HomeMy WebLinkAboutRes 04-12 04/03/2012 Execution of a Grant License to Conduct Weekly Car ShowsRESOLUTION NO. 04 -12
A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE
WITH THE DOWNTOWN MOUNT PROSPECT MERCHANTS ASSOCIATION
TO CONDUCT WEEKLY CAR SHOWS
WHEREAS, the Village of Mount Prospect supports the summer "Blues Mobile Cruise Night" car shows
held in the commuter parking lots; and
WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect have determined that
the best interests of the Village would be served by entering into a Grant of License between the Village
and the Downtown Mount Prospect Merchants Association in order to conduct the annual Car Shows
from May 19, 2012 through September 29, 2012.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the President and Board of Trustees of the Village of Mount Prospect do hereby
authorize the execution of a Grant of License to the Downtown Mount Prospect Merchants Association
to conduct the Car Show on Union Pacific Railroad property, which property is leased by the Village
and under the control of said Village, a copy of the Grant of License is attached hereto and hereby
made a part of as Exhibit "A ".
SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and
approval in the manner provided by law.
AYES: Hoefert, Juracek, Korn, Matuszak, Polit
NAYS: None
ABSENT: Zadel
PASSED and APPROVED this 3rd day of April, 2012.
H: \CLKO \WIN \RESOLUTION \car show resolution2012.doc
Exhibit "A"
GRANT OF LICENSE
The Village of Mount Prospect hereby grants a license to the DOWNTOWN MOUNT PROSPECT
MERCHANTS ASSOCIATION (licensee) for the purpose of operating a Car Show on the parking
lots located at the Union Pacific Railroad property located both east and west of Main
Street/Elmhurst Road, which property is currently leased by the Village of Mount Prospect from the
Union Pacific Railroad Company. This License is subject to the following conditions:
1. The term of the License shall be from May 19, 2012 through September 29, 2012.
2. Each vendor selling food at the Car Show shall utilize a food cart licensed by the Village of
Mount Prospect Environmental Health Division and in compliance with all health and
sanitation regulations of the Village and the State of Illinois.
3. This License shall be revocable at any time by the corporate authorities of the Village of
Mount Prospect if the licensee or any vendor is in violation of state or local laws or this Grant
of License.
4. Within ten (10) days of the execution of this Grant of License, the licensee shall submit to
the Village Manager a pro forma revenue and expense statement setting forth certification
fees and estimated revenues, expenses, management fees, if any, and the proposed
disposition of potential net revenues.
5. Prior to November 30, 2012, the licensee shall issue a written report to the Village Manager
outlining the financial aspects of running the Car Show, problems encountered in the year
2012 season, along with proposed solutions, proposals for improving the Car Show and the
outlook for the future of the Car Show.
6. The licensee shall possess a Certificate of Insurance for public liability insurance in an
amount of not less that $1,000,000 per occurrence naming both the Village of Mount
Prospect and the Union Pacific Railroad Company as additional insured.
7. The licensee /grantee shall not discriminate against any employee, applicant, volunteer,
authorized vendor or event participant because of race, color, religion, sex, sexual
orientation, marital status, national origin or ancestry, citizenship status, age, physical or
mental handicap unrelated to ability, military status or an unfavorable discharge from military
service.
Page 2/2
Car Show License 2012
This Grant of License is personal to the DOWNTOWN MOUNT PROSPECT MERCHANTS
ASSOCIATION and may not be transferred to any other person or entity.
Dated this 7 day of April, 2012.
EXHIBIT "B"
HOLD HARMLESS
WHEREAS, DOWNTOWN MOUNT PROSPECT MERCHANTS ASSOCIATION ( "GRANTEE ") has
requested permission of the corporate authorities of the Village of Mount Prospect, ( "GRANTOR ")
to operate a Car Show within the parking lots located on the Union Pacific Railroad property, located
both east and west of Main Street/Elmhurst Road; and
WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect did adopt
Resolution No. 04 -12 on April 3, 2012, entitled "A Resolution Authorizing Execution of a License
to the Downtown Mount Prospect Merchants Association to Conduct the Annual Car Show in the
Village ".
NOW, THEREFORE, upon the mutual covenants and agreements hereinafter set forth and other
good and valuable consideration, the receipt of sufficiency of which are hereby acknowledged, the
GRANTOR has granted a Grant of License to GRANTEE to operate a Car Show within the parking
lots located on the Union Pacific Railroad property, located on both the east and west sides of Main
Street/Elmhurst Road, which license is conveyed, however, subject to the following terms,
covenants and conditions:
The GRANTOR may at any future time after the date hereof revoke the License referenced
herein and without notice to the GRANTEE and without cost to either the GRANTOR or
his /her successors or assigns.
