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HomeMy WebLinkAbout3. Monthly Financial Report 02/21/2012Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE PRESIDENT AND BOARD OF TRUSTEES FINANCE COMMISSION FROM: FINANCE DIRECTOR DATE: FEBRUARY 17, 2012 SUBJECT: MONTHLY FINANCIAL REPORT — JANUARY 2012 Attached hereto are the cash position and investment statements of the Village for the month ended January 31, 2012. These statements provide a snapshot of the Village's cash position as of the month end date noted and are intended to supplement the budget revenue and expenditure summary and listing of bills you receive. The first statement presents the Village's cash position broken down by governmental and enterprise funds and trust and agency funds. The second statement presents the Village's cash position by fund type. The third statement presents the list of investments again broken down by governmental and enterprise funds and trust and agency funds. It is important to note that although we have included the trust and agency funds in the cash position report, these funds are not accessible for Village operations. They are restricted for pension and escrow funding only. Please read the summary that follows for further detail on the cash position of the Village. Cash and Investment Position Report — All Funds (Pape 1) This report provides a detail summary of cash and investments for the Village broken out by governmental and enterprise funds and trust and agency funds. Governmental funds include the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds and Internal Service Funds. The Enterprise Funds consist of the Water /Sewer Fund and two (2) Parking Funds. Trust funds include the Village's two public safety pensions (Police and Firefighters') while the agency funds include the Escrow Deposit, Flexcomp Escrow, Special Service Area and Library Bonds Escrow Funds. The Escrow Deposit Fund accounts for refundable deposits held by the Village to ensure completion of public improvements. The Flexcomp Escrow Fund accounts for employee payroll deductions pursuant to a Section 125 flexible compensation plan. The Special Service Area Fund and Library Bonds Escrow Fund accounts for the accumulation of monies for debt service payments. Governmental and Enterprise Funds - Cash and cash equivalents at December 31 were $24.2 million. During January, cash receipts totaled $4,236,315.28. In addition investment income for the month was $2,215.11. Reductions in cash and cash equivalents during January totaled $4,828,774.12. Of this amount, payments to vendors were $3,476,246.04 and employee payroll and related expenses were $1,349,769.97. Other disbursements totaled $2,758.11. Cash and cash equivalents at January 31 were $23.6 million. Monthly Financial Report — January 2012 February 17, 2012 Page 2 There were no funds held in investments during the month of January. Funds were held in cash money market accounts that currently earn competitive rates of interest. Total cash and investments for Governmental and Enterprise Funds at December 31 were $24,236,095.50. Cash and investments at January 31 totaled $23,647,433.62. This is a decrease of $588,661.88. Trust and Agency Funds - Cash and cash equivalents at December 31 were $7.9 million. During January, cash receipts totaled $216,293.18. Investment income for the month was $100,062.32. There was also a net decrease in cash due to investment activities of $244,910.86. Reductions in cash and cash equivalents during January totaled $685,843.19. Of this amount, payments to vendors were $138,556.36, payments for employee payroll related expenses were $501,358.73 and payments related to the flexible spending program totaled $44,949.34. Other disbursements were $978.76. Cash and cash equivalents at January 31 decreased to $7.2 million. Total investments at January 31 were $82,251,209.31, an increase of $529,015.76 from December 31. There were unrealized investment gains of $284,104.90 and a transfer from cash of $244,910.86 that accounted for the change. Total cash and investments for Trust and Agency Funds at December 31 were $89,583,251.96. Cash and investments at January 31 totaled $89,496,287.32. This is a decrease for the month of $89,964.64. Summary of Cash Activity by Fund Type (page 2) This report provides a breakdown of the cash activity for the month broken down by fund type. T his breakdown is useful in identifying where the activity (receipts and disbursements) is occurring. There are times during the year when activity in certain funds such as the capital improvement and special revenue funds is higher than normal. This will distort the financial picture of some of the other components of the governmental funds such as the General Fund which tends to be more level and predictable in terms of spending and receipt of revenue. Each month the report will provide detail explanation on activity of the General Fund, the Village's primary operating fund. The report will also provide additional information on fund types that experienced higher than normal activity for the month. Each of these is highlighted below. General Fund — Cash and cash equivalents at December 31 totaled $5,960,587.28. During January, cash receipts totaled $2,520,244.54 and investment income was $1,750.19. Significant cash receipts included sales and income taxes, and