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HomeMy WebLinkAbout02/07/2012 Tree Trimming?/ Mount Prospect Public Works Department (P. INTEROFFICE MEMORANDUM TREE cm um TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: FORESTRY /GROUNDS SUPERINTENDENT DATE: JANUARY 30, 2012 SUBJECT: BID RESULTS — TREE TRIMMING - $183,000.00 BACKGROUND Sealed bids for parkway tree trimming were opened on January 23, 2012. Prices were sought for trimming trees in areas due for routine pruning on our five -year cycle. As in the past, we also sought prices for emergency tree work in the event of a major storm. Finally, we also included a provision which will allow us to extend the contract for a second and third year at the same bid prices, if both the contractor and Village agree. BID RESULTS Fifteen invitational bids were mailed and a notice was published in a local newspaper. Six bids and one "no bid letter" were received. The bid results for trimming an estimated 4001 trees plus an estimated 30 hours of emergency work, were as follows: Trees R Us, Inc. Powell Tree Care, Inc. Winkler's Tree and Landscape, Inc. Homer Tree Care, Inc. Four Seasons Tree & Landscape, Inc. R.W. Hendricksen Co. Nels J. Johnson BID DISCUSSION $140,351.50 $174,480.90 $195,086.64 $205,345.59 $315,671.00 $388,315.00 (Bid non - responsive) NO BID The bid specifications identified 4001 trees needing to be pruned at the time the specifications were prepared. However, the specifications were written to allow us to add additional trees throughout the year, if desired, up to the amount budgeted. Additionally, some trees may have increased slightly in size since they were last measured; therefore we are requesting authorization to spend the entire budgeted amount. I recommend rejection of the bid received by R.W. Hendricksen Co. as being non - responsive. They submitted nearly a page of deviations from the bid specifications. R.W. Hendricksen requested deviations that were so extensive that effectively the bid they submitted was for an entirely different contract than the one the other contractors were bidding on. HAForestry \WORD \2012 \TRIM\MEMO TRIM RECOMMEND 2012.doc Page 2 of 2 The low bidder, Trees R Us, Inc. has not worked for us on a parkway tree trimming contract in the past, but they did successfully complete our Creek Trimming /Removal contract in 2010. Additionally, they submitted a list of municipal references and we placed calls to each. Generally, the references reported very good work quality. We do have some concerns because more of the references were for tree removal work than for trimming, and the trimming contracts listed were not as large as ours. However, since the bid from Trees R Us, Inc. is about $35,000.00 less than the next low bidder, we believe