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HomeMy WebLinkAbout03/27/2012 COW MinutesWk, p„ COMMITTEE OF THE WHOLE MINUTES March 27, 2012 I. CALL TO ORDER — ROLL CALL The meeting was called to order at 7:02 p.m. in the Village Board Room of the Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Trustees present included Arlene Juracek, John Korn, Paul Hoefert, John Matuszak, Steven Polit, and Michael Zadel. Staff present included Village Manager Michael Janonis and Assistant Village Manager David Strahl. II, APPROVAL OF COMMITTEE OF THE WHOLE MINUTES FOR FEBRUARY 28, 2012 Motion made by Trustee Juracek seconded by Trustee Polit minutes were approved. Trustee Michael Zadel abstained. III. CITIZENS TO BE HEARD None IV. ROADSIDE MEMORIAL DISPLAYS Village Manager Michael Janonis provided an overview of what is not currently a problem, but he foresees a need to establish some type of policy protocol on managing such memorial displays since this appears to be a fairly common occurrence placed in public rights of way. He stated there have been some displays and requests in the past regarding such displays in Mount Prospect. He stated the State has established some regulation regarding the placement of these memorials in their right of way so any Village regulation would not be the first in the area. He is not suggesting that the Village consider outright prohibition of such displays. He is suggesting that there be some time frame on such displays of not more than 180 days in addition the ability to remove the display if it is a sight obstruction or causes damage to the parkway. He would anticipate posting such a memorial reference at some point during the display period advising persons who placed the display or are honoring the person for which the display is intended that the display will be removed at a certain point in the future. He also stated that the Village would not prohibit any resident from removing a display in the parkway of a residential dwelling if it was removed by the resident themselves. General comments from the Village Board members included the following items: Committee of the Whole Page 1 of 3 3/27/12 • It was suggested that Village staff could collect the items and return them to the family at the end of this display period if the family members are readily apparent. • There was a concern voiced regarding the definition of an offensive display and how to handle such a display. • It was also suggested that the display time frame be reduced to 90 days instead of 180 days. • It was also suggested that if a display were to be placed in a State right -of- way that the State should be notified of the display. • There was also clarification that if there were any hazardous items placed within the display that posed a danger it would be promptly removed by Village staff. Consensus of the Village Board was to establish a general policy regarding the duration of Memorial displays along with the circumstances to remove such a display if necessary through a Village Ordinance with a display time frame of not more than 90 days. Also to include clarification that the Village has the authority to maintain sightlines in the right -of -way which would be enforced if necessary regarding any memorial display placement. V. 100 YEAR INCORPORATION OF MOUNT PROSPECT COMMISSION Mayor Wilks proposed the establishment of a commission to develop a plan for celebrating the 100th anniversary of the Village in 2017. She is suggesting a year of celebration for honoring the Village be left up to the commission to determine whether the celebration should commence prior to the date of the incorporation's 100th anniversary or the year after the date of incorporation. She stated the date of incorporation is in the month of February which could pose some unique challenges for celebration activities depending on the start and stop date of such activities. She stated the commission would automatically dissolve within two years of the anniversary date. Consensus of the Village Board was general support to establish such an anniversary committee and to encourage a variety of experiences of different participants who may have an interest in the celebration. VI. ELECTRIC AGGREGATION REFERENDUM UPDATE Assistant Village Manager David Strahl provided a summary of the steps that will be necessary to move through the aggregation process in the coming months. He stated that with the amount of work that is necessary he does not foresee the process completed until late fall 2012. Committee of the Whole Page 2 of 3 H: \VILM \Cow\2012 \Minutes \Cow Minutes 3- 27- 12.docx General comments from the Village Board included the following items: • It was suggested that if the process could be sped up to complete the aggregation changeover by late summer because it would be beneficial to the residents for such timing. • It was also suggested that some follow -up communication be sent out and made available to residents by letting them know what is going on regarding the aggregation process. VII. MANAGER'S REPORT Village Manager Janonis stated that there is an Emerald Ash Borer public meeting scheduled for the April 4 from 7 p.m. to 9 p.m. at the Public Works facility. VIII. ANY OTHER BUSINESS I0C•0A VII. ADJOURNMENT The meeting adjourned at 8:15 p.m. DAVID STRAHL Assistant Village Manager Committee of the Whole Page 3 of 3 H: \VILM \Cow\2012 \Minutes \Cow Minutes 3- 27- 12.docx