telecommunication taxes. Sales tax revenues for the month totaled $1,279,633. Of this amount, $882,239 was .. narofcr) frnm fkm 10/ cfnfc nnrFinn while 4 tQQ IAO woc nnmfar) from fhP 25% 1' omp rIIIP ygIIGI 11VI11 U/V /V VLUav'.v yrvv,v v .J portion. Sales taxes received in January are for October sales as there is a normal three - month lag in getting this distribution from the state. State income taxes received during January totaled $541,549. Two payments received during the month were for September and October 2011. The state remains 4 months in arrears in remitting these taxes to the Village. The total amount due the Village as of January 31 was $1.4 million. H:\ACCT\Treasurer's Report\2012 \Monthly Cash Position Report - January 2012.docx Monthly Financial Report — January 2012 February 17, 2012 Page 3 Telecommunication tax receipts for January reflect October activity. Total receipts during January were $355,737. Disbursements from the General Fund for January included payments to vendors of $1,315,311.30 and payments for employee wages and benefits of $1,194,370.30. Other disbursements totaled $2,891.54. Interfund transfers of $542,672.98 for health premiums and vehicle lease and maintenance payments were also made during the month.. Cash and cash equivalents at January 31 were $5,427,344.89. There were no investments in the General Fund at January 31. Statement of Investments (paste 3) This report provides a breakdown of investments by governmental and enterprise funds and trust and agency funds. The report also provides a fund -by fund breakdown of the investments. Government and Enterprise Funds - Investments for the governmental and agency funds are typically made up of Certificates of Deposit. At December 31 there were no CD's placed at any bank. This is due to the extremely low interest rates being offered. Money instead has been placed in interest bearing money market accounts Trust and Agency Funds — The investments for the trust and agency funds are made up of certificates of deposits, fixed income investments and equity mutual funds. CD's (if any) held in the Escrow Deposit Fund will generally have maturities of between 30 and 120 days. Most of the reserves for this fund are invested in the more liquid money market account due to the nature of the deposit. Escrow refunds are processed two times per month. Investments for the Police and Firefighter Pension Funds consist of various fixed income securities as well as equity mutual fund accounts. Wells Fargo is the third -party holder of the fixed income securities. The funds are managed by three investment management firms, Galliard, Segall Bryant and Mesirow Financial. Segall Bryant holds approximately half of the fixed income investments for the two pension funds while Galliard and Mesirow manage the balance of fixed income investments for these two funds. Each manager maintains a small portion of their portfolio in cash to help facilitate liquidity and trading. Investments in equities consist of mutual funds spread across various sectors (small, mid and large -cap stocks) as well as investment philosophies (value, core and growth). The pension funds also have a small portion of their portfolio invested in international stocks. Each year the investment mix is evaluated for optimal diversification to meet the pension funds investment policy goals and objectives. Below is a breakdown of how the pension fund portfolios are invested. H:WCCT\Treasurer's Report\2012Wlonthly Cash Position Report - January 2012.docx Monthly Financial Report — January 2012 February 17, 2012 Page 4 Maturity Purchase Financial Date Date Institution POLICE PENSION FUND (070) Various Various Wells Fargo Various Various Vane Wl Investment Description Wells Fargo Investments Mutual Fund Investments CUSIP/ Interest Market Acct # Rate % Value Various Various 22,717,890.10 Various Various 19,594,330.50 42,312,220.60 FUZE PENSION FUND (071) Various Various Wells Fargo Various Various Various Wells Fargo Investments Mutual Fund Investments TOTAL TRUST AND AGENCY FUND EWESTMENTS Various Various 19,897,992.87 Various Various 20,040,995.84 39,938,988.71 $ 82,251,209.31 Investment of the Village's pension funds is governed by an Investment Policy adopted by each Pension Board. Conclusion As mentioned earlier, this cash position report is intended to provide a snapshot of the Village's cash position as of a particular month end date. Over time, this report will be able to provide trend information to help in cash management duties, maximizing investment earnings while ensuring availability of funds to meet the Village's commitments. The cash position report will continue to be provided to the Village Board and Finance Commission on a monthly basis. David O. Erb Finance Director H:WCCT\Treasurer's Report\2012 \Monthly Cash Position Report - January 2012.docx VILLAGE OF MOUNT PROSPECT Preliminary Cash and Investment Position Report - All Funds For the Month Ended January 31, 2012 GOVERNMENTAL AND ENTERPRISE FUNDS Cash and Cash Total Cash and Equivalents Investments Investments Balance at December 31, 2012 $ 24,236,095.50 $ - $ 24,236,095.50 Cash receipts 4,236,315.28 4,236,315.28 Investment income 2,215.11 2,215.11 Transfers from investments to cash - - - Transfers to investments from cash - - - Interfund activity 1,581.85 1,581.85 Disbursements: Accounts payable (3,476,246.04) (3,476,246.04) Payroll (1,349,769.97) (1,349,769.97) Other (2,758.11) (2,758.11) Balance at January 31, 2012 $ 23,647,433.62 $ - $ 23,647,433.62 TRUST AND AGENCY FUNDS Cash and Cash Total Cash and Equivalents Investments Investments Balance at December 31, 2012 $ 7,861,058.41 $ 81,722,193.55 $ 89,583,251.96 Cash receipts 216,293.18 216,293.18 Investment income (loss) 100,062.32 284,104.90 384,167.22 Transfers from investments to cash 3,324,143.49 (3,324,143.49) - Transfers to investments from cash (3,569,054.35) 3,569,054.35 - Interfund activity (1,581.85) (1,581.85) Disbursements: Accounts payable Payroll Flex spending Other Balance at January 31, 2012 (138,556.36) (501,358.73) (44,949-34) (978.76) (138,556.36) (501,358.73) (44, 949.34) (978.76) $ 7,245,078.01 $ 82,251,209.31 $ 89,496,287.32 * Assets are restricted in purpose and do not represent discretionary assets of the government. 1 f U a O a. a Z O 2 LL O W g J_ 2 v N j M LL r CO 7 Q l0 v w c N W U L w C O O M � E w LL D Z LL LL U Z W Q I"1 Q F- M 0: F V mC6 M A OV V cM W ISM O o C . •- N CO 01 N J av C Clt r��O L 000 Cl) ( n 0O m O N C O m O N CO v O V M O 00 W CD OD CD CD N r Cl) M y `--' M M V °� O r r rn } OD OD ( Or- m , 1 CD 10 C0 A N D O F-WQ r V- �m0 co .... m O m o Z O W M m T m 0 U- N r O Q yy M � OMtD O to MaOI O CO I`I n p C/1 000m V 0 ODO NCOI 0) O Z W Z Q 00 0 t v 't 0 O CD M O D O O N M O O co 04 C O M O N M LO 0 Lo in � d' OZ iCi M � . 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E-0 44)) 0 (D 0 M g °= m> > U elf .c Ew ? 0) 1. L)iLL" c J LU l0 rn .0 r VILLAGE OF MOUNT PROSPECT STATEMENT OF INVESTMENTS As of January 31, 2012 GOVERNMENTAL AND ENTERPRISE FUNDS Maturity Purchase Financial Investment CUSIP/ Interest Market Weighted Date Date Institution Description Acct # Rate % Value Avg Yield As of January 31, 2012, there were no certificates of deposit held by the Governmental and Enterprise Funds. * Assets are restricted in purpose and do not represent discretionary assets of the government. Weighted Avg Yield 3 TRUST AND AGENCY FUNDS Maturity Purchase Financial Investment CUSIP/ Interest Market Date Date Institution Description Acct # Rate % Value POLICE PENSION FUND (070) Various Various Wells Fargo Wells Fargo Investments Various Various 22,717,890.10 Various Various Various Mutual Fund Investments Various Various 19,594,330.50 42,312,220.60 FIRE PENSION FUND (071) Various Various Wells Fargo Wells Fargo Investments Various Various 19,897,992.87 Various Various Various Mutual Fund Investments Various Various 20,040,995.84 39,938,988.71 TOTAL TRUST AND AGENCY FUND INVESTMENTS $82,251,209.31 * Assets are restricted in purpose and do not represent discretionary assets of the government. Weighted Avg Yield 3 U w O �I 0 O w a a w � fil N � w Z+ � N � � M � Fil [�1 w A 0�W W � A � � I r" � z a ti w O O M t0 t0 V' O t0 t0 O LA n V' LA W H V' . 0 00 t00 -t c 7 N � % t0 N lf1 GD N n lYl ri M N Lr N V' � LN t N GD tD O t0 M O m N N m t0 0 N Ln %' t0 V' V- N . 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C. 0 o ° 0 0 O M M m ' N M 7 I� ttS 7,} N N {n iA- 16 C m 0 24 to O Ln o n o r� o 0 0 v o 0 0 N N 00 N O O 1l O O O vt O O O N Lr ^O O^ 00 0 O n L 1!1 O o1 M O V Il N 10 v N t0 N 0 — N .ti O to O O O n + + + + t + t .� O 7 1" ti n 00 M O O O 1l O O O V N to In M N O to ti O O O t0 O O O It W M O +'-t a1 Y7 N V' O O N_ O M O t0 0 M ^ N 10 M t0 O O 7 7 d' M I N .-i M — I O O O 10 O N to N tD 0 to n .-i O .-Z .-i tr1 I N O to O N ti M a1 O t0 M O M N 7 O O O M O O O O n t0 to a1 V M O O O M O O O 0 N O n 1 n d' N M N N " a1 - cli rl ` a1 I 7 01 fft O O O O a1 O O r� co O O O O O O t0 O O O O N O O O O O O O O O Il Ln ai a1 o M m M 00 rl r4 a1 O 10 M O M N V' O O O M O O O N V: a' O to Cl I: M O O O M O O O o tD V v m M w r, n Ln °v .ti — 00 N O a1 N N v M N N M T C m N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O to 7 In to O .a N ti O O N M I N O 00 1n .--i O O O .! a1 M 0 M Q1 N O I-t I-i Il 7 O O 10 V' M 00 N a lD N M a1 0 ti O �- O � a d' M M N - to to C 1� r N O a0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O n v 0 0 0 0 0 0 0 Co 0 0 0 0 0 o O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 t0 V' Vr Ln O N N O O N M M 1� C M O O to r� Cl O O 00 cn o1 r+ o ' ,+ r� st O Co to v - M 07 N O t0 N M o1 00 61 P, M M_ N m to .-i rf u'1 � n N O 10 N ti � a 01 R o2S m d R R N C 3 7 LL m L N � C U C m m al C vi V v to v co a+ a N w y o c c .� as it 03 E c w a�i m —° c a E .2- 0 ~ CL O Z N w E m 7 v -"— x 6 v ++ ` v a w v a v m c 7 E L v u a w O a U= - O m 0 0 .E 0 u y U 7 v Q C O 7 ti 00 M O n n n .-a a1 iA C) C) n n n n n n N H a1 a1 4 6 lb VT fA O O O O co 00 d 7 ti ti � � O NT N I N co c . 00 . 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I O O O O O CD O O O O O m0000 %D O O O O CL 0 0 C d' N ti M O V N v C 7 U Q N �m fl. 00000 N c m V � � E u C Un N Z m R 3 r OJ CL C d W O W a a- O a i L C W = C 7 E O N l0 O_ O O m O OD O Lnn C C M O iJ R O M H F-- V N o o O o 0 U O C 3 N 100 O O O m O O O O O V- N .