it is in the Village's best interest to award the contract to Trees R Us. We plan to monitor them very closely for progress and quality of work, and if unacceptable, we can invoke the strongly worded "Forfeiture Clause" which is in our specifications. Director of Public Works BID RECOMMENDATION There is $183,000.00 allocated for contractual tree trimming in the 2012 budget. I recommend award of a possible three -year contract to the lowest qualified bidder, Trees R Us, Inc., in an amount not to exceed $183,000.00. If year one is successful, and a contract extension is agreed to by the Village and the contractor, years two and three will be in whatever amounts are appropriated in the 2013 and 2014 budgets. I concur. Sandy Clark n P. Dorsey H: \Forestry \WORD \2012 \TRIM\MEMO TRIM RECOMMEND 2012.doc Bid Results - 2012 Shade Tree Furnishing and Planting Bid Opening: January 23, 2012 Species DBH Bid Price Avail. Qty. Bid Price Avail. Q Bid Price Avail. Q Bid Price Avail. Qty- Bid Price Avail. Q . Bid Price Avail. I Qty- Mike Greco Lands caping Karistedt Landscape(H) Arthur Weiler Hutiman Lands ca ping KGI Lan dseeping Langton Group Hedge Maple 1.5" $135.00 10 $115.00 20 $165.00 50 2" $134.00 20 $200.00 50 2.5" $285.00 15 $153.00 20 $240.00 50 Autumn Blaze or Mamw 15' $110.00 50+(H) $125.00 20 $120.00 30 Freeman Maple 2" $170.00 30 $124.00 50+(H) $135.00 20 $124.00 150(l 2.5" $135.00 100+ H $145.00 100 $128.GO 50 (1) $210.00 140 Paperbark Maple 1.5" $170.00 10 2" $475.00 10 2.5" $320.00 5 Miyabe Maple 1.5" $138.00 40 $127.00 50 $127.00 10 2" $160.00 30 $145.00 30 $255.00 120 2.5" $265.00 30 $190.00 20 $170.00 100+ $148.00 100 $285.00 250 Purpleblow Maple 1.5" $150.00 15 $150.00 25 2" $190.00 25 2.5" $210.00 15 Greencolumn Black Maple 1.5" $140.00 20 2" L $144.00 20 2.5" $185.00 50 Crimson King Norway Maple 1.5" 50+(H) 150.00 40 $140.00 100E 2" $124.00 50+ H 170.00 100 100E $230.00 50 2.5" $135.00 50+ $220.00 75 $195.00 100E $240.00 50 Emerald Queen or Emerald 1 5" $160.00 20 $110.00 30+ 130.00 40 M50$120.00 100 175.00 50 Luster Norway Maple 2" 120.00 75+ 160.00 40 100 210.00 50 2.5" $135.00 75+ $190.00 20 $145.00 100 $220.00 50 Columnar Norway Maple 1.5" $195.00 50 2" $130.00 100 1 $240.00 50 2.5" $135.00 100 $270.00 50 Cleveland Norway Maple 15" 2" 2.5" $135.00 100 Globe Norway Maple 1.5" 2 " 2.5" Green Mountain Sugar 1.51, $140.00 100 $124.00 30 $185.00 50 Maple 2" $180.00 10 $170.00 50 $130.00 100 $220.00 50 2.5" $270.00 30 $220.00 20 $135.00 50 $250.00 50 Legacy Sugar Maple 1.5" 2 " 2.5" Black Alder 1.5" $140.00 30B 2" $160.00 30 2.5" $165.00 15+(H) $190.00 7 Forest Prince Serviceberry 1.5" $160.00 20 $128.00 20 $175.00 50 or A. Brillance 2" $195.00 20 $178.00 30 $220.00 50 2.5" $275.00 10 $187.00 10 'Spring Flurry' Serviceberry 