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HomeMy WebLinkAbout2. VB Minutes 02/07/2012MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 7, 2012 CALL TO ORDER Mayor Pro Tern Matuszak called the meeting to order at 7:04 p.m. ROLL CALL Present: Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael Zadel Absent: Mayor Irvana Wilks PLEDGE PLEDGE OF ALLEGIANCE Mayor Pro Tern Matuszak led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Juracek gave the Invocation. MINUTES MINUTES Trustee Hoefert, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held January 17, 2012. Upon roll call: Ayes: Hoefert, Korn, Polit, Zadel Nays: None Abstain: Juracek, Matuszak Motion carried. APPROVE BILLS APPROVE BILLS Mayor Pro Tern Matuszak stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT A. Proclamation: "Black History Month," February 2012 AMEND CHAPTER Mayor Pro Tern Matusak read the proclamation and requested the proclamation be 13 (ALCOHOLIC appropriately displayed at Village Hall in recognition of Black History month. LIQUOR) OF THE VILLAGE CODE B. Police Officer of the Year: Officer Dirk 011ech RUNNERS UP: Officer William Ryan Investigator Anthony Lietzow Investigator Lee Schaps Police Chief Dahlberg highlighted the excellent service of each of these individuals and with the assistance of Mayor Pro Tern Matuszak presented plaques to the officers. Mayor Pro Tern Matuszak thanked all the men and women of the Mount Prospect Police Department for their commitment and service excellence and noted the exemplary performance of Officer of the Year Dirk 011ech and Runners Up; Officer William Ryan, Investigator Anthony Lietzow and Investigator Lee Schaps. Village Manager Michael Janonis stated it is the practice of the Village to present the monetary award for the distinction of Police Officer of the Year to the officer's spouse. Minutes of the Regular Meeting of the Mount Prospect Page 1 of 10 Mayor and Board of Trustees February 7, 2012 of the Village of Mount Prospect While he did not have the check in hand, he assured Officer 011ech's wife who was in attendance the check would be given to her. In addition to recognizing the officers and all members of the Police Department, Village Manager Janonis thanked their families and noted the significant role families and friends have in support of the officers and the department. C. Amend Chapter 13; Cost Plus World Market, Class "P -2" liquor license Mayor Pro Tern Matuszak presented for a first (1 reading an ordinance to amend Chapter 13 (Alcoholic Liquors) of the Village Code. This ordinance grants a Class "P -2" liquor license to Cost Plus World Market, 151 East Euclid. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Village Manager Janonis provided background information stating the applicant has completed the application process including review and discussion of the Village's liquor license regulations. He indicated Cost Plus World Market anticipates opening at the Randhurst Village location in spring of this year. Mr. Dan Krysh, store manager, was in attendance and provided an overview of the store which he expects to open at the end of March. Trustee Korn, seconded by Trustee Polit, moved for approval of Ordinance No. 5990: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC ORD 5990 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. APPOINTMENTS APPOINTMENTS Mayor Pro Tern Matuszak presented the following appointments recommended by Mayor Wilks for Village Board approval: Transportation Safety Commission Appointment Justin Kuehlthau Term expires May 2012 Trustee Polit, seconded by Trustee Juracek, moved to approve the appointment as listed above. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD Mr. Bill Starr 1819 Willow Lane Mr. Starr indicated he would like to address the Village Board regarding the amendments to Chapters 18 and 23; solicitation on streets and highways. Mayor Pro Tern Matuszak stated this item was listed on the Agenda under New Business: public comments should be presented at that time. Ms. Julie Reidy 325 Prospect Avenue, Suite 5 Minutes of the Regular Meeting of the Mount Prospect Page 2 of 10 Mayor and Board of Trustees February 7, 2012 of the Village of Mount Prospect Ms. Reidy indicated she would like to address the Village Board regarding the amendments to Chapters 11 and 23 regarding massage establishments. Village Manager Janonis stated this item was not on tonight's agenda but would be under consideration at the February 21, 2012 Village Board meeting and invited Ms. Reidy to share her comments at that time. Ms. Reidy indicated she would reserve her comments until the February 21, 2012 meeting. CONSENT AGENDA CONSENT AGENDA Trustee Zadel, seconded by Trustee Juracek, moved to approve the following business items: APPROVE BILLS 1. Bills dated January 12 — January 31, 2012 2. Request Village Board approval to accept parkway shade tree planting bid in an amount SHADE TREE not to exceed $87,383. PLANTING VBA 3. Request Village Board approval to accept Suburban Purchasing Cooperative (SPC) bid 07 -12 for the purchase of one (1) new Ford Interceptor