--� ti O1 � O � U E 7 [D -O C C1 E Q y� Q� � . I O O O O O CD O O O O O m0000 %D O O O O CL 0 0 C d' N ti M O V N v C 7 U Q M N J R � O O � V C N LL Z W R- O W y C CL CL 0 LL n O II C 7 LL h R � R V' 23 N fl. N c m V � � u C Un N Z m R 3 r OJ CL C d C O W a a- O a i W = C 7 E L a V S u O M N J R � O O � V C N LL Z W R- O W y C CL CL 0 LL n O II C 7 LL h R � R V' 23 Fund Vendor Name 001 General Fund Abernethy, Janet ACS State & Local Government Solutions Active Alarm Company, Inc. Addante, Anthony Addison Building Material Co. Advantage Sign Supply Aerex Pest Control Services, Inc. Airgas North Central AM Powder Coating Inc. Amer Reprographics Co Lic Anderson Pest Solutions Andres Medical Billing, Ltd. Applied Controls, Inc. Aramark Uniform Services, Inc. Arrowhead Scientific Inc. Baldini, Carol Balogh, Steve Bedco Mechanical Besse Medical Supply BMK Veterinary Associates Bricepac, Inc. Bristol Court Britt Industries, Inc. Brown Traffic Products, Inc. Bures, Paul Burrell, Steve Busse's Flowers & Gifts Case Lots, Inc. Catalog Designers, Inc. CBS Awards CDW Government, Inc. Central Continental Bakery Century Cleaners Chicago Metro Chapter Apwa Chicago Title Insurance CL Graphics, Inc. VILLAGE OF MOUNT PROSPECT List of Bills February 01- February 15, 2012 Invoice Reimburse Janet Abernethy for meeting expenses Illinois State Disbursement Unit Fire alarm momnitoring for Fire Station 12 Fire alarm monitoring for 10 S. Pine Fire alarm momnitoring for Well !6 storage facility Reimburse training expenses Reimburse expenses Maintenance and repair supplies Maintenance and repair supplies Street Traffic Marking Building Maintenance and Repair Building Maintenance and Repair Building Maintenance and Repair Building Maintenance and Repair Building Maintenance and Repair Building Maintenance and Repair Pest Control Service Pest Control Service Pest Control Service Pest Control Service Pest Control Service Pest Control Service Oxygen Oxygen Professional Services Equipment Maintenance Invoice # 2016279 - Pest Control for February at the CCC Ambulance Billing- January 2012 Annual maint.contract for HVAC controls at the Village Hall Uniform Rental and Cleaning Uniform Cleaning and Rental Drug test kits Reimburse Carol Baldini for supplies CDL Reimbursement Building Maintenance & Repair Equipment Maintenance and Repair Medical Supplies Stray dogs - January, 2012 Trade Show /Seminar 2012 Celestial Payment 3 of 3 Equipment Maintenance and Repair Traffic Signal Device CDL Reimbursement Reimburse training expenses Flowers sent to Tortorello Custodial Supplies Custodial supplies for all buildings Celestial Celebration XIX - Personalized Ribbons 2012 Celestial supplies 2012 Celestial supplies Officer of the Year plaques Symantec Backup Exec Agent for Windows Servers Officer of the Year reception cake Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Professional Services PIN 08- 12- 102 -057 - 34 West Busse PIN 08 -12- 107 -021- 108 South Main (Cancellation Fee) PIN 08 -12- 102 -062 -18 East Busse 2011 Invoice - Ownership Search Presentation Folder Page 1 of 9 Amount LA 52.54 2,899.36 300.00 79.50 85.50 200.00 44.08 49.10 26.90 219.61 35.00 30.00 40.00 30.00 30.00 30.00 30.00 35.00 40.00 30.00 30.00 30.00 255.47 112.23 400.00 62.00 48.00 5,479.65 1,980.00 110.23 110.23 88.28 20.72 30.00 271.00 315.00 2.22 118.00 395.00 5,000.00 125.00 234.17 30.00 86.00 60.00 110.65 1,355.10 212.33 48.00 643.50 235.00 156.00 117.99 29.80 18.62 14.90 10.40 26.07 18.62 11.17 150.00 1,910.00 400.00 650.00 80.00 1,682.04 Fund Vendor Name Clark, Sandra M. Comcast Commonwealth Edison Cook County Recorder of Deeds Costar Realty Information, Inc. Costco wholesale Crains Chicago Business Crystal Court Shopping Center Crystal Lake Fire Rescue Association Crystal Maintenance Services Corp. Custom Design and Tent Service, Inc. Dahlberg, John e.Republic, Inc. Eco Solutions, LLC English, Tim Entersect Corporation Evans, Margaret Everbank Commercial Finance, Inc. Exelon Corporation Experian Federal Express Corp Fire Pension Fund Glenn Stearns Chapter 13 Trustee Grainger Inc. Graybar Electric Co. Great Lakes Snow Systems, Inc. Guardian Hansen Information Technology Healy Asphalt Company,llc. IACE ICMA ICMA Retirement Trust - 4S7 ILEAS VILLAGE OF MOUNT PROSPECT List of Bills February 01- February 15, 2012 Invoice Description Printing - Emergency Alert Bill Stuffer Forestry Publication Xfinity Internet service Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Recording ED Site Software Purchased 12/27/11 - 1/24/12 Professional Services February Rent for the CCC - Invoice 4841 Registration/ Wilson Emergency Veh & Aerial Ladder Ops 2/28 Cleaning services in 9 buildings for the month of February 2012 Celestial supplies Reimburse miscellaneous expenses Reimburse expenses Governing Book Absorbants/ Sphagsob SS -1 Refund Escrow Permit # 11 -2379 Entersect Police Online service - January, 2012 Reimburse training expenses Copy Machines Usage 2/23/12 Copy Machine Usage 2/24/12 Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Electrical Service Delivery Background checks Postage 12/28/11 & 1/6/12 Shipping Services Fire Pension Garnishment Inspection Supplies Maintenance and repair supplies Streetlight Supplies Snow Plowing Services Two passes on all cul -de -sacs and the parking deck - snow removal Snow Plowing Service EMP Dental Plan February 2012 Quarterly Maintenance Fee Streets Patching Materials Streets Patching Materials Membership Renewal - B. Roels Membership Renewal - R. Garcia Membership Renewal - A. Panek Membership Renewal -1. Hernandez Membership Renewal - F. Krupa Membership Renewal - C. Scherbaum RHS Sick 24 ICMA 457 (flat percent) ILEAS Conference registration: T. Janowick Page 2 of 9 Amount 