1.5" $150.00 6 2" $190.00 2 2.5" American Hombeam 1.56 $155.00 10 $140.00 50 $139.00 20 $205.00 50 (Musclewood) 2" $200.00 6 $164.00 20 $250.00 50 2.5" $187.00 5 $270.00 50 Chicagoland', 'Windy CRY 15" $150.00 50 $130.00 100 $129.00 20 $160.00 50 or Common Hackbeny 2" $180.00 40 $134.00 100 210.00 50 2.5" $185.00 150 $146.00 100 $230.00 50 Katsura Tree 1.5" $175.00 20 2" $245.00 10 2.5" Eastern Redbud 1.5" $175.00 10 $185.00 50 2" $225.00 10 $230.00 50 2.5" $270.00 50 Turkish Filbert 1.5" $175.00 10 $175.00 50 2" $225.00 50 2.5" 250.00 50 "Golden Glory' dogwood 1 5" 160.00 5 170.00 50 (tree form) 2" $210.00 7 $210.00 50 2.5" $260.00 5 $225.00 50 American Yellowwood 1.5" $200.00 7 $190.00 20 2" $240.00 5 2.5" Thornless Cockspur 1.5" $130.00 30 $119.00 20 $140.00 50 Hawthorn 2" $160.00 1 100 $140.00 50 $175.00 50 H: \Farmb -A l (CEL\20121PLANT\BI0.RESULTSHEET- PLANTING 2012-no highlights.As Bid Results - 2012 Shade Tree Fumishing and Planting Bid Opening: January 23, 2012 Species DBH Bid Price Avail. Bid Price Avail. Qty. Bid Price Avail. Qty. Bid Price Avail. Qty. Bid Price Avail. Qty. Bid Price Avail. Qty. Mike Greco Lands caping Kartstedt Landsca H Arthur Weiler Huffman Lands ca ping KGI LLan scaping Langton Grou 2.5" $170.00 40+(H) $180.00 100 $165.00 50 $185.00 1 50 Riversii Purple Beech 1.5" $190.00 20 2" $230.00 15 2.5" $270.00 4 Autumn Gold Ginkgo 1.5" $200.00 20 $180.00 60 $175.00 40 $148.00 10 $220.00 50 2" S22D .00 50 $290.00 50 2.5" $260.00 3 $320.00 50 Princeton Sentry Ginkgo 15" 180.00 50 $220.00 100 $175.00 20 2" $220.00 15 $330.00 142 2.5" $260.00 5 $335.00 13 Skyline, Shademaster or 1.5" $170.00 30 $130.00 40 $115.00 100+ $109.00 20 160.00 50 Sunburst Honeylocust S 2" $195.00 30 $130.00 50+ $154.00 100 $119.00 100 $210.00 50 2.5" $270.00 10 $155.00 50+(H) 174.00 100 $159.00 100 $225.00 50 Kentucky Coffeetree 1.5" $180.00 20 $160.00 50C $200.00 100+ $155.00 20 $220.00 50 2" $190.00 25C $178.00 20 $270.00 50 2.5" $240.00 60 $320.00 50 JC McDaniels Kentucky 1.5" 230.00 50C $220.00 50 Coffeetree 2" $270.00 50 2.5" $320.00 50 Tuliptree 1.5" $150.00 100 $220.00 50 2" $180.00 40 $270.00 50 2.5" $210.00 30 $320.00 50 Summertime' Amur Maackia 15 . 2 " 2.5" Sentinel Crabapple 1.5" 2 " 2.5" White Angel, Donald 1 5" Wyman, or Ormiston Roy Crabapple 2" 2.5" Jackii Crabapple 1.5" 2 " 2.5" Adams Crabapple 1.5" $95.00 30 2" $138.00 30 2.5" 'Cardinal' Crabapple 1.5" $110.00 50 2 " 2.5" 'Firebird' Crabapple 1.5" 2.0" $170.00 5 $211.00 109 25" $200.00 5 $223.00 24 Prairifire Crabapple 1.5" $155.00 20 $100.00 25+ $120.00 100 $99.00 30 $150.00 50 2" $175.00 20 125.00 25+ $150.00 100 $119.00 15 $150.00 273 2.5" $155.00 10+ H $175.00 50 $187.00 400 Purple Prince Crabapple 1.5" $130.00 40 $98.00 10 $150.00 50 2" $160.00 20 $103.00 15 $200.00 50 2.5" $145.00 10 $220.00 50 Red Jewel Crabapple 1.5" $120.00 100 $110.00 50 $95.00 20 $150.00 50 2" $120.00 10 $150.00 75 $104.00 30 $150.00 67 2.5" $130.00 10 $180.00 50 $108.00 50 $187.00 265 Adirondack Crabapple 1.5" $140.00 30 Z . 