in an amount not to exceed $24,000. FORD Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel INTERCEPTOR Nays: None VBA 08 -12 Motion carried. OLD BUSINESS A. A Resolution Authorizing Adoption of the Village of Mount Prospect's "Comprehensive OLD BUSINESS Bike Plan" 1) Review of Revised Bike Plan Document COMPREHENSIVE 2) Transportation Safety Commission Recommendation BIKE PLAN Mayor Pro Tern Matuszak presented the Resolution Authorizing Adoption of the Village of Mount Prospect's "Comprehensive Bike Plan." Community Development Director William Cooney provided an over view of the Revised Bike Plan document, Transportation Safety Commission (TSC) recommendations and staff recommendations. The vision of the Bike Plan is to create a safe, comfortable and bicycle - friendly environment in Mount Prospect, which encourages people of all ages to use bicycles for everyday transportation and enjoyment. The Bike Plan was presented to the Village Board at the September 27, 2011 Committee of the Whole meeting; based on the comments from that meeting the plan was revised to reflect: 1) Revised language to remove "absolutes ": the text now presents the recommendations as tools to the complete the vision of the plan. 2) The bike plan works in conjunction with other studies and programs and does not supersede other adopted policies inlcuding the Traffic Calming Program. 3) The implementation matrix was revised and is now a Project Schedule. 4) The report clearly states the main source of funding for the improvements and programs are from grants. Mr. Cooney stated the Transportation Safety Commission (TSC) vote on the Bike Plan was evenly split; no recommendation per se from the TSC. Staff recommend approval of Bike Plan as revised. Village Board Comments • Supports Bike "Safety" plan — educate people on bike safety; motorists /bicyclists need to work together. • Appreciate staff and TSC addressed Village Board comments and made revisions to Plan. • Plan difficult to comprehend as a concept. • Several concerns; conflict with traffic, costs associated with implementation, implementation plan. • Concern adoption of plan as presented will bind the Village Board to all aspects of the Bike Plan. Minutes of the Regular Meeting of the Mount Prospect Page 3 of 10 Mayor and Board of Trustees February 7, 2012 of the Village of Mount Prospect • Multi -year program. Regarding potential costs; like CIP no fees expended without Village Board approval. • Good to start with a plan — may see changes to plan before implementation. • Bike Plan creates a rather inexpensive amenity to resident; good for community. • Biking more than leisure activity; mode of transportation. -Adoption of plan is not an authorization for funding or implementation without further approval from Village Board. -If the intent is to continue to study and engineer plan before implementation will support plan approval. Trustee Juracek recommended the following revision to the Bike Plan: change the word "upon" to "prior to" in the first (1 St ) paragraph of the "Recommendation Summary" section on page four of the executive summary. Village Manager Janonis stated the Bike Plan is a concept plan; will be beneficial to the Village in applying for additional grant money. He further stated nothing in the Plan would be implemented without Village Board approval. As the Plan would be approved as a "concept" he suggested the Plan be adopted by motion rather than as a resolution. Trustee Juracek, seconded by Trustee Zadel, moved to approve the motion authorizing the adoption of the Village of Mount Prospect's Comprehensive Bike Plan, with the following revision; page four, first (1 St ) paragraph of the "Recommendation Summary" section, the word "upon" will be deleted and the words "prior to" inserted Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. NEW BUSINESS NEW BUSINESS A. PZ- 30 -11, 1440 West Lincoln Street, Chalice Development PZ- 30 -11, 1440 Mayor Pro Tern Matuszak presented for a first (1 reading an ordinance granting a Conditional WEST LINCOLN Use Permit for property located at 1440 West Lincoln Street. This ordinance grants a STREET Conditional Use Permit for a circular driveway for property located at 1440 West Lincoln Street. The Planning and Zoning Commission recommended approval of the request by a vote of 5 -0. Community Development Director William Cooney provided background information stating the Petitioner is currently constructing a new single - family residence and proposes to construct a circular driveway in the front yard; Village Code requires Conditional Use approval for a circular driveway. The proposed circular driveway will comply with the applicable zoning and the additional minimum requirements for a Conditional Use approval for a circular driveway. The circular drive portion of the driveway will measure a minimum of twelve feet (12) wide and include a turning radius of forty five feet (45'). The lot coverage will not exceed the Code's lot coverage limitation of thirty five feet percent (35 %). Mr. Cooney stated the Petitioner was in attendance to respond to questions from the Village Board. Trustee Juracek stated she was a member of the Planning and Zoning Commission when the Conditional Use for circular driveways was adopted. This process allows the Village Board the opportunity to assess the impact on neighbors. The requested circular drive is in character of the neighbor; appropriate to waive the rule requiring two (2) readings of an ordinance. Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Minutes of the Regular Meeting of the Mount Prospect Page 4 of 10 Mayor and Board of Trustees February 7, 2012 of the Village of Mount Prospect Trustee Korn, seconded by Trustee Polit, moved for approval of Ordinance No. 5991: ORD 5991 AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 1440 WEST LINCOLN STREET Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. PZ- 32 -11, 1108 B.PZ- 32 -11, 1108 North Elmhurst Road, Linda Davis NORTH ELMHURST Mayor Pro Tern Matuszak presented for a first (1 reading an ordinance granting Variations for ROAD for property located at 1108 North Elmhurst Road. This ordinance grants variations for floor area and lot coverage for property located at 1108 North Elmhurst Road. The Planning and Zoning Commission recommended by a vote of 6 -0 to deny the request; adoption of the ordinance requires a super majority vote for approval. Community Development Director William Cooney provided background information stating the Petitioner is seeking approval of variations to the floor area and lot coverage for a building addition; 1) a variation to increase the floor area from 7,000 square feet (35 %) to 7,088.63 square feet (35.44 %) and 2) a Variation to increase the overall lot coverage from 7,000 square feet (35 %) to 11,600.63 square feet (58.02 %). The Petitioner removed a portion of an existing wood deck and started construction of a two -story building addition without a permit. A Stop Work order was issued by the Village in November of 2011. The Petitioner's building permit application was denied as the Subject property exceeds the maximum floor area and lot coverage. The Petitioner now seeks variations to increase the floor area and overall lot coverage to allow the building to remain and be completed. A maximum of 7,000 square feet is allowed for floor area and lot coverage at the subject property. The Petitioner's information indicates the property has a floor are of 7,088.63 square feet and 11,600.63 square feet lot coverage; subject property exceeds the permitted floor area by 88.63 square feet and the permitted lot coverage by 4,600.63 square feet. Mr. Cooney stated the Petitioner(s) was in attendance to address the Village Board; Mr. and Mrs. Davis. Mr. Davis provided background information on the subject from the original construction in 1985 to present. Mr. Davis stated he was aware he needed a permit but proceeded without one to expedite completion of the project to accommodate the needs of his elderly mother -in -law who resides with them and is wheel -chair bound. He indicated it was his intent to obtain the permit and accepts responsibility for starting the work without it. Mr. Davis believes there are special conditions to his property that warrant the Village granting the variations: 1) lot coverage is at maximum use because request to build circular driveway in 1985 was denied; resulted in extended driveway 2) property is across from Randhurst and on major thoroughfare — should not be limited to residential lot coverage requirements. 3) subject property as well as other properties in his area should be zoned Business not residential 4) special needs of his mother - in -law. Mr. Davis stated he had tried to purchase the foreclosed property adjacent to his home but at this time the bank is unwilling to sell. He had hoped the purchase of that property would resolve the lot coverage issue. Village Board Comments -Questioned when Mr. Davis was going to apply for the permit; application was not submitted prior to the Village putting the stop work order. Concerned that even though Petitioner knew a permit was required went ahead and started the project. -Helpful to hear history of property — better understanding of existing lot coverage. -Lot coverage is in excess of Village Code; Village Board cannot overlook, need to enforce code consistently. -Flooding issues associated with lot coverage; $20 million in flood control projects. Minutes of the Regular Meeting of the Mount Prospect Page 5 of 10 Mayor and Board of Trustees February 7, 2012 of the Village of Mount Prospect -Subject property is still residential; residential properties must comply with lot coverage standards, unless there is truly a hardship. Trustee Juracek proposed there may be a way to mitigate lot coverage; option of Petitioner moving the garage to the front of the property would shorten the length of the existing driveway. Mr. Davis indicated the cost of having to remove the eighteen foot (18') long drive way and tear down three car garage did not seem a feasible option. He stated the church adjacent to his property had greater lot coverage. In response to questions from the Village Board Mr. Cooney