861.22 25.45 66.00 70.78 258.05 11,922.62 120.43 123.00 169.38 148.31 762.00 454.58 1,207.07 49.00 3,368.00 45.00 6,163.62 40.00 96.94 511.82 28.95 1,065.00 50.00 88.95 40.00 2,364.71 423.04 117.83 150.48 130.66 158.75 461.57 160.64 2,548.88 183.06 271.92 133.62 293.07 105.48 162.09 177.54 353.51 219.29 77.00 38.86 46.01 21,532.58 200.00 86.58 833.40 1,361.27 430.00 8,430.00 6,625.00 8,774.32 11,700.00 961.28 2,391.04 25.00 25.00 25.00 25.00 25.00 25.00 32,278.53 16,183.72 175.00 Fund Vendor Name Illinois American Water Company Illinois Department of Revenue Illinois Development Council Illinois Drug Enforcement Officers Assoc. Inlander Brothers Inc Internal Revenue Service International Council of Shopping Centers International Union of Operating Engineers ISA ITOA Janonis, Kathy Journal & Topics Newspapers Kerstein, June Kidd, Daniel Lawrie, Matt Lexisnexis Risk Data Management Inc. Login /iacp Net Martam Construction McDonald's Corporation Menards Metro Federal Credit Union Metropolitan Alliance - Police Meyer Laboratory, Inc. Mi Mexico Grocery Mioduszewska, Elzbieta Mobile Print Inc. Mount Prospect Paint, Inc. Mount Prospect Public Library Murray and Trettel Inc. Nationwide Mutual Insurance Company NATOA NCPERS Group Life Ins. Neopost USA Inc. Nextel Communications NICOR North East Multi Regional Trng Northern Illinois Police Alarm System Northwest Central Dispatch System Northwest Community Hospital Northwest Electrical Supply Northwest Police Academy Northwest Suburban United Way Northwestern University Novak & Parker Inc. Oakton Community College Overhead Garage Door, Inc. VILLAGE OF MOUNT PROSPECT List of Bills February 01- February 15, 2012 Invoice Private Fire Service 2/3/12 IL State Withholding 2012 Membership dues Conference Registration Conference registration for J. Nemerow Custodial Supplies Custodial Supplies Federal Withholding Conference Registration - 3/8/12 IUOE PW Membership Dues Other Equipment Course Registration Course Registration Course Registration Course Registration 2012 Celestial Celebration Display Ad - Special Events special section Reimb Jan 2012 Food Exp & Phone Jan 2012 Reimburse training expenses Reimburse training expenses Safety Shoe Reimbursement Background checks - January, 2012 IACP Net service agreement Special Events Prisoner meals - December, 2011 Maintenance and repair supplies Maintenance and repair supplies Maintenance and repair supplies Range supplies Maintenance and repair supplies MP Fire Local 4119 Dues MP Police Association Dues Custodial supplies to be used in all buildings Gift Certificates for NW Health Promoters Attendees 2011 Property Tax Relief Grant Celestial Celebration Program Printing Maintenance and repair supplies 2010 Annual Lease Payment - Parking Garage Contractual Weather Forecasting Nationwide 457 (flat percent) National NATOA Membership IMRF Life Insurance Ink cartridge & labels Postage Replenishment 2/8/12 Project Shield Service Natural Gas Consumption Natural Gas Consumption Natural Gas Consumption Natural Gas Consumption Natural Gas Consumption Natural Gas Consumption Training registrations NIPAS Membership assessment EST Assessment MFF & Communication Assessments March 2012 - Member Assessment 2011 In- station admn fee 05/11- 04/12 2011 Field Bridge Maintenance Fee Maintenance and repair supplies Seminar registration United Way Lodging for T. Griffin for SPSC course Equipment Maintenance and Repair Seminar for Julie Kane - Understanding & Treating Bullies Seminar for Nina Persino - Understanding & Treating Bullies Overhead Door Maintenance Overhead Door Maintenance Amount 28.28 35,436.02 250.00 240.00 240.00 873.76 97.93 165,294.51 95.00 564.61 316.75 25.00 25.00 25.00 25.00 26.58 530.00 63.25 32.00 100.00 122.18 142.90 275.00 1,600.00 316.49 18.05 43.78 11.78 22.96 8.32 2,357.40 1,198.50 837.94 200.00 72.78 102.00 43.99 1.00 2,200.00 13,253.24 565.00 603.20 255.00 3,000.00 39.99 1,883.11 1,988.40 686.13 798.29 80.39 104.41 390.00 400.00 3,300.00 935.00 44,914.36 919.00 1,575.00 44.17 125.00 260.25 6,865.00 161.55 78.00 78.00 1,093.00 700.00 Page 3 of 9 VILLAGE OF MOUNT PROSPECT List of Bills February 01- February 15, 2012 Fund Vendor Name Invoice Description Amount Overhead Door Maintenance 290.00 Paddock Publications, Inc. Publication Bid Notice 71.55 Publication for Bid Notice 71.55 Publication Bid Notice 43.20 Publication Bid Notice 68.85 Pentegra Systems VH Camera Repair 182.50 Petty Cash 2011 Petty Cash 211.71 2011 Petty Cash 79.96 Petty Cash 136.30 Phillips Air Compressor, Inc. Equipment Maintenance & Repair 266.88 Police Pension Fund Police Pension 28,274.54 Pope, Elizabeth A. Garnishment 923.08 Powell Tree Care, Inc. Tree Trimming and Wound Repair 3,530.00 Quill Corporation Office Supplies 130.54 Rainbow Hospice Memorial donation in Alice Salato's name 50.00 Raus, Frank Reimburse training expenses 24.00 Rayco Sign Supply Street Traffic Marking Paint 134.50 Rebel's Trophies, Inc. P &Z Placard for Jacqueline Hinaber 13.25 Sears Commercial One Account Inspection Supplies 54.90 Sharpe, Timothy W. Service September 2011 - December 2011 2,400.00 Sidwell Company 2012 Sidwell Atlas 487.00 SIGMA Solutions, LP. VMware License Renewal 2,936.00 Sound Incorporated Monthly Telephone Support 828.83 Standard Equipment Company Street Sweeper Supplies 157.56 Stantec Consulting Services Inc. Professional Services 426.25 