HomeMy WebLinkAbout02/07/2012 SPC Bid Ford InterceptorMount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: VEHICLEXQUIPMENT MAINTENANCE SUPERINTENDENT
DATE: FEBRUARY 1, 2012
SUBJECT: ACCEPT SUBURBAN PURCHASING COOPERATIVE (SPC) BID FOR
THE PURCHASE OF ONE (1) NEW FORD INTERCEPTOR ($24,000)
Background
In the current budget, there are funds available to replace vehicle 300. This car is a 2001 Ford Crown
Victoria Police Interceptor with the undercover appearance package. The replacement of 300 has been
deferred from the 2011 budget year, due to the overall economy and budget constraints. We extended the
normal replacement life cycle by one year for the majority of the Village fleet. This car is primarily used
by Mayor and Village Manager's Office staff to provide transportation for official Village business.
Replacement Schedule
300 was purchased in 2001. The vehicle /equipment replacement schedule for these types of vehicles is 8
years or 50,000 miles. This vehicle has completed 11 years of service, but has low miles. This vehicle
has exceeded the vehicle /equipment replacement schedule criteria for replacement due to its age.
Life Cycle Cost Analysis
Life cycle cost analysis was not calculated because of the low miles.
Other Factors
The current vehicle is in good condition for its age and I recommend we continue utilizing this vehicle by
re- purposing it for use by Fire Department staff. Fire Department car 507 is a 2001 Chevy Impala with
over 50,000 miles and was originally scheduled to be replaced this year due to rising maintenance costs
and recent breakdowns. This car is primarily used by our Fire Prevention Bureau to perform fire
inspections, public education, fire investigations and other fire department emergency needs during the
day. After discussing with Fire Department staff, vehicle 300 would be a temporary replacement for 507,
instead of purchasing a new car this year. I estimate utilizing this car in this capacity for the next 2 -3
years.
Replacement Recommendation
It is my recommendation that a replacement for 300 be purchased during the 2012 budget year.
Additionally, I recommend transferring the current 300 to replace Fire Prevention Bureau car 507.
Accept Suburban Purchasing Cooperative (SPC) Bid for the Purchase of one (1) New Ford Interceptor ($24,000)
February 1, 2012
Page 2 of 2
Bid Recommendation
I am recommend that the Village Board authorize the purchase of one (1) new 2013 Ford Interceptor
Sedan vehicle from the Suburban Purchasing Cooperative award winner Currie Motors, of Frankfort,
Illinois at a cost not to exceed $24,000.00. The Suburban Purchasing Cooperative is a joint purchasing
program sponsored by the Northwest Municipal Conference (NWMC), and the DuPage Mayors &
Managers Conference. It is a publicly bid program that satisfies the public bidding requirements of the
Village of Mount Prospect Purchasing Policy. Funds for this proposed purchase are currently available in
the Vehicle Replacement Fund of the 2012 budget.
Fire Department vehicle 507 will be sold through the NWMC live auction or GovDeals.com Internet
auction later this year.
? R. Breitzman
Vehicle /Equipment Superintendent
I�
Sean P. Dorsey
Director of Public Works
JB
C: Deputy Director of Public Works Jason Leib
H: \Administration\BIDS \RESULTS \SPC Purchase #300- 2012.docx