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HomeMy WebLinkAbout2. VB Minutes 05/01/2012MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT May 1, 2012 CALL TO ORDER Mayor Wilks called the meeting to order at 7:11 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee Steven Polit Trustee Michael Zadel Absent: Trustee John Matuszak PLEDGE PLEDGE OF ALLEGIANCE Trustee Juracek led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Zadel gave the Invocation. MINUTES MINUTES Trustee Korn, seconded by Trustee Hoefert, moved to approve the minutes of the regular Village Board meeting held April 17, 2012. Mayor Wilks made the following correction to the minutes: -Page 6 — first paragraph, first bullet: 90 day regulation — upon adoption of ordinance, staff will take note of what display displays are currently in place. The April 17, 2012 meeting minutes as revised were approved. Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel Nays: None APPROVE BILLS APPROVE BILLS Mayor Wilks stated there were no additional items for approval under the Consent Agenda and asked if there were any bills to be removed under Consent; there being none, Mayor Wilks asked for a motion APPROVE BILLS. Trustee Juracek, seconded by Trustee Zadel moved to approve the bills dated April 12 -25, 2012. Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel Nays: None Motion carried. MAYOR'S REPORT MAYOR'S REPORT A. Proclamation: National Police Week, May 13 -19, 2012 Mayor Wilks presented the proclamation to Police Chief John Dahlberg and Deputy Police Chief Michael Semkiu. Chief Dahlberg thanked the Mayor and Village Board for their support of the Police Department. In recognizing the members of the Mount Prospect Police Department he noted the dedication of the men and women who serve in this dangerous occupation. Minutes of the Regular Meeting of the Mount Prospect Page 1 of 6 Mayor and Board of Trustees May 1, 2012 of the Village of Mount Prospect AMEND CHAPTER B. 1 St reading of an ordinance amending Chapter 13 (Alcoholic Liquors) of the Village of Mount 13 (ALCOHOLIC Prospect Village Code. LIQUORS) OF THE VILLAGE CODE Mayor Wilks stated this ordinance amends the Village Code by decreasing the number of Class "S -6" liquor licenses by one (1) and increasing the number of Class "F -3" liquor licenses by one (1). Retro Bistro, 1746 West Golf Road, changed from a Class "S -6" (special conditions) liquor license to a Class "F -3" (restaurant with lounge) liquor license. Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Zadel, moved for approval of Ordinance No. 6006: ORD 6006 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel Nays: None Motion carried. APPOINTMENTS Trustee Juracek requested the second (2 nd ) page of the ordinance listing the liquor license classifications and businesses be edited with the correct punctuation. APPOINTMENTS Mayor Wilks presented the following reappointments for Village Board approval: Transportation Safety Commission John J. Keane /Chair Term expires May 2016 Charles Bencic Term expires May 2016 Justin Kuehlthau Term expires May 2016 Trustee Hoefert, seconded by Trustee Polit, moved to approve the reappointments as listed above: Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel Nays: None CITIZENS TO BE Motion carried. HEARD COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD CONSENT AGENDA None. CONSENT AGENDA Bills approved under VI. Approve Bills. No other items listed for approval by Consent. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS FIRST AMENDMENT A. A Resolution Approving the First Amendment to the Intergovernmental Agreement Between TO COMMUNITY the Village of Mount Prospect and the Mount Prospect Public Library for a Neighborhood CONNECTIONS Resources Center (Known as the Community Connections Center) CENTER IGA Minutes of the Regular Meeting of the Mount Prospect Page 2 of 6 Mayor and Board of Trustees May 1, 2012 of the Village of Mount Prospect Mayor Wilks presented a Resolution approving the First Amendment to the Intergovernmental Agreement between the Village of Mount Prospect and the Mount Prospect Public Library for a Neighborhood Resources Center (Known as the Community Connections Center) This resolution approves the first (1 amendment to the February 17, 20090 Intergovernmental Agreement between the Village of Mount Prospect and the Mount Prospect Public Library for the funding and operation of the Community Connections Center. RES 10 -12 Assistant Village Manager Dave Strahl provided background information and an overview of the first (1 amendment to the Intergovernmental Agreement including the approved expansion and cost sharing; Village - 2/3 and the Library - 1/3. Trustee Polit expressed his concerns regarding the funding of this project; 1) the grant money the Village recently received was for the initial build -out of the center; the money should go back into Capital Improvements to repatriate funds the Village expended for the build -out and 2) prioritizing use of funds for this project when other public safety programs have