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HomeMy WebLinkAbout06/13/1995 COW minutes MINUTES COMMITTEE OF THE WHOLE JUNE 13, 1995 CALL TO ORDER Mayor Gerald L Fadey called the meetm~ to order at 7 35 p m Present at the meeting were Mayor Gerald L Farley, Trustees George Clowes, Timothy Corcoran, R~chard Hendncks, Paul Hoefert, and M~chaele Skowron Absent from the meeting was Trustee Irvana Wilks Also present were Assistant V~llage Manager Dawd Strahl, Adm~mstrabve Intern Cathleen Freels, Deputy D~rector of Commumty Development Dawd Hulseberg, Pubhc Works D~rector Glen Andler, Finance D~rector David Jepson and Assistant Finance Director Carol Widmer MINUTES Acceptance of the M~nutes of May 23, 1995 A mobon was made by Trustee Corcoran and seconded by Trustee Hoefert to approve the Minutes Minutes were approved with Trustee Skowron and Clowes abstaining CITIZENS TO BE HEARD None VILLAGE HALL SPACE STUDY DISCUSSION Ass;stant Village Manager David Strahl introduced the topic of the V~llage Hall Space Study. V~llage Hall was built m 1958 and acquired by the Village ~n 1976 37 full-time and 8 part-bme employees occupy 15,000 square feet The purpose of the space study ~s to evaluate what currently exists and to put together recommendabons to resolve deficiencies that might be ~dent~fled in the study The intention of the space study is to see what ~s the best option on rehab~htatmn and reuse of the current fac~hty. It ~s not the retention of the study to make recemmendaflons for a new building at this time The Space Study Committee recommends that the firm of Yas/F~schel Partnership be authonzed to complete the Village Hall Space Study It was the consensus of the Board to proceed with a space study of V~llage Hall David Strahl rem~nded the Board the approval of the study does not commit the Board to any specific ~mprovements which m~ght be recommended ~n the space study Trustee Skowron asked what the projected turnaround bme on the study m~ght be Stephen Yas, partner of Yas/Fischel Parl~ership explained that the schedule for the study is 9 to 12 weeks Upon award of the contract or upon receipt of a letter of ~ntent they can start ~mmed~ately Therefore, Phase III of the study could be completed by mid-September Also, some port~ons of the study can be performed concurrently Stephen Yas explained their approach to the space study includes a hsten~ng session that reveals the needs of the V~llage, an analys~s of the space, and alternative proposals for the use of the space Also, he would consider interv~ew~ng V~llage Board Member and patrons General d~scuss~on of V~llage Board members followed The recommended firm prowded a general background on ~ts approach to th~s study at the request of the Board Also, a desire to focus on a "one-stop" shop should be emphasized m the study It is the intenbon of the V~llage Board to adhere to our own codes ~n Village owned buildings The consensus of the Board was to d~rect staff to proceed w~th drafting the contract for services for the Space Study for Village Hall to be performed by Yas/F~schel at a cost not to exceed $24,355 00 and subm~tbng ~t to the Board for approval as soon as possible V MANAGER'S REPORT None I. ANY OTHER BUSINESS Trustee Clowes moved that the Board adjourn into closed session to d~scuss Trustee Hoefert seconded the motion The Board moved ~nto Closed htlgatlon Session at 7 55 p m Closed Session adjourned at 8 10 p m A motion was made by Trustee Skowron and seconded by Trustee Hoefert that the Board appeal the court decision ~n the case of V~llage of Mount Prospect v Continental Bakery The motion passed VII. ADJOURNMENT There being no further bus~ness, the meebng was adJourned at 8 12 p m Respectfully submitted, CATHLEEN R FREELS Adm~mstrat~ve Intern ct f/