Staples Contract & Commercial, Inc. Office Supplies 837.60 Office Supplies 56.27 Sternberg Lighting Inc. Street Light Maintenance 1,800.00 Suburban Accents Inc Acrylic signs 75.00 Symbolarts, LLC. Award bars 60.00 Systems Forms, Inc. Inspection Reports 419.54 #10 Custom Window Envelopes 591.80 T.P.I. 2011 Invoice - Building Inspections 18,845.50 Telvent Dtn, Inc. Weathering forecasting equipment and software licenses for 2012 7,740.00 Thompson Elevator Inspections Elevator Inspections 111.00 Elevator Inspections 75.00 U.S. Bancorp Equipment Finance, Inc. Copy Machines - Usage 2/20/12 1,362.28 Usage 2/22/12 - 1601 West Golf Road 138.78 Ultra Strobe Communications, Inc. Replacement part 65.75 United Healthcare Administration Fees - January 2012 696.50 United Parcel Service Shipping charges for equipment repairs 12.94 United States Postal Service CAPS Postage - January 386.01 University of Illinois Registration for D. Kidd 590.00 Village of Mount Prospect Flex - Parking 11,728.44 Wal -Mart Community Maintenance and repair supplies 24.10 Warehouse Direct Office Supplies 51.06 Office Supplies 1,406.73 Office Supplies 65.03 Office Supplies 29.52 Office Supplies 75.00 Office Supplies 22.68 Office Supplies 1,026.00 Office Supplies 1,068.15 Office Supplies 96.93 PIO supplies 93.52 Office Supplies 410.32 Office Supplies 308.49 Credit - Office Supplies (35.88) Credit - Office Supplies (29.52) Credit - Office Supplies (292.20) Wisconsin Department of Revenue WI State Withholding 1,216.92 W ISCTF Garnishment 542.48 Z Search Recruiting, Inc. Photography Services - Celestial Celebration 400.00 001 General Fund Total $ 568,810.82 020 Capital Improvement Fund Ciorba Group Inc Flood Control Detention Pond Improvement $ 775.98 Page 4 of 9 VILLAGE OF MOUNT PROSPECT List of Bills February 01- February 15, 2012 Fund Vendor Name Invoice Description Amount Concrete Etc., Inc. Flood Control Pond Improvement 26,025.15 Gewalt Hamilton Assoc. Resurfacing Kensington Rd. Turn Lane 3,271.56 New World Systems Corporation ERP - Installation Services and Travel Time 3,250.00 020 Capital Improvement Fund Total $ 33,322.69 023 Street Improvement Construction Fund Arrow Road Construction Street Resurfacing Program $ 252,781.02 Rubino Engineering, Inc. 2011 Street Resurfacing Testing Services 2,120.00 023 Street Improvement Construction Fund Total $ 254,901.02 040 Refuse Disposal Fund ARC Disposal Company Refuse Program $ 197,553.14 Groot Industries, Inc. Debris Disposal Services 149.48 ICMA RHS Sick 24 346.15 ICMA Retirement Trust - 457 ICMA 457 (flat percent) 17.22 Illinois Department of Revenue IL State Withholding 482.74 Internal Revenue Service Federal Withholding 3,277.82 International Union of Operating Engineers IUOE PW Membership Dues 60.53 Nationwide Mutual Insurance Company Nationwide 457 (flat percent) 44.99 NCPERS Group Life Ins. IMRF Life Insurance 8.00 Northwest Suburban United Way United Way 3.00 Schaefer Systems International, Inc. Recycling Carts 7,628.59 Village of Mount Prospect Flex - Parking 67.49 040 Refuse Disposal Fund Total $ 209,639.15 041 Motor Fuel Tax Fund Cook County Government Traffic Signal Maintenance $ 2,740.50 Exelon Corporation Electrical Service Delivery 200.68 Illinois State Treasurer Traffic Signal Maintenance 6,995.70 Industrial Systems, Ltd Streets Salt /Calcium Chloride 4,386.00 Thermapoint R for pre - wetting salt /anti -ing streets 4,590.00 Lyons & Pinner Electric Companies Traffic Light Maintenance 3,229.88 Morton Salt, Inc Road salt for Snow removal 3,599.23 Road salt purchased through State bid 13,773.48 Road salt for Snow & Ice control per state bid 15,815.94 041 Motor Fuel Tax Fund Total $ 55,331.41 042 Community Development Block Grant Arco Construction CDBG SFR 808 Partridge $ 12,650.00 Everbank Commercial Finance, Inc. Copy Machines Usage 2/23/12 17.60 ICMA Retirement Trust - 457 ICMA 457 (flat percent) 112.50 Illinois Department of Revenue IL State Withholding 94.00 Internal Revenue Service Federal Withholding 557.05 T CDBG SFR building inspections 240.00 Village of Mount Prospect Flex - Parking 126.04 042 Community Development Block Grant Total $ 13,797.19 050 Water and Sewer Fund Alexander Chemical Maintenance and Repair $ 216.00 Altisource Refund Final Utlity Bill Acct# 1178902 385.08 Aramark Uniform Services, Inc. Uniform Rental and Cleaning 110.24 Uniform Cleaning and Rental 110.24 Baxter & Woodman, Inc. GIS Maintenance 17,510.45 Burns & Mcdonnell Engineering Co. Water Distribution Design 825.00 CDW Government, Inc. Dragon Software for PW 132.90 Century Cleaners Uniform Cleaning 29.80 Uniform Cleaning 18.63 Uniform Cleaning 14.90 Uniform Cleaning 10.40 Uniform Cleaning 26.08 Uniform Cleaning 18.63 Uniform Cleaning 11.18 East Jordan Ironworks Hydrant Maintenance Repair 4,050.00 Exelon Corporation Electrical Service Delivery 2,760.65 Electrical Service Delivery 427.92 Electrical Service Delivery 628.95 Grainger Inc. Building Maintenance and Repair 657.00 Page 5 of 9 VILLAGE OF MOUNT PROSPECT List of Bills February 01- February 15, 2012 Fund Vendor Name HBK Water Meter Service Hillcrest Property Management ICMA ICMA Retirement Trust - 457 Illinois Department of Revenue Internal Revenue Service International Union of Operating Engineers Julie, Inc. Mcmaster -carr Supply Co. Nationwide Mutual Insurance Company NCPERS Group Life Ins. NICOR Northwest Suburban United Way