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Home My WebLink About05/07/2002 VB minutes INUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT - May 7, 2002 CALL TO ORDER ROLL CALL CALL TO ORDER Mayor Gerald Farley called the meeting to order at 7:04 p.m. ROLL CALL Present: Absent: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Skowren led the Pledge of Allegiance. INVOCATION MINUTES BILLS MAYOR'S REPORT: DR. M. HAGER RES 26-02 INVOCATION Mayor Farley gave the invocation. APPROVAL OF MINUTES Trustee Lohrstorfer, seconded by Trustee Skowron, moved to approve the minutes of the regular meeting held April 16, 2002. Upon roll calk Ayes: Corcoran, Hoefert, Lohrstorfer, SkOwron, Wilks Nays: None Motion carried. APPROVE BILLS ¢: Mayor Farley stated that the next item on the agenda, "APPROVE BILLS" was shown with an asterisk, and that all items further noted in that manner would be considered with one vote under as "IX. CONSENT AGENDA." MAYOR'S REPORT Mayor Farley moved items "E" and "F" to the beginning of the Mayors report. The Mayor read a resolution of appreciation for Dr. Maureen Hager, School Superintendent for District 57 who has accepted a posistion with Dist 211, in Higland Park. Trustee Lohrstorfer, seconded by Trustee Corcoran, moved for approval of Resolution No. 26-02: A RESOLUTION OF APPRECIATION FOR DRt MAUREEN HAGER FOR SERVICE TO THE VILLAGE OF MOUNT PROSPECT Upon rollcall: Ayes~ Farley, Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Dr. Hager thanked the board for their support and cooperation during her tenure. DR. S SMALLEY RES NO. 27-02 Mayor Farley read a resolution of appreciation for Dr. Shirley Smalley, Superintendent of River Trials School District 26, who will be retiring. Trustee Wilks, seconded by Trustee Lohrstorfer, moved for approval of Resolution No. 27-02: A RESOLUTION OF APPRECIATION FOR DR. SHIRLEY SMALLEY FOR SERVICE TO THE VILLAGE OF MOUNT PROSPECT Upon roll call: Motion carried Ayes: Farley, Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Dr. Smalley thanked the board for this acknowledgement of her career, and commended the Village for their excellent intergovernmental relations. SENIOR DAY SENIOR MONTH SAVE A LIFE WEEK PUBLIC WORKS WEEK BEST PIZZA IN TOWN MAyor Farley presented the following proclamations: Senior Celebration Day, May 15, 2002 and Senior Celebration Month May 200, to Village Manager, Michael Janonis. Save a Life Week, May 19-25, 2002 to Carol Spizzirri of the Save a Life Foundation. National Public Works Week, May 19-25, 2002 to Public Works Director, Glen Andler. A presentation was made by Goldie Matthews, of the Mount Prospect Jaycees for the Best Pizza in Town awards. It was the 2® annual contest in which Lou Malnati's won for "Thick Cheese" and the remaining five categories were awarded to Papa Chris' restaurant. KEITH BAKER SCHOLARSHIP A presentation was made by Jeff Spepperi, Jaycees Chapter President and Mike Selenski, chapter member, and to the 2002 winners of the Keith Baker Scholarships. Awards were give to Julie Higginson and Laura Higginson~ from Prospect High School and Stephanie Hajdu and Mishal Patel from Hersey High School. RES 28-02 STATE INCOME TAX TO MUNCIPALITIES A resolution was presented by Finance Director Doug Ellsworth, which states the Village's opposition to any attempt by the State to reduce local government's share of the state income tax and photo processing tax. A current attempt by the state to balance their budget would reduce the local share of state income tax from one-tenth to one- eleventh of total receipts and to eliminate the local distribution of the photo processing tax. Trustee Corcoran, seconded by Trustee Skowron, moved to approve Resolution No. 28-02: A RESOLUTION CONCERNING STATE INCOME TAX AND PHOTOPROCESSING TAX SHARED WITH MUNICIPALITIES Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. 2 PPOINTMENTS There were no recommendations for appointments to boards or commissions. CITIZENS TO BE HEARD COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Tom Smedinghoff, of the Mount Prospect Lions Club, asked the board to waive all fees related to their annual Village Fair, being held July 3r~-7th at Melas Park. Trustee Wilks, seconded by Trustee Corcoran, moved to waive ali fees related to the Lions Club Village Fair. Upon rollcall: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. CONSENT AGENDA: BILLS Mr. George Flaherty, Arlington Heights, provided information on the Suburban O'Hare Commission to the Board. The. Mayor advised Mr. Flaherty that the issue should be discussed at a future Coffee With Council meeting. Bart and Laura Bartell, 801 S. Emerson, presented the Board with a signed petition asking the Village to address the negative impact to the south Emerson Street area created by cut through traffic. It was noted by Mr. Bartell that over 100 residents of the area signed the petition. The Clerk accepted the petition and will distribute accordingly. Don McBride, 303 S. Emerson, also asked the Village to address the traffic issues on SoUth Emerson. Nancy Fritz, 103 McArthur Drive, asked to speak on the proposed town homes at 1060 Northwest Highway. The Mayor noted that she would be allowed to speak