been impacted by budget reductions. Trustee Polit stated he was not aware of a construction budget for this project nor any discussion of a plan to expand the Center when the Village received grant money. He requested a copy of the construction budget for the expansion build -out. (Assistant Village Manager Strahl will provide copy of the construction budget for the expansion.) Village Board Comments • Build -out of expansion is appropriate use of grant money. • Amount of money for build -out not a significant impact to future funding of public safety programs. • Expansion of Center— additional space for police • Grant money was received after initial construction completed • $95,000 grant — last of earmarks Village will see; Village would be remiss in not using these funds for the Center • Agree funds should be repatriated but comfortable with decision for expansion of the Center. Trustee Zadel, seconded by Trustee Hoefert, moved for approval of Resolution No. 10 -12: A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE MOUNT PROSPECT PUBLIC LIBRARY FOR A NEIGHBORHOOD RESOURCE CENTER (KNOWN AS THE COMMUNITY CONNECTIONS CENTER) Upon roll call: Ayes: Hoefert, Juracek, Korn, Zadel Nays: Polit AGGREGATION OF Motion carried. ELECTRICITY CONSULTING B. A Resolution Authorizing the Village to Enter into an Agreement for Consulting Services SERVICES Regarding the Aggregation of Electricity Program AGREEMENT Mayor Wilks presented a Resolution authorizing the Village to enter into an agreement for consulting services regarding the aggregation of electricity program. This resolution authorizes the Village of Mount Prospect to enter into an agreement with Northern Illinois Electric Collaborative (NIMEC) for consulting services to assist with the electric aggregation process. Mayor Wilks stated the Village Board has conducted previous public discussions on this subject and asked Assistant Village Manager Strahl to provide background information. Assistant Village Manager Strahl stated at the April 17, 2012 Village Board there was a general consensus in support of his request to pursue a contract with an experienced consultant to assist in the aggregation process. The resolution requests approval of the agreement with the consultant; Northern Illinois Electric Collaborative (NIMEC). Minutes of the Regular Meeting of the Mount Prospect Page 3 of 6 Mayor and Board of Trustees May 1, 2012 of the Village of Mount Prospect In addition the Village has 1) scheduled and legally noticed the required public meetings for the electric aggregation program; May 8, 2012 and May 9, 2012 and 2) submitted required documents to Com Ed. He indicated at the May 15, 2012 Village Board meeting he will present an ordinance to adopt the Operation and Governance Plan and proceed with placement of the RFP's to potential suppliers. Assistant Village Manager Strahl indicated the timing of the process is not only subject to state mandates but the ability to move quickly will ensure the Village obtains the most favorable rates; anticipate obtaining bids and lock in pricing in June. In response to questions from the Village Board, Assistant Village Manager Strahl provided the following; ■ Plan of Operation and Governance will be subject of public hearings. ■ $30,000 for consultant fee - best estimate without Com Ed data ■ Does not know why Village not included in consortium formed by surrounding communities; no response from communities when asked. Village Board Comments ■ $30,000 consulting fee minuscule when compared to savings to residents ■ Time is the essence for Village to participate in favorable electric rates ■ Disheartening and surprising Village not included in consortium of neighboring communities Trustee Zadel, seconded by Trustee Polit, moved for approval of Resolution No. 11 -12: A RESOLUTION AUTHORIZING THE VILLAGE TO ENTER INTO AN AGREEMENT RES 11 -12 FOR CONSULTING SERVICES REGARDING THE AGGREGATION OF ELECTRICITY PROGRAM Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT MANAGER'S A. Purchase and conversion of 2013 Ford utility police interceptor AWD marked patrol squad REPORT cars. 1.Request Village Board approval to waive the bid process for the purchase of nine (9) Ford PURCHASE AND Interceptor patrol vehicles under the State of Illinois bid at a cost not to exceed $240,235. CONVERSION OF 2013 FORD UTILITY Deputy Police Chief Mike Semkiu presented background information and staff recommendation POLICE for the purchase and conversion of the police vehicles. INTERCEPTOR AWD VEHICLES (VBA 16- Deputy Police Chief Semkiu stated Police Chief Dahlberg had presented for discussion the 12) purchase of the vehicles at the April 24, 2012 Committee of the Whole meeting. He stated with the scheduled replacement of the nine (9) marked patrol vehicles in 2012 and the Police Department's three (3) year replacement schedule, the department engaged in an in -depth assessment of all vehicle manufacturers offering a police patrol interceptor vehicle. Based on this assessment staff determined the Ford Utility Police Interceptor would