HomeMy WebLinkAbout02/07/2012 State Truck BidU�r M ount • • P ub l ic • D
INTE ROFFICE •RA
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: VEHICLEXQUIPMENT MAINTENANCE SUPERINTENDENT
DATE: FEBRUARY 1, 2012
SUBJECT: ACCEPT STATE OF ILLINOIS BID FOR THE PURCHASE OF TWO (2)
NEW TRUCKS, CAB AND CHASSIS ($145,500)
Back rg ound
In the current budget, there are funds available to replace two (2) single axle dump trucks: 4517 and 4522.
These trucks are International 35,000 lb. GVWR dump trucks with snow and ice control equipment. Both
trucks are used by the Public Works Department maintenance crews to haul miscellaneous materials, such
as asphalt, black dirt, sand, stone, etc. to job sites throughout the Village. These trucks are also equipped
with snowplows, underbody scrapers, and "tailgate" type salt spreaders for winter snow and ice control.
Additionally, these trucks are also utilized during the fall leaf program.
Replacement Schedule
These trucks were originally purchased in 1994 and 1995. The vehicle /equipment replacement schedule
for large dump trucks is 15 years. Both trucks have entered into their 17th and 18th years of service
respectively and have logged between 65,000 — 70,000 miles. In addition, the hour meters for the engines
have logged between 7,521 — 7,673 hours of operation (equivalent to over 225,630 road miles). Both
vehicles exceed the vehicle /equipment replacement schedule criteria for replacement.
Life Cycle Cost Analysis
Life cycle cost analyses have been completed for both trucks and are attached for your review. The
optimum economic replacement point has been calculated between years 5 and 6 for each truck. The
modified economic replacement point has been calculated between years 12 and 14 for each truck.
Other Factors
These current trucks have a double "C" channel frame construction and have rust between the two
channels. This rust will eventually cause the frame to crack and lose the necessary strength needed to
carry heavy loads. At the time when we purchased the trucks we had to have both "C" channels to meet
the weight limits when the truck is loaded with salt during snow and ice control operations. The new
proposed chassis will have a heavier single "C" channel frame construction eliminating the future rust
problem between the channels. Additionally, the steel dump bodies are in very poor condition with rust
holes throughout the bodies.
Accept State of Illinois bid for the purchase of two (2) new trucks, cab and chassis ($145,500)
February 1, 2012
Page 2 of 2
Replacement Recommendation
It is my recommendation that two (2) replacement vehicles for 4517 and 4522 be purchased during the
2012 budget year.
Bid Recommendation
I am recommending the purchase of two (2) new 2013 International 7400 SFA Series, 36,220 lb. GVWR
cab and chassis from the State of Illinois Contract (PSD- 4016932) award winner Prairie /Archway
International Trucks, Inc., of Springfield, Illinois. The State of Illinois Contract is publicly bid and
satisfies the public bidding requirements of the Village of Mount Prospect Purchasing Policy. I therefore
request the Village Board authorize the purchase of two (2) new 2013 International 7400 Series truck cab
and chassis at a cost not to exceed $145,500.00 ($72,750.00 per unit). Funds for this proposed purchase
are currently available in the Vehicle Replacement Fund of the 2012 budget.
The remaining funds will be used for needed equipment purchased through various vendors (front and
underbody snow plows, pre -wet systems, dump body, lighting, and hydraulic components) to provide
completely functional vehicles. The vehicles being replaced will be sold through the NWMC live auction
or GovDeals.com Internet auction.
James R. Breitzman
Vehicle /Equipment Superintendent
JB
Attachment
Deputy Director of Public Works Jason Leib
fl:\Administration\ BIDS\ RESULTS\ StatePurchase2TrucksCab &Chassis2012 -4517, 4522.doc