2.5" Harvest Gold Crabapple 1.5" $170.00 10 $130.00 25+(H Z $195.00 20 $150.00 25+(H 2.5" $240.00 20 $175.00 40+(H Royal Raindrops Crabapple 1.5" $170.00 20 $120.00 40 $150.00 50 2" $195.00 10 $187.00 40 2.5" $198.00 19 Sugar Tyme Crabapple 1.5" $170.00 10 $108.00 20 2" $128.00 10 2.5" $170.00 5 Dawn Redwood 1.5" 200.00 50 $210.00 50 2" $265.00 50 2.5" $280.00 50 Blackgum 1.5" $200.00 30 $200.00 100 2 " 2.5" Ironwood(Hophornbeam) 1.5" $175.00 10 $200.00 10 $155.00 50 $148.00 10 $205.00 50 H. \Farestry\E)(CEL\2o12\PLANT\ BID- RESULTSHEET- PLANTING 2012 -no highlights.)ls Bid Results - 2012 Shade Tree Furnishing and Planting Bid Opening: January 23, 2012 Species DBH Bid Price Avail. Qty. Avail. Avail. Avail. Bid Price Avail. Mike Greco Landscaping Kartstedt Landsca H Arthur Weiler Huffman Landscaping KGI Lan dsca in Langton Grou 2" $270.00 50 2.5" $310.00 50 Macho Amur Corktree 1.5" 2 " 2.5" Blcodgood, Ovation or 1.5" $130.00 100 $135.00 50 $160.00 50 Exclamation London Planetree 2" $160.00 75 $220.00 50 2.5" $245.00 10 $190.00 200 $245.00 50 Shubert Chokecherry (tree 1.5" $109.00 30 form) 2" 100 2.5" $220.00 8 100 Bradford or Autumn Blaze 1.5" $108.00 20 $185.00 50 Callery Pear 2" $118.00 30 $240.00 50 2.5" $210.00 40 $132.00 30 $260.00 50 Redspire Callery Pear 1.51. $108.00 20 2" $128.00 15 2.5" $158.00 20 Chanticleer or Cleveland 1.5" $165.00 20 $120.00 50+ $145.00 100 $150.00 100 $108.00 30 $185.00 50 Select Callery Pear 2" $185.00 20 $140.00 100+ $165.00 100 $128.00 30 $214.00 209 2.5" $240.00 20 $175.00 10+ H 210.00 75 $234.00 161 Sawtooth Oak 1.5" $210.00 5 2" $250.00 10 2.5" White Oak 1.5" $200.00 10 $160.00 30 2" $190.00 20 2.5" Northern Red Oak 1.5" $160.00 40 $158.00 100+ $154.00 50 $215.00 50 2" $185.00 30 $170.00 50 $280.00 50 2.5" $230.00 20 $190.00 50 $295.00 47 Shingle Oak 1.5" $165.00 10 $215.00 50 2" $205.00 10 $280.00 50 2.5" $295.00 50 Bur Oak 1.5" $185.00 10 $160.00 80 $158.00 100+ $149.00 10 $215.00 50 2" $220.00 20 $185.00 80 $165.00 30 $250.00 29 2.5" $305.00 20 $230.00 30 $215.00 30 $305.00 11 Chinkapin Oak 1.5" $170.00 10 $158.00 70 $215.00 50 2" $220.00 5 $210.00 14 $270.00 131 2.5" $260.00 4 $295.00 26 English Oak 1.5" $225.00 30 $215.00 50 2" $235.00 30 $280.00 50 2.5" $275.00 20 $320.00 50 Heritage'Clemons' Oak 1.5" $225.00 50 2" $270.00 25 2.5" $295.00 50 Regal Prince'Long' Oak 1.5" $160.00 40 $235.00 50 2" $190.00 25 $180.00 5 $300.00 50 2.5" $295.00 47 Bur /Swamp White Oak 1.5" $158.00 50D Hybrid 2" $225.00 20 $270.00 173 2.5" $305.00 20 Chicago Blues' Black Locust 1.5" 