provided the following: 1) Purpose of lot coverage requirements; to address storm water drainage and enhance property aesthetics; 2) If the Village Board does not approve the Petitioner's variation request; the Petitioner will be required to remove the addition and will not be allowed to apply for another variance of this nature for one (1) year. Mayor Pro Tern Matuszak asked the Petitioner if it was their wish to have the Village Board hold the request for a second (2 reading or take action this evening. Village Manager Janonis added he was aware the Petitioner was not available for the February 21, 2012 Village Board meeting and the 2 nd reading of the ordinance could be held until the March 6, 2012 Village Board meeting. This would allow the Petitioner to work with staff on options to mitigate the existing lot coverage. Mrs. Davis requested the 2 nd reading be held until the March 6, 2012 Village Board meeting. Mayor Pro Tern Matuszak stated the second (2 reading of the ordinance to grant variations for floor area and lot coverage for property located at 1108 North Elmhurst Road would be held at the March 6, 2012 Village Board meeting. PZ- 31 -11, 701 EAST C. PZ- 31 -11, 701 East Prospect Avenue, Constantine Fourlas PROSPECT AVENUE Mayor Pro Tern Matuszak presented for a first (1 reading an ordinance to amend the Planned Unit Development being the subject of Ordinance No. 5642 and Variations for property located at 701 East Prospect Avenue. This ordinance amends the Planned Unit Development being the subject of Ordinance No. 5642 and grants variations for density and lot coverage for property located at 701 East Prospect Avenue. The Planning and Zoning Commission recommended approval by a vote of 6 -0. Mr. Cooney provided background information stating in 2007 the Petitioner received Conditional Use approval for a Planned Unit Development (PUD) consisting of a twelve (12) unit townhome development. The residential development was not constructed and the Petitioner now seeks to amend the original PUD from twelve (12) townhomes to twenty -four (24) condominium units. Illustrations of the plan were presented; the number of buildings, elevations and site layout have not changed from the originally approved plan. However, an amendment to the original PUD and variations to density and overall lot coverage are now required to allow the revised plan. The Petitioner seeks 1) a variation to increase the density from the permitted fourteen (14) to twenty -four (24) dwelling units and 2) a variation for lot coverage for the five (5) new guest parking spaces that were not part of the original PUD. Mr. Cooney provided an overview of the revised parking plan which adds five (5) guest parking spaces to the interior of the site, increasing the lot coverage from fifty -one (51%) to fifty -four (54 %) percent. The Petitioner intends to use permeable pavers for the driveway aprons and guest parking spaces. Mr. Cooney stated the Petitioner, Mr. Constantine Fourlas, was in attendance to address the Village Board. Minutes of the Regular Meeting of the Mount Prospect Page 6 of 10 Mayor and Board of Trustees February 7, 2012 of the Village of Mount Prospect Mr. Constantine Fourlas — Petitioner /Co -owner of subject property 2300 W. Diversey Avenue, Chicago Mr. Tim Loucopoulos — Co -owner of subject property 2300 W. Diversey Avenue, Chicago Mr. Fourlas stated due to the economy the 2007 project was put on hold and they have been trying to find a good alternative. He stated there is a market for smaller units and the Chicago two (2) flat model is proving successful. He believes the proposed project is a good solution for development of the property and meets the market need. Recognizing the problem with parking and storage the project design includes additional guest parking inside the property and each unit includes storage area. A permeable paving system will be installed to allow for water drainage. If approved construction is anticipated for the fall of 2012. In response to questions from the Village Board regarding parking Mr. Fourlas stated he was sensitive to the parking issue and addressed this concern by 1) creating additional parking spaces inside the development and 2) providing each unit with a storage area — he noted that often times owners without adequate storage space will use their garage for storage. Village Board Comments • Increase from twelve (12) to twenty -four (24) — increase in density is a significant concern. • Intensifying use — need to consider impact on neighborhood/Village; more units, more occupants, more vehicles. • Change in economy may generate more of this type of housing. • Solution lies in the density and lot coverage. Project design options that would reduce density such as making the end units one (two) story unit. Mr. Loucopoulos provided additional information regarding the current housing market; potential buyers looking for smaller units. Occupancy is a mix of people, but many are single owners using a second (2 bedroom for an office. He also provided financial information including construction costs relative to unit