 365 E North Avenue, Carol Stream, IL 60188 9 www.affordableoffice.com
ph 630.7737777 fax: 630.773 -7733 ph 630-784-7730 fax 631665 -3063
ORIGINAL FROF05AL
"Maximize Your Office Furniture Budget"
DAtE 05/01/12
5OL P Ta
MOUNT PROSPECT PD
112 E NW HIGHWAY
2ND FLOOR
MOUNT PROSPECT IL 60056
5HF 70
MOUNT PROSPECT PD
,1 1 2 E NW HIGHWAY
2ND FLOOR
MOUNT PROSPECT IL 60056
5ALE51`ERSON
DARRIN WEIDMAN
PROP05ALNUM13ER
0512MP1
PAGE 3
LINE # PRODUCT #
MOUNT PROSPECT PD - 2 NEW OFFICES
QUANTITY UNIT COST TOTAL COST
DEPOSIT REQUESTED 3,619.00
Accepted By:
Date:
SUB'TOTAL....:
7,228.60
M Deposit Repled • Net 15 Days • Used 4 Product Available R a First Comai5l SeNe Basis fall Orders are N*CartcelaNe
Prig Quote Valid for Thidy 1 30 1 Days -1% Fuel Charge to fre Added to Product Cost
TOTAL
7,228.60
www.bos.com www.affordableoffice.com
• 365 E North Avenue, Carol Stream, IL 60188 0
ph: 6347737777 lax: 63477 3-7733 ph: 630.784 -7730 fax 6346653063
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Wagner, John
From: Jennifer Sulentic
Sent: Monday, June 04, 2012 9:57 AM
To: Wagner, John
Subject: U.S. Communities information
Attachments: FAQs About USCommunities.doc
Hello John- Thank you for your call this morning!
Some highlights of the U.S. Communities purchasing program:
Our program was founded and is owned by the, National League of Cities, U.S. Conference of Mayors, National
Institute of Governmental Purchasing, National Association of Counties and the International School Business
Officials as a FREE procurement program to save your agency time and money. We are also sponsored nationally
by the National Recreation and Park Association.
In the State of Illinois U.S. Communities is sponsored by: Illinois Municipal League, Illinois Association of School
Board Officials, Illinois State Board of Education and the Illinois Park & Recreation Association
All sponsors and their contact information can be found at: http://www.uscommunities.org/about-
us /sponsors.aspx
*All contracts are competitively solicited by a lead public agency and meet Illinois joint purchasing laws
•Best supplier overall government pricing
•No user fees- completely free to use
*Broad range of high quality products
•Third party audits performed
•Benchmarking analysis
*Oversight by key public purchasing professionals
Please let me know if I can provide additional information.
Best regards- Jennifer
JENNIFER SULENTIC
°(Pe' ',!,; isulentic @uscommunities.org I www.uscommunities.org
S.'; 3( oqo' tt_
Notice to recipient: This e -mail is only meant for the intended recipient of the transmission, and may be a confidential communication or a
communication privileged by law. If you received this e -mail in error, any review, use, dissemination, distribution, or copying of this e -mail is
strictly prohibited. Please notify us immediately of the error by return e -mail and please delete this message from your system. Thank you in
advance for your cooperation.
Shop and Compare many of our contracts now at the U.S. Communities Marketplace! Click here to get started.
U.S.CONMNMUNMTMFS
1
U.S. COMMUNITIES`
GOVERNMENT PURCHASING ALLIANCE,
FAQ'S
What is U.S. Communities TM?
U.S. Communities is a nonprofit government purchasing cooperative that assists public
agencies in reducing the cost of purchased goods and services through pooling the purchasing
power of public agencies nationwide. This is accomplished through competitively solicited
contracts for quality products and services through lead public agencies.
What are the advantages of participating in U.S. Communities?
• Competitively solicited contracts by a lead public agency
• Most favorable public agency pricing from supplier
• No cost to participate
• Nationally sponsored by leading associations and purchasing organizations
• Broad range of high quality products and services
• Aggregates purchasing power of public agencies nationwide
• Managed by public purchasing professionals nationwide
Does U.S. Communities have professional public purchasing advisors?
Yes. The Advisory Board consists of public purchasing professionals that provide leadership
and overall direction for the U.S. Communities.
Can my public agency use the program without going out for solicitation?