when they discussed the case later in the meeting. CONSENT AGENDA Trustee Skowron, seconded by Trustee Lohrstorfer, moved for approval of the following items of business: 1. Bills, dated April 30, 2002 Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays; None ZBA 34-01 1801 BOULDER DRIVE OLD BUSINESS ZBA 34-01, 1801 Boulder Drive This is a second reading of an ordinance granting a variation for property located at 1801 Boulder Drive. The ordinance grants variations to allow a shed with a non-conforming setback and size. The Zoning Board of Appeals recommended denial of the request by a vote of 7-0. Michael Janonis, Village Manager, explained that both ZBA 34-01 and ZBA 32-01 are dealing with non-conforming sheds. Because the board is still in the process of discussing changing the shed requirements, the staff is asking that both of these cases be deferred until the September 3, 2002 Board meeting. He also noted that both sheds are already in existence so this deferral would not hamper the petitioner's progress. Trustee Wilks, seconded by Trustee Corcoran, moved to defer ZBA 34-01 until the September 3, 2002 Village Board meeting. 3 ZBA 32-01 1431 BLACKHAWK DRIVE PZ 09-02 1060 W. NW HWY PZ 10-02 419 ORIOLE LANE Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. ZBA 32-01, 1431 Blackhawk Drive An ordinance was presented for a first reading to grant a variation for property located at 1431 B[ackhawk Drive. The ordinance grants variations to allow a shed with a non- conforming setback and size. The Zoning Board of Appeals recommended denial of the request by a vote of 5-1. Trustee Skowron, seconded by Trustee Lohrstorfer, moved to defer ZBA 32-01 until the September 3, 2002 Village Board meeting. Upon rollcall: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. NEW BUSINESS PZ 09-02, 1060 W. Northwest Highway An ordinance was presented for first reading to amend the official zoning map by rezoning the subject property from B-1 (Business Office District) to R-2 (Attached Single Family Residence) to allow for a 7-unit town home development. The Planning and Zoning Commission has recommended approval by a vote of 4-2 A second ordinance was presented for first reading to grant a Conditional Use permit for property located at 1060 W. Northwest Highway. The Planning and Zoning Commission has recommended denial by a vote of 3-3. Nick Papanicholas, 240 E. Lincoln Street, the petitioner in this case, presented the project to the Board. He explained that the development was to be an upscale development with the homes selling at an estimated $400,000-$450,000. The board had a variety of concerns about the project including parking, lot coverage, justification of rezoning, and the setback from Northwest Highway. Nancy Fritz, 103 N. McArthur, President of the Northwest Meadows Homeowners Association, spoke on the Association's feelings on the development. They were concerned about the density of the project as well as the placement of the homes on the site. Both ordinances regarding the property at 1060 W. Northwest Highway will be presented at the May 21 meeting for second readings. PZ 10-02, 419 Oriole Lane An ordinance was presented for a first reading, which would grant a Conditional Use permit to allow an unenclosed porch at 419 Oriole Lane. The Planning and Zoning Commission has recommended approval by a vote of 6-0. Trustee Hoefert, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None 4 Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. ORD. NO. 5250: 5250 PZ 11-02 306 N. OWEN STREET AMENDA CH. 23, FIREWORKS fi~I,SCHARG E ORD. NO. 5251 AMEND CH. 16 & VARIOUS CHAPTERS AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 419 ORIOLE LANE Upon rollcall: Ayes: Corcoren, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. PZ 11-02, 306 N. Owen Street. An ordinance was presented for a first reading to grant a variation for the construction of an oversized garage encroaching into the side yard. The Planning and Zoning Commission denied the request by a vote of 6-0; Lawrence Pezen, 306 N. Owen, the applicant in the case, constructed an 11 'X 22' addition to the existing 22'X24' garage without obtaining a permit and increased the size of the garage to 770 square feet. In addition, the new section of the garage is required to maintain a five-foot side setback but as it stands, it is located 2.2 feet from the lot line. The Board did not want to set a precedent by allowing this violation of zoning ordinances to stand. They were concerned that in the future others would not go through the permit process and, because of this case, be allowed to keep a vioration. The ordinance will be presented at the May 21 meeting for a second reading An ordinance was presented for a first reading to amend Chapter 23 of the Village Code by deleting Article IV, Fireworks Discharge; Explosives as it is duplicated in Chapter 24. TruStee Hoefertl Seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5251: AN ORDINANCE AMENDING CHAPTER 23 OF THE VILLAGE CODE OF MOUNT PROSPECT Upon rollcall: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. The first reading of an ordinance amending vadous chapters of the Virlage Code. The ordinance amends Chapter 16, Development, in its entirety, and amends other chapters throughout the Code as affected by Chapter 16. Trustee Wilks asked that the board be allowed more time to review the changes to Chapter 16 because they were quite extensive. The ordinance will be presented for a second reading at the May 21 Board meeting. 