size. Public Comment Mr. Dan Konieczka 622 South Edward Street Mr. Konieczka expressed a number of concerns regarding the changes in the residential building project: • Increasing the number of units will overload the neighborhood. • Street parking in this area is very dangerous; not sure where the additional on- street parking spaces will come from. • Negative impact on single - family housing valuation. • Condo development — how many owner occupied /rentals; property maintenance issues and turnover with rental properties. • Only one (1) stairway from 2 floor is not adequate; for safety purposes buildings should have two (2) stairways for exiting. Mayor Pro Tern Matuszak stated this was the first (1 reading of the ordinance; the second (2nd) reading of the ordinance would be held at the February 21, 2012 Village Board meeting. AMEND CHAPTER 18 (TRAFFIC), D. 1 st reading of An Ordinance Amending Chapters 18 and 23 and Appendix A, of the Village CHAPTER 23 Code of the Village of Mount Prospect, Illinois regarding Solicitation on Streets and (OFFENSES AND Highways. MISC. REGULATIONS) AND Mayor Pro Tern Matuszak presented for a first (1 reading an ordinance amending Chapters18 APPENDIX A OF and 23 and Appendix A, of the Village Code regarding Solicitation on Streets and Highways. THE VILLAGE CODE This ordinance amends Chapter 18 (Traffic), Chapter 23 (Offenses and Miscellaneous Regulations) and Appendix A, to enhance the safety of "Tag Day" participants and motorists. Minutes of the Regular Meeting of the Mount Prospect Page 7 of 10 Mayor and Board of Trustees February 7, 2012 of the Village of Mount Prospect Mr. Alexander Bertolucci, Administrative Intern, provided background information stating the proposed amendments were presented and discussed at length at the January 10, 2012 Committee of the Whole meeting. Stating the revisions were established to enhance public Safety, Mr. Bertolucci reviewed the proposed revisions: 1)Solicitation period — annual Daylight Savings Time 2)Permitted Intersections to Conduct solicitation 3)Application process As requested by the Village Board, charitable organizations conducting "Tag Day" solicitation were notified by mail, of the proposed changes and invited to share their comments. Recognizing a number of representatives from local organizations were in the audience Mayor Pro Tern Matuszak thanked those individuals for attending and opened the discussion for Public Comment. Public Comment The following is a list of the individuals and their respective organization who addressed the Village Board and a list of their collective comments. Mr. Bill Starr —American Legion and Veterans of Foreign Wars 1819 West Willow Lane Mr. Bob McKillop — American Legion and Veterans of Foreign Wars 1303 Nutmeg Mr. Ron Matella — Knights of Columbus 1708 Robbie Lane • The American Legion and Veterans of Foreign Wars use "Tag Day" for their single source of Revenue; Poppy Day. • Revenue from Poppy Day provides needed support to veterans, widows and children. • Dwindling membership — need to maximize use of volunteers at most revenue generating intersections. • The revised list of permitted intersections eliminates highest revenue generating intersections. • Supports all proposed revisions except the list of permissible intersections. Elimination of high generating intersections will severely impact the support and service they currently provide those who need assistance. • Unaware of any accidents or compromise in safety for participants. Participants wear safety vests and remain out of harm's way when traffic is moving. -Knights of Columbus uses "Tag Day" for Tootsie Roll Days to raise money for individuals with intellectual challenges. The revised list eliminates their highest revenue generating intersections. -Request the Village reconsider the revised list; allow the charitable organizations to continue solicitation at their highest revenue generating intersections. Mayor Pro Tern Matuszak thanked the representatives and recognized the importance of their organizations and services provided. He and the other Trustees expressed a special appreciation to the members of the American Legion and Veterans of Foreign Wars for their service. Village Board Comments • No question about the good these organizations perform; commend them for their charitable activity. • Revisions presented to the Village Board as a safety issue. • Request staff to reassess intersections removed from permitted list; intersections charitable organizations have identified as essential for successful fundraising. • Number one (1) priority is safety of participants - second (2 nd ) priority is traffic. • Complexity of some of the intersections present heightened safety concerns. Minutes of the Regular Meeting of the Mount Prospect Page 8 of 10 Mayor and Board of Trustees February 7, 2012 of the Village of Mount Prospect • Would like additional information specific to traffic counts, timing of traffic signals and crash reports at these intersections. • Support revisions to time period and application process. Enforce other regulations including use of safety