2" $270.00 93 2.5" $295.00 90 Common Sassafras 1.5" 2 " 2.5" Ivory Silk Tree Lilac 1.5" 130.00 15+ $140.00 100 $128.00 60 $130.00 20 $175.00 50 2" $140.00 16+(H) $175.00 50 $155.00 30 $220.00 50 2.5" $240.00 50 China Snow or Summer 15" $160.00 15 (bag) $175.00 50 Charm Tree Lilac 2" $225.00 20 $180.00 7 $220.00 50 2.5" $285.00 20 1 1 1 $240.00 50 Bald Cypress 1.51. $160.00 30 $155.00 10 $205.00 50 2" $160.00 10 $270.00 50 2.5" $220.00 10 $175.00 30 $290.00 50 Greenspire or Glenleven 15" $135.00 50 118.00 100+ 110.00 100 $130.00 50 Littk:k:af Linden 2" $220.00 20 $130.00 10(H) $160.00 75 $139.00 200 $170.00 50 2.5" $275.00 20 $150.00 10 $190.00 50 $158.00 100 $145.00 100 $185.00 50 Summer Sprite Linden 1.6 1. 2" 2.5" HAFarestrytIXCEL1201 ZPLA1 \BID- RESULTSHEET- PLANTING 2012 -no highlights.bs Bid Results - 2012 Shade Tree Furnishing and Planting Bid Opening: January 23, 2012 Species DBH Bid Price Avail. Qty. Bid Price Avail. Qty. Bid Price Avail. Qty. Bid Price Avail. Bid Price Avail. Bid Price Avail. Qty- Mike Greco Lands ca ping Karlstedt Landsca H Arthur Weiler Huffman Landscaping KGI Landscaping Langton Grou Redmond Linden 1.5" $140.00 50 $118.00 50 $119.00 1 100 $130.00 50 2" $225.00 10 $160.00 30 $140.00 100 $170.00 50 2.5" $280.00 10 $165.00 100+ $155.00 100 $185.00 50 Sterling Silver Linden 1.51, $145.00 30 $135.00 10 $175.00 50 2" $180.00 20 $155.00 10 $220.00 50 2.5" $220.00 10 $185.00 50 $190.00 10 $280.00 50 Douglas' or'Amencan 1 5" $145.00 50 $138.00 20F Sentry' American Linden 2" $144.00 30F 2.5" $180.00 100 $159.00 1O0F $290.00 160 Accolade American Elm 1.5" $160.00 20 $155.00 30 $180.00 15 $160.00 50 2" $180.00 20 $180.00 75 $210.00 50 2.5" $265.00 20 $210.00 20 $240.00 50 Triumph American Elm 1.5" $150.00 100 $158.00 50 $149.00 15 $160.00 1 50 2" $175.00 30 $210.00 50 2.5" $205.00 10 $190.00 20 $240.00 50 Valley Forge' Am. Elm 1.51, 160.00 30 $160.00 50 2" $185.00 14 $210.00 50 2.5" $215.00 10 $240.00 50 Homestead Elm 1.5" $178.00 50 $160.00 50 2" 199.00 10 $210.00 50 $220.00 30 $240.00 50 Princeton'AmericanElm 15" $158.00 50 $195.00 50 2" $240.00 50 2.5" $285.GO 50 Frontier Elm 1.5" $180.00 10 G $155.00 40 $158.00 50 Z. $180.00 30 2.5" $210.00 10 $195.00 20 Lacebark Elm 1.5" 2" 2.5" Commendation Elm 1 5" 2 " 2.5" Patriot Elm 1.5" 160.00 50 2" $210.00 50 2.5" $210.00 40 $240.00 50 Danada Charm Elm 1.5" 2 " 2.5" Regal' Elm 1.5" 2 " 2.5" Miscellaneous Trees 3" and Larger Autumn Blaze, Marmo or 3" 160.00 100+ H $225.00 100 $220.00 50 $210.00 50 Celebration Freeman Maple 4" $550.00 20 $220.00 300+ H $275.00 75 $231.00 20 $265.00 50 5" $490.00 500+ $460.00 18 $330.00 50 Crimson King Norway Maple 3" $300.00 50 4" $600.00 10 $400.00 20 5" $600.00 5 Emerald Queen Norway 3" $170.00 100+ H $250.00 50 $220.00 50(l) $340.00 65 