Yes, in most states. All U.S. Communities contracts have been competitively solicited by a lead
public agency in accordance with their public purchasing rules and regulations. Each solicitation
contains language, which advises all suppliers the subsequent contract may be used by other
government agencies throughout the United States. This language is based on the lead
jurisdiction "Joint Powers Authority" or "Cooperative Procurement" Authority. Although each
government may have different purchasing procedures to follow, applying these competitive
principles satisfies the competitive solicitation requirements of most state and local government
agencies. You may review the Legal Authority to use this contract by selecting your state on the
map and reading the relevant linked material.
What is a Joint Powers or Cooperative Procurement Authority?
State statutes and, if applicable, local ordinances generally allow one government agency to
purchase from contracts competitively solicited by another government agency ( "Lead Public
Agency "). This, of course, would require the consent of all parties including the supplier, the
Lead Public Agency and government agency purchasing from the Lead Public Agency contract.
U.S. Communities contracts are established to meet both the competitive solicitation and
consent requirements. Generally, a public body may participate in, sponsor, conduct or
administer a cooperative procurement agreement with one or more other public bodies, or
agencies of the United States, for the purpose of combining requirements to increase efficiency
or reduce administrative expenses. In some states, this power is not passed on to localities.
How can I obtain copies of the legal documentation associated with the contracts?
The Contract and Master Agreement, Amendments, Extension, ITB, and Solicitation
documents are available for download and viewing on the Contract Supplier of the U.S.
Communities Web site
What does a public agency do to participate?
Public agencies must register to participate. There are no restrictions on the amount or size of a
public agency order.
How much does it cost to participate in U.S. Communities?
There are no costs or fees to the local agency to participate.
How is U.S. Communities funded as a nonprofit?
Suppliers pay an administrative fee between 1 % and 2.5 %, based on sales generated, to
participate in the program. Those fees fund operating expenses and offset costs incurred by
national and state sponsors.
Can agencies other than public agencies use the program?
Yes, nonprofit agencies providing a service on behalf of a governmental entity can use the
program, in addition to counties, cities, special districts, schools, universities and colleges,
towns, villages and state agencies.
If there is a performance problem, do I still look to my local representative to resolve it?
Yes, your local representative remains your primary contact for every aspect of your transaction,
from initial inspections and reports to long -term preventive maintenance, as required by the
terms of your contract. If problems are not resolved in a timely manner, you may also speak to
the U.S. Communities national account manager or contact U.S. Communities.
If we become a U.S. Communities participant, may we continue to use other contracts to
make our purchases?
Absolutely, all U.S. Communities public agency contracts are non - exclusive. You are under no
obligation to use the contract for any of the products and services available through this
cooperative purchasing organization.
Procurement Organization Founders and State Sponsors I U.S. Communities Page 3 of 5
IDAHO p+ ASSOCIATION OF IDAHO CITIES
1± IDAHO ASSOCIATION OF COUNTIES
ILLINOIS 2 ILLINOIS ASSOCIATION OF SCHOOL BUSII
El ILLINOIS MUNICIPAL LEAGUE
fiF p
!� f i�
Larry Frang
Executive Director
500 East Capitol, P.O. Box 5180
Springfield IL 62705
(217) 525 -1220
Ifrang @iml.org
ED ILLINOIS PARK & RECREATION ASSOCIA?
H3 ILLINOIS STATE BOARD OF EDUCATION
INDIANA F±1 ASSOCIATION OF INDIANA COUNTIES, INC
❑+ INDIANA ASSOCIATION OF CITIES AND TO
El INDIANA ASSOCIATION OF SCHOOL BUSII
KANSAS 111 KANSAS ASSOCIATION OF COUNTIES
MASSACHUSETTS D MASSACHUSETTS MUNICIPAL ASSOCIAT
MARYLAND ID MARYLAND ASSOCIATION OF COUNTIES
0 MARYLAND MUNICIPAL LEAGUE
O MD /DC ASSOCIATION OF SCHOOL BUSINE
MICHIGAN ❑+ MICHIGAN ASSOCIATION OF COUNTIES
I± MICHIGAN MUNICIPAL LEAGUE
❑+ MICHIGAN SCHOOL BUSINESS OFFICIALS
ADMINISTRATORS /MICHIGAN ASSOCIATI(
MINNESOTA 0 ASSOCIATION OF MINNESOTA COUNTIES
❑+ LEAGUE OF MINNESOTA CITIES
MISSOURI ❑+ MISSOURI ASSOCIATION OF COUNTIES
http: / /www.uscommunities.org /about- us /sponsors.aspx 5/30/2012
Procurement Organization Founders and State Sponsors I U.S. Communities Page 4 of 5
MISSISSIPPI 2 MISSISSIPPI ASSOCIATION OF SCHOOL Bi
MONTANA ❑+ MONTANA ASSOCIATION OF COUNTIES
NORTH CAROLINA ❑+ NORTH CAROLINA ASSOCIATION OF COU
IE NORTH CAROLINA LEAGUE OF MUNICIPA
10 NORTH CAROLINA SCHOOL BOARDS ASS
NORTH DAKOTA Ill NORTH DAKOTA ASSOCIATION OF COUN1
NEBRASKA 0 NEBRASKA ASSOCIATION OF COUNTY OF
NEW HAMPSHIRE 0 NEW HAMPSHIRE ASSOCIATION OF COUK
El NEW HAMPSHIRE LOCAL GOVERNMENT C
NEW JERSEY 0 NEW JERSEY ASSOCIATION OF COUNTIE!