vests. • Enforcement of Village guidelines are challenging if solicitation occurs at multijurisdictional intersection. Mayor Pro Tern Matuszak stated while addressing the issue of pedestrian and traffic safety the Village does recognize the significant financial impact the restrictions on permitted intersections may have on charitable organizations. He requested staff re- evaluate the list of permitted intersections. Mayor Pro Tern Matuszak stated the second (2 reading of the ordinance will be held at the February 21, 2012 meeting. Village Manager Janonis stated staff will revisit the list of intersections for revisions to the proposed ordinance. Mayor Pro Tern Matuszak called for a five (5) minute recess at 10:00 p.m. Mayor Pro Tern Matuszak called the meeting to order at 10:05 p.m. VILLAGE MANAGER'S REPORT MANAGER'S A. Request Village Board approval to accept parkway trimming bid in an amount not to exceed REPORT $183,000. Forestry /Grounds Superintendent Sandy Clark provided background information and staff PARKWAY TREE recommendation. TRIMMING Six (6) bids for the trimming of an estimated 4001 trees plus an estimated 30 hours of emergency work were received. The bid specifications were written to allow the Village to add trees throughout the year, if desired, up to the budgeted amount. Staff recommend award of a possible three (3) year contract to the lowest qualified bidder, Trees R Us, Inc. in an amount not to exceed $183,000. If year one (1) is successful, and a contract extension is agreed to by the Village and contractor, years two (2) and three (3) will be in whatever amounts are appropriated in the 2013 and 2014 budgets. Noting the Trees R Us, Inc. bid came in $40,000 than the budgeted amount, Trustee Zadel asked if there was any consideration of transferring the $40,000 to the Village's tree removal account. Ms. Clark stated that a transfer was a very strong possibility. Village Manager Janonis stated the transfer would not require separate Village Board action but done as a budget transfer. Trustee Zadel, seconded by Trustee Hoefert, moved for approval to award parkway tree trimming contract to Trees R Us, Inc. in an amount not to exceed $183,000; if year one (1) is successful, and a contract extension is agreed to by the Village and contractor, years two (2) and three (3) will be in whatever amounts are appropriated in the 2013 and 2014 budgets Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. B. Request Village Board approval to accept State of Illinois bid for the purchase of two (2) new 35,000 GVWR trucks, (cab and chassis) in an amount not to exceed $145,000. Vehicle /Equipment Maintenance Superintendent James Breitzman provided background GVWR TRUCKS information and staff recommendation. (CAB AND CHASSIS) The Public Works Department is requesting replacement of two (2) single axel dump trucks used by the Public Works maintenance crews to haul miscellaneous materials and are equipped for winter snow and ice control as well as the fall leaf operations. Minutes of the Regular Meeting of the Mount Prospect Page 9 of 10 Mayor and Board of Trustees February 7, 2012 of the Village of Mount Prospect Originally purchased in 1994 and 1995 both vehicles have exceeded the vehicle /equipment replacement schedule criteria for replacement. Additionally, the steel dump bodies are in very poor condition with rust holes throughout the bodies. Life cycle cost analyses were completed and made available for Village Board review. OTHER BUSINESS Staff recommend the purchase of two (2) new 2013 International 7400 SFA Series, 36,220 ib. GVWR cab and chassis from the State of Illinois Contract (PSD- 4016932) award winner Prairie /Archway International Trucks, Inc. in an amount not to exceed $145,500; $72,750 per unit. The State of Illinois contract is publicly bid and satisfies the public bidding requirements of the Village of Mount Prospect. Trustee Hoefert, seconded by Trustee Polit, moved for approval to accept State of Illinois bid for the purchase of two (2) new 35,000 ib. GVWR trucks (cab and chassis) in an amount not to exceed $145,000. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Items. C. and D. under the Manager's report were approved under the Consent Agenda. E. Status: Village Manager Michael Janonis made the following community announcements: ■ Coffee with Council — Village Hall Community Center Saturday, February 11; 9 — 11 am OTHER BUSINESS Trustee Korn thanked his wife Linda for graciously accepting he would be at tonight's Village Board meeting rather than with her on their 47 wedding anniversary. Mayor Pro Tern Matuszak and the Trustees congratulated Trustee Korn and his wife on the special occasion ADJOURN There being no further business to discuss Mayor Pro Tern Matuszak asked for a motion to adjourn. ADJOURN Trustee Juracek, seconded by Trustee Polit, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. The February 7, 2012 Village Board meeting adjourned at10:16 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Mount Prospect Page 10 of 10 Mayor and Board of Trustees February 7, 2012 of the Village of Mount Prospect