Loading...
HomeMy WebLinkAbout01/17/2012 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT January 17, 2012 CALL TO ORDER Mayor Wilks called the meeting to order at 7:06 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee John Korn Trustee Steven Polit Trustee Michael Zadel Absent: Trustee Arlene Juracek Trustee John Matuszak PLEDGE PLEDGE OF ALLEGIANCE Mayor Wilks led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Korn gave the Invocation. DEFERRAL DEFERRAL OF AGENDA ITEM Mayor Wilks stated as two (2) members of the Village Board were not in attendance for discussion and vote of New Business Item: E. A Resolution Authorizing Adoption of the Village of Mount Prospect's "Comprehensive Bike Plan," this item will be deferred. APPROVE MINUTES MINUTES Trustee Zadel, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held December 20, 2011. Upon roll call: Ayes: Hoefert, Korn, Polit, Zadel Nays: None Motion carried. FINANCIAL REPORT MONTHLY FINANCIAL REPORT AND APPROVE BILLS AND APPROVE Mayor Wilks stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND BILLS APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." Trustee Polit requested item D. Request for approval of a Fagade Rebate reimbursement for Crave Pizza, 106 West Northwest Highway in an amount not to exceed $7,000 be removed from the Consent Agenda. Trustee Polit stated the owner of Crave was in attendance and may want an opportunity to address the Village Board. Trustee Hoefert and Trustee Zadel both commented on the excellent pizza and other food items they have had at the restaurant. When asked by Mayor Wilks if he would like to address the Village Board Mr. Rafael Dickson, owner, indicated he had no comments or questions. Trustee Polit withdrew his request to remove item D. Request for approval of a Fagade Rebate reimbursement for Crave Pizza, 106 West Northwest Highway in an amount not to exceed $7,000 be from the Consent Agenda. Minutes of the Regular Meeting of the Mount Prospect Page 1 of 7 Mayor and Board of Trustees January 17, 2012 of the Village of Mount Prospect MAYOR'S REPORT MAYOR'S REPORT A. Youth Commission Annual Report YOUTH Mayor Wilks stated Mr. Adam Kiel, Chair of the Mount Prospect Youth Commission was in COMMISSION attendance to present the Youth Commission Annual Report. Mayor Wilks stated two (2) of the ANNUAL REPORT Commission's adult advisors were also in attendance; Mr. David Schein and Trustee Steven Polit. Mr. Kiel introduced Youth Commission members Alex Oplawski and Nora Gawlik who were also in attendance. Mr. Kiel presented an overview of the Commission's activities and goals including: updated Youth Resource Catalogue; Voice of Youth in Mount Prospect — survey at Lions Village Fair; upcoming Bicycle Safety fair; Youth View — cable program; and recruitment. In thanking Mr. Kiel, Mayor Wilks recognized the Youth Commission members and adult advisors for their commitment to the Commission and community. Trustee Polit recognized and thanked the members of the Commission for their hard work and commitment; success built on members working together. Trustee Korn stated the Lions Club appreciated the opportunity to work with the Commission; hoped the exposure to the Lions Club facilitated a future interest in the joining the organization. Both Mayor Wilks and Trustee Polit encouraged the youth of Mount Prospect to consider serving on the Commission. Meetings are held the first Wednesday of every month at the Public Safety Building at 7:00 pm. APPOINTMENTS APPOINTMENTS None. Mayor Wilks stated there are currently two (2) vacancies on the Planning and Zoning Commission. Individuals who may be interested in serving on the Commission can obtain an application on the Village's web site. CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD Tom and Lisa Hatzopoulos 811 South See Gwun Avenue Mr. and Mrs. Hatzopoulos shared their concerns regarding the recent Transportation Safety Commission meeting; discussion of traffic calming proposals on See Gwun Avenue. • Staff proposal is ill- conceived plan; although installation of islands was voted down this time concerned it will be brought back. • Meeting generated a sense of mistrust of the Village; Village would take action without further input from residents. • Labeling of See Gwun Avenue as a collector street — erroneous and dangerous labeling; questioned what criteria was used to identify See Gwun Avenue as a collector street. See Gwun Avenue is not wide enough to serve as a collector street. Village Manager Janonis provided background information regarding traffic calming measures on See Gwun Avenue including the "test" area using speed humps on See Gwun Avenue. He stated the Transportation Safety Commission (TSC) had directed staff to identify alternative traffic calming measures. The alternatives presented at the TSC meeting were