NEW MEXICO ❑+ NEW MEXICO ASSOCIATION OF COUNTIE!
ED NEW MEXICO MUNICIPAL LEAGUE
NEVADA ❑l NEVADA ASSOCIATION OF COUNTIES
OHIO O COUNTY COMMISSIONERS ASSOCIATION
10 OHIO ASSOCIATION OF SCHOOL BUSINEE
OKLAHOMA ❑+ ASSOCIATION OF COUNTY COMMISSION
❑+ OKLAHOMA MUNICIPAL LEAGUE
OREGON El ASSOCIATION OF OREGON COUNTIES
❑+ OREGON ASSOCIATION OF SCHOOL BUSI
PENNSYLVANIA p+ COUNTY COMMISSIONERS ASSOCIATION
El PENNSYLVANIA ASSOCIATION OF SCHOC
❑+ PENNSYLVANIA LEAGUE OF CITIES AND 1
RHODE ISLAND F±l RHODE ISLAND LEAGUE OF CITIES AND T
SOUTH CAROLINA El SOUTH CAROLINA ASSOCIATION OF COU
El SOUTHEASTERN ASSOCIATION OF SCHOs
US Communities Program
Service Matrix for Haworth Products
Haworth
Available
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Not to exceed
Not to exceed Not to exceed Not to Exceed
$55.00 /hour
Available thru
Not to Exceed
$55.00 /hour
Available thru
Pricing*
7% of Total
7% of Total 7% of Total non -union
Haworth Dealer
Haworth Dealer
Product List
Product List Product List hour
& quoted by
non -union
hour
& quoted by
Price
Price Price un
union labor
ion
proj ect
union labor
project
p ..,_.
*t'oroffiGefumr #ure r4ct u c#ss xnC Services rpvrded.fi►r'Ar hiteictur4[`Interior rodudfs lraors, nd W lls are , uote'd b" r ect . , .
P p
Installation Services Include:
1. Inside Delivery
6. Wipe down of Surfaces
2. Uncrating of all products
7. Complete Punch List
3. Assembly of products
8. Dedicated Project Coordinator
4. Installation if required
9. Product Orientation and Training for new users
5. Removal of debris
Installation pricing based on the following:
1. Performed during normal business hours 7:00 am to 5:00 pm Monday through Friday — no holidays
2. Non -union labor
3. Free and clear access to loading docks and elevators
4. Job site to be free and clear of other trades
5. Reasonable access to Space
Reconfiguration pricing based on the following:
1. Performed during normal business hours 7:00 am to 5:00 pm Monday through Friday — no holidays
2. Free and clear access to loading docks and elevators
3. Job site to be free and clear of other trades
4. Installation will be performed by Haworth certified installer
5. Additional costs incurred for unusual working situation will be charged to louver at cost
4,s
Fettling C.-Spo¢rnrs
H
HAWORTH, INC. — U.S. COMMUNITIES NATIONAL SALES AGREEMENT
PRICING FOR THE GROUP LACASSE PRODUCT LINE
Customer Conv
N051017 US Communities Sole Source November 2009
Customer
Product Group
Shipping Zone
List Value
Discount
Nvision
All Zones
0- $50,000
50%
$50,0014200,000
55%
Above $200,001
Neg..
United Chair
All Zones
0450,000
50%
$50,001- $200,000
55%
Above $200,001
Neg.
Education and Avenue
All Zones
0- $50,000
50%
$50,0014200,000
55%
Above $200,001
Neg.
All Lacasse Laminate, Steel and Quorum
All Zones
0450,000
50%
55%
Neg..
N051017 US Communities Sole Source November 2009