HomeMy WebLinkAbout02/07/2012 Shade Tree Furnishing and PlantingMount
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Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: FORESTRY /GROUNDS SUPERINTENDENT
DATE: JANUARY 27, 2012
SUBJECT: BID RESULTS -SHADE TREE FURNISHING AND PLANTING - $87,383.00
BACKGROUND
Bids were recently opened for the provision and installation of parkway trees. As in the past, bid
prices were sought for 1 -1/2 ", 2 ", 2 -1/2" and larger trees. We also asked bidders to quote prices for
"enhanced planting sites" - larger pits with amended backfill - which we may order on a small number
of trees being planted in very poor soil. Bid prices are good through December, 2012.
BID RESULTS
Sealed bids for this contract were opened on January 23, 2012. Sixteen invitational bids were mailed
and a notice to bidders was published in a local newspaper. Six bids were received. Bid results are
attached. It should be noted that no one bidder submitted the low price on all sizes /species requested.
DISCUSSION
At this time, we do not know the exact quantity, sizes and species we will need to order during the
coming year. However, from the bid results it appears that there will be enough trees available to
supply our planting programs.
As in 2011, this year there will be no Cost Share tree planting program. (Residents who want a 2'/2
diameter parkway tree planted will still be able to order a tree through the Village's program, but they
will need to bear the full cost.) However, funds were appropriated in the 2012 budget for risk
replacement trees, new construction plantings, Com Ed and accident replacements, as well as a small
number of reforestation and beautification plantings.
Additionally, we have applied for a $30,000.00 Emerald Ash Borer restoration grant. We will learn in
late February if we will receive those funds. If successful, we will plant approximately 162
replacements for removed ash trees. We will need to pay for these plantings using Village funds, and
then receive reimbursement afterwards.
Note that we are not recommending buying trees from Karlstedt Landscape, Inc. Karlstedt submitted a
nursery statement saying that the trees they provide are grown in Wisconsin. Our bid requires that all
trees must be grown in Northern Illinois. All other bidders have met our bid specifications.
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BID RECOMMENDATION
There is a total of $57,383.00 in various tree planting accounts in the 2012 budget. Additionally, if we
receive the requested grant funds, we will request the appropriate budget amendment and increase the
contract amount by $30,000 to $87,383.00.
I recommend splitting the contract award among Huffman Landscape, Arthur Weiler, Inc., KGI
Landscaping Company, Mike Greco Landscaping, Inc., and Langton Group. Total expenditures for all
purchases will not exceed $87,383.00, and each tree will be ordered from the lowest bidder for that
particular size and species.
I concur:
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Director of Public Works