Peerless Midwest Inc Quill Corporation Randhurst Village Sherrick Tools Inc. Steiner Electric Company The Ups Store Third Millennium Assoc.inc. U.S. Bancorp Equipment Finance, Inc. United States Postal Service Village of Mount Prospect Water Environment Federation Ziebell Water Service Products 050 Water and Sewer Fund Total Invoice Descriptii Water /Meter Building Inspection Water /Meter Building Inspection Refund Overpayment Utility Bill Acct#848702 RHS Sick 24 ICMA 457 (flat percent) IL State Withholding Federal Withholding IUOE PW Membership Dues Water Distribution Maintenance Repair Maintenance & Supplies Nationwide 457 (flat percent) IMRF Life Insurance Natural Gas Consumption Natural Gas Consumption Natural Gas Consumption United Way Repair Maintenance Supplies Office Supplies Refund Overpayment Utility Bill Acct# 1578401 Refund Overpayment Utility Bill Acct# 1579201 Refund Overpayment Utility Bill Acct# 1579101 Refund Overpayment Utility Bill Acct# 1579001 Refund Overpayment Utility Bill Acct# 1578701 Refund Overpayment Utility Bill Acct# 1578601 Repair and Maintenance Supplies Repair Maintenance and Supplies Shipping Charges January 2012 Utility Billing Copy Machines - Usage 2/20/12 CAPS Postage- January Flex - Parking Training Supplies Repair Maintenance and Supplies Amount 2,115.10 10,101.00 928.06 1,262.31 1,154.20 3,744.00 23,277.88 526.44 6,863.82 159.13 358.88 41.60 127.88 113.90 242.59 23.00 175.24 130.54 1,335.82 3,448.84 331.96 1,307.74 16,414.78 2,515.18 880.37 50.05 8.91 1,247.79 137.50 3,215.89 754.56 85.25 1,901.70 051 Village Parking System Fund Crystal Maintenance Services Corp. Illinois Department of Revenue Internal Revenue Service International Union of Operating Engineers Nationwide Mutual Insurance Company NCPERS Group Life Ins. Strickler, Jonathan Total Parking Solutions, Inc. Village of Mount Prospect 051 Village Parking System Fund Total 052 Parking System Revenue Fund Crystal Maintenance Services Corp. Grainger Inc. Illinois Department of Revenue Internal Revenue Service International Union of Operating Engineers Nationwide Mutual Insurance Company NCPERS Group Life Ins. NICOR Parkeon Strickler, Jonathan Total Parking Solutions, Inc. Union Pacific Railroad Village of Mount Prospect 052 Parking System Revenue Fund Total 060 Vehicle Maintenance Fund ACS State & Local Government Solutions Airgas North Central Cleaning services in 9 buildings for the month of February IL State Withholding Federal Withholding IUOE PW Membership Dues Nationwide 457 (flat percent) IMRF Life Insurance Refund Parking Card 2/1/12 Commuter Pay Station Parking Maintenance Flex - Parking Cleaning services in 9 buildings for the month of February Maintenance and repair supplies IL State Withholding Federal Withholding IUOE PW Membership Dues Nationwide 457 (flat percent) IMRF Life Insurance Natural Gas Consumption Parking Machine Supplies Refund Parking Card 2/1/12 Commuter Pay Station Parking Maintenance Paper rolls for the commuter pay stations January Land Lease Flex - Parking Illinois State Disbursement Unit Equipment Maintenance and Repair $ 112,925.96 $ 2,015.86 46.45 299.56 9.68 21.95 1.92 11.00 1,159.38 23.50 $ 3,589.30 $ 290.52 126.00 65.46 382.30 6.47 14.69 1.28 299.60 1,245.00 9.00 1,159.37 1,700.00 2,515.33 78.21 $ 7,893.23 $ 480.24 109.61 Page 6 of 9 Fund Page 7 of 9 VILLAGE OF MOUNT PROSPECT List of Bills February 01- February 15, 2012 Vendor Name Invoice Description Amount Equipment Maintenance & Repair 109.61 Equipment Maintenance and Repair 2199 All Products Automotive, Inc. Vehicle Maintenance Supplies 78.75 American Messaging Pager rental 123.58 Arlington Heights Ford Vehicle Maintenance Supplies 29.30 521 Ignition switch 35.27 Vehicle Maintenance Supplies (29.30) Vehicle Maintenance Supplies 110.46 Auto Truck, Inc. Vehicle Maintenance Supplies 54.82 Busse Car Wash, Inc. Professional Services 689.00 Dultmeier Sales Davenport Inc Vehicle Maintenance Supplies 105.21 Foster Coach Sales Inc. Vehicle Maintenance Supplies 68.40 Vehicle Maintenance Supplies 171.35 Global Emergency Products Vehicle Maintenance Supplies 52.03 GovDeals, Inc. Equipment Maintenance and Repair 10.88 Grainger Inc. Vehicle Maintenance Supplies 22.50 Hoskins Chevrolet, Inc. 501A oil pan gasket 49.12 4539 headlamp assy 211.49 ICMA RHS Sick 24 582.75 ICMA Retirement Trust - 457 ICMA 457 (flat percent) 349.54 Illinois Department of Revenue IL State Withholding 2,009.44 Illinois Fire Apparatus Mechanics Association Membership Dues 40.00 Membership Dues 40.00 Membership Dues 40.00 Internal Revenue Service Federal Withholding 12,381.41 International Union of Operating Engineers IUOE PW Membership Dues 294.57 Just Tires Vehicle Maintenance Supplies 696.00 Keystone Automotive Industries, Inc. Vehicle Maintenance Supplies 155.19 Lund Industries, Inc. Vehicle Maintenance Supplies 98.65 Vehicle Maintenance Supplies 171.20 Morton Grove Automotive Western plow motor 145.00 517 rebuild alternator 450.00 2727 rebuild starter 225.00 4557 starter 225.00 Napa- Heights Automotive Supply Vehicle Maintenance Supplies 168.68 Vehicle Maintenance Supplies 75.14 Vehicle Maintenance Supplies 28.47 Vehicle Maintenance Supplies 30.99 4554 transmission filter 20.09 319 axle seal 8.97 International Oil filters 42.76 Brake chamber plugs 5.08 515 Air filter 124.75 Nationwide Mutual Insurance Company Nationwide 457 (flat percent) 