HomeMy WebLinkAbout7. Village Manager's Report 02/21/2012Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: FORESTRY /GROUNDS SUPERINTENDENT
DATE: FEBRUARY 14, 2012
SUBJECT: BID RESULTS — STREETSCAPE CORRIDOR LANDSCAPE
MAINTENANCE - $89,000.00
BACKGROUND
Sealed bids for landscape maintenance of selected sites were opened on February 6, 2012. Sixteen invitational
bids were mailed and a notice published in the local newspaper. A mandatory pre -bid meeting to explain the
scope of the contract was held on January 26, 2012; representatives from twenty firms attended. A total of six
bids and one no -bid letter were received.
The work required by the specifications includes a wide range of maintenance activities including Spring
Cleanup, Mulching, Weeding, Turf Herbicide /Fertilization/Aeration Treatments, Turf Mowing, and Shrub
Pruning at all sites as needed. The majority of the sites are high - profile locations such as public buildings,
green spaces in the downtown area, and the entire Union Pacific Railroad right of way.
This contract will cover a 9 month period in 2012 and again in 2013 and 2014, assuming we are satisfied with
the work performed during the previous year.
BID RESULTS
The following bids were received:
Contractor
The T.L.C. Group, LTD.
Atrium Landscape
Lundstrom's Nursery, Inc.
Brickman
Moore Landscapes, Inc.
Clauss Brothers, Inc.
American Landscaping, Inc.
Total cost per year to maintain
80 specified sites
$88,457.00
$89,212.68
$90,317.00
$90,378.00
$95,944.00
$100,250.00
"No Bid" letter
HAFORESTRY\GROUNDS \WORD \RFP OR BID\2012\MEMO -LMC 2012.DOCX
Page 2 of 2
DISCUSSION
Director of Public Works
The T.L.C. Group, LTD. has not worked for us in the past. However, they did submit an extensive reference
list for similar municipal work, and all reports were very good.
BID RECOMMENDATION
In the 2012 budget there are funds appropriated for year one of this contract. Therefore, I recommend that the
Village Board award a three year contract to the lowest qualified bidder, The T.L.C. Group, LTD. Year one
would be in an amount not to exceed $89,000.00. Years two and three would be in whatever amount is
appropriated for this purpose in the 2013 and 2014 budgets.
I concur:
Sandy Clark
SE . DORSEY
H: \FORESTRY\GROUNDS \WORD\RFP OR BID\2012\MEMO -LMC 2012.DOCX