5 MANAGER'S REPORT CDBG SIDEWALK PROGRAM G& M, INC. SHARED SIDEWALK IMPROVEMENT STRADA CONSTRUCTION CONTRACT FOR STATION #12 SENTE & RUBEL NEPCOINC. VILLAGE MANAGER'S REPORT Jeff Wulbecker, Village Engineer, presented bid results for the 2002 Community Development Block Grant (CDBG) Sidewalk Program, which includes the installation of handicap accessible sidewalk ramps at various intersections throughout the Village. BIDDER G. & M., Inc. Schroeder & Schroeder, Inc. Globe Construction, Inc. Meridian Construction Company TOTAL BID $67,270.00 $81,340.00 $83,960.00 $84,460.00 Engineer's Estimate $78,825.00 Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to concur with the staff's recommendation to award the contract to G & M, inc., for the 2002 CDBG Sidewalk Program in an amount not to exceed $80,000. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Mr. Wulbecker also presented bid results for the 2002 Sidewalk Improvement and Shared Costs Programs. This project combines three programs: the Shared Cost Sidewalk Program, the Sidewalk Improvement Program, and the Sidewalk Construction Program. BIDDER Strada Construction G. & M. Inc. Schroeder & Schroeder, Inc. Globe Construct[on, Inc. Meridian Construction Company Alliance Contractors, Inc. TOTAL BID $138,815.00 $148,640.00 $189,000.00 $199,457.50 $2OO,549.OO $238,052.50 Engineer's Estimate $181,600.00 Trustee Hoefert, seconded by Trustee Corcoran, moved to concur with the staff recommendation to award the contract to Strada Construction Company for the 2002 Sidewalk Improvement Program in an amount not to exceed $254,874.00. Upon rollcall: Ayes: Comoran, Hoefert, Lohrstorfer, Skowror~, Wilks Nays: None Motion carried. Michael Janonis, Village Manager, presented a request for the authorization to approve contracts for architectural and construction management services at Fire Station #12. The cost for the architects' services is 9.5% and for the management services is 5.5%; the percentage is based on the total construction cost. It is felt that the overall architect's and contract manager's cost for services are reasonable and competitive. Trustee Wilks expressed her concerns over possible impropriety because one of the companies that was being recommended for the contract also had a zoning case before the Board for consideration. 6 rustee Hoefert, seconded by Trustee Corcoran, moved to concur with the staff's recommendation to enter into agreements with Sente & Rubel and Nepco, Inc. for the Fire Station 12 renovations, at 1601 W. Golf Road. Upon rollcall: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron Nays: Wilks Motion carried. POND REHABILITATION CIORBA GROUP Mr. Wulbecker presented the results of a Request for Proposal for design services for the 2002 Pond Rehabilitation Project at the Kensington Business Park - Pond #-4a. The scope of the project includes excavation and disposal of the sediment as well as regrading pond #4a to achieve a greater depth. Additionally, the stabilization of the bank is to be included as well as any repairs or adjustments that may need to be made to the inflow and outflow structures. BIDDER Smith Engineering Consultants, Inc. Ciorba Group, Inc. Stanley Consultants, Inc. TOTAL $32,128.00 $42,232.00 $69,689.00 Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to concur with the staff's recommendation to award the contract to Ciorba Group Inc. for engineering design of the 2002 Pond Rehabilitation Project in an amount not to exceed $42,232.00. Upon rollcall: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowren, Wilks Nays: None Motion carried. BRIDGE REHABILITATION CIORBA GROUP Mr. Wulbecker presented the results of Cioba Group report on the inspection and rehabilitation recommendations for twelve bridges in the Village Trustee Corcoran, seconded by Trustee Hoefert, moved to concur with the staff's recommendation to accept the proposal from Ciorba Group, Inc. for engineering design of the 2002 Bridge Rehabilitation Project in an amount not to exceed $24,847.00 Upon rollcall: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowren, Wilks Nays: None Motion carried. Village Manager, Michael Janonis, noted that on Saturday May 11th, Coffee with Council would be held at Village Hall from 9am - 1lam. Also, on the 11 the Police Bike Auction wili be held, starting at 10am. On May 18th from 9am-lpm will be the Public Works Open House. OTHER BUSINESS ANY OTHER BUSINESS None. ¢¢-h~LOSED SESSION CLOSED SESSION At 10:33 p.m. Trustee Corcoran, seconded by Trustee S kowren, moved to adjourn into Closed Session to discuss the following: 7 AND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. RECONVENE RECONVENE The Village Board reconvened in Open Session at 11:36 p.m., with no further business being discussed. ADJOURN ADJOURNMENT MayorFarleydecla~dtheMay7,2002meetinga~ournedat11:40p.m. Kimberly A. Dewis Deputy Village Clerk