210.00 NCPERS Group Life Ins. IMRF Life Insurance 64.00 Northwest Suburban United Way United Way 12.69 Parent Petroleum, Inc. Vehicle Maintenance Supplies 2,106.00 400 gallons of 15W40 Engine oil 4,212.00 Prairie International Truck Sales Vehicle Maintenance Supplies 180.96 Vehicle Maintenance Supplies 367.62 2727 water pump and gasket 87.73 Precision Service & Parts Vehicle Maintenance Supplies ( Vehicle Maintenance Supplies 25.85 Vehicle Maintenance Supplies 201.62 Transmission Filter 36.10 Squad Blower Motor 41.12 Wiper blades 29.26 Squad Blower Motor 41.12 501A oil level sensor 19.62 319 rear axle: bearings, seals, brake shoes, pads and rotors 239.83 319 right rear abs sensor 59.17 319 ABS sensor, spark plug boot 65.06 Vehicle Maintenance Supplies 93.76 Pro Finish Vehicle Maintenance Supplies 40.94 R.A. Adams Enterprises Vehicle Maintenance Supplies 65.58 R.G. Smith Equipment Co. Vehicle Maintenance Supplies 102.00 Ronco Industrial Supply Vehicle Maintenance Supplies 260.68 Page 7 of 9 VILLAGE OF MOUNT PROSPECT List of Bills February 01- February 15, 2012 Fund Vendor Name Invoice Description Amount Solvent Systems Int'I. Inc. Parts washer rental 300.00 Standard Equipment Company Equipment Maintenance and Repair 641.75 Terrace Supply Company Equipment Maintenance & Repair 18.29 Village of Mount Prospect Flex - Parking 531.66 World Fuel Services, Inc. Diesel Fuel 23,095.80 8502 gal UL fuel 25,452.53 060 Vehicle Maintenance Fund Total $ 79,508.01 061 Vehicle Replacement Fund Aw Direct, Inc. Motor Equipment Public Works Vehicle $ 260.97 Lund Industries, Inc. Motor Equipment for Public Works Vehicle 363.70 Napco Steel, Inc. Motor Equipment for Public Works Vehicle 283.00 Gab Robins N.a., Inc. - Citibank Motor Equipment Public Works Vehicle 2,258.20 061 Vehicle Replacement Fund Total Liability Claims - December 2011 $ 3,165.87 062 Computer Replacement Fund Liability Claims - December 2011 43,023.36 Dell Marketing L.P. BT Mice /bags for PD Laptops $ 459.04 Northshore University Healthsystem BT Mice /bags for PW Laptops 286.90 063 Risk Management Fund Total Optical Mice for HS Laptops $ 55.20 062 Computer Replacement Fund Total $ 801.14 063 Risk Management Fund Cammpm Cpcjram Management Services, Inc. January 2012 Liability Claims $ 20,727.79 January 2012 Liability Claims 8,544.42 Dr. Joseph Uyeda & Assoicates Payment of Claim - Keith Kuhn 1/10/12 184.00 Gab Robins N.a., Inc. - Citibank Liability Claims - December 2011 10,311.21 Liability Claims - December 2011 28,940.64 Liability Claims - December 2011 43,023.36 Medical Recovery Specialists LLC Payment of Claim - Kurt Aspen 12/25/10 187.00 Northshore University Healthsystem Payment of Claim - Michaellolie 12/22/11 394.00 063 Risk Management Fund Total $ 112,312.42 070 Police Pension Fund Hoskinson, Thomas Training Expense 1/12/12 $ 27.12 Mesirow Financial Investment Management, Inc. Period 10/1/11- 12/31/11 5,171.87 Richard Reimer & Assoc., LLC. Legal Services 10/25/11 - 11/25/11 911.75 Sharpe, Timothy W. Service September 2011- December 2011 1,200.00 070 Police Pension Fund Total $ 7,310.74 071 Fire Pension Fund Sharpe, Timothy W. Service September 2011- December 2011 $ 1,200.00 Wells Fargo Bank Investment Management Fee 10/1/11- 12/31/11 4,765.47 Werderitch, Randall C. 20114th Quarter Administrative Assistance Fee 300.00 071 Fire Pension Fund Total $ 6,265.47 073 Escrow Deposit Fund Banner, Deanna A Refund Escrow Permit # 12 -0031 $ 125.00 Bishop Plumbing Inc Refund Escrow Permit # 10 -2376 200.00 Clow, Raymond III Refund Escrow Permit # 12 -0041 125.00 Colony Country Comm Assoc Refund Escrow Permit # 11 -0699 500.00 Connelly Electric Refund Escrow Permit # 11 -2623 50.00 Crane Construction Co LLC Refund Escrow Permit # 11 -0094 535.00 Declet, Lauren Refund Escrow Permit # 11 -2810 500.00 Eckman, Janice Refund Escrow Permit # 11 -2516 125.00 Garcia, lose F Refund Escrow Permit # 12 -0024 125.00 Hartman, David P Refund Escrow Permit # 12 -0039 125.00 Hitesman, David Refund Escrow Permit # 10 -2520 500.00 Home Improvement Services Inc Refund Escrow Permit # 11 -2642 175.00 Ibbotson Heating Company Refund Escrow Permit # 11 -2322 125.00 Refund Escrow Permit # 12 -0060 125.00 Jern Jr, Fred T Refund Escrow Permit # 11 -2510 125.00 Jun, Soojin Refund Escrow Permit # 12 -0056 125.00 Jur, Robert Refund Escrow Permit # 11 -2614 125.00 Kolassa, John J Refund Escrow Permit # 11 -2427 125.00 Maev, George / Nevelina Refund Escrow Permit # 11 -0821 200.00 Malloy, John J Refund Escrow Permit # 11 -2736 75.00 Midwest Construction Company of Chicago Refund Escrow Permit # 11 -2414 125.00 Page 8 of 9 Fund Vendor Name Pagliaro, Chris Perma Seal Prospect Electric Company Remodeling Plus Rick's Sewer & Drainage Robinson, Christopher M Snyder, Pamela/ James Third District Circuit Court 073 Escrow Deposit Fund Total Grand Total VILLAGE OF MOUNT PROSPECT List of Bills February 01- February 15, 2012 Invoice Refund Escrow Permit # 11 -2238 Refund Escrow Permit # 11 -2604 Refund Escrow Permit # 11 -2161 Refund Escrow Permit # 11 -2367 Refund Escrow Permit # 11 -0081 Refund Escrow Permit # 12 -0055 Refund Escrow Permit # 11 -2769 Refund Escrow Permit # 11 -2278 Bond Check 2/2/12 Bond Check 2/7/12 Bond Check 2/9/12 Bond Check 2/14/12 Amount 375.00 25.00 125.00 125.00 200.00 125.00 125.00 100.00 670.00 3,090.00 1,150.00 1,694.00 $ 12,039.00 $ 1,481,613.42 Page 9 of 9