2. Upon such revocation of said License by the GRANTOR, and with written notice of said
revocation to the GRANTEE, the GRANTEE shall cease operation of said Car Show.
3. GRANTEE shall at all times, and under all circumstances, indemnify, protect, and save
harmless the GRANTOR, its grantees, licensees, agents, lessees and invitees, from and
against any and all damages, losses, claims, demands, actions, and causes of action
whatsoever (including any reasonable costs, expenses, and attorneys' fees which may be
incurred in connection therewith) whether or not the claim, demand or other action asserted
by meritorious, and which results from or is alleged to arise as a result of the activity being
the subject of this Agreement.
4. GRANTOR shall not be liable to GRANTEE, her grantees, licensees, agents, lessees, or
invitees for any damages or injuries (including death) to any person thereof except to the
extent that injuries or damages are caused by the negligent, willful, or malicious misconduct
of GRANTOR.
5. Any notice herein provided to be given shall be deemed properly given if in writing and
delivered personally or mailed to the GRANTOR at:
50 South Emerson Street
Mount Prospect, Illinois 60056
or to the GRANTEE at:
Page 2/2
Car Show Hold Harmless
P. O. Box 632
Mount Prospect, Illinois 60056
or to such other person or address as the parties hereto may from time to time designate
upon written notice.
6. This Agreement shall insure to the benefit of and be binding upon the parties hereto and
their respective successors in interest.
IN WITNESS WHEREOF, the parties hereto have caused this License Agreement to be executed
by their proper officers, thereunto duly authorized and their respective seals to be affixed this
ay of April, 2012.
OP ID: HM
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CERTIFICATE OF LIABILITY INSURANCE
r ATE(MM /DD/YYYY)
02/23112
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER 847 - 398-1950
Aback & Associates, Inc. 847- 398 -1956
1100 W. Northwest Hwy Ste 118
Mount Prospect, IL 60056
Aback & Associates, Inc.
CONTACT
NAME:
PHONE FAX
A/ No Ext : A/C No
E -MAIL
ADDRESS:
PRODUCER MTPRO -1
CUSTOMER ID #:
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURED Mt Prospect Downtown Merchants
P.O. Box 632
Mount Prospect, IL 60056
INSURERA:CNA Insurance Company
20443
INSURER B: Lloyds
INSURER C
INSURER D:
EACH OCCURRENCE
INSURER E:
A
INSURER F:
X
COVERAGES CERTIFICATE NUM BER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
kDDL
SUBR
POLICY NUMBER
POLICY EFF
MM /DD/YYYY
POLICY EXP
MM /DD/YYYY
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
$ 1,000,00
A
X COMMERCIAL GENERAL LIABILITY
X
4030557228
04/07/12
04/07/13
DA AGE TO RENTED
PREMISES Ea occurrence
$ 300,00
MED EXP (Any one person)
$ 10
CLAIMS -MADE FX1 OCCUR
PERSONAL & ADV INJURY
$ 1
GENERAL AGGREGATE
$ 2
GENT AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMP /OP AGG
$ 2
$
X POLICY PRO LOC
A
AUTOMOBILE
LIABILITY
ANY AUTO
4030557228
04107/12
04107/13
COMBINED SINGLE LIMIT
(Ea accident)
$ 1
X
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$
ALL OWNED AUTOS
PROPERTY DAMAGE
(Per accident)
$
SCHEDULED AUTOS
HIRED AUTOS
X
X
$
NON -OWNED AUTOS
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
AGGREGATE
$
EXCESS LIAB
CLAIMS -MADE
DEDUCTIBLE
$
$
RETENTION $
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y / N
ANY PROPRIETOR /PARTNER /EXECUTIVE
TATI
WC TOR Y LIMITS ER DER
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYEE
$
OFFICER /MEMBER EXCLUDE D? ❑
(Mandatory in NH)
NIA
E.L. DISEASE - POLICY LIMIT
$
If yes, describe under
DESCRIPTION OF OPERATIONS below
B
Liquor Liability
7S50211
MWL00077
10/15111
10/16/11
Liquor 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is re
CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED IN REGARDS TO "CRUISE
NIGHT" EVENT TO BE HELD EVERY SATURDAY 6:00 -9:00 PM AT THE MT. PROSPECT
METRA STATION PARKING LOT - MAY 19TH, 2012 THROUGH SEPTEMBER 29TH, 2012
CERTIFICATE HOLUEK k ANtiCLLAI IVIY
UNION PACIFIC UNIONPA
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
101 N. WACKER DR - STE 1910 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
CHICAGO IL 60606 ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE ��
ACORD 25 (2009109)
U 1988 -2009 AGUKU GUKI'UKA 1 IUIV. All rlgnrs reserVea.
The ACORD name and logo are registered marks of ACORD