Maple 4" $220.00 100+ H $380.00 5 $231.00 40(l) 5" $490.00 50+ H Columnar Norway Maple 3" $205.00 50 4" $600.00 5 5 " Sugar Maple 3" $310.00 15 $245.00 50 4" $400.00 5 $290.00 10 5 " Miyabe Maple 3" $290.00 10 $225.00 50 $250.00 50 4" $550.00 10 $335.00 10 $355.00 50 5" $430.00 50 Chicagoland, Windy City or 3" $250.00 50 $250.00 50 Common Hackberry 4" $500.00 20 $380.00 18 $325.00 50 $355.00 50 5" $430.00 50 Autumn Gold Ginkgo 3" $410.00 50 4" 5 " Princeton Sentry Ginkgo 1 3" $400.00 5 H:\Fare WE XCEL\2012\PLANTBID-RESULTSHEEf- PLANTING 2012-no highlighlsAs Bid Results - 2012 Shade Tree Furnishing and Planting Bid Opening: January 23, 2012 Species DBH Bid Price Avail. Qty. Bid Price Avail. Qty. Bid Price Avail. Oty. Bid Price Avail. City. Bid Price Avail. City. Bid Price Avail. Qty- Mike Greco Landscaping Karlstedt Landsca H Arthur Weiler Huffman Lands ca ping KGI Lan seeping Langton Group 4 " 5 " Skyline or Shademaster 3" $170.00 50+ H $240.00 100 $205.00 100 $260.00 50 Honeylocust 4" $600.00 20 $350.00 20 $305.00 50 5" $390.00 50 Kentucky Coffeetree 3" $320.00 25 $375.00 20 4" $600.00 5 $420.00 7 $445.00 50 5" $700.00 5 $620.00 50 AdamsCrabapple 3 " 4" $265.00 33 5 " Prarifire Crabapple 3" $230.00 40 $218.00 97 4 " 5 " Purple Prince Crabapple 3" $260.00 10 4 " 5 " Red Jewel Crabapple 3" $230.00 25 $200.00 50 $218.00 137 4" $265.00 146 5 " White Angel, Donald 3" 218.00 55 Wyman or Ormiston Roy Crabapple 4, $265.00 61 5 " Bloodgood, Ovation or 3" $250.00 100 $225.00 15 $290.00 50 Exclamation London Planetree 4" $550.00 10 $330.00 15 $320.00 5 $355.00 50 5" $450.00 50 Bradford or Autumn Blaze 3" $260.00 30A $215.00 50 Callery Pear 4" $340.00 25A 5 " Redspire or Chanticleer 3" $220.00 100+ H $260.00 75 $230.00 20 $284.00 174 Callery Pear 4" $550.00 20 $290.00 200+ H 340.00 35 $365.00 50 5" 90.00 350+ $430.00 50 Ivory Silk Tree Lilac 3 „ 4 " 5 " Greenspire Littleleaf Linden 3" $250.00 75 $275.00 100 $260.00 50 4" $350.00 50 $240.00 20 $305.00 5" $540.00 2 $350.00 50 Sterling Silver Linden 3" $320.00 5 $295.00 5 $290.00 50 4" 5" $700.00 5 Additional Cost Per Tree for Enhanced Planting Sites 1 -1/2" tree $20.00 $40.00 $40.00 $40.00 $40.00 $20.00 7'tree $25.00 $55.00 $55.00 $60.00 $30.00 2 -1/Z" tree 25.00 70.00 70.00 0.00 75.00 0.00 3" tree $30.00 $85.00 $9000 $100.00 $50.00 4" tree $40.00 $105.00 $120.00 120.00 $75.00 5" tree $40.00 $125.00 150.00 140.00 $100.00 Substitutions/Notes A. New Bradford B. Prairie Horizon C. Espresso D. Straight Swamp E. Crimson + Royal Red F. Common Am. Linden G. Mike Greco Landscape - 'Frontier' Elms in Fall 2012 only H. Karlstedt's nursery is located in Wisconsin, not northern Illinois I. KGI - These trees not in northern Illinois H.\ Forest) AEXCEL\2012PLANTBIQRESULTSHEET - PLANTING 2012 -no highlights.xIs