meet the needs of the department; fuel economy, interior space, increased drivability in adverse weather conditions, higher clearance space, prisoner space, additional rear cargo space and positive past experience with Ford products. Deputy Police Chief Semkiu also presented a request for the purchase of one (1) 2012 Ford Utility Police Interceptor AWD (all wheel drive) vehicle. This is a replacement vehicle used to supplement patrol operations and respond to emergency calls for service. Deputy Police Chief stated in total the Police Department is requesting to purchase ten (10) 2012 Ford Utility Interceptor vehicles under the State of Illinois bid award for at total not to exceed $267,214; nine (9) marked patrol vehicles at $26,660 each and one (1) unmarked vehicle at $26,979 . Minutes of the Regular Meeting of the Mount Prospect Page 4 of 6 Mayor and Board of Trustees May 1, 2012 of the Village of Mount Prospect Mayor Wilks stated before a motion for approval of the purchase could move forward, a motion to amend the agenda to accurately reflect the purchase of ten (10) vehicles in the amount $267,214 would need to be made. Trustee Hoefert, seconded by Trustee Polit, moved to amend Agenda Item A.1. under the Manager's Report: A.1.Request Village Board approval to waive the bid process for the purchase of ten (10) Ford Interceptor patrol vehicles under the State of Illinois bid at a cost not to exceed $267,214. Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel Nays: None Motion carried. In response to questions from the Village Board Deputy Police Chief Semkiu provided the following: -Ford has proven to be a good choice and offers a all wheel drive capability; Public Works maintains vehicles -Police Department has no reserve vehicles -Number of benefits with utility vehicle in day to day use /operations Village Board Comments ■ Request to waive bid — competitive bid process was already conducted by State of Illinois; best price available. -Utility vehicles — next generation of squad cars -All wheel -drive vehicles — beneficial to day to day operations; allow police to remain on the street during adverse weather conditions. Trustee Zadel, seconded by Trustee Korn, moved to approve request to waive the bid process for the purchase of ten (10) Ford Interceptor vehicles under the State of Illinois bid at a cost not to exceed $267,214. Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel Nays: None Motion carried. 2. Request Village Board approval to waive the bid process and accept proposal for the purchase and conversion of related installation equipment at a cost not to exceed $58,970. Deputy Police Chief Semkiu provided background information and staff recommendation. He stated in 2009 the Police Department conducted a process to select a new vendor to provide vehicle conversion; based on cost and ability to meet department needs Ultra Strobe Communications was selected. Based upon costs, service and ability to promptly meet the needs of the department, staff recommend the proposal submitted by Ultra Strobe Communications for the conversions and installations at a cost not to exceed $58,970. In response to questions from the Village Board Police Chief Semkiu provided the following: -Vehicles will be street worthy when delivered. -Conversion one (1) to two (2) week process. While acknowledging there are a very limited number of vendors that offer this type of service, Trustee Hoefert requested that staff continue to check we are still getting good pricing. Trustee Hoefert, seconded by Trustee Korn, moved to approve request Village Board approval to waive the bid process and accept proposal for the purchase and conversion of related installation equipment at a cost not to exceed $58,970. Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel Nays: None Motion carried. Minutes of the Regular Meeting of the Mount Prospect Page 5 of 6 Mayor and Board of Trustees May 1, 2012 of the Village of Mount Prospect OTHER BUSINESS OTHER BUSINESS Mayor Wilks stated the Mayor's Prayer Breakfast would be held May 3 rd at Victoria in the Park. The annual event is sponsored by the Mount Prospect Chamber of Commerce and the Inter -faith Council. Trustee Polit stated groundbreaking of the new Meyers Place residential housing for developmentally disabled individuals will be held May 7th Mayor Wilks and Trustee Polit both noted the Village of Mount Prospect has been a leader in welcoming this type of community housing. Trustee Hoefert stated this type of housing is very much needed by residents of Mount Prospect. He added this is not a Village assisted program; funded by an independent organization. ADJOURN ADJOURN There being no further business to discuss Mayor Wilks asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Korn, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel Nays: None Motion carried. The May 1, 2012 Village Board meeting adjourned at 8:20 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Mount Prospect Page 6 of 6 Mayor and Board of Trustees May 1, 2012 of the Village of Mount Prospect