presented for discussion and consideration of the Commission members. Village Manager Janonis recommended that a joint workshop, Village Board and Transportation Safety Commission, be conducted prior to any traffic calming recommendations are presented to the Village Board for their consideration. He stated the implementation of alternative traffic calming measures on See Gwun Avenue will not happen without additional discussions; residential input will be part of decision process. Minutes of the Regular Meeting of the Mount Prospect Page 2 of 7 Mayor and Board of Trustees January 17, 2012 of the Village of Mount Prospect In response to the question regarding designation of collector streets, Village Manager Janonis stated the designation of a "collector street," is based on traffic volume. See Gwun Avenue has a high volume of traffic. Village Board Comments • Has viewed DVD of TSC meeting; complex problem with apparent division in neighborhood regarding traffic calming measures. • TSC meeting and recommendations only part of the process; recommendations come before Village Board for approval. No action taken behind closed doors. • TSC — advisory commission to the Village Board; do research to bring informed recommendations to Village Board. • Residents will have plenty of opportunities to participate in discussions regarding traffic calming measures; Village Board never going to please everyone but need to research and listen to all sides. • Would like "collector" streets to be part of discussion with joint workshop. • Encouraged Mrs. Hatzoloupos to share alternative solutions for traffic calming with Mr. Matt Lawrie (Project Engineer and staff liaison to TSC). CONSENT AGENDA CONSENT AGENDA Trustee Zadel, seconded by Trustee Polit, moved to approve the following business items: FINANCIAL REPORT 1. Monthly Financial Report — December 2011 & APPROVE BILLS 2. Bills dated December 29, 2011 — January 11, 2012 3. A RESOLUTION AUTHORIZING THE VILLAGE TO ENTER INTO A FUNDING RES 01 -12 AGREEMENT WITH THE REGIONAL TRANSPORTATION AUTHORITY FOR THE MOUNT PROSPECT DOWNTOWN IMPLEMENTATION PLAN WATER METER AND 4. Request Village Board approval to accept water meter and accessory bid in an ACCESSORIES amount not to exceed $59,216. VBA 02 -12 5. Request Village Board approval of Fagade Rebate reimbursement for Crave Pizza, 106 West Northwest Highway in an amount not to exceed $7,000. FACADE REBATE, 106 N. NW HWY Upon roll call: Ayes: Hoefert, Korn, Polit, Zadel VBA 04 -12 Nays: None Motion carried. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS A. 1 St reading of An Ordinance Providing for the Replacement of Bond Registrar and Paying REPLACEMENT OF Agent for the Village's General Obligation Refunding Bonds, Series 2011A, General BOND REGISTRAR Obligation Refunding Bonds, Series 2011 B and General Obligation Refunding Bonds, Series AND PAYING AGENT 2012. Mayor Wilks presented for a first (1 reading an ordinance providing for the replacement of bond registrar and paying agent for the Village's General Obligation Refunding Bonds, Series 2011A, General Obligation Refunding Bonds, Series 2011B and General Obligation Refunding Bonds, Series 2012. Finance Director Dave Erb presented background information and staff recommendation to approve the ordinance replacing the existing bond registrar and paying agent, The Bank of New York Mellon, with JP Morgan Chase Bank effective upon adoption of the ordinance. In June of 2011 the Village Board authorized issuance of refunding bonds Series 2011A, Series 2011 B and Series 2012; The Bank of New York Mellon was designated as bond registrar and paying agent. To eliminate a step in the current payment process and reduce the annual fees associated with the bond issue, staff recommend replacement of the current bond registrar, New York Mellon Bank with JP Morgan Chase Bank. The change will eliminate payment through a third -party paying agent, a $8,100 savings to the Village over the life of the bonds. Minutes of the Regular Meeting of the Mount Prospect Page 3 of 7 Mayor and Board of Trustees January 17, 2012 of the Village of Mount Prospect Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Korn, Polit, Zadel None Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5898: AN ORDINANCE PROVIDING FOR THE REPLACEMENT OF BOND REGISTRAR AND PAYING AGENT FOR THE VILLAGE'S GENERAL OBLIGATION REFUNDING ORD 5898 BONDS, SERIES 2011A, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2011 B AND GENERAL OBLIGATION REFUNDING BONDS 2012 Upon roll call: Ayes: Nays: Motion carried. Hoefert, Korn, Polit, Zadel None AMEND CHAPTER C. 1 St reading of An Ordinance Amending Chapter 23 (Offenses and Miscellaneous 23, OFFENSES AND Regulations) of the Village Code Regarding Crime Free Housing. MISC. REGS OF THE VILLAGE CODE Mayor Wilks presented for a first (1 st) reading an ordinance amending Chapter 23 (Offenses and Miscellaneous Regulations) of the Village Code Regarding Crime Free Housing. Village Manager Janonis provided background information stating the ordinance amends Article XVIII, Residential Landlord and Tenant Regulations, of Chapter 23 to include changes in the state statute. Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Korn, Polit, Zadel None Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5898: AN ORDINANCE PROVIDING FOR THE REPLACEMENT OF BOND REGISTRAR ORD 5899 AND PAYING AGENT FOR THE VILLAGE'S GENERAL OBLIGATION REFUNDING BONDS, SERIES 2011A, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2011 B AND GENERAL OBLIGATION REFUNDING BONDS 2012 Upon roll call: Ayes: Hoefert, Korn, Polit, Zadel Nays: None Motion carried. D. 1 St reading of An Ordinance Amending Chapters 11 and 23 and Appendix A, Divisions II and AMEND CHAPTERS III, of the Village Code Regarding Massage Establishments. 11 (MERCHANTS, BUSINESSES, Mayor Wilks presented for a first (1 reading An Ordinance Amending Chapters 11 and 23 and OCCUPATIONS AND Appendix A, Divisions II and III, of the Village Code Regarding Massage Establishments. AMUSEMENTS) AND 23 (OFFENSES AND Assistant Village Manager Dave Strahl provided background information regarding the MISCELLANEOUS discussion and recommendations to the proposed ordinance at the January 10, 2012 Committee REGULATIONS), of the Whole meeting. Mr. Strahl stated that staff did take under consideration the suggestion to AND APPENDIX A allow persons between fourteen (14) and seventeen (17) years of age to obtain massage services at facilities where massages were not the primary business activity. (The proposed ordinance prohibits massage services to anyone under the age of 18.) Based on the type of business model and illegal activities that have occurred in several massage businesses, staff felt it would be challenging from an enforcement standpoint to monitor that exemption. Minutes of the Regular Meeting of the Mount Prospect Page 4 of 7 Mayor and Board of Trustees January 17, 2012 of the Village of Mount Prospect Therefore, the proposed ordinance as presented was revised to allow individuals under the age of 18 to receive massages provided the parent is present or gives written consent. Stating Trustee Juracek had made the recommendation for a revision to the age requirement, Trustee Zadel suggested the ordinance be held for a second (2nd) Mayor Wilks stated the second (2 reading of the ordinance would be held at the February 7, 2012 Village Board meeting. COMPREHENSIVE E. A Resolution Authorizing Adoption of the Village of Mount Prospect's "Comprehensive Bike BIKE PLAN Plan" Mayor Wilks asked for a motion to defer this item until the February 7, 2012 Village Board meeting. Trustee Zadel, seconded by Trustee Polit, moved to defer, A Resolution Authorizing Adoption of the Village of Mount Prospect's "Comprehensive Bike Plan" until the February 7, 2012 Village Board meeting. Upon roll call: Ayes: Hoefert, Korn, Polit, Zadel Nays: None Motion carried. MANAGER'S VILLAGE MANAGER'S REPORT REPORT A. Request Village Board approval to accept tree removal bid in an amount not to exceed $155,000. TREE REMOVAL VBA 01 -12 Forestry /Grounds Superintendent Sandy Clark provided background information and staff recommendation. Ms. Clark stated eight (8) bids were received for the removal of dead, dying, diseased, EAB infested or structurally unsound parkway trees to ground level as well as pricing for emergency tree work in the event of a major storm. A provision to allow the Village to extend the contract for a second (2 and third (3 year at the same bid price, if both the contractor and Village agree was also in the bid specifications. Staff anticipate the removal of about 900 -1100 parkway trees this year; does not include emergency storm removals. Staff recommend rejection of the apparent low bidder, Dawson's Tree Service; non - compliance of required bid specifications, and not having enough equipment to effectively respond in event of a severe storm during the height of the EAB /DED removal season. Recommend award of contract to the lowest qualified bidder, Homer Tree Care, Inc. in an amount not to exceed $155,000. Homer Tree Care, Inc. has provided excellent services for the Village in the past; 2010 and 2011 Parkway Removal Contracts. In response to Mayor Wilks question regarding Prevailing Wages, Ms. Clark stated the Village Attorney did not believe prevailing wage requirements were applicable to this contract. Trustee Hoefert, seconded by Trustee Zadel, moved to approve request to accept tree removal bid in an amount not to exceed $155,000. Upon roll call: Ayes: Hoefert, Korn, Polit, Zadel Nays: None Motion carried. B. Request Village Board approval to accept water meter and accessory bid in an amount not to exceed $59,216. Approved Under the Consent Agenda. DOWNTOWN BLOCK C. Request Village Board approval to accept propasol for 2012 Downtown Block Party event PARTY VBA 03 -12 management services in an amount not to exceed $20,000. Minutes of the Regular Meeting of the Mount Prospect Page 5 of 7 Mayor and Board of Trustees January 17, 2012 of the Village of Mount Prospect Public Information Officer Maura El Metennani presented background information and staff recommendation. Ms. El Metennani stated Ms. Dawn Fletcher - Collins, Chamber of Commerce Executive Director was also in attendance to respond to questions from the Village Board regarding the request. (The event is coordinated through a close partnership with the Mount Prospect Chamber of Commerce.) Since its inception in 1999 the Downtown Block Party has grown and evolved by both attendance and activities /attractions. Each year the organizing committee explores avenues to enhance the next year's event. For the 2011 Block Party the committee worked with a talent booking agent for bands; the bands had drawing power and added excitement to the event. This success prompted staff to explore the benefits of hiring an event management company that would bring experience, marketing capabilities and economies of scale to improve and grow the Downtown Block Party. Over the past year staff have been in discussion with Ravenswood Event Services to assess ways to maximize the event's potential and at the same time lower the Village's costs. Ravenswood Event Services has extensive experience and demonstrated success in event and festival management; Palatine Street Fest, Winter Wonderfest at Navy Pier, Tast of Oak Brook, the Chicago Marathon, the Chicago Air and Water show and many other public events. Staff have communicated extensively with Ravenswood with a focus on marketing and costs. Using the power of social media Ravenswood will not only expand the Village's publicity capablilities but attract much needed event sponsors. The Village will also benefit financially from Ravenswood's special pricing through a bid process as well as labor costs. Ms. El Metennai stated staff is also proposing to add a Friday night with limited activities to the event. It is aniticipated the addition of Friday night could be incorporated at minimal cost. Staff request approval to enter into an agreement with Ravenswood Event Services for management of the Downtown Block Party in an amount not to exceed $20,000. Trustee Hoefert stated that overall outsourcing appeared to be a good approach but requested additional detail regarding cost proposal from Ravenswood. Ms. El Metennani provided an overview of Ravenswood's proposal; a cost comparison of what fees other communities were paying for services was conducted. Ravenswood's cost to Village was comparable to other communities. Although not factored into the proposal Ms. El Metennani stated the Village will realize a cost savings with a reduction in Public Works' labor costs. Ms. Collins added that of significant importance was Ravenswood's willingness to work with the Village on maintaining "free" activities and coordination of decision making with the Village and Chamber. She indicated many event planners will not allow "free activites." Village Board Comments • Professional services — good direction to enhance event; evaluate after first year. Staff ability to evaluate cost benefits and success of events by using Ravenswood. • Event is for children /families — important to maintain free activities for children. • Potential for event to become more than revenue neutral. Trustee Zadel seconded by Trustee Polit, moved to approve proposal for 2012 Downtown Block Party event management services in an amount not to exceed $20,000. Upon roll call: Ayes Nays: Motion carried. Hoefert, Korn, Polit, Zadel None D. Request Village Board approval of a Fagade Rebate reimbursement for Crave Pizza, 106 West Northwest Highway in an amount not to exceed $7,000. Approved Under the Consent Agenda. Minutes of the Regular Meeting of the Mount Prospect Page 6 of 7 Mayor and Board of Trustees January 17, 2012 of the Village of Mount Prospect E. Status: Village Manager Michael Janonis made the following community announcement: ■ Celestial Celebration /Shining Stars — February 4, 2012, Bristol Court Information Village Website, Newsletter or call Village Hall at 847.392.6000 OTHER BUSINESS None. ADJOURN There being no further business to discuss Mayor Wilks asked for a motion to adjourn. Trustee Korn, seconded by Trustee Zadel, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Korn, Polit, Zadel Nays: None Motion carried. The January 17, 2012 Village Board meeting adjourned at 8:16 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Mount Prospect Page 7 of 7 Mayor and Board of Trustees January 17, 2012 of the Village of Mount Prospect